DRAFT - Duke Alumni Association - DRAFT Support for and Expectation of Regional Alumni Groups

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1 DRAFT - Duke Alumni Association - DRAFT Support for and Expectation of Regional Alumni Groups Group A Co- Chairs and executive Hold at least four board meetings per Hold at least one open board meeting per Hold at least seven unique events per including sendoff, DAE, Welcome. Hold at least two Forever Learning event. Hold at least two signature events per. Hold at least two young alumni events per. Active Women s Forum group Representation from all of the graduate & professional schools and logistical and financial support for co- branded events. Representation from and event support for DBA, DUHLAA, and LGBTQ alumni. Attendance by at least one regional board member at the DAA Volunteer Leadership Summit. by a volunteer in the region. Annual budgeting process. executive /treasurer/budget Alumni population in the region of at least 7,500. DAA Staff on in Region Visit from DAA AVP for Regional Engagement or AVP of DAA at least two times per. Ability to request support in proportion to number of alumni and number of events: $20,000- $30,000. Financial support to send two faculty members or administrators to the region for Forever Learning events. Ability to make a special budget request for a signature events. Work with volunteer leaders to develop a monthly enews letter about regional activates. Maintain internal Duke listserve to facilitate coordination and collaboration (OneDuke Listserve). Monthly list of Duke Alumni who have Triangle (18,672), New York (14,119), Washington DC(12,104)

2 Group B Co- Chairs and executive Hold at least two board meetings per Hold at least one open board meeting per Hold at least five unique events per Including sendoff, DAE, Welcome. Hold at least two Forever Learning event. Hold at least one signature event per. Hold at least one young alumni event per. Active Women s Forum group Representation from at least five of the graduate & professional schools. Representation from and event support for DBA, DUHLAA, and LGBTQ alumni Attendance by at least one regional board member at the DAA Volunteer Leadership Summit. by a volunteer in the region. Annual budgeting process. executive /treasurer/budget Alumni population in the region of at least 2,000. Enhanced phone and web- based support from DAA Region Staff member. DAA Regional Director will attend at least four events or board meetings per. Visit from DAA AVP for Regional Engagement or AVP of DAA at least one time per. Ability to request support in proportion to number of alumni and number of events: $5,000- $15,000. Financial support to send two faculty members or administrators to the region for Forever Learning events. Ability to make special budget request for one signature event. Work with volunteer leaders to develop a monthly enews letter about regional activates. Maintain internal Duke listserve to facilitate coordination and collaboration (OneDuke Listserve). Monthly list of Duke Alumni who have Northern California (6,809), Southern California L.A.,O.C., S.D. (6,509), Boston (5,959), Atlanta (5,619), Charlotte (4,395), Philadelphia (4,106) Chicago (3,598), Triad (3,017), Baltimore (2,627), Colorado (2,600), Houston (2,152), North Texas (2064), Miami (2,031)

3 Group C Co- Chairs and executive Hold at least two board meetings per Hold at least one open board meeting per Hold at least five unique events per Including sendoff, DAE, Welcome. Hold at least one Forever Learning event. Representation from at least three of the graduate & professional schools. by a volunteer in the region. Attendance by at least one regional board member at the DAA Volunteer Summit. executive /treasurer/budget Alumni population in the region of at least 1,000. Enhanced phone and web- based support from DAA Region Staff member. DAA Regional Director will attend at least one event or board meeting per. Ability to request support in proportion to number of alumni and number of events: $2,000- $5,000. Additional financial support based on number of events and size of alumni population. Financial support to send one faculty member or administrator to the region for a Forever Learning event. Quarterly list of Duke Alumni who have Tampa (1,822), Richmond (1,692), Hampton Roads (1,365), Austin (1,227), Willington, NC (1,193), Pittsburgh (1,165), Cincinnati (1,124)*, Detroit (1,121)*, Orlando (1,103)*, Cleveland (1,103)*, Nashville (1,093)*, Greenville (1,021), Minneapolis (1,017), Portland (1,017), St. Louis (1,000)*, W. Palm Beaches (988) * Not currently at Group E level

4 Group D Co- Chairs and executive Hold at least two board meetings per Hold at least five unique events per Including sendoff, DAE, Welcome either directly or through submissions to the DAA Regional Invitation for one regional board member to attend the DAA Volunteer Leadership Summit. executive /treasurer/budget Enhanced phone and web- based support from DAA Region Staff member. Ability to request up to $1,000 per for event support. Quarterly list of Duke Alumni who have

5 Group E Leadership of at least three people including a primary contact Hold at least three events per including a student send off, a DAE project, and a welcome event either directly or through submissions to the DAA Regional leadership team/treasurer/budget Invitation for one regional board member to attend the DAA Volunteer Leadership Summit. Ability to request up to $500 per for event support. Semi- annual list of alumni who have recently moved into the region

6 US Regions with less than 1,000 Alumni CHARLESTON, S C (942) PHOENIX (893) JACKSONVILLE FL (893) MILWAUKEE, WI (867)* COLUMBUS OH (851)* LOUISVILLE (848)* COLUMBIA SC (837) HARTFORD (755) CHARLOTTESVILLE (697)* PORTSMOUTH/CONCORD/MANCHESTER (628)* BIRMINGHAM (614)* KNOXVILLE TN (614)* SARASOTA (594)* KANSAS CITY (592) PROVIDENCE (560)* SAVANNAH GA (537)* NAPLES/FT MYERS (535)* SAN ANTONIO TX. (535) ROANOKE VA. (530)* MEMPHIS (511)* MOBILE/PENSACOLA (499)* NEW ORLEANS (496) FAYETTEVILLE AREA (479)* SACRAMENTO CA (464)* PORTLAND (447) ROCHESTER (438)* GAINESVILLE FL (359)* CHATTANOOGA TN (354)* LEXINGTON KY (353)* TUCSON (346) LYNCHBURG VA. (346)* WILMINGTON DE (335)* ALBANY, NY (334)* TALLAHASSEE (331)* HIGH POINT, N C (327)* HAWAII (319)* N. ALBUQUERQUE (296)* LITTLE ROCK (288)* BUFFALO, NY (256)* HILTON HEAD (251) * Not currently at Group E level International Regions CHINA (804) CANADA (724) UNITED KINGDOM (702) JAPAN (660) INDIA (569) SOUTH KOREA (568 ) GERMANY (384) MIDDLE EAST (376) TAIWAN (354) SINGAPORE (350) GUAM (331) * RUSSIA- CIS (276) * FRANCE (255) HONG KONG (231) * Not currently at Group E level

7 Supporting documents directly or indirectly reference in this document: (Several of these documents are in development but not complete) By- Request form to become an officially recognized region Forever Learning events tool kit Sendoff party expectations DAE tool kit Process for welcoming new alumni to your region Women s forum strategic plan and tool kit List of all of the Graduate and Professional Schools and their alumni contacts Overview of DBA, DUHLAA, and LGBTQ global structure AAAC information kit Information on the DAA Volunteer Leadership Summit How to guild for update Regional Web Budget Guidelines Process for submitting expenses to be re- reimbursed by the DAA Year in Review report templet Request form for supplemental support for signature event Process for handling expense for Faculty Fellow or other Forever Learning speaker Process for putting together a monthly enews letter Process for setting up regional events on the DukeAlumni.com web List of active OneDuke listserves Organization Chart of the DAA

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