Issuer products. Services to simplify daily tasks for listed companies

Transcription

1 Issuer products Services to simplify daily tasks for listed companies

2 Oslo Børs VPS offers a b that make it easier to be Distribution of company announcements (page 4) Efficient distribution that meets all reporting requirements IR Web Modules (page 5) Constantly updated information for your company website Company Performance Report (page 6) Reports that help a company s management and IR department to monitor trading in the company s shares Nominee ID (page 7) Identification of benificial owners and fund managers for securities held on nominee accounts Top 20 Shareholders (page 5) List of the 20 largest shareholders with weekly updates for companies listed on Oslo Børs and OTC

3 road range of services a listed company VPS Company Services (page 8) Rapid access to information about a company s shareholders General Meetings (page 10) Support for carrying out general meetings covering the entire range from distributing the notice calling a meeting through to the meeting itself Corporate Actions (page 9) Efficient management of all types of corporate action - together with the opportunity for subscriptions to shares to be carried out over the internet VPS Employee Share Savings (page 11) Streamlined and efficient support for share-based remuneration programs TeamEngine Board Portal (page 12) An easy and efficient way of managing board information

4 Distribution of company announcements Efficient and operationally secure distribution for a competitive price that meets all reporting requirements. Oslo Børs offers a global and simultaneous dissemination of information with an emphasis on quality and stability. Announcements are distributed in real-time and satisfy all the requirements of the Transparency Directive. The NewsPoint user interface can be used to distribute announcements both to the market and to the Officially Appointed Mechanism (OAM) for the storage of regulated information. Distribution via NewsPoint includes: Oslo Børs Distribution Network: Announcements are distributed directly, including via large news agencies such as Thomson Reuters, Bloomberg and Six. Announcements are sent together with trading information to more than 40,000 subscribers to information about the Norwegian market. Oslo Børs trading system: All announcements subject to disclosure requirements are distributed simultaneously to more than 50 exchange members and their customers. Oslo Børs s collaboration with Cision allows us to offer additional distribution services. These include the automatic publication of announcements on companies websites, announcement distribution via Wire services, distribution to customised contact lists and services related to search engine optimisation. News API Storage in the Norwegian Officially Appointed Mechanism Press contacts Media Global/national Search engines Online/web Social media Distribution via the trading system News feeds products@oslobors.no tel:

5 IR Web Modules & Top 20 Shareholders Up-to-date securities information on your company s website. IR Web Modules provide constantly updated information about a company s share price and ownership structure via continuous live data feeds from Oslo Børs and VPS. The modules can display the full range of stock exchange information: current share price, the order book, broker statistics, financial calendar, dividends, stock exchange announcements, press releases and the latest trades. The information can be integrated seamlessly into an existing website. A standardised solution is available for companies that only want to use the most common modules. You can also freely adapt the layout and the information so that it fits with your company s webpages. IR Web Modules Mobile-friendly responsive design Advanced graphs with up to five years historical data Technical analysis Peer group benchmark Plotting company announcements on graphs Top 20 shareholders Updated weekly We have been a customer of Oslo Market Solutions for many years, and we find the service to be reliable and that if fulfill our needs. Pål Kildemo Head of Investor Relations Norsk Hydro ASA Mikael Leckborn s-ir@oslomarketsolutions.no tel:

6 Company Performance Report The Company Performance Report (CPR) helps a company s management and IR department to monitor trading in the company s shares. The CPR provides detailed trading and liquidity information about the company s shares, including historical prices, trading volumes, broker activity and key figures for order coverage and spread. Information is presented both as tables and as graphs. The reports include: Detailed data on trading and liquidit Complete trade log for the preceding day Broker statistics showing the major buyers and sellers Daily CPR files are delivered each trading day following the close of trading. CPR files are also available by monthly subscription, showing trading and liquidity information on a day-today basis for the current year to date, together with comparable prior year figures. Our subscription to the Oslo Børs Company Performance Report gives us a good overview of trading activity and liquidity in our shares. Reports arrive promptly and in a format that makes it easy to use information for our own reporting. Birgitte Hjertum Vice President, Strategy, Communication and Investor Relations Höegh LNG Holdings products@oslobors.no tel:

7 Nominee ID Identification of benificial owners and fund managers for securities held on nominee accounts. Identifying foreign investors who are registered on nominee accounts and who consequently do not appear on a company s shareholder register in VPS can be challenging. The Nominee ID product is a result from VPS s collaboration with Richard Davies (RD:IR), a London-based investor relations consultancy. The partnership combines VPS s expertise in shareholder registers and product management with Richard Davies Investor Relations global network of contacts and its analysis team s special expertise. The service is provided via the web-based customer portal IR InTouch or via a subscription to IR InTouch s CRM system. IR InTouch Identify Norwegian and international shareholders Connect beneficial owners to each separate nominee account Uncover relationships between beneficial owners and fund managers Uncover investor types and investors geographical locations and investment strategies Receive reports via a user-friendly customer portal IR InTouch CRM Profile institutional investors Access a large international investor database Send mass s to specific target groups Coordinate investor meetings Richard Davies Investor Relations (RD:IR) is an independent global Investor Relations consultancy offering a wide range of IR-related analysis, research and advisory services to over 600 UK and international public companies. We are committed to providing boards, senior management and IR professionals with the intelligence and insights to manage most efficiently their relationships with the capital markets. From tracking share ownership, to finding new investors across the globe and achieving the highest possible level of voting at shareholder meetings, RD:IR provides unique, unconflicted investor marketing and communication strategies. Our business and approach is global, but we take pride in our customer service and focus. Customer Service kunde@vps.no tel:

8 VPS Company Services Rapid access to the share register and to information about shareholders. When a company is registered in VPS its share register is automatically updated with purchases and sales, and the company can easily access reports on its ownership structure. Investors holdings of shares and changes in the shareholder structure are updated on a daily basis. VPS Company Services is available at two levels: Basic or Professional. All issuers have access to VPS Company Services Basic, which includes both current and historical share register information. VPS Company Services Basic provides Information about the 20 largest shareholders Flexible search function that provides a complete overview of all purchases/sales in the current month and one month back in time Self-service solution for the distribution of reports Companies can use VPS Company Services Basic to input taxation values for their shares at year-end VPS Company Services Professional provides more detailed information and access to a number of additional services. The functionality available includes simplifying the work associated with preparing for board meetings and helpful tools for the preparation of annual and interim financial reports. VPS Company Services Professional provides Changes in shareholders over the last three days Detailed information and statistics on shareholders Overview of current and completed corporate actions Services for arranging investor meetings VPS Company Services can also provide customised historic data and reports to meet specific requirements. Customer Service kunde@vps.no tel:

9 Corporate Actions Efficient management of all types of corporate action. This service from VPS provides information and reporting on new share issues and distribution issues, share splits, mergers, dividends, returning capital to shareholders/ distributions from share premium reserve, and other corporate actions. New issues and distribution sales The solution provides functionality for everything from the transfer of subscription rights to investors VPs accounts, registration of subscriptions and debiting investors bank accounts through to delivery of the shares/bonds purchased by investors. VPS also offers functionality to allow investors to subscribe for shares over the internet. The solution also provides for fee calculations in connection with subscriptions for shares and bonds. Advantages Web-based system to subscribe for shares Checking to ensure the correct number of shares/cash settlement Accurate information in the form of notifications of change in holdings and other messages to investors Simplified access to accurate information for calculating gains/losses on sales of shares Oslo Børs VPS provides an efficient system for managing settlement payments and securities transactions, and this means that Nordea Issuer Services can focus on meeting its customers requirements in areas such as advisory services, technical support and planning corporate actions. There is a lot of demand for a reliable and efficient share savings product, and this has been very well received by our customers. We use the VPS system to communicate electronically with owners of securities, and customers like this because it saves a great deal of time. The new solution for arranging general meetings is also a good example of how VPS helps us to satisfy our customers requirements. Wegard Bommo Head of Issuer Services Norway Nordea Bank Norge ASA Customer Service kunde@vps.no tel:

10 General Meetings This service supports all stages of arranging general meetings, from distributing the notice calling a meeting through to assistance at the meeting itself. A number of account operators also offer assistance in preparing for and carrying out general meetings. With the help of VPS s systems, a company s account operator can provide support for planning and preparing for a general meeting, and this can include carrying out much of the practical work involved. The following services are available for general meetings: Preparing, printing and sending out the notice calling the meeting Registering paper confirmations from shareholders who intend to attend the meeting or who appoint a proxy Online service for shareholders to register their attendance or appoint a proxy by using VPS Client Services or the company s website Printing voting papers Electronic registration of shareholders participating in the meeting Register of shareholders present at the meeting Minutes of the meeting The services ensure that the company has: Better control of attendance notifications and proxies Details of attendance at the meeting in terms of number of shares and as a percentage of the company s share capital Rapid counting of votes cast at the meeting Immediate results from voting Customer Service kunde@vps.no tel:

11 VPS Employee Share Savings VPS Employee Share Savings is the most comprehensive program for companies that want to encourage employees to participate in the company s growth and value creation. The solution simplifies and streamlines the operation of a share-based remuneration program. Why offer an employee share-based savings program? To motivate employees to stay with the company over a longer period To generate enhanced profitability through employees involvement as shareholders To build a corporate culture with a focus on ownership To use employees ownership involvement as a strategy for success VPS offers a service that: Delivers reliable and automated processes for allotting and distributing shares either annually or more frequently Is fully integrated with the company s register of shareholders Includes special provisions for primary insiders, employee groups and foreign employees Handles all necessary tax reporting Provides streamlined and efficient administration of the program Employees can purchase shares without paying any brokerage fees, and will benefit from the annual tax incentives available when buying shares in their employer. The solution also allows for lock-in periods and for allotting bonus shares, giving the company the opportunity to use the program as a tool for attracting and retaining staff in a competitive labour market. VPS will, in cooperation with your account operator, provide advice and assistance in structuring the employee share savings program to meet your company s particular requirements. How is a share savings program arranged? The employer offers VPS Employee Share Savings via its account operator. Employees are invited to enter into a savings agreement to make regular deductions from their salary that are used to buy shares in the company. The company remains responsible for managing the sales of shares to its employees, but the account operator administers the program. Customer Service kunde@vps.no tel:

12 An easy and efficient way of managing board information In cooperation with TeamEngine, Oslo Børs offers a board portal for streamlining the workflow and improving the board communication. The TeamEngine Board Portal provides the board with a collaborative tool for secure distribution of sensitive information with a common solution for calendar, invitations, board documents, meeting minutes, financial reports and a forum for discussions. The board portal is web-based and is also available as an app for tablets and smart phones (ios and Android). The app provides online as well as offline access to documents and calendar. Flexible role based access control allows users to be given different access rights. Sign up for a 30-day free trial. We have been using TeamEngine for several years and we are very satisfied with the functionality. Especially we appreciate the easy way of informing the board when new board material is uploaded and also the powerful search function available in the system. Sibylla Jacobsson Chairman of the Board Kinnarps Holding AB It was easy to start using TeamEngine to build the structure, assign access to the documents and for members of the board to get familiar with the system. We now have a portal for communication and storage of documents for the board as well as for committees and accountants. Easy administration and functionality gives better compliance and saves time. Fredrik Erlandsson SVP Communications and IR Thule Group products@oslobors.no tel:

13 Functionality The TeamEngine Board Portal offers an easyto-use interface for secure board document management as well as a broad range of functions to increase the efficiency of the workflow. List of documents with version control Forum for questions and discussions List of activities, allocation and follow-up of assignments Flexible role-based access control Document change and access log 24/7 24/7 support Electronic signing of documents Central and secure distribution of information through encrypted data transfer, daily backup and one-time password authentication Reminders and links via and SMS OS App for tablets and smart phones (ios and Android) TeamEngine TeamEngine AB is a cutting-edge IT company with focus on document management with more than 20,000 users. We are skilled in developing user-friendly and secure web applications in the cloud and we have expertise in particular technologies such as Java and Domino. By investing a lot of time and energy into development and maintenance, we can deliver a very safe and secure product which, of course, we always strive to make even better. Mats Gröndahl, CEO 13

14 14

15 15

16 OSLO BØRS VPS ASA Box 460 Sentrum NO-0105 Oslo, Norway twitter.com/osloboers