RFA APPLICATION. Federal and State Funding. FISCAL YEAR 2016 (July 1, June 30, 2016)

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1 Office of Adult Education 1800 Century Place, N.E., Suite 300 Atlanta, Georgia Beverly E. Smith, M. Ed. Assistant Commissioner RFA APPLICATION Federal and State Funding FISCAL YEAR 2016 (July 1, June 30, 2016) Application Due: 3:00 p.m., Friday, May 1, 2015 Some of the questions within this package have been updated from prior versions. Please be sure to read all questions and respond fully to each. Federal Funds authorized under Title II Adult Education and Family Literacy of the Workforce Investment Act of 1998 and 2014 and The Catalog of Federal Domestic Assistance (CFDA) ; ; and

2 Office of Adult Education (TCSG-OAE) RFA Grant Response Checklist Thank you for you applying for the TCSG-OAE Adult Education Grant. As you prepare your application for submittal, please use the checklist below to ensure that your package is complete. þ Application for Federal Assistance SF-424 Form with proper signatures (as Cover Sheet) Assurances for Non-Construction Programs (SF-424B) with proper signatures Certification regarding Lobbying Form with proper signature Disclosure of Lobbying Activities Form with signature, if appropriate RFA Assurances Form with proper initials and signatures RFA Budget Forms for: Ø Federal Section 231 ABE/ESL Budget Forms Ø Federal Section 225 Institutionalized Budget Forms Ø Federal Section 223 Professional Development Budget Form Ø Federal Section 231 EL/Civics Budget Forms Ø State Budget Forms RFA Application Forms #1, 8, 12, 14A, 14B, 15, 19, and 20 For non-tcsg Entities: An Audited Financial Statement Covering the Most Recent Two-Year Period POINTS TO REMEMBER: Ø Completed application packages are due on Friday, May 1, 2015 at 3:00 PM. There will be no exceptions to the deadline date. It is suggested that you submit early to avoid the rush! Ø Incomplete packages will not be considered. Packages that are missing required signatures/initials are considered incomplete. Ø The Federal 424 Form is required as cover letter/sheet. No other cover letters are acceptable. Ø Applicants must submit five (5) complete copies of the RFA package. Please submit four (4) paper copies and one (1) electronic copy. Two (2) of the paper copies must bear original signatures. Ø Send electronic submissions to: Ø Mailed/Hand-Delivered copies should be sent to: Technical College System of Georgia Office of Adult Education Attention: Serena C. Walker 1800 Century Place, NE, Suite 300 Atlanta, Georgia Ø Any questions regarding the RFA package can be posted at or ed to Questions and responses will be posted at FY 2016 RFA 2

3 Some of the questions within this package have been updated from prior versions. Please be sure to read all questions and respond fully to each. Instructions for completing Application Form #1 Abstract Instructions: Item 1 Item 2 Item 3 Item 4 Item 5 Limit your response to the space provided. Complete the applicant information. Identify the type of organization applying for the grant. LEA Local education agencies or institutions of higher education CBO Community-based Organization FBO Faith-based Organization Non-Profit Public or private non-profit agency, a volunteer literacy organization, a library, or public housing authority, or non-profit institution Consortium a consortium of organizations Provide the applicant contact person information. Specify the county(ies) to be served. Enter the number of persons in the Target Population from the Census of Need. Select funding sources for which your organization is applying and place the total amounts requested for each. Item 6 Total the amounts requested of all items from Item 5. Item 7 Item 8 Item 9 Record the Projected Number of NRS Students proposed to be served by totaling Item 9. Enter the Estimated Cost per Student by dividing the Total Budget request (Item 6) by Projected Number of Students (Item 7). For each type of funding being requested, please provide a projected number of participants to be served for FY NOTE: The total should be recorded on Item 7. NOTE: If you are not part of the Technical College System of Georgia, please attach an audited financial statement covering the most recent two-year period. FY 2016 RFA 3

4 1. Applicant Organization Application Form #1 Abstract 2. Applicant Contact Person: Name Name Address City, State, Zip Type of Organization: LEA CBO FBO Non-Profit Consortium 3. County(ies) To Be Served: Address City, State, Zip Phone Number Address 4. Number of Persons in Target Population: 5. Adult Education Program (Section 231) Corrections & Institutionalized (Section 225) $ $ Professional Development (Section 223) EL/Civics (Section 231) State $ $ $ 6. Total Budget: $ 7. Projected # of Students: 8. Estimated Cost per Student: $ 9. Capacity Chart: Funding Source Adult Basic Education/English Language Programs (Federal 231) Corrections and Institutionalized (Federal 225) EL/Civics (Federal 231) Projected Number of NRS Participants FY 2016 RFA 4

5 Application Form #8 Recruitment and Retention Plan Recruitment and retention are distinct efforts essential to the success of program services. As a separate attachment or attachments, please provide a copy of the program s proposed recruitment and retention plans for FY2016. Each plan should include: - Target Audience - Key Action Steps/Activities (designed to meet the demographics of the target audience) - Person(s) Responsible - Budget/Resources - Target Completion Dates - Predicted Outcomes Please Note: All Grantees should maintain documentation of recruitment and retention efforts and outcomes and make them available as requested. Also, please include a copy of the program s projected FY2016 schedule by county and/or site, as applicable. The schedule should include class start and end dates, orientation and intake dates, and any other significant events. NOTE: A final schedule should be submitted to the OAE by July 15, 2015 via oaereporting@tcsg.edu. Also, revisions to the program s schedule during the year should be submitted via the same link. FY 2016 RFA 5

6 Limit response to two pages [Question(s) may be removed for additional response space] Application Form #12 Transition to Postsecondary Education/Occupational Training It is required that each program employ a full or part time Transition Specialist or, that CBO s have access to a Transition Specialist and their services. Transition services include: Management of the overall transition services process, Coaching and Mentoring, and Liaison between Post-Secondary and Workforce. Describe your organization s Transition to Postsecondary Education/Occupational Training strategic plan by responding to the four areas below: A. Program description, programmatic goals and targeted outcomes; (to include the following details) a. Is the transition specialist a full or part-time employee and how many hours per week are dedicated for the transition program? b. How will your program achieve both NRS and local institution goals (KMS)? c. If a CBO, what is your plan for collaborating with other adult education programs? d. What are the perceived needs of the transition specialist and what local professional development is planned to support these needs? B. Transition to Postsecondary Education/Occupational Training protocols for both instructional staff and student; (to include the following details) a. Are there pre-requisites for the adult learner prior to being referred to the transition specialist? b. What is the student referral process (internal and external)? c. Are adult education instructional staff members along with technical education peers/staff included in the transition process and how? d. Is there a working relationship with the local postsecondary institution(s) for transitioning adult learners? If so, what does the relationship entail? If not, why not? e. What supports are provided through adult education and technical education in order to transition students successfully (e.g. student services, financial aid, test prep, etc.)? C. Techniques for providing contextualized instruction, career inventory/assessment and planning, along with scheduling time for face-to-face guidance counseling; (to include the following details) a. How is career awareness imbedded within curricula? What is the process to evaluate career awareness instruction in the classroom? D. Monitoring and evaluation (to include the following details). a. In addition to the Transition Activity Log how does your program monitor and evaluate the transition services provided to adult learners and its effectiveness? FY 2016 RFA 6

7 b. If a renewal grantee, what were the outcomes for students served directly by the transition services program and staff during FY 2015? c. What are your perceived barriers to the transition program? FY 2016 RFA 7

8 FY 2016 RFA 8 Technical College System of Georgia

9 Limit response to one page [Question(s) may be removed for additional response space] Application Form #14A Professional Development Plan Narrative Summarize the program s Professional Development Plan for the year by providing an overview of specific topics and planned training activities. Further explain the training that s needed by identifying how it will support a growth effort or improvement initiative for the program in an area of instructor effectiveness, adult learning, program management, file documentation, or performance reporting, as indicated by findings from the local needs assessment. The specific professional development meeting dates that support the Professional Development Plan are to be listed on Form #14B. Along with any locally planned events, the following statewide professional development offerings are provided for planning and budgeting projection purposes: August 7, 2015: FY 16 Operation Meeting, EL/Civics CBOs TCSG System Office August 10-12, 2015: FY 16 Operations Meeting Lake Blackshear Resort, Cordele, GA September 28-30, 2015: Fall Conference Grand Hyatt Hotel Buckhead, Atlanta, GA TBD: Fall and Spring Regional Institutes (plans are to have a regional 2-day event) March 14-16, 2016: EAGLE Leadership Institute Grand Hyatt Hotel Buckhead, Atlanta, GA FY 2016 RFA 9

10 Limit response to one page Application Form #14B Professional Development Plan Details Use the table below to layout the program s Professional Development Plan for the year. Identify dates, topics, intended audience (e.g. part or full-time, staff, faculty (all or only certain content areas), and number of expected participants), and estimated expenses for each activity. Lastly, mark the professional development type (a legend is provided beneath the table). Total the estimates for each type and transfer them, along with the plan s grand total, to the Project Number 2645A001 Federal Section 223 Professional Development Budget Form. PROPOSED DATE TRAINING TOPIC AND INTENDED AUDIENCE PD TYPE SW LL TT ESTIMATED EXPENSE GRAND TOTAL FOR ALL PROFESSIONAL DEVELOPMENT & TRAINING ACTIVITIES FY 2016 RFA 10 Professional Development Type: SW=Statewide, LL=Local Program Level, TT=Technical Training

11 Application Form # 15 Coordination (Limit responses to two pages) Per the Workforce Investment Act of 1998, electronically located at and the Workforce Innovation and Opportunity Act of 2014 located at Title II, Section 231: Local Provision for Eligible Providers and Section 232. The local application shall include a description of any cooperative arrangements the applicant has with other agencies, institutions, or organizations for the delivery of adult education and literacy activities. The eligible agency (TCSG) shall consider whether the activities coordinate with other available resources in the community, such as by establishing strong links with elementary schools and secondary schools, postsecondary educational institutions, onestop centers, job training programs, and social service agencies. Referencing the FY 2013 RFA, provide updates to: 1. cooperative arrangements/contracts or coordination efforts developed with other agencies, institutions, or organizations for the delivery of adult education and literacy activities. 2. coordination efforts with community organizations, institutions and other agencies to provide services to adult education learners, such as agreements with K-12 school systems and post-secondary educational institutions; community service organizations that provide health services, facilities, transportation, childcare or services for disabilities; and WIA services such as One Stop Centers, Youth Councils, and the Rapid Response System. As a separate single attachment, please scan and attach all MOUs, MOAs, letters of agreement, and collaborative agreements. FY 2016 RFA 11

12 Application Form #19 Collaboration with Local Workforce Investment Agency(ies) Please describe how the program will work with the Local Workforce Investment Agency(ies) to ensure that students receive necessary support services, as they prepare to enter the workforce and/or postsecondary education. FY 2016 RFA 12

13 Application Form #20 Collaboration with Vocational Rehabilitation Describe how the program will partner with Vocational Rehabilitation to ensure that students with disabilities receive appropriate support services as they prepare to enter the workforce and/or postsecondary education. FY 2016 RFA 13