Reporting Requirements

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1 Reporting Requirements 1. Employee a. Provide timesheet(s) to approver by deadline (start of business Monday) b. Report accurately 2. Approver a. Security to approve employee time and set up proxies b. Reviews and approves by deadline (noon Tuesday) 3. Superuser a. Security b. Ability to approve employee time c. Ability to extract, edit, and approve time between Noon and 5:00 pm Tuesday 11

2 Accessing Web Time Entry 1. Go to 2. Select UI Enterprise Applications from the Log in to: menu. 3. Click Employee Self-Service. 4. Click Web for Employees. 5. Click your campus. 26

3 Accessing Web Time Entry (cont) 6. Type your Enterprise ID and password, then click the Login button. 7. Click Employee. 8. Click Time Sheet. 9. Select the position and pay period for which you will enter time. 10.Click the Time Sheet button. 27

4 Submitting Time in Web Time Entry 1. Open your timesheet. 2. Click Enter Hours. 3. Enter the hours worked for that type of earnings. 4. Click the Save button. 5. Repeat steps 2-4 for every day with hours to report. 28

5 Submitting Time (cont) 6. Click the Next button to enter the next week s time. 7. Click the Submit for Approval button when you are done. 29

6 More About Web Time Entry Multiple positions may exist. Submit a separate timesheet for each position worked. Always leave Shift at 1. Exempt employees enter exception time only. See Entering Your Time tutorial for demonstration on entering time. 30

7 Copying Timesheets 1. Within timesheet, click the Copy button. 2. Select the appropriate copy options. 3. Click Copy button to apply. 4. Click Previous Menu button to return to timesheet. 31

8 Return Time Feature in Banner 8.3 The upgrade to Banner 8.3 includes a Return Time enhancement to Employee Self-Service Web Time Entry. Return Time Steps for Originators/Employees A timesheet submitted by the Originator (employee) to the Approver changes transaction status from In Progress to Pending. Previously, Pending timesheets were not accessible to the employee, and errors in data entry were sent on to the Approver. With the Banner upgrade to 8.3, after an employee completes the time transaction and submits it for approval, he/she can make changes to the timesheet by clicking the Return Time button. When the Originator clicks the Return Time button, the timesheet is returned for correction. The employee can make corrections to the time, or restart the timesheet and begin again. After the corrections are made, the employee can click the Submit for Approval button to resend the timesheet to the Approver. Note: Originators can retract approved timesheets, but those timesheets must be reapproved to be included in the payroll calculation. OBFS Training Center Page 1 of 2 April 2010

9 Web Time Entry: Employees 1. May return Pending or Approved timesheets to themselves, using the Return Time button 2. May be done at any point in the time entry process before noon on Tuesday 3. Must notify Approver or Superuser to approve the timesheet after correction 23

10 Positive Time Entry Employees Hourly reporting Includes Extra Help, Students, Academic Hourly, and Hourly Grads No default hours or work schedule Employee will not get paid unless time is submitted and approved 18

11 What Gets Reported? Earnings 1. Earnings codes differentiate between types of pay earned. 2. Earnings can be reported on multiple jobs. A separate timesheet must be submitted for each job. 3. Basic types of earnings are: a. Regular Earnings b. Overtime (and Compensatory Time) c. Shift Differentials d. Temporary Upgrade 9

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