REGULAR BOARD MEETING Monday November 18 th :30pm AGENDA. Updates and status. Video system update/backup

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1 BONAVISTA ESTATES CONDOMINION CORPORATION # REGULAR BOARD MEETING Monday November 18 th :30pm AGENDA Presentation Common Area Refurbishment 1k, 2k. Confirmation of previous meeting minutes (October) Manager s Report Marty Update o 1411 Sprinkler system leak repairs o Parging vehicle ramps - status Treasurer s Report Aileen Financial summary Approval of 2014 budget notice to owners Buildings Report Common area upgrades Grounds Report Lawrence Updates and status Security Walt Video system update/backup Fire Safety Lawrence Status - Tyco Integrated Security for alarm monitoring Updates Other All Renters and awareness of bylaws Responsibilities of owners Move in fees Non-resident owners use of clubhouse Guest Suite Rental amended form now in use. Next Meeting 16 th December 2013 Page 1 of 7

2 Bonavista Estates One Board of Directors Meeting October 21, Attendance: Ian Kershaw Aileen Palmquist Leo Klein Lawrence Sadler Marty - Connelly & Company Management Walt Sedler Deborah Krowitz Regrets: Carolyn Koles Ian chaired the meeting, Marty recorded the minutes. #3K - Locksmith: Door Closer not working properly. 2nd floor level, requires adjusting. Manager Report: Connelly provided reporting for the month of October. Previous Minutes - September 23, 2013: The Board reviewed the minutes. Upon a motion made by Walt, seconded by Leo to accept the minutes as presented. Motion Carried. Budget: The Board discussed and reviewed the proposed budget thoroughly. Focus was on ensuring longer term financial resources for major projects. Contribution to Reserve Fund was significantly increased. To accept a budget for 2014 which equates to $954, of which $250K goes to reserve. Motion made by Aileen, seconded by Walt. Motion Carried. Board agreed to remind unit owners of their insurance responsibility. Agreed to inform owners of their duty to maintain interior plumbing lines (Refrigerator Lines, Washing Machine and dishwasher hoses). Noted that additional invoicing from All Canadian Janitorial being charged to building operator services. Financial Report: Page 2 of 7

3 Aileen reported on financial statements in advance of the Board Meeting. Upon a motion made by Deborah, seconded by Lawrence to accept the statements for September Motion Carried. Landscape/Snow Contract 2014: Connelly to ask Futurescape to quote for next year. Video System: Confirmed that the Shaw Cable/Telus digital service feed camera input at gates to suites. If unit owners want to view gate cameras it will be their responsibility to arrange. Fire Alarm Testing: Inspection went well, minor deficiency have already been corrected (Fire extinguishers, Emergency Lighting Packs) waiting reports on sprinkler system, in suite alarms and hydrants, impressed with the response of Simplex Grinnell. Volunteer Appreciation: Preparations are underway. Guest Suite Form: This has been revised. Clarified Move In/Out, Hours of access. The Board would like Carolyn to review this revision. Adjournment: As there was no further business, the meeting was adjourned. Next Meeting November 18, PM Page 3 of 7

4 Bonavista Estates 1 Condominium Plan No Property Manager Update - November Simplex Grinnell Service Agreement - Deficiency agreements have been signed and returned to Simplex for scheduling. Connelly will advise of those dates as well coordinate elevator access as required. 2. Tyco Alarm Monitoring - Kim Ripley has confirmed receipt of receiving signed contract, however now indicating requirement of original signed contract. Kim is meeting with Lawrence and will advise Lawrence of that requirement. Connelly has only received a scanned copy of the contract which is not acceptable to Tyco. 3. Futurescape Contract (Snow Removal 2013/14 and Landscaping 2014)- revisions set out and revised, signed by Lawrence and returned to Futurescape for further execution. 4. Suite #1305 damage to storage locker release signed by Connelly on behalf of Corporation for unit owner damages to storage locker. All repairs are completed. 5. Unit #1211 In suite painting for damages as a result of leak - Hardings painting has been provided approval ($865.76) Hardings (Matt) to coordinate access requirements with unit owner. 6. Form 8 - Change in directors for registration at Land Titles. Connelly requires signature and original returned for registration. 7. All Canadian Janitorial Invoicing Classifications - A ledger supporting the classifications has been provided. 8. #3206 Request for security channel services - Connelly advised unit owner (By Mail Oct 22/13) of unit owner requirement to cover costs associated with running cable line for this requirement for digital services. No response from unit owner to date. 9. #2211 Renovation - No response to date from unit owner regarding renovation and confirmation from contractor conducting renovation that wall being removed is not a load bearing wall. 10. Suite #1411 Repairs from Fire Sprinkler Leak - Repairs were completed however supplier of Hardwood has supplied wrong hardwood flooring. Alberta Hardwood is going to replace flooring at their expense. Whynot Construction Invoicing should be paid. Unit owner is satisfied with the work Whynot has conducted. The wrong order of flooring was a deal between unit owner and hardwood flooring supplier. 11. #3105/#3104 Water damages from refrigerator line failure (#3105). This is an insurance claim and the adjuster with Whynot Construction is working with unit owners on repair requirements. 12. Keys - Connelly will bring sets of keys for review with Carolyn. 13. Reserve Fund Study - Expected Draft November 15/13 as per confirmation of Ryan Coles of RJC November 15/ Contractor Monitoring - This remains outstanding. Connelly to coordinate. Page 4 of 7

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