2013 Board of Director Conference Calls: March- April 2013

Transcription

1 2013 Board of Director Calls: March- April 2013 Mar 21 Mar 22 Mar 28 Apr 4 Apr 11 Apr 18 Apr 25 except Gary. Also George present Accountant Meeting: Mike W., Eddie, Bob,Jacki, Bell, George present except Todd, Also George present,, except Todd,, GN to complete capital projects review. Agreed to clean S10 chimney prior to sale Long term renter extended to 3/26. Income tax issue resolution in progress Discussed power washing and painting motel building. Agreed to cut brush, trees and limbs on hill behind cottages 6,7, and 8 to improve view of C1 and C2 and restore it to former state. Reviewed project list estimates Plan of action to correct income tax bill previously paid (1/15/13) to avoid fines. Discrepancy between accountants/gn and PR identified. Amended return to be prepared. GN is reviewing receivables per Mike W. to resolve tax issue. New sign in progress. Donated by Eddie. Gary presented sketch of new wall. Rhymes to be told no trucks until ground firms. Trimming to proceed Motion to Award tree trimming to Justin-Unanimous Review painting proposals and unanimously awarded to Shaw Minor paving issues discussed Annual meeting to be May 26. Agreed to Replace lampposts. Trimming in progress. Mike W. wants all payables to be posted by GN Loan balance paid off 4/23. Some bills not yet received for S10 preparation work. Motion passed to transfer S10/paving funds. Motion was unanimous to reimburse director for S10 furniture purchases.: $ Asked GN to verify late charges being processed.

2 2013 Board of Director Calls: May 2013 May 2 May 9 May 16 May 23,, except Todd and Gary. except Eddie and Gary. Only Todd and Gary agreed to run for the two slots. Election no longer required. Preliminary breakout of S10/Paving presented by George. Beautification motion passed unanimously to provide shrubs and plants.: $3, Unanimous motion to purchase up to $ worth of kayaks Discussed C6 painting color. Unanimous vote not to repaint as it is quite close. Also need updated color chips for owners to avoid potential future issues. Hill clearing completed Motel building painting initiated. Unanticiapated rot reported. Dumpster location moved on a trial basis. Road pitch at C4 may be inadequate to handle run-off. Mike/George reported on Accountant meeting status. GN instructed to pay c14 condo fee for one month for use by rental program to store linens. Damage to screens during painting discussed. Unanimous Agreement to redo M5,6,and 7. Accountant (Bell) is all set and Jacki confirming resolution. Rental owners to be asked to have working telephone land lines./dvds Fire inspection scheduled for 5/30. Notice to rental owners to be sent. Reviewed project costs for painting, wood work, screens and special beams. May 30 conference Call; 4 pm All directors present. George absent Election of officers: Todd as President, Mike W. as Treasurer, Bob as Secretary. Bob also requested to oversee rental Operation for board Motel beam repaired/replaced Unanimous motion to allow Eddie (who abstained) to keep 13 foot boat on G dock without a second boat penalty as no one else can be assigned to that side of dock. C4 road pitch mitigation/resolution in progress.

3 2013 Board of Director Calls: June 2013 Jun 7 Jun 18 Jun 27 except Gary. Suzanne replaced George. Motel 3 reported discolored water. Bob reported Adv. Deposits up about 5% Various discussions with no motions. M6 requested ac pipe be replaced due to damage when screens removed. Mike W.. tasked to resolve Aslami payment plan for issue prior to penalty increase. Fires were reported on the beach and inadequately cleaned up by participants. Motions unanimously passed to pay overages incurred during Motel paint project as follows Last year FY paint project: Return the $ to reserves Remove $ from motel reserve for screen/replace/repairs Transfer $3000. Back to motel Reserve when received from IRS Balance of repairs to motel out of motel operating budget.

4 2013 Board of Director Calls: July 2013 Jul 9 Jul 18 except Gary. Suzanne also present Plumber (Mal) waiting for anodes to eliminate discolored water in motel. M5 has no golf insurance on file. GN to send warning letter. C8 had dog hair complaint. Fine $ to provide extra cleaning. Two sets of screens completed Employee reported derogatory remarks from M06 owner. Screen project slower than desired due to weather and other issues. S10 Reconciliation and transfers still in progress.

5 2013 Board of Director Calls: August 2013 Aug 1 Aug 7 except Gary and Eddie. Suzanne also present except Gary in Europe. Suzanne also present Second anode to be installed in motel hot water. GN sent letter to M5 on golf Cart insurance. Board approved Aslami payment plan. Fruitless search by employees for potentially lost pocketbook. Unregistered occupants of M6 requested to register by employee. DJ serviced C10 and C12 pump and pump alarms systems. All ok for 2 weeks so far. Income tax issue moving to current accountant (Chad) for action and amended return. Mike W. to make final review of S10 reconciliation and reserve transfers froms10 and paving projects. M6 owner AC and carpet issue closed. Unanimous decision to request GN to write warning letter to M6 for violating condo documents by attempting to interfere/intimidate (8/2) office employees.