Welcome to Banner Finance Orientation/101. Richard Stockton College Banner Finance Training

Transcription

1 Welcome to Banner Finance Orientation/101 Richard Stockton College Banner Finance Training

2 In This session: Accessing Banner Changing your Password Banner Messages Organizing your Banner Menu Banner Navigation Frequently used Banner Screens Invoices Awaiting Receiving Problems

3 Introduction to Banner To access Banner, go to Stockton s Home Page Go INB Banner INB=Internet Native Banner Or access through the Portal (Note: You can also access from Self Service, but there are differences. Class Self Service vs. INB)

4 Banner Navigation Log into Banner as you normally would Let s explore some frequently used Banner Screens.

5 Banner Menu Change Banner Password Check Banner Messages My Banner Create your own Menu

6 Vendor Detail History Screen FAIVNDH or Click on Vendor Detail History Query Screen (note the 3 rd letter is an I) Helpful because it shows all Payment History for a vendor, including: Invoice # Banner Invoice# (I#) Invoice Amount Due Date Check Date Check #

7 Vendor Detail History Screen Select Vendor use Down Arrow to search OR Z# Search/Last Name (Use Proforma% for Variable) Dbl Click & Next Block (Note: Total bottom of Screen) Use Spyglass to View (Invoice) Query an Invoice or Amount Roll Back Change Fiscal Year Use Selection Use From & To

8 VENDOR DETAIL HISTORY (FAIVNDH) Magnifying glass, Query (?) Execute Roll back to change Fiscal year

9 Document History FOIDOCH Query Screen (How can you tell?) Interconnects documents INV I You can use this screen to: Check to see if a Req converted to PO Check to see if an invoice has been processed Check the Status of an Invoice (R) Invoices Awaiting Receiving from A/P See if a check has been cut See if Receiving has been done Use PO P

10 Helpful Things to Know A Banner Invoice# always begins with an I I A Requisition # always begins with an R R A Purchase Order # always begins with a P P College Checks begin with Receiver # s always start with Y

11 Magnifying Glass View documents behind Invoice, PO; Next/Prev page icons Options: View Status indicators / Invoice Information / Check Information

12 Other Helpful Query Screens Invoice/Credit Memo Create FAIINVE Query an Invoice (Direct Pay) after Completed No Changes can be made, view only I

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14 Other Helpful Query Screens Purchase/Blanket/Change Order Query FPIPURR View a Purchase Order that has been Completed R

15 Frequently used Banner Screens Budget Availability Status (FGIBAVL) Organizational Budget Status (FGIBDST) Invoice/Credit Memo Create (FAAINVE) View Purchase Orders by Vendor (FPIOPOV) Requisition Query (FPIREQN)

16 More Banner Things Use Options View Another Screen from within a Screen FOIDOCH to Invoice Query (FAIINVE) FOIDOCH to View Check Information (FAICHKH) FOIDOCH to View Purchase Order (FPIPURR)

17 Questions on Navigation?

18 More about Paying a Vendor Why didn t my vendor get paid?

19 The Authorized Purchase (from a Req to a Check)

20 Paying a Vendor Req & PO Processed Vendor Receives PO & Ships Order Dept Receives & does Receiving Invoice to A/P & Processed Why didn t my payment go out??

21 Electronic Receiving Electronic Receiving can prevent a vendor from getting paid. The amount you receive must MATCH the amount the vendor is billing, otherwise the vendor will not be paid.

22 The Matching Process Purchase Order 5 cases Invoice 5 cases Receiving 5 cases

23 The Matching Process Purchase Order 5 cases Invoice 5 cases Receiving 4 cases

24 The Matching Process Purchase Order $500 Invoice $500 Receiving $499.99

25 The Matching Process Purchase Order Invoice 5 cases 4 cases 1=B/O Receiving 4 cases

26 Receiving Problems? How do you know? Payment doesn t go out Invoices awaiting receiving from A/P Check FOIDOCH Invoice has an R Status Vendor calls.

27 What to do? If you forgot to do receiving, do it now and the check will release. If you did receiving but the R indicator shows in FOIDOCH, contact Purchasing to assist you with receiving problems.

28 Questions: Who to Contact? Accounts Payable: ARE/ARTV s Direct Pays Invoice Payments Purchasing: Purchase Orders Receiving Requisitions