Other Procedures That Relate To Using MS Outlook All Of These Procedures Are Available For Download In PDF Format From The Any Key Press Website

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1 MS Outlook is part of the Microsoft Office Suite. If the system does not have MS Office 2000 or MS Office XP installed on it then you must install it before proceeding with this procedure. Other Procedures That Relate To Using MS Outlook All Of These Procedures Are Available For Download In PDF Format From The Any Key Press Website Netscape To Outlook Conversion Procedure Setting Up User Accounts In Outlook Mass Importing New Users Into Your MS Outlook Contacts Folder Creating A Second Contacts Folder In MS Outlook (Why & How) Importing Your From The BCS Website To MS Outlook Importing Your Address Book From The BCS Website To MS Outlook Backing Up Your MS Outlook Database Mailing lists are useful when you want to send a large number of people an . It saves time by having all the users addresses already entered for you so you can avoid typing them all over and over or selecting them from your contacts one by one. Special Note: Some Anti-Spam software will block these types of because it mimics the method spammers use to send mass s to thousands of users. Buncombe County Schools servers are protected by anti -spam programs. Please contact the Technology department if you suspect you mass was blocked. Special Hint: When you send a mass you should put this in the BCC (Blind Carbon Copy) field instead of the To field in your new . This avoids all the users seeing everyone you have sent this message to when they open their message. This is covered at the end of this procedure. Buncombe County Schools Technology Page 1 of 7

2 Double click the icrosoft outlook icon on the desktop to launch MS Outlook. Highlight your contact folder and then click File / New / Distribution List to start the Distribution list wizard. (This places the mailing list shortcut in your main contacts folder which is the default place Outlook will look when you click the Address Book icon in a new .) Buncombe County Schools Technology Page 2 of 7

3 Click the Select Members button. Select the contacts folder where the users you want to add are located. You will see a list of the users in that contacts folder appear when you have selected a contacts folder. Please see procedure Creating A Second Contacts Folder In MS Outlook (Why & How) for more information on multiple contacts folders. Buncombe County Schools Technology Page 3 of 7

4 Highlight all the users you want to add to this mailing list by selecting them one at a time and holding the Ctrl key OR hold the shift key while you click the first name in the list and then the last name in the list. Click the Add button to add the names you selected to the right user listing box. Click the Ok button when you have finished adding users to your mailing list. Buncombe County Schools Technology Page 4 of 7

5 Enter a name for your mailing list in the field called Name and then click the Save and Close button. You should now see you mailing list listed in your contacts folder. Congratulations. You have completed the Creating A New Mailing List In MS Outlook procedure. Buncombe County Schools Technology Page 5 of 7

6 To send a mass to users without all the addresses being listed for them, follow these steps. Open a new message and click the To button to select recipients. Select the mailing list you created and click the BCC button, NOT the To button. Buncombe County Schools Technology Page 6 of 7

7 Click the Ok button when you are finished. You will now see a new field called BCC and the mailing list should be listed in it. This will prevent users from seeing a list of all the people you are sending this message to. Buncombe County Schools Technology Page 7 of 7

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