REQUEST FOR QUOTES. For further information you can contact Petros Mohlabe on (011) address

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1 COMMISSION FOR CONCILIATION, MEDIATION & ARBITRATION National Office 28 Harrison Street, Johannesburg, 2001 Private Bag X94 Marshalltown, 2107; Tel (011) ; Fax (011) Docex: DX147; REQUEST FOR QUOTES The National Office of the CCMA invites service providers to submit quotations for consultant services to assess the organisation s Enterprise Resource Planning (ERP) system, the implementation thereof, and the efficiency of the current supporting service provider at CCMA National Offices. RFQ nr.: CCMARFQ Request for Quotes are invited from suitable experienced and independent service providers for provision of this services requirements at our CCMA Provincial Offices. Quotations will be presented to The National Office of the CCMA 28 Harrison street 10 th floor Marshalltown. For further information you can contact Petros Mohlabe on (011) address Briefing date 16 August 2012 at 11am Closing date 27 August 2012 at 11am Evaluation Criteria: 80/20 The SBD 4 Forms, database form and specification can be obtained from the CCMA website ( Information will be available from the website from 10 August Call Centre: Web:

2 COMMISSION FOR CONCILIATION, MEDIATION & ARBITRATION National Office 28 Harrison Street, Johannesburg, 2001 Private Bag X94 Marshalltown, 2107; Tel (011) ;Fax (011) Docex: DX147; ERP SYSTEM REVIEW SPECIFICATION

3 CCMA requires the services of a consulting firm to assess their Enterprise Resource Planning system (ERP), the implementation thereof, and the efficiency of the current supporting service provider to ascertain if value is being achieved and the system s influence on the value chain process of the organisation, and make recommendations to the organisation. Our ERP system incorporates Supply Chain Management Finance The Supply Chain Management system should at least provide for the following: Demand Management Understanding future needs Identifying critical delivery dates Identifying the frequency of the need Alignment of need to budgets Analysis of expenditure based on past spending and future needs Determination of specifications Commodity analysis Industry analysis Acquisition Management Identifying preferential policy objectives Determine market strategy Determine depreciation rate in case of procuring assets Applying Total Cost of Ownership (TCO) or life cycle costing principles at least in case of strategic purchases Compiling bid documentation, including general and special conditions Determining bid evaluation criteria Evaluating bids, tabling recommendations and obtaining approval to award a contract Contract Management Evaluating bids, tabling recommendations and obtaining approval to award a contract Compiling and signing contract documents with the approved successful bidder Undertaking contract administration Gathering contract performance information to start logistics management Logistics Management Coding of items Setting of inventory levels Placing of orders against term agreements Receiving and distribution of material Stores or warehouse management Expediting Orders Transport management Vendor performance management Vendor Management Vendor performance management Vendor database per commodity Vendor registration process Vendor compliance

4 The Finance system should provide for at least: Accounts Receivable Processing accounts receivable transactions, including invoices and receipts To maintain all our accounts receivable master record keeping and accounts receivable reporting needs Print invoices, customer statements, Aged Debtors Analysis and Customer Transaction Listing Accounts Payable Processing accounts payable transactions, including invoices and receipt payments To maintain all our accounts payables master record keeping and accounts payables reporting needs Print checks, payment advices, Aged Payables Analysis and Debtors Transaction Listing Budgeting Load the budget per region Variance reports showing expenses vs budgeted figures. Asset Management Processing asset accounting transaction, including acquisition, depreciation, adjustment and disposal Runs depreciation for all the assets Disposes asset at user-specified proceeds with user-defined proceeds account Integrates with other accounting modules for example; General Ledger and Accounts Payable Produce Asset Register Reports Cashbook Process accounting transactions, including bank deposits, receipts and payments Integrates with other accounting modules for example; General Ledger, Accounts Payable and Accounts Receivable Allocate payments and receipts directly against invoices entered from the sub modules which are Accounts Receivable and Accounts Payable Reconcile transactions against bank statement and instantly update the system bank balance immediately Payroll Interphase with VIP payroll system Disposal Management Obsolescence planning or calculating of depreciation rates Keeping a database of all redundant material Inspecting material for potential re-use Determining a strategy how to dispose of obsolete items Carrying out the physical disposal of obsolete items

5 Notes This RFQ will be evaluated on the 80/20 principle according to section 4 and 5 of the PPPFA regulations of 2011, with the following functionality: Criteria Score Proposed Approach and Methodology, 40 Proven track record 20 Work Programme and Resource Allocation (CVs of allocated resources) 40 Total 100 Minimum qualifying score 70 The following documents must be submitted with your proposal: A detailed proposed approach and methodology Price Quotation Statement of work successfully carried out by tenderers Vendor Registration Forms Company Profile SBD 3.3 SBD 4 B-BBEE Certificate Tax Clearance Certificate Certified copies of the company s directors CK/PTY documents Proof of financial soundness or letter from your bank Important Dates Briefing Session 16 August 2012 at 11:00 Closing Date - 27 August 2012 at 11:00

6 COMMISSION FOR CONCILIATION, MEDIATION AND ARBITRATION STATEMENT OF WORKS SUCCESSFULLY CARRIED OUT BY TENDERER CURRENT TENDER DETAILS Request number: Request for: Contact Details: Contact Person: (please print) Company Name: 1. Tenderers must state particulars of the works successfully carried out CLIENT Land line telephone no. NATURE OF WORKS HIGHEST VALUE OF WORKS FOR WHICH TENDERER WAS DIRECTLY RESPONSIBLE YEAR COMPLETED If the space provided above is insufficient for all the information, Tenderer should furnish the information separately. TENDERER S DULY AUTHORISED SIGNATORY DATE :

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