Land and Estate Management Information System Project Overview. Infomobility Geomatics ICT Solutions Consulting Management Services

Transcription

1 Land and Estate Management Information System Project Overview Infomobility Geomatics ICT Solutions Consulting Management Services

2 The Land and Estate Management Information System ensures commitment to real estate integrity, sound registration procedures and a workable accessible regulatory framework based on good professional practice. We aim to : increase efficiency increase transparency ensure full accountability ensure full auditability be end-user friendly and customer-oriented. WHY LEMIS?

3 LEMIS is a system which will help the GPD become more efficient while providing its clients with a better service Includes various modules: GIS for the registration of property Property Management Contract Management Full Accounting Electronic Document Management

4 A best-of-breed solution provided by an internationally renowned supplier twinned with local expertise to give GPD a solution which is best suited for Malta. Not looking solely at the IT aspect Committed to looking at the organisational and procedural aspects Pinpoint those areas which would most benefit from rationalisation and improvement

5 Founded in 1983, Raindrop is the world's largest privately owned supplier of Property and Facilities Management Software Systems Its market leading Manhattan Software product range is used by leading organisations throughout the world in a wide variety of market sectors The client portfolio includes: Shell Birmingham City Council UK Court Services Lloyds TSB

6 Change Management (Business Process Review) Software Property and Asset Management System including Accounting Package GIS Component Contracts Management System Dispatch IT Hardware Maintenance and Support Scanning and Digitizing Service Online Payment Facilities Training

7 Where are all Government properties situated? When is rent due? What land/building is unoccupied? Is the current occupier the legal tenant? What is the value of Government property? What is the condition of Government property and when was maintenance last carried out? What are the properties currently expropriated by Government? How much are people owed with regards to the expropriation? When did it happen?

8 Answering the previous questions, if at all possible, would currently take days if not weeks With LEMIS information will be available in real time and most importantly it will be based on live information rather than data which needs to be created for the sake of a report

9 Complete property life-cycle and info gathered by one section will be directly and automatically fed into other sections Extensive logging, analysis and financial reporting functions which are easy to use Immediately available information for reporting, auditing and financial management Provides the facility to convert rent and service charge figures into budgets based on the financial year Structured method of managing the collection of debt while allowing for the creation of different recovery profiles to treat different clients in different ways Automatic flagging/reminders Reduction in physical data entry More accurate records

10 The general public will be able to gain access to relevant information about Government owned land and property through the Internet Interaction with the GPD will be made easier through services available on the Internet similar to the erent service currently available

11 Central Property Management including: Property/Land database Unit database Tenant database Lease database Payable leases Receivable leases Images Organisational Breakdown Structure Manhattan Diary Image and Document Management System Rent & Service Charge Accounting Purchase Ledger including: Cheques & Remittances Purchase Order Processing Acquisitions Sales Ledger including: Rent Demands & Statements Debt Recovery Management Disposals Tenders & Contract Management Other modules including: General Ledger Cashbooks Condition Surveys Fixed Asset Management Budgets & Forecasts Planned Maintenance GIS Module Additional GIS Functionality Help Desk Projects Valuation Management Report Wizard

12 Made up of 3 main phases Phase 1 Re-align the Solution with the current needs of GPD Phase 2 Re-define the design of the system in respect of Business aspect Technical aspect Data aspect Phase 3 Actual development and configuration of the Solution Change Management required

13 Our aim is to provide a Solution to cater for the citizen s requirements as well as to facilitate the day-to-day operations of all GPD employees. We will achieve this through constant communication with the users. Their input is indispensable! Thank you for your attention