CHICAGO AVENUE CONDOMINIUM ASSOCIATION

Transcription

1 Attendance CHICAGO AVENUE CONDOMINIUM ASSOCIATION OPEN BOARD MEETING MINUTES May 3, 2012 Board Members: Michael Pine President (1210/503) Tony DelGallo 1 st Vice President (1224/401) Jim DeNoyer 2nd Vice President (1210/702) Mitchell Jones Treasurer (1236/302) Katie Hicks Secretary (1224/302) Homeowners: Patricia DeNoyer, Carol Mitchell Property Manager: Jim Hardy The Braeside Group 1. Call to Order The Board President called the meeting to order at 7:03 PM. 2. Board Apologies No board apologies. 3. Approve March 27 th Board Meeting Minutes Michael moved to approve the March 27 th minutes. Jim 2 nd. Vote: Passed, 4 In Favor, None Opposed, 1 Absent (Tony) 4. Homeowner s Forum Patricia updated the Board on the rental unit re-keying project. Johnson Lock has been helpful with the process and so far the master key has worked with the new locks. Patrician recently learned about an ordinance Evanston approved in 2008 that requires that all rental units be registered with the City. She has contacted renters who have rented through her to inform them of the ordinance. Jim will contact all owners of rented units to inform them of the ordinance and the fact that the city appears to be starting to enforce it. Jim will work with Patricia to find out more information about the ordinance and an additional ordinance that may be coming out regarding licenses for rentals. 5. Leasing of 1236/602 Our handyman, Mike Amato, had recently sold his home and was looking for a short term place to live. Jim arranged for him to rent the foreclosed unit that was missing appliances and cabinet doors. Before Mike moved in, Jim purchased cabinet doors for $800 and Mike installed them. A refrigerator, washer and dryer were purchased and installed for about $1600. Mike s lease for $900 a month was effective May Elevator Floors Jim brought samples of the proposed polymer material for new elevator floors. The new floors will cost $7,600. Michael moved to table the decision for the next meeting. Jim will

2 get an estimate for installation of new carpet as well as the life expectancy of both. Mitchell 2 nd. Vote: Passed. 5 In Favor, None Opposed. 7. Fitness Center Equipment One of the elliptical machines requires repairs that will cost about half the cost of a new one. The cost for a new elliptical is $2,900 to $3,100. The second elliptical is very noisy. Jim will have this machine inspected to determine whether or not it needs repairs. Michael moved to get a new elliptical from Wistoff and also have them check the second elliptical to determine whether or not repairs are needed. Jim DeNoyer 2 nd. Vote: Passed. 5 In Favor, None Opposed. Jim will see if a discount would be available if we had to replace two machines instead of one. 8. Dryer Vent Cleaning Jim has not received the proposals for the dryer vent cleaning. He will bring them to the next board meeting. 9. Plumbing Repairs Inspections by Galewood identified two leaking pipes and some pipe fittings that were in need of replacement. Tony has provided Jim with a proposal for the work. Jim is getting a second bid from Pasquasi. A third proposal will be obtained if the proposed prices differ substantially. Jim will have both bids for the next board meeting. 10. Garage Door and Ramp Inspection Report Cars entering and exiting the 1236 second floor garage sometimes block each other and create problems for the entering car which is attempting to navigate a steep incline. It was proposed that a light at the top of the ramp could warn exiting cars that the garage door is open so it could wait for the entering car reach level ground. Jim will research how best to effect this solution. Jim also will investigate new mirrors in the garage to improve driver safety. 11. Broken Windows in Units Every once in a while a window breaks due to building settling. Within the last 10 years, about six windows have broken. These are the responsibility of the owner to replace. The frequency is low. The Board felt that no special action by the Association was warranted. 12. Internet Services Jim Hardy began investigating options for getting wireless internet for the association and identified two options. The first is to go through the cable system and get a bundle with Comcast. A second option is to put in a Wi-Fi system where all wireless devices can be used. If we go through the cable company, CAP would pay for the service which would be added to the bill for basic Cable TV service and covered by revenue from the monthly assessment charged to each unit based on percentage ownership. To initial cost of installing a new Wi-Fi system would be substantial, but the monthly cost should be much less than the first option. Jim will cost out both ways so the Board can better understand the advantages and disadvantages for each option. 13. Garage Water Proofing Jim has not received the proposals for the garage floor waterproofing. He will bring them to the next board meting. 14. Management Report Melinda Rogers provided an update on her insurance claim for water damage. Her insurance company has agreed to pay for the wall work and Chicago Avenue Place will assume

3 responsibility for the cost of the painting. Jim will work with Mike to get that completed once the walls are repaired. The window washing work was completed April Jim received a report of a ceiling leak in a unit, which turned out to be coming from a leaking fire sprinkler pipe. Fox Valley came in to repair the pipe and Mike worked to fix the damaged ceiling and light caused by the leaking pipe. Jim asked Mike to paint all of the flower pots in the courtyard. One was found to be damaged and Mike repaired the flower pot. An owner moved into the 1222/402 unit on a Sunday. Jim informed the owner that there was an additional fee to move on a Sunday and the owner paid the additional $150. On April 22 nd, Jim was informed of an unscheduled move occurring. Jim came to the building to discover tenants of 1210/403 were in the process of moving. Jim worked with the tenant to get the move form and deposit and received assurance that he would be notified prior to their next move. As requested by the Board, Jim arranged for Raynor Door Company to inspect and service the garage doors, focusing on the safety equipment which causes the doors to rise if a car is below them. All equipment was in good working condition and Raynor stated there is no available equipment that would be more effective than what is currently installed. Total income for April 2012 was $68,372 and total operating expenses were $76,195. As of April 30, 2012, the operating account balance was $165,658 and the capital reserve account balance was $395, Other Business An owner has informed the Board that they are still having leaking problems in their unit. The leaks have been going on for quite some time and don t seem to have gone away. Jim will reach out to the owner to see if any water damage occurred tonight, as there was a very heavy rainstorm. If there were no leaks tonight, then it is not rain related. Jim will work with Kellermeyer to see if they can find a root cause and eventually a solution if the problem still exists. In regard to a resident s rule violation for the second time for a dog being off the leash, Michael moved to fine the owner $25 for this violation and inform them that the next time would result in a $50 fine. Mitchell 2 nd. Vote: Passed. 5 in Favor, None Opposed. 13. Schedule Next Board Meeting The next board meeting is scheduled for June 18 at 7 PM. 14. Executive Session The Board met to discuss a resident s rule violation. 15. Adjournment The meeting was adjourned at 8:34 PM.

4 Respectfully submitted, Katie Hicks Secretary Chicago Avenue Condominium Association President Michael Pine (1210/503) 1 st Vice President Tony DelGallo (1224/401) 2 nd Vice President Jim DeNoyer (1210/702) Treasurer Mitchell Jones (1236/302) Secretary Katie Hicks (1224/302) Property Manager Jim Hardy at the Braeside Group Interactive Web Site chicagoavenueplace.org

5 Management Report Prepared for: Board of Directors Chicago Avenue Place Condominium Association By: James J. Hardy Meeting Date May 3, 2012

6 Memorandum TO: Board of Directors Chicago Avenue Place Condominium Association FR: James J. Hardy DT: April 25, 2012 RE: Monthly Management Report This report is divided into four sections as follows: I II III IV Work Completed Work in Progress Informational Items Items for Board Discussion/Action If you have any questions regarding this report please contact me

7 I WORK COMPLETED: Hidoo Unit-1236/602: During its last meeting, the Board authorized the leasing of this unit if we were able to find a tenant who could take occupancy immediately. As it turned out, I found two tenants, one of them our handyman, Mike Amato, who had just sold his home and was looking for temporary housing. We purchased a new refrigerator and washer/dryer unit along with the new doors for the cupboards which Mike is installing. His lease begins on May 1 st and he will be paying $ per month. Melinda Rogers: A letter was sent to Melinda concerning the water infiltration into the 1210 building and our efforts to correct it, after it had been edited by members of the Board. Air Conditioner Maintenance: The annual air conditioner maintenance program took place from April 2 nd to 12 th. We had good participation from the residents. We opened a number of units for the technicians when the residents could not be present. Compilation: A preliminary draft of the annual compilation was completed by Frost, Ruttenberg & Rothblatt and a copy was distributed to all directors for corrections. When no corrections were suggested, I authorized issuance of the final report which was sent by to the directors. Fitness Center: One of the treadmills required repairs including the replacement of the elevation motor and the belt which suffered a deep gouging. The total cost of repairs was $1, Window Washing: All windows in the buildings were washed from April Garage Door Inspection: As requested by the Board, I arranged for Raynor Door Company to service and inspect the garage doors, in particular the safety equipment which causes the doors to rise if a car is below them. All equipment was in good working condition and Raynor stated there is no more equipment that is more effective available.

8 Bench: The new bench was placed on the deck outside the pool and one of the benches from the pool area was brought to the courtyard so we would have the same style of benches throughout the courtyard. Tax Returns: The State and Federal tax returns have been completed by Frost, Ruttenberg & Rothblatt. I will bring them to the meeting so that they can be signed and I will then file them with the IRS and IDR. Fire Sprinkler Pipe Leak: I received a report of a ceiling leak in 1236/308 one evening. It had obviously been occurring for an extended time as a large light fixture had filled with water and crashed to the floor. I checked in the apartment above and when no source for the water could be found, we opened the ceiling the next morning. It turned out that a fire sprinkler pipe was leaking. We arranged for it to be repaired by Fox Valley and then had the ceiling repaired by Mike. Roof Maintenance: The spring roof maintenance was conducted by Galewood Roofing on March 16 th. II WORK IN PROGRESS Dryer Vent Cleaning: We have requested proposals from Air Care Services, Brouwer Brothers Streammatic, and Ductz for the cleaning of the dryer vents but they have not yet arrived. I hope to have them prior to the meeting. Garage Water Proofing: We have requested proposals from Drake Specialized Services, Streich Corporation, and All Sealants but they have not yet arrived. I don t believe we will have these proposals until the June meeting. Hot Water Return Pump: The new pump is scheduled to be installed on April 25 th by Design Temperature. Flower Pots: I have asked Mike to paint all of the flower pots in the courtyard. One that was damaged, probably when struck by a vehicle, was repaired.

9 Wi-Fi: I have started research concerning obtaining Wi-Fi for the property but do not have any proposals yet. III INFORMATIONAL ITEMS Move Deposit: Yuanjing Wang moved into 1222/402 on a Saturday. I explained that there would be an additional fee for a Saturday move and she paid $ Unscheduled Move: On Sunday, April 22 nd I was advised that an unscheduled move was occurring. I came to the building and discovered that the tenants in 1210/403 were in the process of moving. I met with the tenant, Mary Nix, obtained a move form and move deposit, and was given assurance that I would be notified before the rest of the move was completed. IV ITEMS FOR BOARD DISCUSSION/ACTION Elevator Floors: Attached hereto is a proposal from Mr. Floor for installation of polymer flooring in the elevators. This proposal was included in my March Management Report. The total cost for this work would be $7, I will bring sample books of the material to the meeting on May 3 rd. Broken Window: Judi Smolen reported a broken window in her unit and I referred her to two window repair companies. She raised the question of whether or not the Association should explore what is causing windows to break. While we have had four or five broken windows during the past eight years, probably caused by the settling of the building, I don t believe this should result in any type of investigation given the hundreds of windows we have and the length of time over which breakage has occurred. Fitness Center: The elliptical trainer is not working and requires repairs that will cost $1, I have met with Richard Chuck at Wistoff Industries and he feels that given the age of the machine and the extensive repairs that are required, it might be best to replace it. He recommends a Landice commercial unit that cost between $ and depending on the equipment added. I will bring information concerning the unit to the meeting and will also obtain cost information

10 for another vendor Garage Ramp: I explored the possibility of installing a stop sign and a speed bump at the top of the ramp in the 1236 second floor garage. These would serve the purpose of reducing the speed of vehicles exiting the garage. Attached is information regarding the purchase of both stop signs and speed bumps. However, having inspected the garage and having driven my car in it, I have doubts if this is necessary. The turn is so sharp at the top of the ramp that vehicles cannot negotiate it except at a very low speed. I don t believe the signage and speed bump is necessary but I would encourage each director to inspect it prior to the meeting. Respectfully Submitted, James J. Hardy Property Manager Braeside Condominium Management Managing Agent