Volume 45. PENINSULA PRESENTATIONS Spring 2016 EXHIBITOR MANUAL

Transcription

1 Volume 45 PENINSULA PRESENTATIONS Spring 2016 EXHIBITOR MANUAL

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3 WELCOME! Dear Exhibitor: Welcome to the 45th series of Peninsula round table dinner presentations. The majority of these functions consist of a buffet dinner arrangement. After a ½ hour trade show commencing at 6:00 p.m., each exhibitor will make a 5-6 minute sales call at each round table of 6-8 travel agents. Dinner will be served AFTER AND NOT DURING the round table presentations. In today s economy it is imperative that we provide a quality product that offers optimum value and a competitive rate structure. We have made an extraordinary effort to provide you, our customer, with qualified travel agent attendees in superior function sites. We are confident that you will find your participation to be a productive and enjoyable experience. This manual, along with pre-addressed shipping labels that will be sent to you, are designed to facilitate your shipping and travel arrangements. Should you have any questions that are not covered in the following pages, or should you require additional labels, please do not hesitate to call us at Thank you for your support and we look forward to seeing all of you in just a few short weeks. Sincerely, Joe DiBerardino, Vice President

4 Table of Contents ACCOMMODATIONS Driving Instructions & TRANSPORTATION Parking Show Sites / Hotel Information ,6,7,8 BROCHURES Attendance & DISPLAYS Exhibit Furnishings Show Format / Daily Schedule MISCELLANEOUS Door Prizes Booth / Table Set-up SHIPPING Delivery Dates INSTRUCTIONS Labels Supplies

5 Brochures & Displays ATTENDANCE Our Presentations are designed to host a maximum of retail travel agents. However, we will visit cities where we will conduct functions and expect between agents in attendance. Therefore, it is not necessary to ship an extraordinary amount of material. Please note that we will not have the facility to carry any excess literature to the proceeding city/cities. EXHIBIT FURNISHINGS As a tabletop show, there will not be sufficient space for displays, banners, posters, that would normally be used in a standard 10 x10 booth set-up. You are more than welcome to bring displays or banners provided they can be displayed on, or behind, a 6 table. Should you wish to use a display that does not conform to these conditions, please call us and we will do all possible to accommodate you. Please note that each exhibitor will be provided with a 6 x14 tabletop sign. SHOW FORMAT / DAILY SCHEDULE 4:30-6:00 p.m. EXHIBITOR SET-UP / PRE-SHOW SEMINAR: In some cities, there will be pre-show seminars conducted during the 5:00-6:00 p.m. hour. 6:00-6:30 p.m. RECEPTION/TRADE SHOW: Agents and exhibitors exchange greetings and review literature while refreshments are served. 6:30-8:00 p.m. PRESENTATIONS: 5-6 minute individual presentations to groups of 6-8 agents. There will be sufficient breaks during this period to rest your vocal cords. 8:00-9:00 p.m. DOOR PRIZES / DINNER: Complete the evening with either a sit down dinner or a buffet. Door prizes will be awarded prior to the serving of dinner. Page 3

6 Shipping Instructions DELIVERY DATES With the majority of hotels unable, or unwilling, to hold material in their package rooms for an extended period of time without implementing fees per box! PLAN ON HAVING YOUR MATERIAL ARRIVE AT THE HOTEL NO SOONER THAN 3 DAYS PRIOR TO THE SHOW DATE! HOTELS ARE CHARGING STORAGE FEES. IMPORTANT NOTE: We suggest that you call each facility to reconfirm receipt of your shipment. LABELS Shipping labels for the material that you may be sending to each of the show sites in which you will be exhibiting. For each Presentation we will be sending 2 labels. In order to facilitate your shipping, we have already addressed each label and marked them with: Hold for Peninsula Show (date of function). SUPPLIES With our round table format, you will not have a need for a great deal of supplies since literature distribution will be minimal. We will have rubber bands, paper clips, pins, tape, marking pens, etc. available to you should you require them. Each attending travel agent will also be provided with pad/paper and pen/pencil for note taking during your sales presentation. Page 4

7 Accommodations & Transportation SHOW SITES Following is the list of show sites, addresses and phone numbers. Please note that all functions are booked as catering events and will not necessarily be listed as a group function posting at the various hotel reservation desks. Week 1 MO. FEB. 15 HYATT ATLANTA PERIMETER AT VILLA CHRISTINA 4000 SUMMIT BLVD, ATLANTA, GA (404) Hotel is offering a rate of $ for the night of February 15. To access the web page to make reservations use the following link: If you would like additional assistance, please call HYATT and ask for the Peninsula Presentations, Inc. room block. CUT-OFF date is February 01, See nearby hotel suggestions on Page 8. TU. FEB. 16 MARRIOTT GREENVILLE ONE PARKWAY EAST, GREENVILLE, SC (864) Unfortunately this hotel is not providing any "special rates" and will offer the best rate they can at the time of reservation. Rates at time of printing are between $ and $ See nearby hotel suggestions on Page 8. WE. FEB. 17 CROWNE PLAZA CHARLOTTE EXECUTIVE PARK 5700 WESTPARK DRIVE, CHARLOTTE, NC (704) Hotel is offering a rate of $ for the night of February 17. Reservations can be made by going to this link: Peninsula Trvl Presentation or by calling CUT-OFF date is January 27, 2016 TH. FEB. 18 GREENSBORO - HIGH POINT MARRIOTT ONE MARRIOTT DRIVE, GREENSBORO, NC (336) Hotel is offering a rate of $ for the night of February 18. Call Marriott Reservations directly at (800) or (336) and identify yourself as part of the Peninsula Travel Show February 2016 Group staying at the Greensboro- High Point Marriott Airport. CUT-OFF date is January 28, Week 2 TU. FEB. 23 HILTON PALM BEACH AIRPORT 150 AUSTRALIAN AVENUE, WEST PALM BEACH, FL (561) Hotel does not offer any special rates. See page 8 for list of hotels nearby. WE. FEB. 24 HILTON ORLANDO / ALTAMONTE SPRINGS 350 S. NORTHLAKE BLVD, ALTAMONTE SPRINGS, FL (407) Hotel is offering a rate of $ for the night of February 25. For reservations you must call and ask for Peninsula Travel Presentations, Inc. group block. CUT-OFF date is January 24, TH. FEB. 25 HOLIDAY INN TAMPA WESTSHORE 700 N WESTSHORE BOULEVARD, TAMPA, FL (813) Hotel is offering a rate of $ for the night of February 25. CUT-OFF date is February 04, 2016.

8 Page 5 Accommodations & Transportation SHOW SITES Following is the list of show sites, addresses and phone numbers. Please note that all functions are booked as catering events and will not necessarily be listed as a group function posting at the various hotel reservation desks. Week 3 MO. MAR. 07 No Presentation TU. MAR. 08 WYNDHAM HAMILTON PARK HOTEL & CONFERENCE CENTER 175 PARK AVENUE, FLORHAM PARK, NJ (973) At the time of printing the hotel has no one night stays available. However, if you send an to Melissa Blanchard, Sales Mgr. (mblanchard@wyndham.com) she will force them in based on the occupancy and she will advise you of the rate at that given point. Her direct line is: (973) WE. MAR. 09 HILTON GARDEN INN TROY 235 HOOSICK STREET, TROY, NY12180 (518) Hotel is offering a rate of $119 for the night of the show. Reservations are to be made via the hotel website, or by calling (877) CUT-OFF date is February 17, 2016 TH. MAR. 10 CROWNE PLAZA BOSTON WOBURN 15 MIDDLESEX CANAL PARK ROAD, WOBURN, MA (781) Hotel is offering a rate of $99.00 for the night of March 10. CUT-OFF date is February 18, Week 4 TU. MAR. 15 FAIRVIEW PARK MARRIOTT 3111 FAIRVIEW PARK DRIVE, FALLS CHURCH, VA (703) Hotel is offering a rate of $ for the night of March 15.. For reservations call Marriott at (800) or (703) and refer to the Peninsula Travel Presentations group rate. CUT-OFF date is February 23, 2016 WE. MAR. 16 BWI AIRPORT MARRIOTT 1743 WEST NURSERY ROAD, LINTHICUM, MD (410) Hotel is offering a rate of $ for the night of March 16. For reservations you can call (800) and ask for the Peninsula Travel Show March 2016 BWI Airport group. CUT-OFF date is February 24, TH. MAR. 17 HOLIDAY INN PHILADELPHIA-CHERRY HILL 2175 MARLTON PIKE ROAD WEST, CHERRY HILL, NJ (856) Hotel is offering a rate of $ for the night of March 17. You can call HOLIDAY and ask for group name: Peninsula Travel. CUT-OFF date is March 04, Page 6

9 Accommodations & Transportation SHOW SITES Following is the list of show sites, addresses and phone numbers. Please note that all - functions are booked as catering events and will not necessarily be listed as a group function posting at the various hotel reservation desks. Week 5 MO. MAR. 28 RENAISSANCE DALLAS RICHARDSON 900 E LOOKOUT DRIVE, RICHARDSON, TX (972) This hotel could not give us a block of rooms with a negotiated rate. Please see other suggestions on Page 8. TU. MAR. 29 CROWNE PLAZA AUSTIN 6121 NORTH INTERSTATE HWY 35, AUSTIN, TX (512) Hotel is offering a rate of $ for the night of March 29. To make reservations ask for the Peninsula Travel Show Rate. CUT-OFF date is February 29, WE. MAR. 30 DOUBLETREE SAN ANTONIO AIRPORT 37 NE LOOP 410, SAN ANTONIO, TX (210) Hotel does not offer a room block and will offer a 10% discount off of best available rate either online or by phone and you must refer to Catering rate code CTR. TH. MAR. 31 THE H.E.S.S. CLUB 5430 WESTHEIMER ROAD, HOUSTON, TX (713) See nearby hotel suggestions on Page 8. Page 7

10 Accommodations & Transportation DRIVING INSTRUCTIONS Detailed driving instructions and maps will be provided at each function for the proceeding city. Should you wish to secure this information in advance, please call us at (800) and we will fax directions to you immediately. (This was first written in 1994 before the use of GPS! Thought I d leave it in just for sentimental reasons). HOTELS/MOTELS NEAR VILLA CHRISTINA Hilton Garden Inn, 1501 Lake Hearn Drive NE, Atlanta, GA (404) Marriott Atlanta Perimeter Ctr, 246 Perimeter Ctr Pkwy NE, Atlanta, GA (770) Crowne Plaza Atlanta Ravinia, 4355 Ashford-Dunwoody Rd NE, Atlanta, GA (770) Marriott Courtyard, 5601 Peachtree Dunwoody, Atlanta, GA (770) Comfort Suites, 6110 Peachtree Dunwoody, Atlanta, GA (770) Fairfield Inn & Suites, 1145 Hammond Dr. NE, Atlanta, GA (770) HOTELS / MOTELS NEAR GREENVILLE MARRIOTT Holiday Inn Express, 2681 Dry Pocket Road, Greer, SC (864) Marriott Courtyard Spartanburg, 115 The Parkway, Greenville, SC (864) Residence Inn Spartanburg, 120 Milestone Way, Greenville, SC (864) HOTELS / MOTELS NEAR HILTON PALM BEACH AIRPORT DoubleTree Hotel Airport, 1808 S Australian Ave., West Palm Beach 33409, Holiday Inn Airport, 1301 Belvedere Road, West Palm Beach 33405, Hilton Garden Inn Airport, 1611 Worthington Road, West Palm Beach 33409, Spring Hill Suites West, 2437 Metrocenter Blvd., West Palm Beach 33407, Hampton Inn Airport, 1601 Worthington Road, West Palm Beach 33409, Courtyard by Marriott, 1800 Centrepark Drive E, West Palm Beach 33401, HOTELS / MOTELS NEAR RENAISSANCE DALLAS RICHARDSON Courtyard Dallas Richardson, 2191 N Greenville Ave, Richardson, TX 75082, Residence Inn, 1040 Waterwood Dr, Richardson, TX 75082, Springhill Suites, 3251 E President George Bush Tpke, Richardson, TX 75082, Holiday Inn Richardson, 1655 N Central Expwy, Richardson, TX 75080, Hilton Garden Inn, 1001 W President George Bush Tpke, Richardson TX 75080, HOTELS / MOTELS NEAR H.E.S.S. CLUB HOUSTON Homewood Suites, 2950 Sage Road, Houston 77056, Embassy Suites, 2911 Sage Road, Houston 77056, Courtyard by Marriott, 2900 Sage Road, Houston 77056, DoubleTree Suites (Can Walk To Show Site), 5353 Westheimer Road, Houston 77056, Hilton Garden Inn, 3201 Sage Road, Houston 77056, Hilton Post Oak, 2001 Post Oak Blvd., Houston 77056, Hotel the Galleria (IHG), 5160 Hidalgo St., Houston 77056, JW Marriott (Can Walk To Show Site), 5150 Westheimer Rd., Houston Residence Inn, 2500 McCue Road, Houston 77056, Page 8

11 Miscellaneous DOOR PRIZES To add to the evening s enjoyment, you should consider offering a door prize that would be drawn just after conclusion of the round table presentations and prior to the serving of dinner. This will provide you an opportunity to get in a few more words about your company. BOOTH / TABLE STAFFING Please limit your personnel to a maximum of two for dinner while keeping in mind that the format of these Presentations does not allow for any more than this number of people to effectively present your product at individual round tables. Page 9

12 Peninsula Travel Presentations, Inc Oxford Moor Blvd Windermere, FL T F info@peninsulashows.com