1 USER MANUAL FOR THE PROGRAM REGARDING OFFERS SUBMITTED BY THE COMPANIES FOR THE AIR LOGISTICS COMMAND TENDERS. 1. If DOTNET Framework 4.0 is not downloaded in your PC, please download Framework for once. You can access downloading link of this program at Air Logistics Command web site. 2. If Microsoft SQL Server Compact 3.5 is not downloaded in your PC, please download it for once. You can access downloading link of this program at Air Logistics Command web site. 3. If Microsoft Office XP, 2003, 2007 or 2010 is not downloaded in your PC, you cannot have the proforma invoice print-out provided automatically by our program. Therefore you should run this program in a PC which has Microsoft Office Word. 4. You should download zip file of your offer at Air Logistics Command web site and open in a folder in hard disk of your PC. For example, if you download HK10-A7-004.zip and save in a folder in your hard disk you will see two files. One of such files is HK10-A7-004.exe program and Ilan.sdf is the database which provides preservation of data you will enter and its transmission to us. Note: When you finished submitting offer, you should deliver such two files to the Air Logistics Command. 5. Now, we double click to HK10-A7-004.exe program and run it. When we run it, firstly you will see Company Information page where you will enter your company information. Unless you enter your info and click to save button, you cannot see TurAF Requirement List under HK10-A7-004 project and submit offer. 6. The program will run in Turkish if your location and settings is Turkish-Turkey but if the settings are in another language, in English automatically according to your Regional and Language Option under Control Panel in your PC. Note: If you click to your mouse on entering sections for a while you can see warning boxes which give you some information such as; whether this section is obligatory or not, how many characters you should enter, should the characters be numeric or alphabetic. Not: Note: If you do not have any company code or do not know your company code, firstly you should download the list of company name and codes announced at Air Logistics Command web site and you can find your company code. If your company code is wrong or not available in this list please contact Air Logistics Command Resource Management and Contracts Department to correct your company code or if you do not have any code, to obtain new company code by coordinating our points of contact. Air Logistics Command Points of Contact; Name Surname Phone number NCO Senior Master Sergeant Atilla KAŞTAŞ : Civil Servant Pelin YILMAZ :
3 7. After your company information entered, you can save such info by clicking to save/update button. After this operation, you can also enter your offers for the requirements under our project on Project Information page. Without entering number of lots on Project Information page, you cannot submit or change offer. 8. You can submit offer for the required items on Project Information page by entering according to part number and Mfrc (manufacturer) that we want. Or you can submit Alternative Offer for each stock number by entering stock, part, Mfrc other than that of we want. Firstly, please review the stages for submitting normal offer. To submit offer for Item 4 of our Project, please click to Give/Change button under Offer column. Submitting offer window will open.
4 9. To submit offer, after filling in or selecting FOB, Unit of Issue, Unit of Issue Description, Offer Note sections, we should enter 1.234,55 to Unit Price section in this format. (i.e. we should use dot as thousand separator and comma as decimal fraction separator). For material condition, please select one of these; FN-Factory New, NM-New Manufactured, NS-New Surplus, OHC-Overhauled, RP-Repair. FN= The materials ordered by this status code shall have been manufactured maximum one year before the tender date or at a date after the tender date and be delivered with CoC; certificate of conformance of the manufacturer. NM= The materials ordered by this status code shall have been manufactured between the period that one year before the tender date and maximum three years before the tender date and be delivered with CoC; certificate of conformance of the manufacturer in accordance with this date. The materials shall not have been procured as surplus from governments or companies. They shall be traced to the OEM/licensed manufacturer. (E.g. if tender date is 1 JANUARY 2008, material in NM status code shall have been manufactured at a date between 1 JANUARY 2005 and 1 JANUARY Any production date before 1 JANUARY 2005 shall not be accepted.) NS= The materials shall have been manufactured minimum three years before the tender date but be unused. the materials shall be traceable to a USG or commercial surplus sale and be delivered within unopened original package together with original labels indicating manufacturer and production date. OHC= The materials overhauled (revised). RP= The materials repaired. In this example, we indicate our material requirement as 12 EA for 2010 and 12 EA for 2011 at Delivery Time and Quantity Information Table and request that you select from the date and quantities in these sections indicating how many materials and when you will deliver within 2010 and 2011 year. By such information, we calculate automatically the Offer quantity and total price sections seen on the screen. In this example, this company has submitted 2 EA offer on 08 December 2010 and 1 EA offer on 30 December 2010 for 2010 year. In addition, it has submitted 5 EA offer on 23 February 2011, 7 EA offer on 30 July 2011 and 15 EA offer in total for 2011 year. Unit price has been calculated as 1, 1 TL and total price as 16, 50 TL.
5 10. Please review your offer for the last time and click to OK to save your offer entered. If you want to change or delete your offer after saving, you can change or delete it by clicking to Give&Change button. 11. If you want to submit Alternative Offer for this material, please click to Give&Change button under Alternative Offer column and open Alternative Give Offer page.
6 12. To make your offer alternative offer, please change minimum one of these sections: Stock Number, Part Number, Mfrc. You can also select one of the NS, OHC, RP material status codes and enter your alternative offer. Otherwise, it shall not be an alternative offer and you cannot enter alternative offer. As explained in Give Offer screen above, please enter FOB, Unit Price, Offer Note, Delivery Time and Quantity information and select optional Unit of Issue, Unit of Issue Description, Material condition and click Add to Alternative Offer button and you can enter 1 EA alternative offer for this stock number. When you click to Add to Alternative Offer button, your info entered shall be added to ALTERNATIVE OFFER table and all sections above shall be available for new entry. You can enter alternative offer as much as you want for this stock number. When all alternative offers finished you can go Project Information page by clicking to My Alternative Offer Finished and saving the information you entered to database. As you see on the screen below, alternative offer given-ok box will be opposite to the related stock number.
7 If you want, you can click to Alternative Offer Give&Change button and go your alternative offer page. On this page you cannot change your offer entered but you can change your alternative offer by deleting and adding new one or can add new alternative offer. 13. After all offer finished please click to Proforma Show button on Project Info page to print proforma invoice that you will send us as signed. You can review your info entered on the page opened.
8 14. On Proforma Invoice page when you click to Proforma Print button Word file will open automatically by the program in your PC and the information will be transferred automatically to Word document. You should save this Proforma Invoice and deliver it to the Contracting Entity. 15. When you finished all process finally you should click to ALL OFFER FINISHED button.
9 This button is for keeping your info secret. Please DO NOT CLICK to this button before entering all your offers. After all offers entered if you click to this button all displaying and entering sections will close. If you click to this button before finishing the process, you cannot see data in HK10-A7-004.exe and Ilan.sdf files and you cannot submit offer. In this case, you can download these two files again at Air Logistics Command web site and submit offer over such files downloaded. 16. Before the deadline date and time for tender you should deliver your offer and HK10-A7-004.exe and Ilan.sdf files as CD. Air Logistics Command Points of Contact; Name Surname Phone number NCO Senior Master Sergeant Atilla KAŞTAŞ : Civil Servant Pelin YILMAZ :