Advanced User s Guide

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1 Advanced User s Guide FAX-2840 FAX-2940 MFC-7240 Not all models are available in all countries. Version 0 USA/CAN

2 User s Guides and where do I find them? Which Guide? What s in it? Where is it? Product Safety Guide Quick Setup Guide Basic User s Guide Advanced User s Guide Software User s Guide (MFC-7240 only) Read this Guide first. Please read the Safety Instructions before you set up your machine. See this Guide for trademarks and legal limitations. Follow the instructions for setting up your machine and installing the drivers and software for the operating system (MFC only) and connection type you are using. Learn the basic Fax, Copy and Scan (MFC-7240 only) operations and how to replace consumables. See troubleshooting tips. Learn more advanced operations: Fax, Copy, security features, printing reports and performing routine maintenance. Follow these instructions for Printing, Scanning, Remote Setup, PC-Fax and using the Brother ControlCenter utility. Printed / In the Box Printed / In the Box Printed / In the Box (For FAX-2840 and FAX-2940) PDF file / Documentation CD-ROM / In the Box (For MFC-7240) PDF file / Installer CD-ROM / In the Box PDF file / Installer CD-ROM / In the Box i

3 Download optional software from the Brother Solutions Center (FAX-2840 and FAX-2940 users) You can download free printer driver, scanner driver (FAX-2940 only 1 ) and PC-Fax Send software (FAX-2940 only) from the Brother Solutions Center, enabling you to use your Brother Fax machine as a printer or a scanner (FAX-2940 only 1 ), or send faxes from your computer (FAX only). Visit us at 1 Not for Mac OS X users ii

4 Table of Contents 1 General Setup 1 IMPORTANT NOTE...1 Memory Storage...1 Volume settings...2 Ring volume...2 Beeper volume...2 Speaker volume...2 Handset volume...2 Choosing the Handset Volume (For Volume Amplify)...3 Setting Volume Amplify...3 Automatic Daylight Saving Time...4 Ecology features...4 Toner Save...4 Sleep mode...4 Deep Sleep mode...5 Toner Settings...5 Toner Setting (Continue mode)...5 Receiving faxes in Continue mode...6 Toner End in Continue mode...6 LCD Contrast...6 Dial Prefix...7 Setting up the prefix number...7 Changing the prefix number...7 Mode Timer Security features 9 Security...9 TX Lock (FAX-2840 and MFC-7240)...9 Memory Security (FAX-2940 only)...10 Setting Lock...11 Restricting dialing Sending a fax 14 Additional sending options...14 Sending faxes using multiple settings...14 Contrast...14 Changing Fax Resolution...15 Additional sending operations...15 Sending a fax manually...15 Sending a fax at the end of a conversation...15 Dual access...16 Broadcasting...16 Real Time Transmission...17 iii

5 Overseas Mode...18 Delayed Fax...18 Delayed batch transmission...18 Checking and canceling waiting jobs...18 Electronic cover page...19 Polling overview...20 Polled transmit Receiving a fax 22 Remote Fax Options...22 Fax Forwarding...22 Paging...23 Fax Storage...23 PC-FAX Receive (For MFC-7240) (For Windows only)...23 Changing Remote Fax Options...24 Remote retrieval...25 Remote fax commands...27 Additional receiving operations...28 Printing a reduced incoming fax...28 Setting the Fax Receive Stamp...28 Receiving a fax at the end of a conversation...28 Setting the Print Density...28 Printing a fax from the memory...29 Receiving faxes into memory when the paper tray is empty...29 Polling overview...29 Polling receive...29 Stop polling Dialing and storing numbers 31 Telephone line services...31 Tone or Pulse (Canada only)...31 For Fax/Tel mode only...31 Caller ID...31 Special line considerations...32 Additional dialing operations...34 Dialing access codes and credit card numbers...34 Additional ways to store numbers...34 Setting up Groups for Broadcasting...34 Changing Group numbers...35 Deleting Group numbers Printing reports 37 Fax reports...37 Transmission verification report...37 Fax Journal...37 Reports...38 How to print a report...38 iv

6 7 Making copies 39 Copy settings...39 Stop copying...39 Using the Options key...40 Improving copy quality...42 Sorting copies using the ADF...42 Adjusting Contrast and Brightness...42 Enlarging or reducing the image copied...43 Making N in 1 copies (page layout)...44 Manual Duplex (two-sided) Copying...45 A Routine maintenance 46 Cleaning the machine...46 Cleaning the outside of the machine...46 Cleaning the document feed...47 Cleaning the corona wire...48 Cleaning the drum unit...49 Cleaning the paper pick-up rollers...54 Checking the machine...56 Checking the Page Counters...56 Checking the remaining life of parts...56 Packing and shipping the machine...56 B Glossary 59 C Index 63 v

7 1 General Setup 1 IMPORTANT NOTE 1 Most of the illustrations in this User s Guide show the FAX Memory Storage 1 Your menu settings are stored permanently, and in the event of a power failure will not be lost. Temporary settings (for example, Contrast and Overseas Mode) will be lost. (For FAX-2940) During a power failure the machine will retain the date and time and programmed fax timer jobs (for example, Delayed Fax) for approximately 60 hours. Other fax jobs in the machine s memory will not be lost. (For FAX-2840 and MFC-7240) During a power failure the machine will retain the date and time for approximately 2 hours. The fax jobs in the machine s memory will be lost. 1 1

8 Chapter 1 Volume settings 1 Ring volume 1 You can choose a ring volume level from a range of settings, from High to Off. While in FAX mode press or to adjust the volume level. The LCD will show the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. You can also change the ring volume through the menu: a Press Menu, 1, 3, 1. Volume 1.Ring b Press a or b to choose Off, Low, Med or High. c Press Stop/Exit. Speaker volume 1 You can choose a range of speaker volume levels, from High to Off. a Press Menu, 1, 3, 3. Volume 3.Speaker b Press a or b to choose Off, Low, Med or High. c Press Stop/Exit. You can also adjust the speaker volume with the control panel keys. a Press (FAX). b Press Hook/Hold. c Press or. This setting will stay until you change it again. d Press Hook/Hold. Beeper volume 1 When the beeper is on, the machine will beep when you press a key, make a mistake, or after you send or receive a fax. You can choose a range of volume levels, from High to Off. a Press Menu, 1, 3, 2. Volume 2.Beeper b Press a or b to choose Off, Low, Med or High. c Press Stop/Exit. Handset volume 1 a Press Menu, 1, 3, 4. Volume 4.Handset b Press a or b to choose High or Low. c Press Stop/Exit. You can adjust the handset volume any time you are talking on the telephone. There are two handset volume levels, Low and High. The default setting is Low. 2

9 General Setup Press or to adjust the volume level. The LCD shows the setting are choosing. The new setting will remain until you change it again. Choosing the Handset Volume (For Volume Amplify) 1 Before you begin to use the machine, you must decide if you need to set the handset volume to Volume Amplify:On for a user who is hearing-impaired. The AMPLIFY volume level complies with FCC standard. Volume Amplify:Off This default setting is appropriate if none of the users are hearing-impaired. During a conversation, users can press d or c on the control panel to adjust the two volume levels (The LCD will display -no+). When the handset is replaced, the handset volume will remain until you change it again. Volume Amplify:On Temporary This setting is appropriate if some of the users are hearing-impaired. During a conversation, users can press d or c on the control panel to adjust the three volume levels (The LCD will display -non+). When the handset is replaced, the handset volume returns to the default setting of Low. Volume Amplify:On Permanent Choose Volume Amplify:On Permanent if all of the users are hearingimpaired. During a conversation, users can press d or c on the control panel to adjust the three volume levels (The LCD will display -non+). When the handset is replaced, the handset volume returns to Permanent. When you press d or c on the control panel to adjust the volume, the LCD shows the setting you are choosing. Each key press changes the volume to the next setting. WARNING It is important that you do NOT choose Permanent unless ALL the users are hearing-impaired. Otherwise, it may damage the hearing of some users. Setting Volume Amplify 1 Please carefully read Choosing the Handset Volume (For Volume Amplify) uu page 3 before you do the following steps; a Press Menu, 1, 3, 5. Volume 5.Volume Amplify b Do one of the following. If none of the users are hearingimpaired, press a or b to select Off, and then press OK and go to Step d. If some or all of the users are hearing-impaired, press a or b to select On, and then press OK. c Do one of the following. If all the users are hearing-impaired, press a or b to select Permanent, and then press OK. If only some or all of the users are hearing-impaired, select Temporary, and then press OK. d Press Stop/Exit. 1 3

10 Chapter 1 Automatic Daylight Saving Time 1 You can set the machine to change automatically for Daylight Saving Time. It will set itself forward one hour in the Spring, and back one hour in the Fall. a Press Menu, 0, 2, 2. Date&Time 2.Auto Daylight b Press a or b to choose On or Off. c Press Stop/Exit. Ecology features 1 Toner Save 1 You can save toner using this feature. When you set Toner Save to On, print appears lighter. The default setting is Off. a Press Menu, 1, 4, 1. Ecology 1.Toner Save b Press a or b to choose On or Off. c Press Stop/Exit. We do not recommend Toner Save for printing Photo or Gray Scale images. Sleep mode 1 The Sleep Time setting can reduce power consumption. When the machine is in Sleep mode (Power Save mode) it acts as though it were turned off. Receiving data or starting an operation wakes up the machine from Sleep mode to Ready mode. You can choose how long the machine must be idle before it goes into Sleep mode. When the machine receives a fax, computer data or makes a copy, the timer will be reset. The default setting is 3 minutes. While the machine is in Sleep mode the LCD will show Sleep. a Press Menu, 1, 4, 2. Ecology 2.Sleep Time b Enter the length of time the machine is idle before entering Sleep mode. c Press Stop/Exit. 4

11 General Setup Deep Sleep mode 1 If the machine is in Sleep mode and does not receive any jobs for a certain length of time, the machine will automatically enter Deep Sleep mode, and the LCD will show Deep Sleep. Deep Sleep mode uses less power than Sleep mode. The machine will wake up and start warming up when the machine receives computer data or when you press a key on the control panel. Lifting or replacing the handset will also wake up the machine from Deep Sleep mode. Toner Settings 1 Toner Setting (Continue mode) 1 You can set the machine to continue printing after the LCD shows Replace Toner. The machine will continue printing until the LCD shows Toner Ended. The default setting is Stop. a Press Menu, 1, 7. General Setup 7.Replace Toner b Press a or b to choose Continue or Stop. c Press Stop/Exit. If you continue printing in the Continue mode, we cannot guarantee the print quality. While using Continue mode the print may appear faint. After replacing the toner cartridge with a new one, the Continue mode will go back to the default setting (Stop). 1 5

12 Chapter 1 Receiving faxes in Continue mode 1 The machine can store received faxes in the memory if you choose Continue mode when the LCD shows Replace Toner. When received faxes are printed in Continue mode the LCD will ask if the print quality of the fax is OK. If the quality is not good, choose 2.No. The machine will keep the faxes stored in the memory so you can reprint them after you replace the toner cartridge with a new one. If the print quality is good, choose 1.Yes. The LCD will ask if you want to delete the printed faxes from the memory. If you choose not to delete them, you will be asked again after you replace the toner cartridge with a new one. LCD Contrast 1 You can change the contrast to make the LCD look lighter or darker. a Press Menu, 1, 5. General Setup 5.LCD Contrast b Press c to make the LCD darker. Or, press d to make the LCD lighter. c Press Stop/Exit. The FAX-2840 and MFC-7240 can store up to 400 faxes in memory and the FAX can store up to 500 faxes in memory. (FAX-2840 and MFC-7240) If you turn off the power switch faxes in memory will be lost. The machine will keep faxes stored in Continue mode even if you change the Continue setting to Stop. If you install a new toner cartridge when the LCD shows Toner Ended, the machine will ask if you want to print the stored faxes. Choose 1.Print to print stored faxes. Toner End in Continue mode 1 When the LCD shows Toner Ended the machine will stop printing. If the memory is full and you want to continue receiving faxes, you must install a new toner cartridge. 6

13 General Setup Dial Prefix 1 The Dial Prefix setting will automatically dial a predefined number before every fax number you dial. For example: If your telephone system requires a 9 to dial an outside number use this setting to automatically dial 9 for every fax you send. Setting up the prefix number 1 a (USA) Press Menu, 0, 5. (Canada) Press Menu, 0, 6. b Enter the prefix number (up to 5 digits) on the dial pad. You can use the numbers 0 to 9, #, l and!. (Press Hook/Hold to display!.) You cannot use! with any other numbers or characters. If your telephone system requires a timed break recall (hookflash), press Hook/Hold to enter the break. (Canada only) If the pulse dialing mode is on, # and l are not available to use. Changing the prefix number 1 a (USA) Press Menu, 0, 5. (Canada) Press Menu, 0, 6. b Do one of the following: To change the prefix number, press 1. To remove the prefix number, press Clear to delete the digits. Go to step c. To exit without making a change, press 2. Go to step d. c Enter a new prefix number using the dial pad (up to 5 digits), press OK. d Press Stop/Exit. 1 c Press Stop/Exit. 7

14 Chapter 1 Mode Timer 1 The machine has two or three mode keys on the control panel: FAX, SCAN (for MFC-7240 only) and COPY. You can set how much time the machine takes after the last Copy or Scan operation to return to FAX mode. If you choose Off, the machine will stay in the mode you used last. MFC FAX-2840 and FAX a Press Menu, 1, 1. General Setup 1.Mode Timer b Press a or b to choose 0 Sec, 30 Secs, 1 Min, 2 Mins, 5 Mins or Off. c Press Stop/Exit. 8

15 2 Security features 2 Security 2 You can set up your machine with multiple levels of security using TX Lock (for FAX and MFC-7240), Memory Security (for FAX-2940) and Setting Lock. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on TX Lock, so they will not be lost. TX Lock (FAX-2840 and MFC-7240) 2 (For FAX-2840) You can download the printer driver from the Brother Solutions Center at TX Lock lets you prevent unauthorized access to the machine. While TX Lock is on, the following operations are available: Receiving telephone calls Receiving faxes Fax Forwarding (if Fax Forwarding was already on) Paging (if Paging was already on) Remote Retrieval (if Fax Storage was already on) PC Fax Receive (MFC-7240 only) (if PC Fax Receive was already on) While TX Lock is on, the following operations are NOT available: Making telephone calls Sending faxes Copying PC printing (MFC-7240 only) Scanning (MFC-7240 only) To print the faxes in memory, turn off TX Lock. If you forget the TX Lock password, please call Brother Customer Service. Setting up the password 2 If you have already set the password, you will not need to set it again. a Press Menu, 1, 6, 1. Security 1.TX Lock b Enter a four-digit number for the password using numbers 0-9. c If you are entering the password for the first time, the LCD will show Verify:. d Re-enter the password. e Press Stop/Exit. Changing the TX Lock password a Press Menu, 1, 6, 1. Security 1.TX Lock b Press a or b to choose Set Password. c Enter the registered four-digit password. 2 9

16 Chapter 2 d Enter a four-digit number for the new password. e If the LCD shows Verify:, re-enter the new password. f Press Stop/Exit. Turning TX Lock on/off 2 If you enter the wrong Password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock Mode until the registered password is entered. Turning TX Lock on 2 a Press Menu, 1, 6, 1. b Press a or b to choose Set TX Lock. c Enter the registered four-digit password. The machine goes offline and the LCD shows TX Lock Mode. Turning TX Lock off 2 a Press Menu. Enter the registered four-digit password. b TX Lock is automatically turned off. Memory Security (FAX-2940 only) 2 Memory Security lets you prevent unauthorized access to the machine. You will not be able to continue to schedule Delayed Faxes or Polling jobs. However, any prescheduled Delayed Faxes will be sent even if you turn on Memory Security, so they will not be lost. While Memory Security is on, the following operations are available: Receiving faxes into memory (limited by memory capacity) FAX Forwarding (if Fax Forwarding was already on) Remote Retrieval (if Fax Storage was already on) While Memory Security is on, the following operations are NOT available: Printing received faxes Sending faxes Receiving telephone calls using the machine s handset Making telephone calls using the machine s handset Copying Operation from control panel To print the faxes in memory, turn off Memory Security. Setting up the password 2 If you have already set the password, you will not need to set it, again. If you forget the Memory Security password, please call Brother Customer Service. a Press Menu, 1, 6, 1. b Enter a four-digit number for the password using numbers 0-9. c Re-enter the password when the LCD shows Verify:. d Press Stop/Exit. 10

17 Security features Changing your memory security password 2 a Press Menu, 1, 6, 1. b Press a or b to choose Set Password. c Enter the registered four-digit password. d Enter a four-digit number for the new password. e If the LCD shows Verify:, re-enter the new password. f Press Stop/Exit. Turning memory security on/off 2 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Setting Lock 2 Setting Lock lets you set a password to stop other people from accidentally changing your machine settings. Make a careful note of your password. If you forget it, you will have to reset the passwords stored in the machine. Please call your administrator or Brother Customer Service. While Setting Lock is On, you cannot change the settings without a password. You can only change the following Fax transmission settings that are in the FAX menu. Contrast Fax Resolution Delayed Fax Real Time TX Polled TX Overseas Mode (For MFC-7240) Also, machine settings cannot be changed using Remote Setup while Setting Lock is On. 2 Turning memory security on 2 a Press Menu, 1, 6, 1. b Press a or b to choose Set Security. c Enter the registered four-digit password. The machine goes offline and the LCD shows Secure Mode. Turning memory security off 2 a Press Menu. b Enter the registered four-digit password. Memory Security is automatically turned off and the LCD shows the date and time. 11

18 Chapter 2 Setting up the password 2 a Press Menu, 1, 6, 2. Security 2.Setting Lock b Enter a four-digit number for the password using numbers 0-9. c Re-enter your password when the LCD shows Verify:. d Press Stop/Exit. Changing your Setting Lock password 2 a Press Menu, 1, 6, 2. Security 2.Setting Lock b Press a or b to choose Set Password. c Enter your four-digit password. d Enter a four-digit number for the new password. Turning Setting Lock on/off 2 If you enter the wrong password when following the instructions below, the LCD will show Wrong Password. Re-enter the correct password. Turning Setting Lock on a Press Menu, 1, 6, 2. Security 2.Setting Lock b Press a or b to choose On. c Enter your four-digit password. d Press Stop/Exit. Turning Setting Lock off a Press Menu, 1, 6, 2. Security 2.Setting Lock b Enter your four-digit password. Press OK twice. c Press Stop/Exit. e Re-enter your new password when the LCD shows Verify:. f Press Stop/Exit. 12

19 Security features Restricting dialing 2 This feature is to prevent users from sending a fax or call to a wrong number by mistake. You can set the machine to restrict dialing by using the dial pad, One Touch and Speed Dial. If you choose Off, the machine does not restrict the dialing method. If you choose Enter # twice, the machine will prompt you to re-enter the number, and then if you re-enter the same number correctly, the machine will start dialing. If you re-enter the wrong number, the LCD will show an error message. If you choose On, the machine will restrict all fax sending and outbound calls for that dialing method. Dial pad restriction 2 a Press Menu, 2, 6, 1. Dial Restrict. 1.Dial Pad b Press a or b to choose Off, Enter # twice or On. c Press Stop/Exit. Speed Dial restriction 2 a Press Menu, 2, 6, 3. Dial Restrict. 3.Speed Dial b Press a or b to choose Off, Enter # twice or On. c Press Stop/Exit. The Enter # twice setting will not work if you lift a machine s handset or press Hook/Hold before entering the number. You will not be asked to re-enter the number. You can not restrict dialing when you use Redial/Pause. If you chose On or Enter # twice, you cannot use the Broadcasting feature and cannot combine quick dial numbers when dialing. 2 One Touch restriction 2 a Press Menu, 2, 6, 2. Dial Restrict. 2.One Touch Dial b Press a or b to choose Off, Enter # twice or On. c Press Stop/Exit. 13

20 3 Sending a fax 3 Additional sending options 3 Sending faxes using multiple settings 3 Before you send a fax, you can change any combination of these settings: contrast, resolution, overseas mode, delayed fax timer, polling transmission, real time transmission or cover page settings. a Make sure you are in FAX mode. After each setting is accepted, the LCD asks if you want to enter more settings: Other Settings 1.Yes 2.No b Do one of the following: To choose more settings, press 1. The LCD returns to the Setup Send menu so you can choose another setting. If you have finished choosing settings, press 2 and go to the next step for sending your fax. Contrast 3 For most documents the default setting of Auto will give the best results. It automatically chooses the suitable contrast for your document. If your document is very light or dark, changing the contrast may improve the quality of the fax. Use Dark to make the faxed document lighter. Use Light to make the faxed document darker. a Make sure you are in FAX mode. b Load your document. c Press Menu, 2, 2, 1. Setup Send 1.Contrast d Press a or b to choose Auto, Light or Dark. Even if you choose Light or Dark, the machine will send the fax using the Auto setting if you choose Photo as the Fax Resolution. 14

21 Sending a fax Changing Fax Resolution 3 The quality of a fax can be improved by changing the Fax Resolution. Resolution can be changed for the next fax or for all faxes. To change the Fax Resolution setting for the next fax 3 a Make sure you are in FAX mode. b Load your document. c Press Resolution, then a or b to choose the resolution. To change the default Fax Resolution setting 3 a Make sure you are in FAX mode. b Press Menu, 2, 2, 2. Setup Send 2.Fax Resolution c Press a or b to choose the resolution you want. You can choose four different resolution settings. Additional sending operations 3 Sending a fax manually 3 Manual transmission 3 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. a Make sure you are in FAX mode. b Load your document. c Press Hook/Hold or pick up the handset of the machine and listen for a dial tone. d Dial the fax number you want to call. e When you hear the fax tone, press Start. f Press Hook/Hold, or replace the machine s handset. Sending a fax at the end of a conversation 3 At the end of a conversation you can send a fax to the other party before you both hang up. 3 fax resolution Standard Fine S.Fine Photo Suitable for most typed documents. Good for small print and transmits a little slower than Standard resolution. Good for small print or artwork and transmits slower than Fine resolution. Use when the document has varying shades of gray or is a photograph. Photo has the slowest transmission time. a Ask the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. b Make sure you are in FAX mode. c Load your document. d Press Start. e Replace the machine s handset. 15

22 Chapter 3 Dual access 3 You can dial a number and start scanning the fax into memory even when the machine is sending from memory, receiving faxes or printing PC data. The LCD will show the new job number. The number of pages you can scan into the memory will vary depending on the data that is printed on them. If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel scanning. If you get an Out of Memory message while scanning a subsequent page, you can press Start to send the pages scanned so far, or press Stop/Exit to cancel the operation. Broadcasting 3 Broadcasting lets you send the same fax message to more than one fax number. You can include Groups, One Touch, Speed Dial numbers and up to 50 manually dialed numbers in the same broadcast. You can broadcast up to 272 different numbers. This will depend on how many Groups, access codes or credit card numbers you have stored, and on how many delayed or stored faxes in memory. How to broadcast a fax 3 Use (Address Book) to help you choose numbers easily. a Make sure you are in FAX mode. b Load your document. c Enter a number. You can use either a One Touch, Speed Dial, a Group number, or a number manually entered using the dial pad. (See Basic User s Guide: How to dial.) d Repeat step c until you have entered all the fax numbers you want to broadcast to. e Press Start. After the broadcast is finished the machine will print a Broadcast Report to let you know the results. Before you begin the broadcast 3 One Touch and Speed Dial numbers must be stored in the machine s memory before they can be used in a broadcast. (See Basic User s Guide: Storing One Touch Dial numbers and Storing Speed Dial numbers.) Group numbers must also be stored in the machine s memory before they can be used in a broadcast. Group numbers include many stored One Touch Dial and Speed Dial numbers for easier dialing. (See Setting up Groups for Broadcasting uu page 34.) 16

23 Sending a fax Canceling a Broadcast in progress 3 While broadcasting you can cancel the fax currently being sent or the whole broadcast job. a Press Menu, 2, 7. The LCD will display the Broadcast job number followed by the fax number being dialed (for example, # ) and the broadcast job number (for example, Broadcast#001). Fax 7.Remaining Jobs b Press a or b to choose one of the following: Choose the fax number being dialed, and press OK. Choose the broadcast job number, and press OK. c Press 1 to cancel the fax number or Broadcast job number you chose in step b, or press 2 to exit without canceling. If you chose to only cancel the fax currently being sent in step b, the LCD will ask you if you want to cancel the broadcast job. Press 1 to clear the whole broadcast job or 2 to exit. d Press Stop/Exit. Real Time Transmission 3 When you are sending a fax, the machine will scan the documents into the memory before sending it. Then, as soon as the telephone line is free, the machine will start dialing and sending. Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax:On for the next fax only. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Next Fax:On or Next Fax:Off can be selected only if a document is loaded. Sending in real time for all faxes 3 a Make sure you are in FAX mode. b Press Menu, 2, 2, 5. Setup Send 5.Real Time TX c Press a or b to choose On. Sending in real time for the next fax only 3 3 a Make sure you are in FAX mode. b Press Menu, 2, 2, 5. Setup Send 5.Real Time TX c Press a or b to choose Next Fax:On. 17

24 Chapter 3 Overseas Mode 3 If you are having difficulty sending a fax overseas due to a bad connection, then turning on Overseas Mode may help. This is a temporary setting, and will only be active for your next fax. a Make sure you are in FAX mode. b Load your document. c Press Menu, 2, 2, 9. Setup Send 9.Overseas Mode d Press a or b to choose On or Off. Delayed Fax 3 You can store up to 50 faxes in the memory to be sent within a twenty four hour period. a Make sure you are in FAX mode. b Load your document. c Press Menu, 2, 2, 3. Setup Send 3.Delayed Fax d Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM) e Press 1 to choose 1.Doc to leave the paper document waiting in the ADF or press 2 to choose 2.Memory to scan the document into the memory. The number of pages you can scan into the memory depends on the amount of data printed on each page. Delayed batch transmission 3 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. a Make sure you are in FAX mode. b Press Menu, 2, 2, 4. Setup Send 4.Batch TX c Press a or b to choose On or Off. d Press Stop/Exit. Checking and canceling waiting jobs 3 Check which jobs are still waiting in the memory to be sent. If there are no jobs, the LCD will show No Jobs Waiting. You can cancel a fax job that is stored and waiting in the memory. a Press Menu, 2, 7. The number of jobs still to be sent will be displayed. b Press a or b to scroll through the waiting jobs and press the job you want to cancel. c Do one of the following: To cancel the job, press 1. To exit without canceling, press 2. d When you have finished, press Stop/Exit. 18

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