COLLECTING DATA FOR THE CROSS SITE EVALUATION (PART 2) JANUARY 21, 2014

Transcription

1 The Garrett Lee Smith Memorial Youth Suicide Prevention and Early Intervention Program COLLECTING DATA FOR THE CROSS SITE EVALUATION (PART 2) JANUARY 21,

2 TASP Topics TASP Purpose Logistics Next Steps TASP Overview Reports & Tools

3 WHAT IS THE TASP Training Activity Summary Page (TASP) will collect summary information about training events sponsored by GLS campus grantees 3

4 Purpose of the TASP To Collect Aggregate Data Date of Training # of attendees < 18 years old Trac Indicators (WD2 and TR1) Role of Participants Type of Training Intended Outcome

5 ENTERING TASP INTO THE SPDC 1. Manually enter TASP for one training at a time 5

6 6 ENTERING TASP INTO THE SPDC

7 7 ENTERING TASP INTO THE SPDC

8 8 ENTERING TASP INTO THE SPDC

9 9 ENTERING TASP INTO THE SPDC

10 10 ENTERING TASP INTO THE SPDC

11 11 ENTERING TASP INTO THE SPDC

12 12 ENTERING TASP INTO THE SPDC

13 13 ENTERING TASP INTO THE SPDC

14 ENTERING TASP INTO THE SPDC 2. Upload excel spreadsheet for TASP Data data for several trainings at once - Template available on SPDC txsdate_month txsdate_day txsdate_year txsid txsnum trac_tr1 trac_wd2 txsnum_under18 txsname txsfac txszip 14

15 15 ENTERING TASP INTO THE SPDC

16 16 ENTERING TASP INTO THE SPDC

17 17 ENTERING TASP INTO THE SPDC

18 18 ENTERING TASP INTO THE SPDC

19 19 ENTERING TASP INTO THE SPDC

20 TWO OPTIONS FOR COLLECTING DATA FROM ONLINE TRAININGS Option1- Online training program is at a specific location and time Grantee can fill out the TASP in-person and enter on SPDC 20

21 TWO OPTIONS FOR COLLECTING DATA FROM ONLINE TRAININGS (CONT.) Option 2- Online training program completed by user at anytime on any computer Company that hosts online program supplies grantee data summary report of all users; monthly or quarterly 21

22 TASP REPORTS AND TOOLS Grantee Summary Reports Technical Assistance Liaison Training Tracking Spreadsheet 22

23 TRAINING TRACKING SPREADSHEET EXAMPLE Date training scheduled Number of youth Date of Training: (Month/Day/Year) Training ID: (Assigned Site ID+3 digit #) Total number of Trainees who attended the training: Number of trainees in WD2- the number of people in the mental health and related workforce trained in mental health-related practices/activities SUBGRANTEE 1 (CAN ALSO BEORGANZIED BY TRAINER, TRAINING LOCATION TRAINING TYPE) SUBGRANTEE 1 (CAN ALSO BEORGANZIED BY TRAINER, TRAINING LOCATION TRAINING TYPE) 23

24 USING TASP DATA Grantee s will be able to use data for community presentations local evaluation efforts possible program modifications, etc. 24

25 For help on the TASP please contact your TAL or The TASP Instrument Lead Tiffiny Fambro

26 TUP-S CAMPUS AGENDA TUP-S Purpose Logistics Next Steps TUP-S Overview Reports & Tools

27 TUP-S CAMPUS PURPOSE Quantitative survey administered Examines the use and retention Measures 27

28 TUP-S CAMPUS CONTENT Training knowledge Self-confidence Content Area Suicide identification and referral behaviors Barriers and facilitators of suicide prevention 28

29 TUP-S CAMPUS ADMINISTRATION 29

30 TUP-S CAMPUS OVERVIEW Grantees/training facilitators ask participants to: 1. sign-in with their contact information on a participant sign-in sheet 2. distribute and collect consent-tocontact forms to training participants Completed forms sent to ICF with a copy of the TASP Random samples of trainees are contacted 3 months following the training 30

31 TUP-S CAMPUS SIGN-IN SHEET 31

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33 SEND FORMS ICF International c/o Qualandria Bell 3 Corporate SQ STE 370 Atlanta GA tups@icfi.com 33

34 WHERE ARE MY FORMS? Wondering if ICF received your consent-tocontact forms? You can now check the SPDC monitoring table to verify the status of consent forms from your trainings 34

35 TUP-S CAMPUS TOOLS Accessing and Utilizing Data Check SPDC for Summary Points for Facilitators to introduce the instrument 35

36 For help on the TUP-S please contact your TAL or The TUP-S Instrument Lead Nicole White

37 Questions

38 LAFI Topics LAFI Purpose Logistics Next Steps LAFI Overview Reports & Tools

39 What Do We Want To Learn To what extent do students utilize the knowledge and skills learned in wellness activities aimed at increasing protective factors?

40 What Questions Will Be Asked LAFI content areas: Respondent background and campus role Training content Training utilization and impact Barriers and facilitators to applying skills from the training on campus Respondent supports and history of suicide ideation and suicide attempts 40

41 How Does The LAFI Work Administration Respondents Timeline Incentive Qualitative phone-based interview Up to 5 trainings will be selected per fiscal year Subset of students participating in select GLS campus sponsored wellness and/or life skills activities Interviews will be conducted approximately 3-months following activity Participants receive $20 money order provided by the crosssite team

42 WHICH ACTIVITIES WORK FOR THE LAFI Is there a student training you would like to learn from? Which training is the most appropriate for responding to LAFI questions? Which training offers sufficient numbers for follow-up? 42

43 WHAT IS THE LAFI PROCESS Wellness or Life Skills Activity Trainer or program staff introduce LAFI & distribute consent-to-contact forms Send forms to cross-site evaluation team Completed Forms Summary Report CSE team select students from consent-to-contact forms and conduct interviews Distribute incentives Develop reports to summarize findings 43

44 WHERE DO WE SEND CONTACT FORMS Send within 2 weeks of the training 44

45 What is the LAFI Consent-to-Contact Form

46 WHAT S IN MY TOOLBOX LAFI Manual Summary Report Facilitator Talking Points TAL 46

47 WHAT ARE THE NEXT STEPS Work with local IRB to determine if review is necessary Meet with team to discuss suitable activities coming up Tell TAL about activities for student & Be on the lookout for requests for LAFI participation 47

48 For help on the LAFI please contact your TAL or The LAFI Instrument Lead Brandee Hicks

49 MIS Activity Agenda Purpose Screen Shot Next Steps Overview Administration & Procedure

50 Purpose Performance monitoring Potential to enhance our understanding of the impact of Campus suicide prevention programs Combined with other cross-site data 50

51 Overview 51 Evaluation Questions To what extent do students use campus counseling center services? What is the extent of suicidal behavior among students? 1. Total student body enrollment 2. Freshman retention rate 3. Existence of counseling center or services on campus (YES, 3a) a) Unduplicated count of students who accessed services 4. Number of suicide attempts by students 5. Number of suicide completions among students

52 Screen Shot

53 Administration Complete annually July of each grant year 2-week administration period 10 working days 3 administrations Baseline Year 1 5 most recent AYs Follow-up Years 2 & 3 Most recent AY only 53

54 Administration Procedures Step 1 Identify MIS activity respondent for your campus Step 2 Identify data sources for each variable Abstract data needed for upcoming submission Step 3 Respondent receives password via MIS activity opens for 2 weeks Respondent enters & submits data

55 Administration Abstraction & Submission Schedule July 2014 Y1 July 2015 Y2 July 2016 Y3 Academic Year (AY)

56 Next Steps Prepare In Advance! Identify existing data sources for each requested element Connect with the person or department in charge of the data source Common data sources include Titanium or other counseling center appointment software, police reports, institutional research, the registrar, etc. 56

57 Questions about the MIS activity? Contact your TAL OR the MIS helpdesk

58 Questions

59 Thank you for joining us for today s webinar!