MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for FAX Unit GD-1300

Transcription

1 MULTIFUNCTIONAL DIGITAL SYSTEMS Operator s Manual for FAX Unit GD-00

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3 Telecommunication Line cable: Use only the line cable that was provided with the machine. Notice for Users in Europe This equipment complies with the requirements of Directive 999//EC. Dieses Gerät entspricht den Anforderungen der EU-Richtlinie 999//EG. Cet appareil est conforme aux exigences de la directive 999//CE. Este aparato satisface las exigencias de las Directiva 999//CE. Quest'apparecchio è conforme ai requisiti delle direttiva 999//CE. Dit apparaat voldoet aan de eisen van de richtlijn 999//EG. Este equipamento obedece às exigências da directiva 999//CE. Denna utrustning uppfyller kraven enligt direktiv 999//EC. Dette udstyr overholder kravene i direktiv 999//EF. Dette produktet oppfyller kravene i direktiv 999//EC. Tämä laite täyttää direktiivi 999//EY. This equipment has been designed to work on the British analogue public switched telephone network. This equipment has been tested according to the pan-european ES 0 0 regulation. It will operate on all analogue telephone networks which comply with the ES 0 0. Please contact your dealer or network operator, if you are not sure whether your network operates according to ES 0 0. Working environment This product is sold as an option. To be fully functional, this product must be installed into the related base product. Please refer to the working environment advices being mentioned in the documentation of the base product. CE compliance This product is following the provisions of the EU Telecommunications Terminal Equipment Directive 999//EC. Since this product is sold as an option, please refer to the CE advices being mentioned in the documentation of the base product. CE compliance is the responsibility of TOSHIBA TEC GERMANY IMAGING SYSTEMS GmbH, Carl-Schurz-Str. 7, 60 Neuss, Germany, phone +9-(0)---0. For a copy of the related CE Declaration of Conformity (base product), please contact your dealer or TOSHIBA TEC.

4 Important safety information If any of your telephone equipment is not operating properly, you should immediately remove it from your telephone line, as it may cause harm to the telephone network. The AC power outlet shall be installed near the equipment and shall be easily accessible. Never install telephone wiring during a lightning storms. Never install telephone sockets in wet locations unless the socket is specifically designed for wet locations. Never touch uninsulated telephone wires or terminals unless the telphone line has been disconnected at the network interface. Use caution when installing or modifying telephone lines. Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of electric shock from lightning. Do not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine. NOTICE BE SURE TO ASK YOUR AUTHORIZED TOSHIBA TEC CORPORATION DEALER ABOUT THE WARRANTY THAT YOUR SELLING DEALER EXTENDS TO YOU. In order to assure you, the enduser, of warranty protection, Toshiba Tec Corporation extends a limited warranty to each of its authorized dealers and, in turn, requires each of its authorized dealers to extend its own warranty to you on terms that are no less favorable than those given to the dealer by Toshiba Tec Corporation. You should be aware, however, that Toshiba Tec Corporation does not itself extend any warranties, either express or implied, directly to you, the end-user, and no one is authorized to make any representations or warranties on behalf of Toshiba Tec Corporation. Specifically, TOSHIBA TEC CORPORATION DOES NOT EXTEND TO YOU, THE END-USER, ANY EXPRESS WARRANTY OR ANY IMPLIED WARRANTY OF MERCHANTABILITY, FITNESS FOR USE OR FITNESS FOR ANY PARTICULAR PURPOSE IN CONNECTION WITH THE HARDWARE, SOFTWARE OR FIRMWARE EMBODIED IN, OR USED IN CONJUNCTION WITH THIS PRODUCT. Toshiba Tec Corporation is not responsible for any damages or loss, either direct, incidental or consequential, which you, the end-user, may experience as a result of your purchase or use of the hardware, software or firmware embodied in or used in conjunction with this Product. Your sole remedy, in the event that you encounter any difficulties with this Product, is against the authorized dealer from which you purchased the Product. GD-00 Note This manual (fax function) describes the e-studio0s/0sd model with optional reversing automatic document feeder (RADF) (MR-09), optional 0-sheet paper feed unit (MY-0), and optional facsimile expansion kit (GD-00) installed. Depending on the model you have and on the options installed, some of the illustrations in this manual may be different, however, the basic operations are the same. This manual describes how to use the fax function of the machine. Part names and functions shared with the copy function (for example, the misfeed indicator and add paper indicator), are described in the Operation Manual (for Basic Functions). For more information, please read the Operation Manual (for Basic Functions). This manual (fax function) refers to the Reversing Automatic Document Feeder as the "RADF".

5 TABLE OF CONTENTS TABLE OF CONTENTS... QUICK REFERENCE GUIDE... LIST OF FAX FUNCTIONS... 6 USING THE MACHINE WITH AN ANSWERING INSTALLATION MACHINE...7 QUIET DETECT TIME... 7 ANSWERING MACHINE BACKUP... 8 CONNECTIONS... CONNECTING THE TELEPHONE LINE CORD... FINAL PREPARATIONS... CONNECTING OTHER DEVICES... INITIAL SETTINGS PART NAMES... A LOOK AT THE FAX OPERATION PANEL... ABOUT THE LIQUID CRYSTAL DISPLAY... 6 USING THE ARROW KEYS... 6 ADJUSTING THE BEEP VOLUME... 6 ADJUSTING THE RINGING VOLUME... 7 SETTING THE LENGTH OF ALARM BEEPS... 8 ADJUSTING THE ALARM BEEP VOLUME.. 9 FAX SETUP... 0 HOW TO ENTER CHARACTERS...0 ENTERING YOUR NAME AND FAX NUMBER... SETTING THE DATE AND TIME... SELECTING THE TRANSMISSION MODE..6 SELECTING THE RECEPTION MODE...7 SETTING THE NUMBER OF RINGS FOR AUTO RECEPTION...8 SETTING THE NUMBER OF RINGS FOR MANUAL RECEPTION...9 SELECTING THE RECEPTION PAPER SIZE.. 9 SETTING THE TRAY SELECTION...0 SETTING THE NUMBER OF RECALL TIMES... SETTING THE RECALL INTERVAL... SETTING THE INDEX FUNCTION... SETTING RESOLUTION PRIORITY...6 SETTING UP THE MACHINE FOR USE WITH A PC MODEM...7 USING THE REMOTE RECEPTION FUNCTION...8 PBX SETTING...0 STORING NUMBERS FOR AUTOMATIC DIALING... STORING NUMBERS UNDER GROUP KEYS... CHOOSING SUITABLE MEDIA ORIGINALS SUITABLE FOR FAXING...9 SIZE AND WEIGHT... 9 UNSUITABLE ORIGINALS... 0

6 HOW TO USE THE FAX FUNCTION SENDING ORIGINALS... SETTING THE ORIGINAL... OPTIONAL TRANSMISSION SETTINGS... ORIGINAL SIZE... RESOLUTION... CONTRAST... COVER SHEET... MESSAGE FUNCTION...6 TWO-SIDED ORIGINAL TRANSMISSION FUNCTION (when an RADF is installed)...7 DIALING AND TRANSMITTING... 8 DIRECT KEYPAD DIALING...8 RAPID KEY DIALING...8 SPEED DIALING...8 CHAIN DIALING...9 NORMAL DIALING USING THE [SPEAKER] KEY...9 USING THE SEARCH KEY...60 REDIALING...60 IF THE MEMORY BECOMES FULL WHILE SCANNING AN ORIGINAL... 6 CANCELING (DELETING) A STORED FAX JOB...6 RECEIVING FAXES... 6 USING AUTO MODE...6 USING MAN. MODE...6 USING A.M. MODE...6 OPTIONAL RECEPTION SETTINGS... 6 TWO-SIDED RECEPTION (e-studio0sd only)...6 RECEIVE REDUCE...6 WHEN USING MANUAL SENDING AND RECEIVING... 6 SPECIAL FUNCTIONS MEMORY...66 DATA TRANSFER...67 TRANSMISSION RESERVATION...69 BROADCASTING...70 POLLING...7 POLLING... 7 SERIAL POLLING... 7 POLLING TRANSMISSION (MEMORY POLLING)... 7 RESTRICTING POLLING MACHINES (POLLING SECURITY) TIMER OPERATIONS...78 CANCELING A TIMER TRANSMISSION JOB.. 79 ANTI JUNK FAX...80 OPERATION IN COPY, PRINTER, SCANNER, AND FAX MODES TROUBLESHOOTING PRINTING OUT REPORTS...8 ACTIVITY REPORT AUTO LISTING PRINTING TRANSACTION REPORTS TROUBLESHOOTING...89 MESSAGES AND SIGNALS...90 DISPLAY MESSAGES AUDIBLE SIGNALS APPENDIX SPECIFICATIONS...9 INDEX...9

7 QUICK REFERENCE GUIDE The following quick reference guide provides brief explanations the operation of the machine. Selecting the transmission mode (p.6) Memory transmission mode MEMORY Direct transmission mode MEMORY The indicator lights up when memory transmission mode is selected. Press the [MEMORY] key to change modes. The indicator is off when direct transmission mode is selected. Place the original Using the RADF (p.) Using the document glass (p.) Place the original face up (up to 0 pages at once) Place the original face down

8 Sending a fax Dialing methods Direct Dialing (p.8) Press the numeric keys to dial. Speed Dialing (p.8) SPEED/ SEARCH Enter a two-digit Speed Dial number. Rapid Key Dialing (p.8) * It is not necessary to press the [START] key after pressing a Rapid Key. Chain Dialing (p.9) SPEED/ SEARCH Speed Dial number or Rapid Key set for Chain Dialing when stored. REDIAL/ PAUSE Dial the next part of the number (a Group Key cannot be used). Dial with the numeric keys and then press the [REDIAL/PAUSE] key. Search Dialing (p.60) Enter the first letter of the stored name. SPEED/ SEARCH Press when the first character of the name is a special character or number. Search by fax numbers. Select the destination. Redialing (p.60) REDIAL/ PAUSE Redial the last number dialed. Sending a fax Using the RADF Place the original. (p.) RESOLU- TION CONTRAST Adjust the resolution and contrast. (p.) Dial. Using the document glass Specify the original size. (p.) Place the original. (p.) RESOLU- TION CONTRAST Adjust the resolution and contrast. (p.) Dial. If you are faxing a multi-page original, change pages and press the [START] key ( ).

9 Sending a fax to multiple destinations (Broadcasting) (p.70) BROAD- CAST RESOLU- TION CONTRAST Dial. Place the original. Adjust the resolution and contrast. (p.) Storing a fax job while another job is in progress Fax transmission or reception in progress Place the original. RESOLU- TION CONTRAST Adjust the resolution and contrast. (p.) Dial. The fax will be transmitted after previous jobs are completed. Automatically sending a fax at a specified time (timer transmission) To set up a timer transmission, see "TIMER OPERATIONS" (p.78). Receiving a fax (p.6) Selecting the reception mode RECEPTION MODE Press until the desired reception mode appears in the display. "AUTO" "MAN." "A.M." "AUTO" : Faxes are automatically received. "MAN." : "A.M." : Select this mode when an extension phone is connected to the machine to receive phone calls. To receive a fax, answer the call on the phone and then press the [START] ( ) key. Select this mode when an answering machine is connected to the machine. Faxes will be received automatically. Calling a fax machine and requesting automatic transmission of an original placed in that machine (p.7) Select "POLLING MODE". OK Dial. * Another fax machine can also call your fax machine and request automatic transmission of a original placed in your machine. For this to take place, the reception mode of your machine must be set to "AUTO".

10 LIST OF FAX FUNCTIONS The FAX MAIN MENU is used to configure settings for the fax function and program information such as the fax number of the machine. The settings in the FAX MAIN MENU are shown below. The procedure for configuring settings is explained in "SELECTING SETTINGS FOR THE FUNCTION" (p.0). Menu item Settings (factory default setting appears in bold) Page 0 : RX DATA TRANSFER * (See page 9) : DATA TRANSFER Enable transfer of received faxes to another fax machine when printing is not possible. 68 : FAX NUMBER Program the fax number of the machine to which received faxes will be transferred. 67 : TIMER MODE : SET Set up a transmission or polling job to take place automatically at a specified time. 78 : CLEAR Cancel a timer transmission job. 78 : ENTRY MODE : FAX NUMBER Store (or delete) fax numbers in Rapid Keys, Speed Dial numbers, and Group Keys. : RAPID KEY : SPEED # : GROUP KEY : DATE&TIME SET Set the date and time in the machine. : OWN PASSCODE SET Program the name and phone number of the user of the machine. : PASSCODE # MODE Store fax numbers that are allowed to poll the machine when polling security is used. 77 : DAY LIGHT SAVING Enable automatic adjustment of the clock at the beginning and end of daylight savings time. : MEMORY STATUS Check and delete stored fax jobs waiting for transmission and automatic recall jobs. 6 : USER PROGRAM : DOC. GLASS SIZE Set the size of an original faxed from the document glass. : A : 8.x : 8.x : FIXED DOC. SIZE Set the default size of originals faxed from the document glass. : A : 8.x : 8.x : RESO. PRIORITY Set the default resolution for fax transmission. : STANDARD : FINE : SUPER FINE : # OF RINGS (AUTO) Set the number of rings on which the machine answers calls in automatic reception mode. 0-9 () : # OF RINGS (MANUAL) Set the number of rings on which the machine answers calls in manual reception mode. 0-9 (0),,,

11 Menu item Settings (factory default setting appears in bold) Page 6 : AUTO LISTING Enable automatic printing of the Activity Report when information on a total of 0 fax transmissions/receptions accumulates. : ON : OFF 7 : PRINT SELECTION : TRANSMISSION Select the condition for printing reports on fax transmissions. : ALWAYS PRINTS : ERROR ONLY : NEVER PRINTS : BROADCAST Select the condition for printing reports on broadcast transmissions. : ALWAYS PRINTS : ERROR ONLY : NEVER PRINTS : RECEPTION Select the condition for printing reports on received faxes. : ALWAYS PRINTS : ERROR ONLY : NEVER PRINTS : IMAGE MEM. PRINT Enable printing of the original image on transaction reports. : ALWAYS PRINTS : ERROR ONLY : NEVER PRINTS 8 : RECALL TIMES BUSY Set the number of recall attempts that are made when the line is busy (0) 9 : RECALL TIMES ERR Set the number of recall attempts that are made when a communication error occurs. 0 - () 0 : RECALL INT. BUSY Set the interval between recall attempts when the line is busy. to minutes can be selected. 0 - min. (0 min.) : RECALL INT. ERR Set the interval between recall attempts when a communication error occurs. 0 to minutes can be selected min. (0 min.) : SECURITY SELECT Enable the polling security function. : ON : OFF : FAX REMOTE NUMBER Set the -digit number used to activate remote fax reception. 0-9 () : REMOTE RECEPTION Enable the remote reception function. : ON : OFF : FAX SIGNAL RCV Enable automatic fax reception when a fax tone is heard after answering a call on an extension phone. : ON : OFF

12 Menu item Settings (factory default setting appears in bold) Page 6 : RCV REDUCE When a fax is received that is larger that the printing paper, enable reduction of the fax to the size of the paper to avoid the fax being cut off. : ON : OFF 7 : BEEP LENGTH Set the length of the beep that sounds when fax transmission or reception ends. : SEC : SEC : NO BEEP 8 : RINGER VOLUME Set the volume of the ringer. : OFF : LOW : MIDDLE : HIGH 9 : BEEPER VOLUME Set the volume of the beep that sounds when a key is pressed. : OFF : LOW : MIDDLE : HIGH 0 : INDEX PRINT Enable printing of a black mark (index) at the top of each received fax page. : ON : OFF : DATE&TIME FORMAT : TIME FORMAT Select -hour or -hour format for the time set in the machine. : HOUR : HOUR : DATE FORMAT Set the format of the date in the display and in printouts. : MMDDYYYY : DDMMYYYY : YYYYMMDD : PBX SETTING ** Set this function for pbx setting. : ON : OFF : -SIDED RX Print on both sides of the paper when a multi-page fax is received. : ON : OFF : TRAY SELECTION (when the 0-sheet paper feed unit is installed) Set the tray for printing received faxes. : AUTO : TRAY : TRAY ** Please note that the PBX SETTING exists only in Germany and France. For the other countries, the parameter ". PBX setting" is replaced by " : -SIDED RX" and followed by " : TRAY SELECTION"

13 Menu item Settings (factory default setting appears in bold) Page :ANTI JUNK FAX : ANTI JUNK SELECT Enable the anti junk function to block fax reception from specified fax numbers. : ON : OFF : JUNK FAX # Program (or delete) fax numbers from which fax reception is to be blocked. : SET : CLEAR 6 : A.M. MODE : QUIET DETECT TIME Activate fax reception when a period of silence longer than the set time is detected (0) : AUTO RECEIVE Enable fax reception when the answering machine is full and cannot receive messages or otherwise fails. : ON : OFF 7 : MEMORY POLL MODE : TIME Perform polling transmission once. 7 : REPEAT Perform polling transmission repeatedly. 7 8 : POLLING MODE Poll another fax machine. 7 9 : SERIAL POLL MODE Sequentially poll multiple fax machines. 7 * Transfer is only possible when a received fax is being held in memory because printing was not possible. In this case, "0:RX DATA TRANSFER" will appear in the display. * Please note that the PBX setting is only available in Denmark, Finland, Iceland, Norway and Sweden. For the other countries, the parameter ". PBX setting" is replaced by " : -SIDED RX" and followed by " : TRAY SELECTION"

14 SELECTING SETTINGS FOR THE FUNCTION The general procedure for configuring settings for the fax function is explained below. Follow this procedure to configure the settings explained on pages 6 through 9. Note An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered. Press the [MODE SELECT] key to select fax mode. The "FAX" indicator lights up to indicate that fax mode is selected. "FAX MAIN MANU" will appear in the display. Select a setting or enter information. Note To select a setting: Press the [ ] key ( ) or [ ] key ( ) until the setting is selected. To enter information: Press the numeric keys to enter characters or numbers. If you mistakenly select the wrong item, press the [CLEAR] key ( ) and repeat the procedure from step. To cancel a setting for a fax function, press the [MENU] key. Press the [ ] key ( ) or [ ] key ( ) key to select a menu item and press the [OK] key. The item is selected. Repeat this step until the item that you wish to configure appears. 6 Press the [OK] keyṫhe setting or information is entered. Press the [MENU] key to exit. 0

15 Chapter INSTALLATION CONNECTIONS CONNECTING THE TELEPHONE LINE CORD Use only the provided telephone line cord to connect the machine to the wall telephone socket. As shown in the illustration, insert the end of the cord with the core into the LINE socket on the side of the machine as shown in the illustration. Insert the other end (without the core) into the adapter and insert the adapter into the wall telephone socket. For more information, contact your service technician. Please note that the adapter is not necessary for Nordic countries. The "TEL" socket is used to attach an extension telephone or answering machine to the machine. (See "CONNECTING OTHER DEVICES" (p.)) Note If your area experiences a high incidence of lightning or power surges, we recommend that you install surge protectors for the power and telephone lines. Surge protectors can be purchased from your retailer or at most telephone specialty stores. For United Kingdom For other countries TEL LINE socket TEL Wall socket Adapter Insert firmly until you hear a "click". LINE LINE ABOUT THE OPERATION MANUALS The operation manuals for the machine are as follows: Facsimile Expansion Kit Operation Manual (this manual) This manual explains the procedures for using the machine as a fax machine. This manual only explains the fax functions of the machine. For general information on using the machine, including safety information, installation, paper loading, removal of paper misfeeds, and peripheral equipment, see the operation manual for the machine.

16 Operation Manual (for Basic Functions) Explains the machine and how to use it as a copier. Also explains how to install the software that allows the machine to be used as a printer and scanner for your computer. The following information is contained in the operation manual for the machine : OPERATION MANUAL contents Page CAUTIONS PART NAMES 9 POWER ON AND OFF LOADING THE PAPER TRAY BYPASS FEED (including special paper) 7 OPERATION MANUAL contents Page CHANGING A TRAY'S PAPER SIZE SETTING 9 MISFEED REMOVAL 70 TONER CARTRIDGE REPLACEMENT 7 CHECKING THE TOTAL COUNT 77 CLEANING THE MACHINE 78 OPTIONAL EQUIPMENT 80 Online Manual (on the CD-ROM) This manual explains the procedures for using the machine as a printer and a scanner. FINAL PREPARATIONS CONNECTING OTHER DEVICES If desired, an answering machine or external telephone can be connected to the machine through the telephone socket, labeled "TEL," on the rear of the machine. Connecting an answering machine to the machine allows you to receive both voice and fax messages when you are out. To use this feature, first change the outgoing message of your answering machine, and then set the reception mode of the machine to "A.M." (Answering Machine mode) when you go out. Comments:. It is advisable to keep the length of the message under 0 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing.. Your callers can even leave a voice message and send a fax message on the same call. Modify your outgoing message to explain that this can be done by pressing their [START] key ( ) after leaving their voice message. You can connect an extension phone to the machine to make and receive calls like any other extension phone on your line. Even if you pick up the extension phone and hear a fax tone, the machine will automatically cut in and take over the line. Note, however, if you also have a PC modem on the same line, you must turn on the Remote Reception function, and deactivate the Fax Signal Receive function. See "SETTING UP THE MACHINE FOR USE WITH A PC MODEM" (p.7) and "USING THE REMOTE RECEPTION FUNCTION" (p.8). Note The Remote Reception function is initially set to "ON".

17 Chapter INITIAL SETTINGS PART NAMES The following illustration shows the part names of the GD-00. RADF (Option) Original guides Exit area Document feeder cover Document feeder tray Bypass tray TEL LINE TEL jack LINE jack Document glass 6 Paper output tray Operation panel 7 Paper output tray extension Front cover 8 Power switch Paper tray 9 Handles Bypass tray paper guides 0 Power cord socket

18 A LOOK AT THE FAX OPERATION PANEL Rapid keys Press one of these keys to dial a fax or telephone number automatically. 8 [RESOLUTION] key Press this key to adjust the resolution before sending faxes. [MEMORY] key / indicator Used for sending faxes in memory (indicator is lit) or direct sending (indicator is not lit). 9 [CONTRAST] key Press this key to adjust the contrast before sending faxes. 6 7 [SPEED/SEARCH] key Press this key to dial a two digit Speed Dial number. During character inputting, use this key to delete an incorrect entry. Also, press this key twice to search for an automatic dialing number. [BROADCAST] key Press this key to send originals to a group of receiving fax machines. [RECEPTION MODE] key Press this key to select the mode of reception. [REDIAL/PAUSE] key Press this key to automatically redial the last number you dialed. Also, press this key to insert a pause when entering numbers. [COVERSHEET] key Press this key to automatically add a cover sheet and message to a fax. 0 [REPORT] key Press this key to print out a report of a fax transaction and also when receiving a confidential fax. Display Shows various messages during fax operation and programming. [CLEAR] key ( ) Press this key to stop an operation before it is completed, or to delete the number that was last input. When a setting menu appears, use this key to move back to the previous menu level. [SHIFT] key / indicator Press this key to switch between upper and lower case. [-SIDED TX] key Press this key to fax a two-sided original.

19 INITIAL SETTINGS [SPEAKER] key Press this key to begin manual dialing. (To close the line, press the [SPEAKER] key again.) Please refer to "PBX function" for details about the R-key function. LINE STATUS indicator Lit when sending/receiving faxes, blinking when receiving data. [MODE SELECT] key / Mode indicators Press this key to select the mode. The indicator of the selected mode lights (copy, printer, scanner, fax mode indicators). RADF indicator This lights up when an original is placed in the RADF (Option). [ ] key Press this key to enter symbols during a name storing procedure. Press the " " key to change from pulse dialing to tone dialing mode. Numeric keys Press these keys to dial numbers, and enter numbers and letters during number/name storing procedures. [#] key Press this key to enter symbols during a name storing procedure. The [#] key scrolls through symbols in the opposite direction of the [ ] key. When dialing, press this key after you are finished scanning originals into memory from the document glass. 9 0 Error indicator This lights steadily or blinks when a paper misfeed or other error occurs. Tray location indicator Indicates the selected paper tray. The indicator blinks when the tray is out of paper or is not closed. [MENU] key Press this key to configure a user program. [ ] key ( ), [ ] key ( ), [OK] key to select an item in a function setting menu. Press the [OK] key to enter a selection [CLEAR ALL] key ( ) This returns all functions to the default settings. When pressed in a setting menu, this returns the settings and display to the initial state. [START] key ( )/ indicator Used for the following: To begin sending a fax. Reading an original into memory from the document glass. Manually receiving a fax. Entering and setting information. Power save indicator This lights up when the power save function is activated.

20 ABOUT THE LIQUID CRYSTAL DISPLAY The machine is equipped with a two-line liquid crystal display (LCD) on the operation panel for displaying various messages and settings during operation. This LCD can display up to 0 characters on each line. When the machine is idle, the LCD shows the date, time, reception mode and the stand-by memory available. Example: When an original is placed in the RADF, the second line changes from "STAND-BY" to "SEND READY". When the [MENU] key is pressed to configure a setting, the display appears as shown below. Example: The selected setting or entered information appears on the second line. USING THE ARROW KEYS To configure settings and program information, press the [MENU] key and then press the [ ] key ( ) or [ ] key ( ) to select the item that you wish to configure. The arrows keys can also be used while entering characters to move the cursor. Example: to change the item selection that appears on the second line. Note An item can also be selected after pressing the [MENU] key by pressing the numeric key for the item (the key corresponding to the number that appears in front of the item). When the numeric key is pressed, the item is selected or entered. ADJUSTING THE BEEP VOLUME You can adjust the volume of the beep that sounds when a key is pressed. The key beep volume is adjusted with "KEY TOUCH SOUND" (Program number 6) in the user programs of copy mode. See "User Programs" in the Operation Manual (for Basic Functions). 6

21 ADJUSTING THE RINGING VOLUME Adjust the ringing volume of the machine using the procedure below. Press the [OK] key. until ":USER PROGRAM" appears, and then press the [OK] key. 6 Press the [MENU] key to exit. ":USER PROGRAM" until "8:RINGER VOLUME" appears, and then press the [OK] key. "8:RINGER VOLUME" to set the ringer volume. The selections are as follows: :OFF :LOW :MIDDLE :HIGH To turn off the ringer, select ":OFF". Note An extension phone will still ring when the machine ringer is set to ":OFF". 7

22 SETTING THE LENGTH OF ALARM BEEPS You can select the length in seconds of the alarm beeps (emitted at the end of transmission and reception) following the procedure below. 6 Press the [MENU] key to exit. until ":USER PROGRAM" appears, and then press the [OK] key. ":USER PROGRAM" until "7:BEEP LENGTH" appears, and then press the [OK] key. "7:BEEP LENGTH" to set the alarm beeps to the desired length or to turn them off. The selections are as follows: :SEC :SEC :NO BEEP Press the [OK] key. 8

23 ADJUSTING THE ALARM BEEP VOLUME Adjust the volume of alarm beeps (emitted at the end of transmission and reception) using the procedure below. 6 Press the [MENU] key to exit. until ":USER PROGRAM" appears, and then press the [OK] key. ":USER PROGRAM" until "9:BEEPER VOLUME" appears, and then press the [OK] key. "9:BEEPER VOLUME" to set the alarm volume. The selections are as follows: Press the [OK] key. :OFF :LOW :MIDDLE :HIGH To turn off the alarm, select ":OFF". 9

24 FAX SETUP HOW TO ENTER CHARACTERS You can enter letters with the numeric keys. Letters are marked above each of the numeric keys [] through [9]. To enter a letter, press the appropriate key repeatedly until the desired letter appears (the number of the key appears first, followed by letters in the order marked above the key). The keys used for entering characters are shown below. The following characters can be entered with the numeric keys: key # Characters that can be entered Space A B C a b c D E F d e f G H I g h i J K L j k l M N O 6 m n o P Q R S 7 p q r s T U V 8 t u v W X Y Z 9 w x y z * } { ] [? > = ; :, + ) ('& % $"!/_-.@ # 0 % &'( )+,: ; = >? [ ] { } * Please note that this table of characters is not complete and varies according to the destination and language. To enter two characters in succession which require using the same key, press the [ ] key ( ) once after entering the first character, and then enter the second character. If you enter an incorrect character or number, follow these steps to correct the mistake.. to move the cursor to the character immediately following the incorrect character.. Press the [CLEAR] key ( ). The character in front of the cursor is deleted.. Enter the correct character. The character is inserted in front of the cursor. 0