FAQ. F-Secure Online Backup

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1 F-Secure Online Backup

2 Before installation... 3 Does the F Secure Online Backup program work if there are other online backup programs installed on my computer?... 4 Are two online backup programs better than one?... 4 What is the difference between the F Secure Online Backup program and Online Backup web interface?... 4 Which operating systems does the F Secure Online Backup program support?... 4 What kind of computer do I need for using the F Secure Online Backup program?... 4 How can I check which version of the Windows operating system I have?... 7 Installation... 7 How do I start using the Online Backup service?... 7 How do I know that the F Secure Online Backup program is properly installed and the service is running?... 8 I installed or upgraded the F Secure Online Backup program in Windows but cannot see the program icon on the system tray. What should I do?... 8 Why does my Internet connection appear to be slower than before the installation?... 9 How do I uninstall the F Secure Online Backup program?... 9 Subscription and registration I have registered my subscription of the F Secure Online Backup program but cannot install it. Why? Can I give a copy of the F Secure Online Backup program to a friend? Can I install the F Secure Online Backup program on several computers? I formatted my hard drive or bought a new computer. Do I need to register the Online Backup service again? Backups How many files can I back up? I have a lot of files on my computer. How much time does it take to back them up? / 17

3 What file types are backed up? Which files are backed up first? What does "unlimited backup" mean? How can I back up files in Windows Explorer? What are the green and orange dots in my Windows Explorer? Is the Online Backup service secure and reliable? Are the files on removable media, such as external hard drives, USB sticks, CDs, floppies, DVDs also backed up? I have forgotten my password, what should I do? How can I stop the F Secure Online Backup program? Should I manually back up my hard disks daily? How can I exclude a file or folder from the backup selection? What should I do if my firewall asks about the F Secure Online Backup program? Updates Is the F Secure Online Backup program updated automatically? Restoring files How can I restore my files? What happens if I accidentally delete a backed up file on my computer? How many times can I restore my files? Can I access my backup files using my web browser? Can I share my backups with other users? Before installation 3 / 17

4 Does the F-Secure Online Backup program work if there are other online backup programs installed on my computer? Yes, the program works even though you have other online backup programs on your computer. Are two online backup programs better than one? Not necessarily. One online backup program should be enough for keeping your files safe. If you have more than one backup program on your computer, backing up files may take a longer time. What is the difference between the F-Secure Online Backup program and Online Backup web interface? By using the F-Secure Online Backup program, you can back up and restore the files on your computer. Through the Online Backup web interface you can view and download the backed up files by using any computer. Depending on the type of service you use, you may also be able to share files. However, you cannot back up any files through the web interface. Which operating systems does the F-Secure Online Backup program support? The program supports the following operating systems: Microsoft Windows XP (32-bit and 64-bit) Microsoft Windows Vista (32-bit and 64-bit) Microsoft Windows 7 (32-bit and 64-bit) What kind of computer do I need for using the F-Secure Online Backup program? Your computer must have one of the following operating systems: Microsoft Windows XP (SP2) 4 / 17

5 Microsoft Windows Vista (all versions) Microsoft Windows 7 Note: In a dual boot system, F-Secure Online Backup does not back up files that are on the other partition. For other requirements, see the following table: Operating system Component Requirements (minimum and recommended) Microsoft Windows XP (SP2) Processor Minimum: Capable of running Microsoft Windows XP 32-bit or 64- bit. Microsoft Windows Vista (all versions) and Windows 7 Memory Display Disk space Internet connection Processor Memory Recommended: 1 GHz or higher. Minimum: 256 MB. Recommended: 512 MB. Minimum: 8-bit (256 colors). Recommended: 16-bit (65000 colors). Minimum: 50 MB of free hard disk space. Additional space for backing up large files. Recommended: 500 MB of free hard disk space. Required for backing up files. Recommended: Broadband Internet connection with at least 192 kbit/s of upload capacity. Minimum: 1 GHz 32-bit or 64-bit. Recommended: 1.8 GHz 32-bit or 64-bit. Minimum: 1 GB. 5 / 17

6 Operating system Component Requirements (minimum and recommended) All operating systems Display Disk space Internet connection Fully supported browsers for using the web interface Recommended: 2 GB. Minimum: 16-bit. Recommended: 32-bit. Minimum: 1 GB of free hard disk space (on the system disk). Recommended: 2 GB of free hard disk space (on the system disk). Required for backing up files. Recommended: Broadband Internet connection with at least 192 kbit/s of upload capacity. Microsoft Internet Explorer 6.0 and 7.0 Mozilla Firefox 2.0 and 3.0 Safari 3.0 Note: The minimum required version of Java Virtual Machine (JVM) is v To make sure that all the functionalities work properly in the web interface, we recommend using one of the fully supported browsers. 6 / 17

7 How can I check which version of the Windows operating system I have? To check the version of your Windows operating system, do as follows: 1. In Windows XP: a. Click Start. b. Click Control Panel. c. Double-click System. 2. In Windows Vista: a. Click the Start button. b. Click Control Panel. c. Click System and Maintenance. d. Click System. 3. In Windows 7: a. Click the Start button. b. Click Control Panel. c. Click System and Security. d. Click System. Installation How do I start using the Online Backup service? For using the service, you need the following: Installation file for the F-Secure Online Backup program Internet connection Valid subscription key Valid address to be used as a login name After you have received the installation file from us, install the F-Secure Online Backup program on your computer. If your computer has several user accounts, you need to log in as an administrator to install the program. With your license: 7 / 17

8 You can install up to 3 copies of the program on one or several computers. Each user logs in with their own user name, and can back up their own files. Each user sees only their own backed up files. How do I know that the F-Secure Online Backup program is properly installed and the service is running? In Windows, check the program icon on the system tray, at the bottom right corner of your screen. To open the F-Secure Online Backup program, click the system tray icon, desktop icon or icon on the Start menu. When the service is running, you can see a green icon indicating an Online status. If you are not connected to the internet or in an offline state, you will see a red icon indicating an Offline status. I installed or upgraded the F-Secure Online Backup program in Windows but cannot see the program icon on the system tray. What should I do? The icon should be located on your system tray, at the bottom right hand corner of your screen. You can see the program icon in the picture below. 1. If you still do not see the icon: a. Click Start. b. Select Programs > F-Secure > Online Backup > Online Backup. c. If the program is not shown in your Programs menu, the program is not installed on your computer. In this case, please try reinstalling the program. 2. You can also try the following: a. In Windows XP, icons may be hidden. Click the arrow button on the Windows system tray (next to the clock) to see the hidden icons. b. Open Task Manager. Check that the F-Secure Online Backup process is visible. 8 / 17

9 Why does my Internet connection appear to be slower than before the installation? The Online Backup service uses the bandwidth of your Internet connection. The first backup may take a long time, and temporarily slow down your Internet connection. However, subsequent backups are faster as only the changed files are backed up. The files are backed up in the background, and you may not even notice it. With an asynchronous Internet connection, the upload speed (from your computer to the Internet) is significantly lower than your download speed (from the Internet to your computer). If you use an asynchronous internet connection, backing up files may take longer. How do I uninstall the F-Secure Online Backup program? To turn off all backups and uninstall the program: 1. Click the Backup tab. 2. To turn off Office documents, Pictures and videos and Music, click the Turn Off buttons. 3. Next to , click Change. Select Do not back up any files and click OK. 4. Next to My important files, click Change. Select Do not back up any files and click OK. 5. Uninstall the client program: a. In Windows XP, click Start. b. Click Control Panel. c. Double-click Add or Remove Programs. d. Scroll down the list until you see the F-Secure Online Backup program, select it and click Remove. e. In Windows Vista, click the Start button. f. Click Control Panel. g. Click Programs. h. Click Programs and Features. i. Scroll down the list until you see the F-Secure Online Backup program, and click Uninstall. j. In Windows 7, click the Start button. k. Select Control Panel. l. Select Programs and Features. m. Scroll down the list until you see the F-Secure Online Backup program, and click Uninstall. 9 / 17

10 Note: Your account expires at the end of the subscription period. Once your subscription terminates, you will not be able to access your backup or restore your files anymore. Subscription and registration I have registered my subscription of the F-Secure Online Backup program but cannot install it. Why? Installation may fail if your Internet connection is not working properly, or you have entered an incorrect subscription key. Before trying to install the program again, check your Internet connection. Please contact our support if you want to check that your subscription key is correct. Can I give a copy of the F-Secure Online Backup program to a friend? No, the license is meant for personal use. Can I install the F-Secure Online Backup program on several computers? You can install the program with the same subscription key on up to 3 computers. I formatted my hard drive or bought a new computer. Do I need to register the Online Backup service again? No, you do not need to register the service again. You can just reinstall the F-Secure Online Backup program. However, you need to use the same subscription key (xxxx-xxxx-xxxx-xxxxxxxx), address and password that you used during the first installation. 10 / 17

11 Backups How many files can I back up? You can back up an unlimited number of files on the c: drive of your computer. All supported file types can be backed up regardless of the total number of the files. I have a lot of files on my computer. How much time does it take to back them up? When you start backing up your files for the first time, the backup speed is typically 1-2 GB per day. The backup speed may vary depending on the following: type and speed of your Internet connection duration the Internet connection is open whether you use your computer for something else at the same time What file types are backed up? With the F-Secure Online Backup program you can back up any type of files except for the files that the operating system blocks, or the files that are in use. By default, hidden files and system files are not backed up. The program searches your computer for the following file types: Category File type Application / Extension Office documents Microsoft Office documents, templates and databases. OpenOffice.org documents, templates and databases. Desktop publishing documents. Apple iwork documents. Word, Excel, PowerPoint, Publisher, Project, Access, Fax at work, Money, Visio. All OpenOffice and OpenOffice 2 applications. InDesign, QuarkXpress, PageMaker, FrameMaker. Pages, Keynote, Numbers. 11 / 17

12 Category File type Application / Extension CAD and modeling drawings. Other documents. dxf,.dwg,.mac,.pla,.pln,.pz3,.pzz files..pdf,.txt. Pictures and videos All common digital camera and graphic application files. Photos and drawings, including RAW images from digital cameras. Creative application documents. Video files. jpg,.jpeg,.tif,.tiff,.crw,.cr2,.raw,.nef,.dng,.orf,.pef,.ptx,.raf,.gif.ai,.eps,.cpt,.cdr,.cdx,.fla,.png,.psd,.psb,.psp,.eps,.dxf,.fhd,.fh9,.graffle,.wec..xar..wmv,.mov,.3gp Music files Audio files..mp3,.m4a,.m4p,.wma,.aac,.mp4 s messages (default selection). Default application (Outlook, Outlook Express, Windows , Thunderbird). In Mac: Thunderbird and Mac OS X Mail (if applicable) My important files Files in your My Documents folder (default selection). Only the supported file types are included in the backup. Files in your Desktop folder (default selection). Only the supported file types are 12 / 17

13 Category File type Application / Extension included in the backup. Files in the Favorites folder of Internet Explorer (default selection). Only the supported file types are included in the backup. Which files are backed up first? The F-Secure Online Backup program backs up files according to the size (from smallest to largest). The files are backed up in the following order: 1. s. 2. Contacts. 3. My important files (if you have selected files in this category). 4. Other files. These are the default settings, which you cannot change. What does "unlimited backup" mean? The F-Secure Online Backup program allows you to back up all personal files on your hard disk securely, regardless of the total number of files and/or space consumed. How can I back up files in Windows Explorer? To back up files in Windows Explorer: 1. In Windows Explorer, right-click a file or folder. 2. From the right-click menu, select Back up now. An orange dot on the file means that the file is waiting to be backed up. Once the file is backed up, the dot will turn green. Note: You can share backed up files and folders by selecting Share this file from the rightclick menu after the file has been successfully backed up. 13 / 17

14 What are the green and orange dots in my Windows Explorer? The dots indicate which files and folders are included in your backup. A green dot means that the specific file or folder as a whole has been backed up. An orange dot means that the specific file or folder is about to be backed up. The dot turns from orange to green when the backup is finished. Is the Online Backup service secure and reliable? Yes. When you use the service, the files on your computer are encrypted by using 3DES encryption. After that, they are uploaded to Online Backup servers using a connection with 128- bit Secure Socket Layer (SSL) encryption. Your files are encrypted and unreadable, when they leave your computer and the system is perfectly secure. Are the files on removable media, such as external hard drives, USB sticks, CDs, floppies, DVDs also backed up? No, they are not. Only the files on the hard disk (c: drive) of your computer are included in the backup. This feature prevents your data from ending up in another user's backup, for example, if you use your USB stick in your friend s computer. I have forgotten my password, what should I do? If you have forgotten your password, do the following: 1. Open the Online Backup web interface through your ISP portal. 2. Click Forgot your password? A window opens. 3. Enter your address. Tip: You can check your address by opening the F-Secure Online Backup program. It is displayed in the lower left hand corner of the Backup tab. 4. You will receive an , which includes your password. The Forgot your password? option is also available when you install the program. How can I stop the F-Secure Online Backup program? 1. To stop the backing up of files: 14 / 17

15 a. In Windows, right-click the program icon on your system tray, at the bottom righthand corner of your screen. 2. To temporarily stop the backing up of files: a. Open the program. b. Click the Pause button at the bottom of the screen. c. Select for how long you want to stop the backing up. Should I manually back up my hard disks daily? No. You do not have to back up your files manually. The F-Secure Online Backup program operates automatically in the background and backs up your files. How can I exclude a file or folder from the backup selection? To exclude a file or folder from the backup selection: 1. Open the F-Secure Online Backup program. 2. Click the Backup tab. 3. To exclude all office and open office documents, and some other document types (such as.txt or.pdf) click Turn off next to Office documents. 4. To exclude all pictures and videos (for example,.png and.avi files), click Turn off next to Pictures and videos. 5. To exclude all audio files (for example,.mp3 and.wma), click Turn off next to Music. 6. To exclude files in My important files, click Change. a. To exclude a file or files, clear the relevant check boxes. Click OK. b. To exclude all files, select Do not back up any files. Click OK. What should I do if my firewall asks about the F-Secure Online Backup program? Allow the program to connect to the Internet through your firewall. 15 / 17

16 Updates Is the F-Secure Online Backup program updated automatically? Yes. The program checks for latest versions automatically in the background. If a newer version is available, it is automatically downloaded and installed. If your computer is offline when an automatic update is due, the updates are downloaded the next time you connect to the Internet. You may see the upgrade process while the newer version is installed, but you do not have to do anything. Restoring files How can I restore my files? To restore your files: 1. Open the F-Secure Online Backup program. 2. Click the Restore tab. 3. Click the Restore now button. The program restores your files automatically. What happens if I accidentally delete a backed up file on my computer? You have a certain number of days to restore the file (15, 30 or 45 days). You can change the restoring period on the Settings tab. The default period is 30 days. How many times can I restore my files? You can restore your files as many times as needed. Can I access my backup files using my web browser? Yes, you can see and download your files by using the Online Backup web interface accessed through your ISPs portal website. 16 / 17

17 Can I share my backups with other users? Depending on the type of service you use, you may be able to share your backups with other users. You can do this through the Online Backup web interface or by simply right clicking on a file that has already been backed up and selecting share this file. 17 / 17

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