Society of Research Administrators International Webinars

Transcription

1 Society of Research Administrators International Webinars This Webinar is being recorded. Society of Research Administrators International 1

2 era Commons Profile Webinar September 12,

3 Agenda Why maintain a profile with NIH Future links with profile and reporting What is in the profile Delegation Questions How to maintain the Commons profile Resources and tools 3 3

4 Poll Question Have you used the era Commons Personal Profile? Yes No 4 4

5 The task of maintaining your personal information can be confusing. * 5 5

6 Why should I maintain up to date info? NIH uses information in the Personal Profile to: display to the reviewer the status of eligibility for submitting under the continuous submission policy determine whether a PD/PI is eligible for Early Stage Investigator (ESI) status verify information submitted in grant applications populate specific forms (e.g., Statement of Appointment form) display to the user his or her publications residing in My NCBI contact users via Agency notifications compile aggregate reporting monitor submission of reference letters 6 6

7 Future requirements NIH GUIDE NOTICE era Commons Accounts: Beginning on August 15, Grantee Commons Account Administrators should start encouraging graduate and undergraduate students and others to establish era Commons Accounts. All individuals establishing Commons Accounts should be encouraged to complete all requested fields. Beginning on October 18, 2013, warnings will appear in the era Commons screens to alert individuals identified as undergraduate students, graduate students, and postdoctoral researchers that the following fields should be completed: date of birth, gender, race, ethnicity, disabilities, US citizenship status and country of citizenship. For those who have completed undergraduate or graduate degrees (graduate students and postdoctoral researchers), the highest educational degree, the degree date, and the institution where it was earned also should be completed. Beginning on October 1, 2014, those fields in the era Commons screens will be required for individuals identified in any of those three roles. 7 7

8 Now is the time to get registered and complete your profile data 8 8

9 The Personal Profile The Personal Profile includes information such as: Name, race/ethnicity, date of birth, contact information Employment history Reviewer work address Degrees earned Personal Profile maintenance: Individual Commons users are responsible for keeping their information accurate and up-to-date. Commons will require a change of password every 90 days for security reasons. Note: Always keep your address up to date. addresses are used to retrieve forgotten passwords and as the primary source of communicating grants-related information. 9 9

10 Delegations 10 10

11 Establishing Institutional Workflow era Commons allows many functions to be delegated to other registered Commons users (e.g., Assistants with the ASST role). Delegate PI Delegate PPF Edit Delegate Status Delegate xtrain Authority Delegate Sponsor Delegate FCOI Delegate Submit This needs to be done for an ASST to edit or complete someone else's profile 11 11

12 Managing Access The personal profile is the responsibility of the owner. Only the owner may delegate this responsibility to others

13 Poll Question Are you a PPF Delegate for someone in your organization? Yes No 13 13

14 Question Break 14 14

15 The Personal Profile 15 15

16 The New Personal Profile Interface New format allows for easy identification of missing required data 16 16

17 Undergraduates Graduate Students Scientists Signing Officials Business Officials Account Admins Assistants Role based display Principle Investigators Trainees Internet Assisted Reviewers 17 17

18 Administrative Staff 18 18

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23 Principal Investigators/Internet Assisted Reviewers 23 23

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31 Trainees 31 31

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34 Saving! All Required Date Must be Entered 34 34

35 Poll Question? Which cannot be edited in the era Commons Personal Profile? A. Degree Information B. Publications C. Citizenship D. Residency 35 35

36 Commons Demo Site 36 36

37 Demo Site You are welcome to use our non-production demo environment to play with Profiles

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39 Links & Resources Creating an era Commons Account, Searching for an Account #step4 era Commons Personal Profile Overview (video) Personal Profile Online HelpAccounts

40 Help Desk era Commons Help Desk Web: Toll-free: Phone: TTY: Hours: Mon-Fri, 7a.m. to 8 p.m. Eastern Time (Except for Federal holidays) Although we ve worked closely with Grants.gov, ASSIST is a system developed and managed by NIH. The era Commons Help Desk should be an applicant s first stop for support

41 Feedback We welcome continued feedback to help with completion of your profiles. Have suggestions? Let us know through the era Help Desk web ticketing system Choose Other for the I need help with question Start your Description with Profile Feedback 41 41

42 Questions 42 42

43 Presentation: Scarlett Gibb Thank you! SRA International: Rebecca Vandall Director of New Programs and Strategic Partnerships Phone: This Webinar is being recorded