Mediasite How-To Guide

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2 2005 Sonic Foundry, Inc. All rights reserved. No part of this document may be copied and/or redistributed without the consent of Sonic Foundry, Inc. Additional copies may be obtained by contacting Sonic Foundry. Sonic Foundry and the Sonic Foundry logo are registered trademarks of Sonic Foundry, Inc. Mediasite, the Mediasite Logo, and VersaVisual are trademarks of Sonic Foundry, Inc. All other trademarks are the property of their respective owners. Sonic Foundry, Inc. 222 W. Washington Avenue, Suite 775 Madison WI Phone For more information, please contact

3 Table of Contents INTRODUCTION...VI DOCUMENTATION FEEDBACK... VI TECHNICAL SUPPORT...VII CHAPTER 1 SETTING UP THE MEDIASITE SYSTEM HOW TO USE SYSTEM MANAGER HOW TO USE PRESENTATION MANAGER HOW TO ADD A PRESENTER Add a Presenter Using System Manager Add a Presenter Using Presentation Manager HOW TO ADD A CATEGORY HOW TO ADD A VIEWER SKIN Add a New Viewer Skin Using System Manager Add a New Viewer Skin Using Presentation Manager Required sizes for the Viewer skin images HOW TO ADD A STREAMING PROFILE HOW TO ADD A PUSH LIVE MEDIA SERVER HOW TO SET UP PUSH DISTRIBUTION ON THE WINDOWS MEDIA SERVER HOW TO ADD A PULL LIVE MEDIA SERVER HOW TO ADD A CDN LIVE MEDIA SERVER HOW TO ADD A SERVER GROUP TEMPLATE CHAPTER 2 SETTING UP A MEDIASITE RECORDER HOW TO USE THE MEDIASITE RECORDER APPLICATION HOW TO CONNECT A RECORDER TO A MEDIASITE SERVER HOW TO MONITOR A RECORDER IN SYSTEM MANAGER HOW TO ADJUST A RECORDER S RGB SETTINGS HOW TO ADJUST A RECORDER S IMAGE CAPTURE SETTINGS HOW TO ADJUST A RECORDER S VIDEO CAPTURE SETTINGS HOW TO ADJUST A RECORDER S AUDIO CAPTURE SETTINGS HOW TO USE A DIGITAL VIDEO (DV) DEVICE AS THE AUDIO AND VIDEO SOURCE HOW TO SET UP A RECORDER AT A REMOTE LOCATION HOW TO IMPORT STREAMING PROFILES (COMPRESSION SETTINGS) TO A RECORDER CHAPTER 3 PREPARING PRESENTATIONS HOW TO PREPARE A SCHEDULED PRESENTATION Prepare a Scheduled Presentation Using System Manager Prepare a Scheduled Presentation Using Presentation Manager HOW TO QUICKLY PREPARE A SCHEDULED PRESENTATION Quickly Prepare a Presentation Using System Manager Quickly Prepare a Presentation Using Presentation Manager HOW TO ADD A PRESENTATION EXPERIENCE HOW TO ADD A NEW POLL TO A PRESENTATION HOW TO ADD A POLL TO A PRESENTATION USING A POLL TEMPLATE HOW TO USE A Q & A FORUM IN A PRESENTATION HOW TO ADD CLOSED CAPTIONS TO AN ON-DEMAND PRESENTATION (MEDIASITE EX SERVER ONLY) Add Close Captions to a Presentation Using System Manager Add Close Captions to a Presentation Using Presentation Manager HOW TO ADD SLIDE TEXT TO AN ON-DEMAND PRESENTATION (MEDIASITE EX SERVER ONLY) Add Slide Text to a Presentation Using System Manager

4 Table of Contents Add Slide Text to a Presentation Using System Manager HOW TO BACKUP PRESENTATIONS HOW TO PHYSICALLY DELETE A PRESENTATION CHAPTER 4 RECORDING PRESENTATIONS HOW TO RECORD A NEW ON-DEMAND PRESENTATION Record Presentation by Clicking Record Button Record Presentation Using File New Presentation Menu Item HOW TO RECORD A LIVE PRESENTATION HOW TO RECORD A SCHEDULED ON-DEMAND PRESENTATION HOW TO USE MULTICAST FOR A LIVE PRESENTATION CHAPTER 5 PUBLISHING PRESENTATIONS HOW TO USE THE RECORDED PRESENTATIONS MANAGER HOW TO PUBLISH A RECORDED PRESENTATION TO CD HOW TO MANUALLY PUBLISH A RECORDED PRESENTATION TO A MEDIASITE SERVER HOW TO PUBLISH A PORTABLE PRESENTATION FOR DOWNLOADING Publish Portable Presentation Using System Manager Publish Portable Presentation Using Presentation Manager HOW TO LOCATE A PRESENTATION S URL HOW TO SEND AN INVITATION FOR A PRESENTATION Send a Presentation Invitation Using System Manager Send a Presentation Invitation Using Presentation Manager HOW TO SEND AN INVITATION FOR A CATEGORY HOW TO CUSTOMIZE A MEDIASITE PRESENTATION CATALOG CHAPTER 6 EDITING RECORDED PRESENTATIONS HOW TO USE MEDIASITE EDITOR HOW TO OPEN A RECORDED PRESENTATION ON A RECORDER HOW TO CONNECT MEDIASITE EDITOR TO A MEDIASITE SERVER HOW TO OPEN A RECORDED PRESENTATION ON A MEDIASITE SERVER HOW TO ADD SLIDES TO A VIDEO-ONLY PRESENTATION Add New Slide Using Image from Image File Add New Slide Using Image on Clipboard HOW TO REPLACE ALL SLIDES IN A PRESENTATION HOW TO ADJUST THE TIMING OF THE SLIDES BY A COMMON OFFSET HOW TO COPY AND PASTE SLIDE IMAGES FROM ANOTHER PRESENTATION HOW TO CROP A PRESENTATION HOW TO REPLACE A PRESENTATION S MEDIA FILE HOW TO SAVE AN EDITED PRESENTATION TO A MEDIASITE SERVER HOW TO SAVE AN EDITED PRESENTATION AS AN EDITOR PRESENTATION (MCP FILE) HOW TO OPEN A MCP FILE FOR EDITING HOW TO AUTHOR A NEW PRESENTATION CHAPTER 7 CREATING MEDIASITE REPORTS HOW TO USE REPORT MANAGER HOW TO ENABLE LOGGING HOW TO CREATE MEDIASITE PRESENTATION REPORTS Create Executive Summary Report Create Playback Statistics Report Create Server Usage Report HOW TO CREATE MEDIASITE USER REPORTS Create Activity Summary Report Create Activity Detail Report HOW TO TRUNCATE THE PRESENTATION LOG ENTRIES

5 Table of Contents Delete Log Entries for a Specific Time Period Delete Log Entries for a Specific User CHAPTER 8 SETTING UP MEDIASITE SECURITY HOW TO USE THE MEDIASITE SERVER CONNECTION PASSWORD HOW TO USE THE LIVE BROADCAST DISTRIBUTION PASSWORD HOW TO SECURE A MEDIASITE SERVER USING THE MEDIASITE ADAM DIRECTORY Connect to Mediasite ADAM Directory Add Groups (Mediasite Roles) Add User to Groups (Mediasite ADAM Directory) Add Mediasite roles from the Mediasite ADAM directory HOW TO INTEGRATE A MEDIASITE SERVER WITH AN EXISTING MICROSOFT ACTIVE DIRECTORY (MEDIASITE EX SERVER ONLY) Connect to Directory Add Mediasite Roles from Active Directory HOW TO INTEGRATE A MEDIASITE SERVER WITH AN EXISTING GENERIC LDAP DIRECTORY (MEDIASITE EX SERVER ONLY) Connect to LDAP Directory Add Mediasite Roles from LDAP Directory HOW TO SECURE THE MEDIASITE WEB APPLICATIONS HOW TO USE THE BUILT-IN MEDIASITE ROLES HOW TO ASSIGN DEFAULT VIEWER PERMISSIONS

6 Introduction In this guide you will find step-by-step instructions for the most commonly performed Mediasite system tasks. These tasks are organized into the following chapters: Chapter 1: Setting up the Mediasite System Read this chapter to familiarize yourself with Mediasite System Manager and Mediasite Presentation Manager and learn how to set up your Mediasite system. The tasks described in this chapter are done infrequently and are typically performed by Mediasite system administrators or power users. Chapter 2: Setting up the Mediasite Recorder Read this chapter to familiarize yourself with and setup the Mediasite Rich Media Recorder. The tasks described in this chapter are done infrequently and are typically performed by Mediasite system administrators or power users. Chapter 3: Preparing Presentations Read this chapter to learn how to prepare scheduled presentations, interact with your audience using polls and Q & A forums, add closed captions and slide text to your presentations, backup presentations on a Mediasite Server and physically delete presentations from a Mediasite Server. Chapter 4: Recording Presentations Read this chapter to learn how to record new and scheduled presentations. Chapter 5: Publishing Presentations Read this chapter to learn how to publish recorded presentations, send invitations to users for presentations and categories, and customize your Mediasite Presentation Catalog. Chapter 6: Editing Recorded Presentations Read this chapter to learn how to edit your recorded Mediasite presentations. Chapter 7: Creating Mediasite Reports Read this chapter to familiarize yourself with Mediasite Report Manager, learn how to enable logging on the Server, and create Mediasite presentation and user reports. Chapter 8: Setting Up Mediasite Security Read this chapter to learn how to secure your Mediasite system. The tasks described in this chapter are done infrequently and are typically performed by Mediasite system administrators or power users. For detailed descriptions of specific Mediasite features or menu items, refer to the Help system available in each Mediasite application. Documentation Feedback If you have any questions or comments about this documentation, please send to: techdocs@sonicfoundry.com. Sonic Foundry, Inc. vi

7 Introduction Technical Support For technical support, please contact Sonic Foundry s technical experts at: mediasite@sonicfoundry.com (M-F, 7 a.m. to 7 p.m. CST). Sonic Foundry, Inc. vii

8 Chapter 1 Setting Up the Mediasite System This chapter provides detailed instructions for setting up the Mediasite system. Most of these tasks are done using Mediasite System Manager. The following topics are covered: How to use System Manager How to use Presentation Manager How to add a presenter How to add a category How to add a Viewer skin How to add a streaming profile How to add a Push Live Media Server How to set up Push distribution on the Windows Media Server How to add a Pull Live Media Server How to add a Content Distribution Network (CDN) Live Media Server How to add a server group template 1.1 How to Use System Manager System Manager provides a menu, toolbar, Mediasite System Explorer and a workspace for easily locating system assets and completing management tasks. Menu Items and Toolbar Mediasite System Explorer Mediasite workspace Figure 1-1: Mediasite System Manager Interface Mediasite System Explorer The Mediasite system assets appear in a hierarchical structure in Mediasite System Explorer. Navigate to a system asset and select it to view or modify its properties in the Mediasite Workspace. Right-click the system asset to initiate other management tasks using the context menu. Quick Start Page You can initiate all management tasks using the Quick Start Page in the workspace. Just click the appropriate link to begin a task. You can also launch the Mediasite web applications from this page. Sonic Foundry, Inc. 1-1

9 Chapter 1: Setting Up the Mediasite System 1.2 How to Use Presentation Manager You can use Mediasite Presentation Manager to manage the presentations, Viewer skins and presenters in your Mediasite system. You can also use it to interact with your audience during a presentation. Presentation List The main page is the Presentation List, which contains every presentation on a Mediasite Server. Click a presentation s title in the Presentation List to view and/or modify its details. Figure 1-2: Presentation Manager Presentation List Presenter List Click the Presenters tab to view the Presenter List, which contains every presenter on a Mediasite Server. Click a presenter s name in the Presenter List to view and/or modify the presenter s details. Figure 1-3: Presentation Manager Presenter List Viewer Skins List Click the Viewer Skins tab to view the Viewer Skin List, which contains every Viewer skin on a Mediasite Server. Click a Viewer skin s name in the Viewer Skin List to view and/or modify its details. Figure 1-4: Presentation Manager Viewer Skin List Sonic Foundry, Inc. 1-2

10 Chapter 1: Setting Up the Mediasite System 1.3 How to Add a Presenter You can use System Manager or Presentation Manager to add new presenters Add a Presenter Using System Manager To add a presenter using System Manager: Specify the presenter s properties 1. Right-click Presenter Management and select Add New Presenter. A new Presenters Properties page appears in the workspace. 2. Enter the presenter s name, biography page URL and address. 3. Select an image file (.gif,.jpg,.png) for the presenter. The required image size is 60 x 80 pixels. Figure 1-5: System Manager Presenter Properties Page (Information) Select the Server Group preferences 1. Click the Server Group Preferences tab. 2. Select a server group (or multiple server groups) in the Available Server Groups list and move it to the Assigned Server Groups list. 3. Highlight a server group to view the servers included in this group. Figure 1-6: System Manager Presenter Properties Page (Server Group Preferences) Select the Viewer skin preferences 1. Click the Viewer Skin Preferences tab. 2. Select a Viewer skin (or multiple Viewer skins) in the Available Viewer Skins list and move it to the Assigned Viewer Skins list. 3. Highlight a Viewer skin to view the skin s details. 4. Click Apply. Sonic Foundry, Inc. 1-3

11 Chapter 1: Setting Up the Mediasite System Figure 1-7: System Manager Presenter Properties Page (Viewer Skin Preferences) Add a Presenter Using Presentation Manager To add a presenter using Presentation Manager: Specify the presenter s properties 1. Launch Presentation Manager. 2. Click the Presenters tab to view the Presenter List. Note: If you do not see the Presenters tab, contact your Mediasite system administrator to set up the appropriate Presentation Manager permissions. 3. Click Add New Presenter. The Add New Presenter page appears. Figure 1-8: Presentation Manager Add New Presenter Page 4. Enter the presenter s name, biography page URL and address. 5. Select an image file (.gif,.jpg,.png) for the presenter. The required image size is 60 x 80 pixels. 6. Click Save. Note: Only the name of the presenter is required. The remaining items are optional. Select the Server Group preferences 1. Click the new presenter in the Presenter List. 2. Click the Server Group Preferences tab. 3. Select a server group (or multiple server groups) in the Available Server Groups list and move it to the Selected Server Groups list. 4. Click Save. Sonic Foundry, Inc. 1-4

12 Chapter 1: Setting Up the Mediasite System Figure 1-9: Presentation Manager Presenter Page (Server Group Preferences) Select the Viewer skin preferences 1. Click the Viewer Skin Preferences tab. 2. Select a Viewer skin (or multiple Viewer skins) in the Available Viewer Skins list and move it to the Selected Viewer Skins list. 3. Click Save. Figure 1-10: Presentation Manager Presenter Page (Viewer Skin Preferences) Note: Select All Skins from the Available Viewer Skins drop-down list to list every Viewer skin in the Mediasite system. 1.4 How to Add a Category You can add a new category using System Manager. Once a presentation is added to a category, it will appear under that category in the Mediasite Presentation Catalog. Add a category 1. Right-click Category Management and select Add New Category. A new Category Properties page appears in the workspace. 2. Enter a name and description for the new category. 3. Select a layout for the category page from the Layout drop-down list. Click Preview to see an example of the chosen layout. 4. Click Apply. Sonic Foundry, Inc. 1-5

13 Chapter 1: Setting Up the Mediasite System Figure 1-11: System Manager Category Properties Page (General) Add presentations to a category 1. Select the category. The category s Category Properties page appears in the workspace. 2. Click the Presentations tab on the Category Properties page. This tab is not available until the category has been saved to the system. 3. Select a presentation (or multiple presentations) from the Available Presentations list and move it to the Assigned Presentations list. 4. Click Apply. Figure 1-12: System Manager Category Properties Page (Presentations) 1.5 How to Add a Viewer Skin You can use System Manager or Presentation Manager to add new Viewer skins. Viewer skins affect the appearance of the Mediasite Viewer when a presentation is streamed live and/or played back. A Viewer skin consists of a layout and a set of graphics used by that layout Add a New Viewer Skin Using System Manager To add a new Viewer skin using System Manager: Specify the Viewer skin s properties 1. Navigate to the System Management page. 2. Right-click Viewer Skins and select Add New Viewer Skin. A new Viewer Skin Properties page appears in the workspace. 3. Enter a name for the Viewer skin and select the Viewer skin s layout. Sonic Foundry, Inc. 1-6

14 Chapter 1: Setting Up the Mediasite System Change images in Viewer skin graphics set (optional) 1. Select an image/variable pair in the Viewer Graphics list. Initially, only basic Viewer graphics are listed in the Viewer Graphics list. Click Advanced Mode to view all Viewer graphics in the list. 2. Click Change Image. 3. Enter an URL link to add a hyperlink to the selected image/variable pair. The graphic will be a hyperlink in the Viewer with the specified URL as the destination. 4. Click Apply. Figure 1-13: System Manager Viewer Skin Properties Page Add a New Viewer Skin Using Presentation Manager To create a new Viewer skin using Presentation Manager: 1. Launch Presentation Manager. 2. Click the Viewer Skins tab to display the Viewer Skin List. Figure 1-14: Presentation Manager Viewer Skin List Page Create a new Viewer skin You can create a new Viewer skin based on a predefined default Viewer skin or a custom Viewer skin. Using a predefined default Viewer skin: Select a Viewer skin from the Default Skins drop-down list and click Create Like. The Create Like Viewer Skin page appears. Using a custom Viewer skin: Click the Create Like button Viewer Skin page appears. on the same row as a custom Viewer skin. The Create Like Sonic Foundry, Inc. 1-7

15 Chapter 1: Setting Up the Mediasite System Specify the Viewer skin s details 1. Enter the name, description, and choose a layout for your new Viewer skin. 2. Click Save. The new Viewer skin appears in the Viewer Skin List. Figure 1-15: Presentation Manager: Create Like Viewer Skin Page Customize the Viewer skin s graphics 1. Click a Viewer skin s name to view its Skin Information page. 2. Click the Graphics tab. 3. Click an image s name in the list to display its graphic on the page. 4. Click Browse to update the image. The Choose File dialog box appears. 5. Select an image and click Open. 6. Enter an URL link in the Link URL field to add a hyperlink to the selected image. The graphic will be a hyperlink in Mediasite Viewer with the specified URL as the destination. 7. Click Save. Figure 1-16: Presentation Manager: Edit Viewer Skin Page (Graphics) Required sizes for the Viewer skin images To ensure the integrity of the images, use the required image sizes: Image Required Size (pixels) Basic Mode Images Ad Banner 468 x 60 Title Banner 560 x 69 Vendor Logo 228 x 44 Advanced Mode Images Image Not Found 500 x 375 Audio Only 240 x 180 Presentation Not Started on Slide 500 x 375 Area Presentation Not Started on Player 240 x 198 Area Presentation Ended Image 500 x 375 Default Replay Image 500 x 375 Sonic Foundry, Inc. 1-8

16 Chapter 1: Setting Up the Mediasite System Title Banner 560 x 69 pixels Vendor Logo 228 x 44 pixels Player Area Images 240 x 195 pixels Slide Area Images 500 x 375 pixels Ad Banner 468 x 60 pixels Related Topics Figure 1-17: Viewer Skin Graphics 3.3: How to Add a Presentation Experience 3.7: How to Add Closed Captions to an On-Demand Presentation 3.8: How to Add Slide Text to an On-Demand Presentation 1.6 How to Add a Streaming Profile You can use System Manager to add new streaming profiles. Streaming profiles determine how your presentations are streamed to the audience. To add a new streaming profile: Launch the New Streaming Profile Wizard 1. Navigate to the System Management page. 2. Right-click Streaming Profiles and select Add New Streaming Profile. The New Streaming Profile Wizard appears in the workspace. Specify the streaming profile details 1. Specify the streaming profile details on the Streaming Profile Description page of the Wizard. 2. Enter the streaming profile s name and description. 3. Select the available steams: Audio Only or Audio and Video. 4. Click Next. Sonic Foundry, Inc. 1-9

17 Chapter 1: Setting Up the Mediasite System Figure 1-18: System Manager Streaming Profile Wizard (Streaming Profile Description Page) Specify the audio codec details 1. Specify the audio codec details on the Audio Codecs page of the Wizard. 2. Select an audio codec. 3. Select the audio parameter details for the streaming profile from the Parameters list bit rate, sample rate, and channels. Figure 1-19: System Manager Streaming Profile Wizard (Audio Codecs Page) Specify the video codec details 1. Specify the video codec details on the Video Codecs page of the Wizard. The Video Codecs page will not appear when creating an audio only streaming profile. 2. Select a video codec. 3. Select the video parameter description from the Parameters list that best describes what video qualities you want for the streaming profile. 4. Click Next. Figure 1-20: System Manager Streaming Profile Wizard (Video Codecs Page) Sonic Foundry, Inc. 1-10

18 Chapter 1: Setting Up the Mediasite System Specify the video encoding bitrates 1. Specify the video encoding bitrates on the Video Encoding Bitrates page of the Wizard. 2. Select the frame rate and video dimensions for the Available Encoding Bitrates from the drop-down lists. 3. Select up to 3 bitrates in the Available Encoding Bitrates list and move to the Assigned Encoding Bitrates list. 4. Click Next. Note: The All bitrates should use the same frame rate & dimensions check box should remain checked if you are using Microsoft Windows 2000 Server to stream your data. Figure 1-21: System Manager Streaming Profile Wizard (Video Encoding Bitrates Page) Add the new streaming profile On the Finish page of the Wizard, click Finish to add the new streaming profile. Related Topic 2.10: How to Import Streaming Profiles to the Recorder 1.7 How to Add a Push Live Media Server The Push Media Server distribution mode is available in Microsoft Windows Media Services 9 (WMS) on Microsoft Windows Server In Push mode, WMS automatically communicates with the Recorder and creates a new publishing point using a default publishing point configuration or an existing publishing point as a template. When you add a Push Live Media Server to your Mediasite system, you can specify a publishing point on your Windows Media Server as a template for all new publishing points. To add a Push Live Media Server: Select the Media Server Distribution Mode 1. Navigate to the Servers page. 2. Right-click Live Servers and select Add New Server. A new Live Media Server Properties page appears in the workspace. 3. Select Push as the Media Server Distribution Mode. Sonic Foundry, Inc. 1-11

19 Chapter 1: Setting Up the Mediasite System Enter the Push Template URL (optional) Enter the URL for the publishing point that will be used as the template in the Push Template URL field. The URL should have the domain name or IP address of the media server and the name of the publishing point, for example: If this field is left blank, your media server s default publishing point configuration will be used when new publishing points are created. Specify the Recorder Broadcast Location 1. Select the protocol the Recorder will use to communicate to the media server from the Recorder Broadcast Location URL drop-down list. 2. Enter the domain name or IP address of the media server in the Recorder Broadcast Location field. 3. Enter the username and password for the Recorder broadcast location. Confirm the same password. Specify the Content Distribution Location 1. Select the content distribution protocol from the Content Distribution Location URL dropdown list. 2. Enter the domain name or IP address of the media server in the Content Distribution Location field. 3. Click Apply. Note: The recommended protocol for content distribution is the Microsoft Media Server (MMS) protocol. WMS supports protocol rollover, which defaults to the best streaming protocol when MMS is used. Related Topic Figure 1-22: System Manager Push Live Media Server Properties Page 1.11: How to Add a Server Group Template Sonic Foundry, Inc. 1-12

20 Chapter 1: Setting Up the Mediasite System 1.8 How to Set Up Push Distribution on the Windows Media Server The Push Media Server distribution mode is available in Windows Media Services 9 on Windows When the Push Media Server distribution mode is used, Windows Media Services does not require you to manually create a unicast publishing point or to specify the IP address of your encoding machine (the Recorder) before starting a live presentation. Instead, Windows Media Services automatically communicates with the Recorder and creates a publishing point. To set up Push distribution on the Windows Media Server: Enable HTTP Streaming in Windows Media Services (WMS) 1. Navigate to the Control Protocol settings. 2. Right-click WMS HTTP Server Control Protocol and select Enable. Figure 1-23: Windows Media Server (WMS) - WMS Control Protocol Settings Enable WMS Publishing Points ACL Authorization 1. Navigate to the Authorization settings. 2. Right-click WMS Publishing Points ACL Authorization and select Enable. Add Push user Figure 1-24: WMS WMS Authorization Settings 1. Navigate to the Authorization settings. 2. Right-click WMS Publishing Points ACL Authorization and select Properties. 3. Click Add. 4. Give the user Read, Write and Create permissions. 5. Click OK. Sonic Foundry, Inc. 1-13

21 Chapter 1: Setting Up the Mediasite System Figure 1-25: WMS WMS Publishing Points ACL Properties Modify the NTFS Permissions for the System Temp Directory (WMS) 1. Navigate to the System Temp folder. This is the C:\Windows\Temp folder on most systems. 2. Right-click the folder and select Properties. 3. Click the Security tab. 4. Give the Network Services user Modify, Read & Execute, List Folder Contents, Read and Write permissions for the System Temp folder. 5. Click OK. Figure 1-26: WMS System Temp Folder Properties Create Push Publishing Point to Use as Template (optional) Create a Push publishing point on the media server that can be used as a template for all the new publishing points created for a live presentation: 1. Select the Action Add Publishing Point (Advanced) menu item to create the publishing point using the Add Publishing Point dialog box. 2. Select the Broadcast radio button. 3. Enter the Publishing point name. 4. Specify the folder where content is located in the Location of content field. Sonic Foundry, Inc. 1-14

22 Chapter 1: Setting Up the Mediasite System 5. Choose Encoder (push) as the Content Type. 6. Click OK. Figure 1-27 Add Publishing Point (Advanced) Dialog Box For more information on creating a publishing point, refer to the documentation for your Windows Media Server. Related Topic 1.7: How to add a Push Live Media Server 1.9 How to Add a Pull Live Media Server The Mediasite system supports Unicast Pull and Multicast Pull Media Server distribution modes. Pull mode is available in Microsoft Windows Media Services (WMS) for Microsoft Windows 2000 Server and Microsoft Windows Server In Unicast Pull mode, a publishing point with the IP address of your encoding machine (the Recorder) must be created manually before starting a live presentation. Similarly, in Multicast Pull mode, multicast publishing points (broadcast stations) must be created manually before starting a live presentation. When the Mediasite Media Server Control Service is installed on your media server, the Service automatically creates the unicast publishing point or multicast publishing points before the live presentation begins. To add a Pull Live Media Server: Select the Media Server Distribution Mode 1. Navigate to the Servers page. 2. Right-click Default Live Media Server and select Add Like. A new Live Media Server Properties page with the same values appears in the workspace. 3. Enter a new description of the Live Media Server in the Description field. 4. Select Unicast Pull as the Media Server Distribution Mode to add a Unicast Pull Live Media Server. Select Multicast Pull as the Media Server Distribution Mode to add a Multicast Pull Live Media Server. Specify the maximum number of connections and bandwidth 1. Enter the maximum number of connections the Live Media Server will support. The value can be a number or Unlimited (the maximum number of connections possible). 2. Enter the maximum bandwidth the Live Media Server will support. The value can be a number (Kbps) or Unlimited (the maximum bandwidth possible). Sonic Foundry, Inc. 1-15

23 Chapter 1: Setting Up the Mediasite System Specify the Server password Enter the Server Password. This password must be the same one specified for the Media Server Control Service. Specify the Recorder Broadcast Location 1. Select the protocol the Recorder will use to communicate to the media server. 2. Modify the domain name or IP address of the media server in the Recorder Broadcast Location field. Because the Media Server Control Service is used in Pull mode, the URL should be in the following form: Specify the Content Distribution Location 1. Select the content distribution protocol. 2. Enter the domain name or IP address of the media server in the Content Distribution Location field. 3. Click Apply. Note: The recommended protocol for content distribution is the Microsoft Media Server (MMS) protocol. WMS supports protocol rollover, which defaults to the best streaming protocol when MMS is used. Related Topics Figure 1-28: System Manager Pull Live Media Server Properties Page 1.11: How to Add a Server Group Template 4.4: How to Use Multicast for a Live Presentation 8.1: How to Use the Mediasite Server Connection Password Sonic Foundry, Inc. 1-16

24 Chapter 1: Setting Up the Mediasite System 1.10 How to Add a CDN Live Media Server You can add a Content Distribution Network (CDN) Live Media Server if you want to specify your own publishing point, use different media servers and/or third-party CDNs to deliver live content. To add a CDN Live Media Server: Select the Media Server Distribution Mode 1. Navigate to the Servers page. 2. Right-click Default Live Media Server and select Add Like. A new Live Media Server Properties page with the same values appears in the workspace. 3. Enter a new description of the Live Media Server in the Description field. 4. Select CDN as the Media Server Distribution Mode. Specify the Content Distribution Location 1. Select MMS as the content distribution protocol. 2. Enter the domain name or IP address (Including the broadcast mount point) of the thirdparty media server or CDN in the Content Distribution Location field. 3. Click Apply. Figure 1-29: System Manager CDN Live Media Server Properties Page 1.11 How to Add a Server Group Template You can use System Manager to add new Server Group templates, which specify the servers (Image, Live, On-Demand) the Recorder will use when recording and publishing a presentation. To add a new server group template: 1. Navigate the System Management page. 2. Right-click Server Group Templates and select Add New Server Group. A new Server Group Properties page appears in the workspace. 3. Enter a name for the server group. 4. Select the Image Server, On-Demand Media Server and Live Media Server for the new server group template from the drop-down lists. 5. Click Apply. Sonic Foundry, Inc. 1-17

25 Chapter 1: Setting Up the Mediasite System Figure 1-30: System Manager Server Group Properties Page Related Topics 1.7: How to Add a Push Live Media Server 1.9: How to Add a Pull Live Media Server 1.10: How to Add a CDN Live Media Server Sonic Foundry, Inc. 1-18

26 Chapter 2 Setting Up a Mediasite Recorder This chapter provides detailed instructions for setting up a Mediasite Rich Media Recorder. The following topics are covered: How to use the Mediasite Recorder application How to connect a Recorder to a Mediasite Server How to monitor a Recorder s status in System Manager How to adjust a Recorder s RGB settings How to adjust a Recorder s image capture settings How to adjust a Recorder s video capture settings How to adjust a Recorder s audio capture settings How to use a digital video (DV) device as the audio and video source How to set up a Recorder at a remote location How to import streaming profiles (compression settings) to a Recorder 2.1 How to Use the Mediasite Recorder application Mediasite Rich Media Recorders have intuitive menu items, hot-keys, controls and tools that make recording a presentation, monitoring the recording process, and publishing rich media presentations very simple tasks: Recording Status Bar Recorder Controls Video Input Window Image Advance Controls Image Output Window Video Output Window Audio Meter & Volume Control Image Output Window Image Manager Figure 2-1: Recorder Interface Recording Tools The following recording tools are available in the Recorder application: Recorder Controls: Use Record and Stop to start and stop recording a presentation. Sonic Foundry, Inc. 2-1

27 Chapter 2: Setting Up a Mediasite Recorder Audio Meter and Volume Control: Use the audio meter to monitor the audio levels. Use the volume control to adjust the audio levels. Video/Image Inputs and Outputs: Use these windows to monitor the video and images when you are recording a presentation. The video and images displayed to your audience are the same as those displayed in the output windows. Image Advance Settings: Use Advance to advance images manually or select Auto to automatically advance images. Image Manager: Display the Image Manager to add local images stored on the Recorder to your presentation and to send images when recording your presentation. Recorder Shortcut Keys The following shortcut keys are available in the Recorder application: Shortcut Keys Ctrl+N Ctrl+O Ctrl+P Ctrl+R Ctrl+I Description Displays the New Presentation dialog box Displays the Open Scheduled Presentation dialog box Displays the Properties dialog box Displays the Recorded Presentations Manager Displays the Image Manager Recorded Presentations Manager Mediasite Recorders include the Recorded Presentations Manager to preview, edit and publish your recorded presentations. Video Preview Window Image Preview Window Video Playback Controls Image Review Controls Recorded Presentations List Figure 2-2: Recorder Recorded Presentations Manager Every presentation recorded on a Recorder is available in the Recorded Presentations List. When you select a recorded presentation in the Recorded Presentations List, you can preview its video and images in the Preview area. Related Topic 5.1: How to Use the Recorded Presentations Manager Sonic Foundry, Inc. 2-2

28 Chapter 2: Setting Up a Mediasite Recorder 2.2 How to Connect a Recorder to a Mediasite Server You must connect a Recorder to a Mediasite Server before you can record a live or scheduled on-demand presentation. To connect a Recorder to a Mediasite Server: 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Mediasite Server tab. 3. Double-click Add Web Service Connection. The New Web Service Server dialog box appears. 4. Enter the Mediasite Server s root location as the Web Services Server that is <server domain name or IP address>/<mediasite name>. If this is for a Mediasite Server in a cluster, use the cluster domain name or IP address. 5. Enter the Mediasite Server connection password in the Password field. This should be the same password specified during the installation. 6. Click OK to connect the Recorder. Note: The Mediasite Server connection password is specified during the installation of a Mediasite Server. This password can be reset on the System Manager s Mediasite Server Settings page. Figure 2-3: Recorder Mediasite Recorder Options Dialog Box (Mediasite Server) Related Topics 4.2: How to Record a Live Presentation 4.3: How to Record a Scheduled On-Demand Presentation 5.3: How to Manually Publish a Presentation to a Mediasite Server 8.1: How to Use the Mediasite Server Connection Password Sonic Foundry, Inc. 2-3

29 Chapter 2: Setting Up a Mediasite Recorder 2.3 How to Monitor a Recorder in System Manager You can use System Manager to monitor the Recorders in your Mediasite system. From the Recorder Management page, you can see the status of a Recorder and view the recorded presentations located on it. A Recorder must be connected to a Mediasite Server before it can be monitored. To monitor a Recorder: Allow remote access to the Recorder 1. From the Recorder s Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Remote Host tab. 3. Select the Allow Remote Access check box. 4. Enter the Mediasite Server connection password in the Password field. Confirm this same password. 5. Click OK. Figure 2-4: Recorder Mediasite Recorder Options Dialog Box (Remote Host) Monitor the Recorder s status in System Manager 1. Navigate to the Recorder Management page. The Recorder will be listed on this page. 2. Double-click the system asset for a Recorder. The Recorder s Recorder Properties page appears in the workspace. Figure 2-5: System Manager Recorder Properties Page Sonic Foundry, Inc. 2-4

30 Chapter 2: Setting Up a Mediasite Recorder Related Topics 2.2: How to Connect a Recorder to a Mediasite Server 8.1: How to use the Mediasite Server Connection Password 2.4 How to Adjust a Recorder s RGB Settings To adjust a Recorder s RGB settings: 1. From the Tools menu, select Images Source Properties. The RGB Source Filter Properties control panel appears. 2. Adjust the settings as needed or click Default to use the default settings. 3. Click OK. Note: The controls for the image source depend on the applet provided by the hardware manufacturer. For more information about the displayed controls, refer to the device's documentation. Figure 2-6: Recorder RGB Source Filter Properties Control Panel 2.5 How to Adjust a Recorder s Image Capture Settings To adjust a Recorder s image capture settings: Adjust the image processing settings The image process settings include image sharpening and image quality. If your image source uses specialized inputs like a NTSC/PAL input feed to a scan converter, you should use image sharpening. Image sharpening makes blurred images sharper and is especially useful for crisper text. 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Image Processing tab. 3. Select the Use Sharpening check box to start using sharpening. 4. Drag the Image Sharpening slider to specify the sharpening factor for images. The range is 0 through 100, with 100 being the sharpest. Avoid using Image Sharpening when using VGA/RGB input as the image source. 5. Drag the Image Quality slider to the right to Increase the image quality. Drag the slider to the left to decrease image quality. As the image quality increases, the size of the image files will Increase. Note: Sonic Foundry recommends setting the Image Quality slider at 80% to strike a balance between optimal file size and reasonable image quality. 6. Click OK. Sonic Foundry, Inc. 2-5

31 Chapter 2: Setting Up a Mediasite Recorder Figure 2-7: Recorder Mediasite Recorder Options Dialog Box (Image Processing) Adjust the image advance settings The image advance settings include the maximum image scan rate, image change sensitivity and the use of stabilization. The image scan rate allows you specify how often the Recorder will scan for new images. The image change sensitivity allows you to specify how much images must differ to cause the Recorder to send a new image. When you record your presentation, you want to capture the most important events. However, some sources (a digital white board, a document camera, a presentation with animation) generate a lot of events. For these sources you may want to reduce the Recorder s sensitivity to image changes to avoid capturing unimportant events. Use stabilization to have the Recorder wait until an image is stable before it advances to the next image. When you use stabilization and decrease the image scan rate, the Recorder will scan less often. However, it will provide clearer slides. 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Image Advance tab. 3. Drag the Maximum Image Scan Rate slider to the right to increase the rate (frames per second) the Recorder will scan for new images. Drag the slider to the left to decrease the image scan rate. 4. Drag the Image Change Sensitivity slider to the right to increase the Recorder s sensitivity to image changes. Drag the slider to the left to decrease the Recorder s sensitivity. Note: Sonic Foundry recommends leaving the Image Change Sensitivity at the default value (90). However, you may have to adjust the settings when using image inputs other than Microsoft PowerPoint slides. 5. Select the Use Stabilization check box to use stabilization. 6. Click OK. Sonic Foundry, Inc. 2-6

32 Chapter 2: Setting Up a Mediasite Recorder Figure 2-8: Recorder Mediasite Recorder Options Dialog Box (Image Advance) 2.6 How to Adjust a Recorder s Video Capture Settings To adjust a Recorder s video capture settings: Select a video source 1. From the Tools menu, select Video Source Properties. The Osprey Capture Card Properties control panel appears. 2. Click Video Source. The Osprey Video Capture Driver control panel appears. 3. Select S-Video or Composite as the video input. 4. Adjust the video settings of the chosen source as needed. Note: The controls for the video source depend on the applet provided by the hardware manufacturer. For more information about the displayed controls, refer to the device's documentation. Figure 2-9: Recorder Osprey Video Capture Driver Control Panel (Source) Select the video standard Select the option button next to the video standard you want to use for the chosen video input. Sonic Foundry, Inc. 2-7

33 Chapter 2: Setting Up a Mediasite Recorder Specify the video input resolution 1. Click the Format tab. 2. Specify the color format, proportions and video size you want to use. 3. Click OK. Figure 2-10: Recorder Osprey Video Capture Driver Control Panel (Format) 2.7 How to Adjust a Recorder s Audio Capture Settings To adjust a Recorder s audio capture settings: Select the audio device in the Recorder 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Input Devices tab. 3. Select the audio source from the Audio In drop-down list. 4. Click OK. Figure 2-11: Recorder Mediasite Recorder Options Dialog Box (Input Devices) Sonic Foundry, Inc. 2-8

34 Chapter 2: Setting Up a Mediasite Recorder Select the audio input You will need to select the audio input using the Recording Control Panel if you are using the Realtek device or switching inputs on the Osprey device (XLR Balanced/Unbalanced). 1. Double-click the Volume control in your system tray. The Volume Control panel appears. 2. From the Options menu, select Properties. The Properties dialog box appears. 3. Select the mixer device (Osprey or Realtek). 4. Click OK. The Volume Control Panel becomes the Recording Control Panel. Figure 2-12: Recorder Microsoft Recording Control Panel 5. Select the device from you want to use as the audio input in the Recording Control Panel. Adjust the audio levels Set the audio levels so that the audio peak reaches approximately -3dB on the Recorder s audio meter. To avoid distortion, the levels should not go above 0.0 db. If distortion is heard, verify in the Recording Control Panel that the selected audio input s volume is not too high. For Osprey, use the audio controls on the Recorder s interface or the faders on the Recording Control Panel to adjust the audio levels while monitoring the Recorder's audio meters. For Realtek, use the faders on the Recording Control Panel to adjust the audio levels while monitoring the Recorder's audio meters. 2.8 How to Use a Digital Video (DV) Device as the Audio and Video Source You can use a digital video (DV) device as your audio and video input on the Recorder. When selecting the audio and video inputs for the Recorder, it is best to use the same types of input DV audio source with DV video source or analog audio source with analog video source. To use a DV device as your audio and video source: 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Input Devices tab. Sonic Foundry, Inc. 2-9

35 Chapter 2: Setting Up a Mediasite Recorder 3. Select the DV device as the video and audio source. To adjust the volume, use the volume control on the DV device. 4. Click OK. Figure 2-13: Recorder Mediasite Recorder Options Dialog Box (Input Devices) Note: The DV source will not appear in the Video In or Audio In drop-down lists if the camera is not plugged in. 2.9 How to Set Up a Recorder at a Remote Location To record and stream a live presentation from a remote location, you must set the Recorder s broadcast IP address. Additionally, you should take in consideration the following: 1. The availability of a secure communication channel. 2. The availability of sufficient outgoing bandwidth on the network you are using at the remote location; a minimum of 500K of outgoing bandwidth is required. 3. The network configuration of the servers used by the Mediasite system. The appropriate ports should be opened on the firewall separating the servers from the public Internet. For more information on network and security considerations when using the Recorder at a remote location, please refer to the Mediasite Technical Planning Series document TP-01: Network Setup and Firewall Considerations. This document can be found on your Mediasite Documentation CD or can be downloaded from the SmartServe Portal at To manually set the broadcast IP address on a Recorder: Specify the Windows Media Encoder Outgoing Port 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Broadcast tab. 3. Enter the port number the Recorder will use to communicate with the Windows Media Server in the Windows Media Encoder Outgoing Port field. The default value is Sonic Foundry, Inc. 2-10

36 Chapter 2: Setting Up a Mediasite Recorder Figure 2-14: Recorder Mediasite Recorder Options Dialog Box (Broadcast) Set the Windows Media IP address Select one of the Windows Media IP Address option buttons to set your Windows Media Auto registration IP address. This IP address will be used by Windows Media Services to create a publishing point for your presentation: To detect the Windows Media IP address using the web service: 1. Select the Detect using the Web Service option button if you want the Mediasite Web Service to automatically detect the Recorder s IP address and forward this information to the Windows Media Server. This option is selected by default. 2. Click OK. To specify the Windows Media IP address: 1. Select the Use this IP address option button and enter an IP address in the field or select one from the drop-down list to specify the IP address that should be used to create your publishing point. 2. Select the Display a warning if the specific IP is not valid for this Recorder check box to display a warning if the IP address entered in the Use this IP address field is not valid for your Recorder. This check box should not be selected if you are using Network Address Translation (NAT). 3. Click OK How to Import Streaming Profiles (Compression Settings) to a Recorder When you add new streaming profiles, you can import them from a Mediasite Server to a Recorder. Compression settings determine how presentations are streamed to the audience. When choosing a compression setting, you should be aware of how the majority of your audience will be viewing your presentations (dial-up, broadband, etc.) to ensure they get the most out of the presentations. To import streaming profiles from a Mediasite Server to a Recorder: 1. From the Tools menu, select Import Compression Settings. A confirmation message appears. 2. Click OK. The compression settings on the Recorder will be replaced by the streaming profiles imported from the Mediasite Server. These compression settings are available when you record a new presentation. Sonic Foundry, Inc. 2-11

37 Chapter 3 Preparing Presentations This chapter provides detailed instructions for preparing Mediasite presentations. The following topics are covered: How to prepare a scheduled presentation How to quickly prepare a scheduled presentation How to add a presentation experience How to add a new poll to a presentation How to add a poll to a presentation using a poll template How to use a Q & A forum in a presentation How to add closed captions to an on-demand presentation How to add slide text to an on-demand presentation How to backup presentations How to physically delete a presentation 3.1 How to Prepare a Scheduled Presentation You can use System Manager or Presentation Manager to prepare a scheduled presentation Prepare a Scheduled Presentation Using System Manager To prepare a scheduled presentation using System Manager: Launch the New Presentation Wizard Right-click Presentation Management and select Add New Presentation. The New Presentation Wizard appears in the workspace. Figure 3-1: System Manager New Presentation Wizard (Information Page) Specify the presentation information details 1. Specify the presentation information details on the Information page of the Wizard. 2. Enter the title and description of the new presentation. Sonic Foundry, Inc. 3-1

38 Chapter 3: Preparing Presentations 3. Enter the URL for a web page you want your users to link to from the presentation in the Collateral Material URL field. 4. Select the Set Status to Draft check box. When the check box is not selected, the presentation s status is set to Record. When a presentation has a Draft status, it is not available for recording. 5. Specify the date and time the presentation will be recorded, the duration of the presentation and the time zone. Select the presentation s interactive features Select the presentation s interactive features on the Information page of the Wizard. All of the interactive features are selected by default. Clear the check box for any feature you do not want in the presentation and click Next. When the Allow Poll Submissions check box is selected you can use polls in the presentation. When the Display Poll Results check box is selected, the audience can see the results of the polls. When the Use Q & A Forum check box is selected users can ask questions during the presentation. Assign presenters 1. Assign presenters to the presentation on the Presenters page of the Wizard. 2. Select a presenter (or multiple presenters) from the Available Presenters list and move it to Assigned Presenters list. 3. Use the arrows next to the Assigned Presenters list to move the primary presenter (if there are multiple presenters) to the top of the list. 4. Click Next. Figure 3-2: System Manager New Presentation Wizard (Presenters Page) Select streaming profile and server group template 1. Select the streaming profile and server group template on the Configuration page of the Wizard. 2. Select a streaming profile for the presentation. 3. Select a server group template. Verify in the Server Group Template Information area that the Image Server, On-Demand Server and Live Media Server displayed are the ones that you want to use for this presentation. Sonic Foundry, Inc. 3-2

39 Chapter 3: Preparing Presentations Figure 3-3: System Manager New Presentation Wizard (Configuration Page) Note: Only the server group templates associated with the primary presenter are listed in the Server Group Template drop-down list. Select the Show all Server Group Templates check box to show every server group template in your Mediasite system. Specify if presentation will be a live broadcast 1. Specify if presentation will be a Live Broadcast on the Configuration page of the Wizard. 2. The Live Broadcast check box is selected by default. Clear the check box if this presentation will not be a live broadcast. 3. Click Next. Select Viewer skin and category 1. Select the Viewer skin and category for the presentation on the Publishing page of the Wizard. 2. Select a Viewer skin for the primary presenter in the new presentation. 3. Select a category (or multiple categories) in the Available Categories list and move it to the Assigned Categories list. Figure 3-4: System Manager New Presentation Wizard (Publishing Page) Note: Only the Viewer skins associated with the selected primary presenter are listed in the Viewer Skin drop-down list. Select the Show all Viewer Skins check box to show every Viewer skin in your Mediasite system. Sonic Foundry, Inc. 3-3

40 Chapter 3: Preparing Presentations Select the automatic publishing features Select the presentation s automatic publishing features on the Publishing page of the Wizard. The automatic publishing features are selected by default. Clear the check box if you would like to use other publishing options and click Next. When Automatic Upload check box is selected, a presentation is automatically published to the connected Mediasite Server once recording has completed. When the Automatic Viewable Status check box is selected the presentation is available for viewing after it is published to the connected Mediasite Server. Add the presentation A summary of the presentation s details will appear on the Finish page of the Wizard. Click Finish to add the new presentation. Schedule the presentation Right-click the presentation and select Presentation Status Record. The presentation s status updates to Record Prepare a Scheduled Presentation Using Presentation Manager To prepare a scheduled presentation using Presentation Manager: Launch Presentation Manager 1. Launch Presentation Manager. 2. Click Add New Presentation. The Add New Presentation page appears. Specify the presentation information details 1. Enter the title and description of the new presentation. 2. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field. Specify the presentation as a live broadcast The Live Broadcast check box is selected by default. If this check box is cleared, this presentation will not be available as a live broadcast when you begin recording. Specify the presentation s publishing details 1. Select a category (or multiple) categories from the Available Categories list and move it to the Selected Categories list. 2. Select the Automatic Upload check box to have the presentation automatically published to a Mediasite Server once recording has completed. This option is selected by default. 3. Select the Automatic Viewable Status check box to automatically make the presentation available for viewing after it is published to the Mediasite Server. Specify the recording date, time and duration Specify the date and time the presentation will be recorded, the duration of the presentation, and the time zone using the available calendar and drop-down lists. Sonic Foundry, Inc. 3-4

41 Chapter 3: Preparing Presentations Select the presentation s primary presenter, Viewer skin, streaming profile and server group Select the presentation s primary presenter, Viewer skin, streaming profile and server group. Only the Viewer skins and server groups associated with the selected primary presenter are available in the drop-down lists. Select presentation s interactive features All of the interactive features are selected by default. Clear the check box for any feature you do not want in the presentation. Related Topics Figure 3-5: Presentation Manager Add New Presentation Page 4.2: How to Record a Live Presentation 4.3: How to Record a Scheduled On-Demand Presentation 4.4: How to use Multicast for a Live Presentation 3.2 How to Quickly Prepare a Scheduled Presentation You can use System Manager or Presentation Manager to quickly prepare a scheduled presentation Quickly Prepare a Presentation Using System Manager To quickly prepare a presentation using System Manager: Launch the Add Like Presentation Wizard 1. Navigate to the Presentations page. 2. Right-click the presentation that you want to create a presentation similar to and select Add Like. The Add Like Presentation Wizard appears in the workspace. Sonic Foundry, Inc. 3-5

42 Chapter 3: Preparing Presentations Specify the presentation information details 1. Specify the presentation information details on the Information page of the Wizard. 2. Enter the title and description of the new presentation. 3. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field. 4. Select the Set Status to Draft check box. When the check box is not selected, the presentation s status is set to Record. 5. Specify the date and time the presentation will be recorded, the duration of the presentation, and the time zone. Figure 3-6: System Manager Add Like Presentation Wizard (Information Page) Add the presentation A summary of the presentation s details will appear on the Finish page of the Wizard. Click Finish to add the new presentation Quickly Prepare a Presentation Using Presentation Manager To quickly prepare a presentation using Presentation Manager: Select a presentation 1. Launch Presentation Manager. 2. Select the presentation that you want to create a presentation similar to in the Presentation List. 3. Click the Create Like Presentation button on the same row as the presentation to display a Create Like: page for the selected presentation. Specify the new presentation information details 1. Enter the title and description of the new presentation. 2. Enter the URL for a web page to link to from the presentation in the Collateral Material URL field. 3. Specify the date, time and time zone the presentation will be recorded. 4. Click Save Presentation. Sonic Foundry, Inc. 3-6

43 Chapter 3: Preparing Presentations Figure 3-7: Presentation Manager Create Like: Page Related Topics 4.2: How to Record a Live Presentation 4.3: How to Record a Scheduled On-Demand Presentation 4.4: How to use Multicast for a Live Presentation 3.3 How to Add a Presentation Experience You can use System Manager to make multiple presentation experiences available for a presentation on the Mediasite Server. Presentation experiences allow users to view presentations using any of the predefined default Mediasite Viewer skins or customized Viewer skins. To add a presentation experience for a presentation: 1. Navigate to the Presentations page. 2. Click a presentation to view its Presentation Properties page. 3. Click the Publishing tab. 4. Select the + button in the Presentation Experience area to use the Presentation Experience Editor. 5. Enter a name for the presentation experience. 6. Filter the Viewer skins displayed using the Show by drop-down list. 7. Select a Viewer skin from the Skin Name drop-down list. 8. Click Preview to see a preview of the Viewer skin. 9. Click OK. Related Topics Figure 3-8: System Manager Presentation Experience Editor 1.5: How to Add a Viewer Skin 3.7: How to Add Closed Captions to an On-Demand Presentation 3.8: How to Add Slide Text to an On-Demand Presentation 5.4: How to Publish a Portable Presentation for Downloading 5.6: How to Send an Invitation for a Presentation Sonic Foundry, Inc. 3-7

44 Chapter 3: Preparing Presentations 3.4 How to Add a New Poll to a Presentation Using polls in your presentation allows you to interact with your audience during a presentation and receive direct feedback. The Allow Poll Submission check box must be selected when the presentation is prepared to use polls in your presentation. This feature is selected by default. To add a new poll: Add poll to presentation using Presentation Manager 1. Click the presentation s name in the Presentation List. 2. Click the Polls tab. 3. Click Add New Poll. New Question will appear in the Polls for this presentation list and its information will appear in the Poll Details area. 4. Enter the question, question type and poll choices for the new poll. 5. Click Add Choice to add a new poll choice. 6. Click Save. Once the poll is saved, it is available to the audience and is visible in Mediasite Viewer. Figure 3-9: Presentation Manager Presentation Properties Page (Polls) Note: During a live presentation the presenter should mention that a poll is being sent out to ensure that the audience does not miss a poll. View the presentation s polls in Mediasite Viewer It is a good idea to monitor the presentation to see what your audience is viewing. This Includes viewing the polls to ensure the information is being presented as desired. 1. Launch Mediasite Viewer using the URL for the presentation. 2. Click Polls. The polls will appear in a separate pop-up window. 3. Click the Take the Poll link. The Take Poll pop-up window for the poll appears. 4. Answer the poll question. 5. Once the poll is completed, click the View Results link to see the poll results. Sonic Foundry, Inc. 3-8

45 Chapter 3: Preparing Presentations Figure 3-10: Mediasite Viewer Take Poll Window 3.5 How to Add a Poll to a Presentation Using a Poll Template You can use System Manager to add poll templates. Poll templates allow you to prepare a poll in advance and add it to a presentation as needed. It is useful to create poll templates for polls that are used frequently in presentations such as evaluation polls. To add a poll using a poll template: The Allow Poll Submission check box must be selected when the presentation is prepared to use polls in your presentation. This feature is selected by default. To add poll using template: Add poll template using System Manager Poll templates allow you to prepare a poll in advance and add it to a presentation as needed. It is useful to create poll templates for polls that are used frequently in presentations e.g. evaluation polls. 1. Right-click Poll Template Management and select Add New Poll Template. A new Poll Template Properties page appears in the workspace. 2. Enter the poll question as you would like it to be presented to your audience. 3. Select the question type single choice or multiple choice. 4. In the Choices area, add the possible answers to the poll questions. 5. Click Apply. Figure 3-11: System Manager Poll Template Properties Page Sonic Foundry, Inc. 3-9

46 Chapter 3: Preparing Presentations Add poll to presentation using Presentation Manager 1. Click the presentation s title in the Presentation List. 2. Select the Polls tab. 3. Click Add using Template. The Poll Template drop-down list appears. 4. Select a poll template and click Use. The poll will be added to the Polls for this presentation list and its information will appear in the Poll Details area. 5. Click Save. Once the poll is saved, it is available to the audience i.e. it is visible in Mediasite Viewer. Figure 3-12: Presentation Manager Presentation Properties Page (Polls) Note: During a live presentation the presenter should mention that a poll is being sent out to ensure that the audience does not miss a poll. Related Topic 3.1: How to Prepare a Scheduled Presentation 3.6 How to Use a Q & A Forum in a Presentation Using a Q & A forum for a presentation allows audience members to ask the presenter questions by clicking Ask in Mediasite Viewer. The Use Q & A Forum check box must be selected when preparing the scheduled presentation to use a Q & A forum in your presentation. To use a Q & A forum in your presentation: Send a test question using Mediasite Viewer It is a good idea to send a test question during a presentation to ensure that the Q & A forum is working correctly. 1. Click on the presentation experience located on the Summary page. The Mediasite Viewer launches with the presentation loaded. 2. Click Ask. The Ask the Presenter pop-up window appears. Sonic Foundry, Inc. 3-10

47 Chapter 3: Preparing Presentations Figure 3-13: Mediasite Viewer Ask the Presenter Window View questions from the audience using Presentation Manager 1. Click the presentation s name in the Presentation List. A summary of the presentation appears. 2. Click the Q & A Forum tab to view questions from the audience. Figure 3-14: Presentation Manager Presentation Properties Page (Q&A Forum) 3. Click Refresh Now to update the list of question. Select the Automatic Refresh check box to update the list automatically. Manage questions from the audience using Presentation Manager 1. Click the Accept Question button on the same row as a question to move the question from the New Questions list to the Accepted Questions list. 2. Click the Delete button on the same row as a question to delete a question. 3. Select a question s check box individually or click the Check All button to select the check boxes next to all of the questions in the list. 4. Click the Print this Post button to print a single question. Click the Print Checked button to print all selected questions. Respond to question via using Presentation Manager Click the Reply to Submitter button to respond via to a submitter. The submitter must have provided an address when submitting their question. Related Topic 3.1: How to Prepare a Scheduled Presentation Sonic Foundry, Inc. 3-11

48 Chapter 3: Preparing Presentations 3.7 How to Add Closed Captions to an On-Demand Presentation (Mediasite EX Server Only) You can use System Manager or Presentation Manager to add closed captioning to an ondemand presentation. This is done by creating a Synchronized Accessible Media Interchange (SAMI) file and associating it with your presentation. Note: Sonic Foundry does not provide SAMI files or tools for authoring them. Refer to the following Microsoft articles for more information on SAMI files: Understanding SAMI 1.0 Adding Closed Captions to Digital Media Sonic Foundry provides a Viewer skin that supports presentations with closed captions added. When this skin is used, a toggle on Mediasite Viewer allows a presentation s closed captions to be displayed or concealed. This Viewer skin also supports presentations with slide text added and provides alternate text for Viewer controls. Figure 3-15: Mediasite Viewer Large Video Display and Closed-Captioning (Closed Captioning Displayed) Add Close Captions to a Presentation Using System Manager To add closed captions to an on-demand presentation using System Manager: Associate SAMI file with the presentation To provide closed captions for an on-demand presentation, you must associate the presentation with the appropriate SAMI (.smi) file: 1. Click a presentation to view its Presentation Properties page. 2. Click the Accessibility tab. 3. Click the Browse button adjacent to the Closed Caption File field. The Open Closed Caption File dialog box appears. 4. Select the SAMI file and click Open. 5. Click Upload. Sonic Foundry, Inc. 3-12

49 Chapter 3: Preparing Presentations Figure 3-16: System Manager Presentation Properties Page (Accessibility Tab) Choose a Viewer skin that supports closed-captioning Not all Viewer skins support closed captioning, so you will need to add a new presentation experience that uses a Viewer skin that does. Select the closed captioning compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one. When adding a new presentation experience, it is useful to indicate that closed captions are available for the presentation in the title such as Chemistry Lecture #1 (Closed Captioning Available). Preview presentation in Mediasite Viewer 1. Select the updated presentation experience in the Presentation Experience list 2. Click Playback to launch the presentation in Mediasite Viewer. 3. Click the Show closed captions toggle ^ to display the closed caption text Add Close Captions to a Presentation Using Presentation Manager To add close captions to a presentation using Presentation Manager: Associate SAMI file with the presentation To provide closed captioning for an on-demand presentation, you must associate the presentation with the appropriate SAMI (.smi) file: 1. Launch Presentation Manager. 2. Click the presentation s name in the Presentation List. A summary of the presentation appears. 3. Click the Accessibility tab. 4. Click Browse adjacent to the File field (Closed Captioning section of page). The Choose File dialog box appears. 5. Select the SAMI file and click Open. 6. Click Upload. Sonic Foundry, Inc. 3-13

50 Chapter 3: Preparing Presentations Figure 3-17: Presentation Manager Presentation Properties (Accessibility Tab) Choose a Viewer skin that supports closed-captioning Select the closed captioning compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one. 1. Click the Edit tab. 2. Choose a Viewer skin that supports closed captions from the Viewer Skin dropdown list. 3. Click Save Presentation. Preview presentation in Mediasite Viewer 1. Click the Summary tab. 2. Click the presentation experience link to launch the presentation in Mediasite Viewer. 3. Click the closed caption toggle ^ to display the closed caption text. Related Topics 1.5: How to Add a Viewer Skin 3.3: How to Add a Presentation Experience 3.8 How to Add Slide Text to an On-Demand Presentation (Mediasite EX Server only) You can use System Manager or Presentation Manager to add slide text to a presentation. The slide text, which can be read by text readers like GW Micro Window- Eyes, includes the slide s title and a detailed description of the slide s content. This text is added using an XML file (PresentationData.xml). Note: If you are using GW Micro Window-Eyes as your text reader, go to the General menu in the application. Turn the MSAA Application Mode option off and the Auto Speak Tooltips option on. Refer to the documentation for Micro Window-Eyes for more information. Sonic Foundry provides a Viewer skin that supports presentations with slide text added. This Viewer also provides alternate text for Mediasite Viewer controls. This Viewer skin is available with Mediasite EX Server only. When this Viewer skin is used, the Slide Text checkbox on the Mediasite Viewer allows a presentation s slide text descriptions to be displayed as needed. The titles of the slides are always displayed in the text slide area below the video. The detailed description of the slide image is displayed in the slide area. Sonic Foundry, Inc. 3-14

51 Chapter 3: Preparing Presentations This Viewer skin also supports presentations with closed-captioning added. Figure 3-18: Mediasite Viewer Large Video Display and Closed-Captioning (Slide Text Displayed) If you would like to provide slide text for a presentation, you must first create a PresentationData.xml file for it. The following information is needed for each slide image: Slide number Title: A brief description of the slide. This text appears in the slide text list. Content: A detailed description of the slide. This description appears in the slide area. Example: A portion of the PresentationData.xml used to create the slide text used in this How-To topic is shown below: <presentationdata> <slides> <slide number="1"> <title>welcome to Chemistry 1A</title> <content>chemistry 1A: Lecture #1, Introduction to Stoichiometry, Professor Stephan Williams. </content> </slide> <slide number="2"> <title>what is stoichiometry?</title> <content> The word "stoichiometry" derives from two Greek words: Stoicheion (element) and metron (measure).</content> </slide> </slides> </presentationdata> Note: Sonic Foundry does not provide tools for creating a PresentationData.xml file. However a template is available on the Sonic Foundry website. Sonic Foundry, Inc. 3-15

52 Chapter 3: Preparing Presentations Add Slide Text to a Presentation Using System Manager To add slide text to a presentation using System Manager: Associate presentation with a PresentationData.xml file To add the slide text descriptions to the presentation, you must associate it with the appropriate PresentationData.xml file. 1. Click a presentation to view its Presentation Properties page. 2. Click the Accessibility tab. 3. Click the button adjacent to the Slide Text field. The Open Image Alternate Text File dialog box appears. 4. Select the PresentationData.xml you want to use and click Open. Figure 3-19: System Manager Presentation Properties Page (Accessibility Tab) Choose a Viewer skin that supports slide text Not all Viewer skins support closed captioning, so you will need to add a new presentation experience that uses a Viewer skin that does. Select the closed captioning compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one. When adding a new presentation experience, it is useful to indicate that closed captions are available for the presentation in the title such as Chemistry Lecture #1 (Slide Text Available). Preview presentation in Mediasite Viewer 1. Select the updated presentation experience in the Presentation Experience list. 2. Click Playback to launch the presentation in Mediasite Viewer. 3. Select the Slide Text checkbox to view text descriptions for the slide images. 4. Click Slides in the Text Slide List area to view the presentation s slide titles. Sonic Foundry, Inc. 3-16

53 Chapter 3: Preparing Presentations Add Slide Text to a Presentation Using System Manager To add slide text to an on-demand presentation using Presentation Manager: Associate presentation with a PresentationData.xml file To add the slide text descriptions to the presentation, you must associate it with the appropriate PresentationData.xml file. 1. Launch Presentation Manager. 2. Click the presentation s name in the Presentation List. A summary of the presentation appears. 3. Click the Accessibility tab. 4. Click the Browse button adjacent to the File field ((Slide Text section of page). The Choose File dialog box appears. 5. Select the XML file (PresentationData.xml) you want to use and click Open. 6. Click Upload. Figure 3-20: Presentation Manager: Presentation Properties (Accessibility Tab) Choose a Viewer skin that supports slide text Select the closed captioning and slide text compatible Viewer skin (Default Mediasite Skin, Large Video with Captioning) provided with Mediasite or create a new one. 1. Click the Edit tab. 2. Choose a Viewer skin that supports slide text (closed captions) from the Viewer Skin drop-down list. 3. Click Save Presentation. Preview presentation in Mediasite Viewer 1. Click the Summary tab. 2. Click the presentation experience link to launch the presentation in Mediasite Viewer. 3. Select the Slide Text checkbox to view text descriptions for the slide images. 4. Click Slides in the Text Slide List area to view the presentation s slide titles. Related Topics 1.5: How to Add a Viewer Skin 3.3: How to Add a Presentation Experience Sonic Foundry, Inc. 3-17

54 Chapter 3: Preparing Presentations 3.9 How to Backup Presentations You can use System Manager, to backup the presentations residing on a Mediasite Server. To backup your presentations: Export presentations 1. Navigate to the Presentations page. 2. Right-click on a presentation (or presentations) and select Export Presentation(s). The Export Presentation(s) dialog box appears. 3. Browse to the location where you want to export your presentations. 4. Select the check box next to the presentations you want to export. 5. Click Export to start the process. The status for each presentation being exported will be updated once the process has completed. Note: To export multiple presentations at one time, the presentations must be selected in the Mediasite Workspace, not in Mediasite System Explorer. Figure 3-21: System Manager Export Presentations Dialog Box Backup presentations Once a presentation is exported to its new location, back up the presentation and all the files (Including the image and video files) associated with it How to Physically Delete a Presentation You can use System Manager or Presentation Manager to send a presentation to the Recycle Bin. When this is done, the presentation is no longer available to users. However, the presentation can be restored anytime until it is physically removed using System Manager. To physically delete a presentation from the Mediasite system: Send presentation to Recycle Bin From System Manager: 1. Navigate to the presentation in System Manager. 2. Right-click on the presentation and select Send to Recycle Bin. From Presentation Manager: Click the Delete this Presentation button Presentation List. on the same row as a presentation in the Sonic Foundry, Inc. 3-18

55 Chapter 3: Preparing Presentations Physically remove presentation from Mediasite system Use System Manager to physically remove a deleted presentation from the Mediasite system, you can delete just the selected presentation or empty the Recycle Bin. To delete a presentation, right-click on the presentation in the Recycle Bin and select Delete presentation(s) to physically delete the selected presentation from the Mediasite system. To empty the Recycle Bin, right-click on Recycle Bin and select Empty Recycle Bin to physically remove all deleted presentations from the Mediasite system. When the Show presentation delete dialog checkbox is selected in the System Manager's general settings, a confirmation message will appear before a presentation is sent to the Recycle Bin. If the Delete presentation video and images option has been selected in the general settings, the Delete Video and Image files check box will be checked in the confirmation message. This will result in the presentation's video and image files being deleted when the presentation is deleted. Clear the Delete Video and Image files check box if you don t want the associated video and image files deleted. Sonic Foundry, Inc. 3-19

56 Chapter 4 Recording Presentations This chapter provides detailed instructions for recording Mediasite rich media presentations. The following topics are covered: How to record a new on-demand presentation How to record a live presentation How to record a scheduled on-demand presentation How to use multicast for a live presentation 4.1 How to Record a New On-Demand Presentation When recording a new on-demand presentation, you can simply click Record to start recording without specifying the name of the presentation. You can also use the File New Presentation menu item which allows you to specify the name and compression settings before you begin recording the presentation Record Presentation by Clicking Record Button To record a new on-demand presentation: 1. Start recording the presentation by clicking Record. The streaming profile used for this presentation will be the one used for the last recording. 2. Stop recording the presentation by clicking Stop. Once the recording has stopped completely, the recorded presentation will be listed in the Recorded Presentation Manager. Note: The compression settings used are the ones used for the last recorded presentation. To see the compression settings being used, display the Properties dialog box (from the File menu, select Properties) and click the Format tab. Figure 4-1: Recorder Properties Dialog Box Sonic Foundry, Inc. 4-1

57 Chapter 4: Recording Presentation Record Presentation Using File New Presentation Menu Item To record a new on-demand presentation: Name the presentation and select the compression settings 1. From the File menu, select New Presentation. The New Presentation dialog box appears. Figure 4-2: Recorder Properties Dialog Box 2. Enter the name for the new presentation. 3. Select the compression settings for the new presentation. 4. Click OK. Record the new presentation 1. Start recording the presentation by clicking Record. 2. Stop recording the presentation by clicking Stop. Once the recording stops completely, the recorded presentation will be listed in the Recorded Presentation Manager. Related Topics 2.2: How to Connect a Recorder to a Mediasite Server 5.2: How to Publish a Presentation to a CD 5.3: How to Manually Publish a Presentation to a Mediasite Server Sonic Foundry, Inc. 4-2

58 Chapter 4: Recording Presentation 4.2 How to Record a Live Presentation To record a live presentation you must schedule the presentation on a Mediasite Server. The Recorder must also be connected to this Mediasite Server. Once you open the scheduled presentation, you can begin recording it. To record a live presentation: Select a scheduled presentation 1. From the File menu, select Open Scheduled Presentation. The Open Scheduled Presentation dialog box appears with a list of scheduled presentations located on the Mediasite Server. 2. Select the Only show presentations scheduled for today check box to limit the displayed presentations. 3. Select the scheduled presentation. 4. Click OK. Figure 4-3: Recorder Scheduled Presentations Dialog Box Record the live presentation 1. Start recording the presentation by clicking Record. The presentation will automatically stream to your audience using the appropriate Live Media Server. 2. Stop recording the presentation by clicking Stop. The Recorder will take approximately 60 seconds to terminate the video stream. This pause ensures that users will be able to view the video until it ends. Once the recording stops completely, the recorded presentation will be listed in the Recorded Presentation Manager. Once the live presentation has finished recording, the presentation can be published. If the scheduled presentation was configured for automatic publishing, the presentation will be automatically published to the Mediasite Server. Related Topics 2.2: How to Connect a Recorder to a Mediasite Server 3.1: How to Prepare a Scheduled Presentation 5.6: How to Send an Invitation for a Presentation Sonic Foundry, Inc. 4-3

59 Chapter 4: Recording Presentation 4.3 How to Record a Scheduled On-Demand Presentation Recording a scheduled on-demand presentation allows you to record a presentation and have it automatically uploaded to a Mediasite Server for on-demand playback. To record a scheduled on-demand presentation you must first prepare a scheduled presentation on a Mediasite Server. The Recorder must be connected to this Mediasite Server. Once you open the scheduled presentation, you can begin recording it. To record a scheduled on-demand presentation: Select a scheduled presentation 1. From the File menu, select Open Scheduled Presentation. The Open Scheduled Presentation dialog box appears with a list of scheduled presentations located on the Mediasite Server. 2. Select the Only show presentations scheduled for today check box to limit the displayed presentations. 3. Select the scheduled presentation. 4. Click OK. Figure 4-4: Recorder Scheduled Presentations Dialog Box Record the scheduled on-demand presentation 1. Start recording the presentation by clicking Record. 2. Stop recording the presentation by clicking Stop. Once the recording stops completely, the recorded presentation will be listed in the Recorded Presentation Manager. Once the recording has finished, the presentation can be published. If the presentation was configured for automatic publishing to a Mediasite Server, it will be available on the Mediasite Server shortly afterward. Related Topics 2.2: How to Connect a Recorder to a Mediasite Server 3.1: How to Prepare a Scheduled Presentation 5.6: How to Send an Invitation for a Presentation Sonic Foundry, Inc. 4-4

60 Chapter 4: Recording Presentation 4.4 How to Use Multicast for a Live Presentation You can use a Recorder to broadcast a live presentation using multicast. Your Windows Media Server must support multicast. Multicast is supported on Windows Server 2003 Enterprise Edition (Windows Server 2003 Datacenter Edition) and Windows 2000 server. To use multicast for a live presentation: Modify the NTFS Permissions for the System Temp Directory (WMS) 1. Navigate to the System Temp folder. This is the C:\Windows\Temp folder on most systems. 2. Right-click on the folder and select Properties. 3. Click on the Security tab. 4. Give the Network Services user Modify, Read & Execute, List Folder Contents, Read, and Write permissions for the System Temp folder. 5. Click OK. Specify the Media Server Control Service multicast parameters Use the Mediasite Media Server Control Service Manager to specify the multicast parameters for the Media Server Control Service. When the Service is installed on your Windows Media Server, it automatically creates the multicast publishing points before the live presentation begins. 1. Launch the Mediasite Media Server Control Service Manager on the Windows Media Server. 2. Add the address and port ranges the Service should use for the multicast. 3. Select the Enable unicast rollover checkbox to allow Windows Media Players that cannot receive the multicast to use the unicast rollover URL contained in the.nsc file to request a unicast of the stream from the Windows Media Server. Figure 4-5: Media Server Control Service Manager (Multicast) Add a Multicast Pull Live Media Server Use System Manager to create a new Live Media Server with the media server distribution mode set to Multicast Pull. Sonic Foundry, Inc. 4-5

61 Chapter 4: Recording Presentation Add a new server group template Use System Manager to add a new server group template that uses the Multicast Pull Live Media Server. Prepare a scheduled presentation Use System Manager or Presentation Manager to prepare a scheduled presentation that uses the Multicast server group. Test the presentation 1. Select the scheduled presentation on the Recorder. 2. Start recording the presentation by clicking Record. 3. Use System Manager or Presentation Manager to launch the presentation in Mediasite Viewer. 4. Right-click on the video window in Mediasite Viewer and select Statistics. The Windows Media Player s Statistics dialog box appears. 5. Click the Advanced tab. The protocol should indicate that the presentation is a multicast. Figure 4-6: Windows Media Player (Mediasite Viewer) Statistics (Advanced) Related Topics 1.9: How to Add a Pull Live Media Server 1.11: How to Add a Server Group Template 2.2: How to Connect a Recorder to a Mediasite Server 3.1: How to Prepare a Scheduled Presentation 8.1: How to Use the Mediasite Server Connection Password Sonic Foundry, Inc. 4-6

62 Chapter 5 Publishing Presentations This chapter provides detailed instructions for publishing Mediasite presentations. The following topics are covered: How to use the Recorded Presentations Manager How to publish a recorded presentation to CD How to manually publish a presentation to a Mediasite Server How to publish a portable presentation for downloading How to locate a presentation s URL How to send an invitation for a presentation How to send an invitation for a category How to customize the Mediasite Presentation Catalog 5.1 How to Use the Recorded Presentations Manager Every recorded presentation on a Recorder is available in the Recorded Presentations Manager, which you can use to preview, publish, or edit your recorded presentations. Video Preview Window Video Playback Controls Image Preview Window Image Review Controls Recorded Presentations List Figure 5-1: Recorder Recorded Presentations Manager The following information is displayed for each recorded presentation: The name of the presentation. The date and time the presentation was recorded. The length of the presentation. The size (KB) of the presentation. The number of slides in the presentation. The publishing status of the presentation. When the recorded presentations are arranged by date, they are grouped under headings by month and year. The headings can be expanded to display the presentations in that group or collapsed to hide them. Sonic Foundry, Inc. 5-1

63 Chapter 5: Publishing Presentations When you select a recorded presentation in the Recorded Presentations List, you can preview its video and images. 5.2 How to Publish a Recorded Presentation to CD You can use the Recorded Presentations Manager to publish presentations on a Recorder to CD. Presentations published to CD do not require a connection to a Mediasite Server. When presentations that have been published to a CD are played back, they will have a fixed Viewer skin. Additionally, interactivity cannot be added to these presentations. To publish a recorded presentation to a CD: 1. Open the Recorded Presentations Manager. 2. Put a CD inside the CD drive. 3. Right-click a presentation in the Recorded Presentations List and select Publish to CD. 4. Click the Publishing Queue tab to monitor the publishing status of the presentation. Once a presentation is successfully published, the status will be updated. 5.3 How to Manually Publish a Recorded Presentation to a Mediasite Server You can use the Recorded Presentations Manager to publish a presentation to a Mediasite Server. The Recorder must be connected to the Mediasite Server before you can publish a presentation to it. Additionally a scheduled presentation should already be prepared on the Mediasite Server. To manually publish a recorded presentation to a Mediasite Server: 1. Open the Recorded Presentations Manager. 2. Right-click a recorded presentation s name and select Publish to Server. The Open Scheduled Presentation (name of Mediasite Server) dialog box appears. 3. Select a scheduled presentation in the Open Scheduled Presentation dialog box. 4. Click OK. Figure 5-2: Recorded Presentations Manager Scheduled Presentations Dialog Box Related Topic 2.2: How to Connect the Recorder to the Mediasite Server Sonic Foundry, Inc. 5-2

64 Chapter 5: Publishing Presentations 5.4 How to Publish a Portable Presentation for Downloading You can use System Manager or Presentation Manager to publish a portable presentation for downloading. The presentation must be located on a Mediasite Server Publish Portable Presentation Using System Manager To publish a portable presentation for downloading using System Manager: 1. Right-click a presentation and select Publish to Go The Publish to Go dialog box appears. 2. Browse to a folder to select it as the download location. 3. Enter the presentation s name in the Folder field. 4. Select a presentation experience from the drop-down list. 5. Click the Show button to see a sample of the selected presentation experience. 6. Select the Create Zip File check box to download the portable presentation as a.zip file. When this option is chosen, you must unzip the.zip file before you can play it back or host it on a server where it can be made available for playback. 7. Click OK. Figure 5-3: System Manager Publish To Go Dialog Box Publish Portable Presentation Using Presentation Manager To publish a portable presentation for downloading using Presentation Manager: 1. Click a presentation's title in the Presentation List. 2. Click the Publish to Go tab. 3. Select a presentation experience from the Presentation Experience drop-down list. 4. Click Publish to begin publishing the presentation using the selected presentation experience. 5. Click Download once publishing is complete to download the presentation. You must unzip the.zip file before you can play it back or host it on a server where it can be made available for playback. Sonic Foundry, Inc. 5-3

65 Chapter 5: Publishing Presentations Figure 5-4: Presentation Manager Presentation Properties Page (Publish To Go) Note: If you do not see the Publish to Go tab, contact your Mediasite administrator to set up the appropriate Presentation Manager permissions. Related Topic 3.3: How to Add a Presentation Experience 5.5 How to Locate a Presentation s URL You can view the URL for a presentation in System Manager on its Presentation Properties page under the Publishing tab. To locate the URL for a presentation: 1. Select a presentation in System Manager. The presentation s Presentation Properties page appears in the workspace. 2. Click the Publishing tab. 3. Select a presentation experience for the presentation to display the URL link. 4. If the presentation has already been recorded, click Playback to view the selected presentation experience in the Mediasite Viewer. Figure 5-5: System Manager Presentation Properties Page (Publishing) Sonic Foundry, Inc. 5-4

66 Chapter 5: Publishing Presentations 5.6 How to Send an Invitation for a Presentation You can use System Manager or Presentation manager to send an invitation for a presentation on a Mediasite Server. The presentation s details are listed in the invitation along with a link to the presentation Send a Presentation Invitation Using System Manager To send an invitation for a presentation using System Manager: 1. Right-click a presentation and select Send Invitation. 2. Select one of the presentation experiences. Your application opens. The text for the invitation appears in the application. Figure 5-6: Application: Sample Presentation Invitation Send a Presentation Invitation Using Presentation Manager To send an invitation for a presentation using Presentation Manager: 1. Click a presentation s name in the Presentation List. The presentation s Summary page appears. 2. Navigate to the Publishing/Presentation Experiences area of the Summary page. 3. Click on a presentation experience link to preview the presentation in the Viewer. 4. Click the Send an invitation button next to the presentation experience. Your application opens. The text for the invitation will appear in the application. Note: The body of the invitation can be customized by modifying the Presentation. Invitation.template file located in System Manager s installation directory. Sonic Foundry, Inc. 5-5

67 Chapter 5: Publishing Presentations Figure 5-7: Presentation Manager Presentation Summary Page/Publishing Details Related Topic 3.3: How to Add a Presentation Experience 5.7 How to Send an Invitation for a Category You can use System Manager or Presentation Manager to send invitations for a category. In the invitation, a link to the category s page in the Presentation Catalog is provided along with a list of the presentations Included in the category. From the Presentation Catalog, the audience can access all available presentations. To send an invitation for a category: 1. Right-click a category and select Send Invitation. Your application opens. The text for the invitation appears in the application. Note: The body of the invitation can be customized by modifying the Category. Invitation.template file located in System Manager s installation directory. Figure 5-8: Application: Sample Category Invitation Sonic Foundry, Inc. 5-6

68 Chapter 5: Publishing Presentations 5.8 How to Customize a Mediasite Presentation Catalog You can customize your Presentation Catalog using Mediasite Category Manager by creating new category page layouts. The category layout chosen for a category determines the appearance of its category page including how presentations are displayed. Note: Only the category pages are affected by category layout changes presentations are not affected. Top Banner Category List Presentation Search Field Presentations in Category Figure 5-9: Presentation Catalog Sample Category Page To customize the Mediasite Presentation Catalog: Specify the colors and layout for the new category layout 1. Launch Category Manager. 2. Click the Category Layouts tab. 3. Click Add Category Layout. A new Add Category Layout page appears. 4. Enter the name of the new category layout. 5. Select the background, font and link colors for the category layout. 6. Enter the number of presentations you want displayed on each page in the presentation(s) per page field. 7. Enter the number of presentations you want displayed in each row in the presentation(s) across field. Customize the top banner 1. Select the Top Banner check box to display the top banner on the category page. 2. Enter the path of the image you want to use for the top banner in the Top Banner URL field. The recommended size of the image is 90 x 700 pixels. Note: To simplify the Top Banner URL, place the image file you want to use in Category Manager s image location: < installation directory>\sonic Foundry\Mediasite Server\CategoryManager\images. This allows you to replace the default image file with the name of the image file you want to use. For example, if your file name is myimage.gif you will enter images/myimage.gif as the Top Banner URL. 3. Select the background fill color for the top banner area. Sonic Foundry, Inc. 5-7

69 Chapter 5: Publishing Presentations Enable presentation search Select the Display Presentation Search check box to allow users to search for presentations on the category page. Specify how presentations will appear on the category page 1. Select an option button to indicate how to display presentation links on a page in the Presentation Catalog: Presentation Cards, Table, Text List or Slide Preview. 2. Select the check boxes for the types of information to display on the category page: Presenters, Status, Air Date, Air Time, Length, and Description. 3. If using Presentation Cards, select the check box under the podium graphic to display an image of a presentation's presenter with the presentation s information. When an image is not available for a presenter, the podium graphic will be displayed. Preview a sample category page 1. Click Preview (next to the layout name) to see a sample category page using the selected settings. 2. Click Save. Figure 5-10: Category Manager Add Category Layout Page Assign new layout to category 1. Click the Categories tab. The Category List appears. 2. Click the name of the category. The category s Summary page appears. 3. Click the Configuration tab. 4. Select the new category layout from the Category Layout drop-down list. 5. Click Save. Sonic Foundry, Inc. 5-8

70 Chapter 5: Publishing Presentations Figure 5-11: Category Manager Category Properties Page (Configuration) Sonic Foundry, Inc. 5-9

71 Chapter 6 Editing Recorded Presentations This chapter provides detailed instructions for using Mediasite Rich Media Editor to edit recorded rich media presentations. The following topics are covered: How to use Mediasite Editor How to open a recorded presentation on a Recorder How to connect the Mediasite Editor to a Mediasite Server How to open a recorded presentation on a Mediasite Server How to add slides to a video-only presentation How to replace all slides in a presentation How to adjust the timing of the slides by a common offset How to copy and paste slides from another presentation How to crop a presentation How to replace a presentation s media file How to save an edited presentation to a Mediasite Server How to save an edited presentation as an editor presentation (MCP file) How to open a MCP file for editing How to author a new presentation 6.1 How to Use Mediasite Editor Mediasite Editor can be launched from the Recorded Presentations Manager or the file system on the Recorder for presentation editing directly from any Mediasite Rich Media Recorder. Menu Items Video Area Slide Area Slide List Figure 6-1: Mediasite Rich Media Editor Mediasite Editor can also be launched from any desktop where the software has been installed. Note: Each Recorder includes one (1) license for Mediasite Rich Media Editor, which can be installed on one (1) desktop. For additional Mediasite Editor licenses, please contact your Sonic Foundry account representative or reseller. Sonic Foundry, Inc. 6-1

72 Chapter 6: Editing Presentations When Mediasite Editor is launched from the file system on a Recorder or desktop, additional features are available such as saving edited presentations to a Mediasite Server and authoring new presentations. These options are not available when the Editor is launched from the Recorded Presentations Manager. Mediasite Editor is divided into three areas: the Video area, the Slide area and the Slide List. Video Area The Video area Includes: The video preview window The video playback controls A video seek bar for quickly navigating through the video A time display reflecting the current position in the presentation and the presentation s length The presentation cropping controls The time displays reflecting the time cropped from the presentation s start time and end time Slide Area The Slide area Includes: The slide preview window The slide time control The time display reflecting the time a slide appears in the presentation Slide List An image for every slide in your presentation appears in the Slide List. The time the slide appears in the presentation is displayed at the top of the image. When a slide is selected in the Slide List, it is displayed in the slide preview window. Select a slide in the Slide List and use the context menu to modify the slides for the presentation add new slides, delete slides and replace slide images. Editing Shortcut Keys The following shortcut keys are available in Mediasite Editor: General: Shortcut Keys Ctrl +O Ctrl +W Ctrl + S Alt + F4 Ctrl + Z Ctrl + Y Ctrl + Shift + O Ctrl + P Description Open presentation Close presentation Save changes to recorded presentation Exit from editing workspace Undo last action Redo last action Open presentation on Mediasite Server Save edited presentation to Mediasite Server Sonic Foundry, Inc. 6-2

73 Chapter 6: Editing Presentations Video Playback: Shortcut Keys Right Arrow Left Arrow Page Up Page Down Description Move Video Time marker forward 1 second in video timeline. Move Video Time marker backward 1 second in video timeline. Move Video Time marker forward 30 seconds in video timeline. Move Video Time marker backward 30 seconds in video timeline. Video Cropping: Shortcut Keys Right Arrow Left Arrow Page Up Page Down Description Move Crop Start Time or Crop End Time marker forward 1 second in video timeline. Move Crop Start Time or Crop End Time marker backward 1 second in video timeline. Move Crop Start Time or Crop End Time marker forward 30 seconds in video timeline. Move Crop Start Time or Crop End Time marker backward 30 seconds in video timeline. Slide Editing: Shortcut Keys Ctrl + X Ctrl + C Ctrl + V Ctrl + Shift + V Ins Ctrl + Ins Del Description Cut selected slide and place on clipboard Copy selected slide and place on clipboard Replace selected slide s image with image on clipboard Replace selected slide s image with image from an image file Paste new slide using image from an image file at the current time Paste new slide using image on clipboard at the current time Delete selected slide Slide Selection: Shortcut Keys Right Arrow Left Arrow Shift + Click range of slides Ctrl + Click individual slides Shift + Right Arrow Shift + Left Arrow Description Move right in Slide List to select a slide Move left in Slide List to select a slide Select all slides in range Select multiple slides Select currently selected slide and slide(s) to the right of it Select currently selected slide and slide(s) to the left of it Sonic Foundry, Inc. 6-3

74 Chapter 6: Editing Presentations Slide Timing: Shortcut Keys Description Right Arrow Move Slide Time marker forward 1 second in timeline Left Arrow Move Slide Time marker backward 1 second in timeline Page Up Move Slide Time marker forward 5 seconds in timeline Page Down Move Slide Time marker backward 5 seconds in timeline Shift + Right Arrow Move Slide Time marker forward 1 msec in timeline Shift + Left Arrow Move Slide Time marker backward 1 msec in timeline Shift + Page Up Move Slide Time marker forward 5 msec in timeline Shift + Page Down Move Slide Time marker backward 5 msec in timeline 6.2 How to Open a Recorded Presentation on a Recorder To open a recorded presentation on a Recorder for editing: 1. Select the presentation in the Recorded Presentations Manager on the Recorder. 2. Right-click on the presentation and select Edit to launch the Editor with the presentation loaded. Figure 6-2: Recorded Presentations Manager Recorded Presentations List 6.3 How to Connect Mediasite Editor to a Mediasite Server If you are using Mediasite Editor on a desktop, you must connect to a Mediasite Server before you can publish or save edited presentations to it. When Mediasite Editor is used on a Recorder, it uses the Mediasite Server already connected to the Recorder. To connect Mediasite Editor to a Mediasite Server: 1. From the Tools menu, select Options. The Options dialog box appears. 2. Click the Mediasite Server tab. 3. Double-click Add Web Service Connection. The New Web Service Server dialog box appears. 4. Enter the Mediasite Server s root location as the Web Services Server that is <server domain name or IP address>/<mediasite name>. If this is for a Mediasite Server in a cluster, use the cluster domain name or IP address. Sonic Foundry, Inc. 6-4

75 Chapter 6: Editing Presentations 5. Enter the Mediasite Server connection password in the Password field. This should be the same password specified during the Mediasite Server installation. 6. Click OK. Figure 6-3: Mediasite Editor Options Dialog Box (Mediasite Server) 6.4 How to Open a Recorded Presentation on a Mediasite Server You can use Mediasite Editor to edit recorded presentations on a Mediasite Server with Offline or Viewable status. The Recorder must be connected to the Mediasite Server where the presentation is located. Note: If Mediasite Editor is launched from the Recorded Presentations Manager, recorded presentations on a Mediasite Server cannot be opened for editing. To open a recorded presentation on a Mediasite Server for editing: 1. From the File menu, select Open Presentation From Server. The Open Presentation From Server (name of Mediasite Server) appears. 2. Select a presentation in the list and click OK. The selected presentation is loaded into the editing workspace. Figure 6-4: Mediasite Editor Open Presentation From Server Dialog Box Sonic Foundry, Inc. 6-5

76 Chapter 6: Editing Presentations 6.5 How to Add Slides to a Video-only Presentation To add new slides to a video-only presentation, identify where you want to add a slide using video playback and add it Add New Slide Using Image from Image File 1. Use the video playback controls or seek bar to navigate through the presentation. 2. Right-click in the video preview area and select Paste New Slide From File. The Paste New Slide From File dialog box appears. Figure 6-5: Mediasite Editor Paste New Slide From File Dialog Box 3. Browse to the location containing the image file (.jpg,.png,.tif) you want to use. 4. Select the image file and click Open. A new slide with the image from the image file will appear in the Slide List at the current time. 5. Repeat steps 1-4 for each slide you want to add to the presentation. Note: To add images from Microsoft PowerPoint slides to your presentation, save the Power Point presentation as.jpg files. Please refer to the PowerPoint documentation for more information Add New Slide Using Image on Clipboard 1. Use the video playback controls or seek bar to navigate through the presentation. 2. Right-click in the video preview area and select Paste New Slide. A new slide with the image from the clipboard will appear in the Slide List at the current time. 3. Repeat steps 1-2 for each slide you want to add to the presentation. 6.6 How to Replace All Slides in a Presentation You can use Mediasite Editor to replace the slides in a presentation with the slides from another presentation. This allows you to update a presentation that has a large amount of slides without editing each slide individually. To replace all slides in a presentation: 1. From the File menu, select Replace All Slides.The Replace All Slides dialog box appears. 2. Select the Mediasite manifest file (.xml) for the recorded presentation with the slides you want to use and click Open. The Slide List is updated with the new slides. Sonic Foundry, Inc. 6-6

77 Chapter 6: Editing Presentations Figure 6-6: Mediasite Editor Replace All Files Dialog Box Note: If the new slides fall outside of the range of the presentation, you will receive a confirmation message stating the number of slides outside the duration of the presentation and that these slides will be deleted. Do not continue if you do not want these slides deleted. 6.7 How to Adjust the Timing of the Slides by a Common Offset When you crop a presentation or replace the presentation s media file, you may need to adjust the slides in the presentation. To adjust the timing of the slides by a common offset: 1. From the Edit menu, select Shift All Slide Times... The Shift All Slide Times dialog box will appear. 2. Enter the number of seconds you want to shift the slides. To shift the slides backward by a uniform amount enter a negative value. To shift the slides forward, enter a positive value. 3. Click OK. Related Topics Figure 6-7: Mediasite Editor Shift All Slide Times Dialog Box 6.9: How to Crop a Presentation 6.10: How to Replace a Presentation s Media File Sonic Foundry, Inc. 6-7

78 Chapter 6: Editing Presentations 6.8 How to Copy and Paste Slide Images from Another Presentation You can use Mediasite Editor to cut, copy, and paste images to the slides in your presentation from different sources including slides from another presentation in a second instance of Mediasite Editor. To copy and paste slide images from another presentation: Open two instances of Mediasite Editor 1. Launch Mediasite Editor and open the presentation with the images you want to copy. 2. Launch a second instance of Mediasite Editor and the presentation to which you are adding the slide images. Copy slide image from first presentation 1. Select a slide in the Slide List of the first presentation. 2. Right-click on the slide and select Copy. The slide s image is placed on the clipboard. Paste slide image to second presentation You can replace the image of a slide in the presentation or add a new slide using the image on the clipboard. To replace image of a slide: 1. Select a slide in the Slide List. 2. Right-click on the slide and select Replace Slide. The image of the selected slide is replaced with the image on the clipboard. To add a new slide: Figure 6-8: Mediasite Editor Slide List Right-click on the video playback window and select Paste New Slide. A new slide with the image on the clipboard will appear in the Slide List. Sonic Foundry, Inc. 6-8

79 Chapter 6: Editing Presentations Figure 6-9: Mediasite Editor Video Area 6.9 How to Crop a Presentation You can use Mediasite Editor to crop the beginning or end of a presentation. When a presentation is cropped at the beginning of a presentation, it is always cropped at the key-frame before the current crop time. Note: Once the change is saved, the cropped video is permanently removed. To crop the video (or audio) for a presentation: 1. Select the Crop Start Time marker and slide it to the right to crop the beginning of the presentation. The amount of time that has been cropped from the start time appears in the time display window on the left side below the video timeline. 2. Select the Crop End Time marker and slide it to the left to crop the end of the video. The amount of time that has been cropped from the end time appears in the time display. Figure 6-10: Mediasite Editor Crop Start Time Marker 6.10 How to Replace a Presentation s Media File You can use Mediasite Editor to replace a presentation s media file. This allows you to replace a media file that has low-quality video, poor audio quality or incorrect bit-rate encoding without creating a new presentation. To replace a presentation s media file: 1. From the File menu, select Replace Media File. The Replace Media File dialog box appears. 2. Select the media file you want to use and click Open. Sonic Foundry, Inc. 6-9

80 Chapter 6: Editing Presentations Figure 6-11: Editing Workspace Replace Media File Dialog Box Note: If you select a media file that is shorter than the presentation's original media file, some of the slides in the presentation may fall outside of the range of the new media file. You will receive a confirmation message stating the amount of slides outside the duration of the new media file and that these slides will be deleted. Do not continue if you do not want these slides deleted How to Save an Edited Presentation to a Mediasite Server You can use Mediasite Editor to save an edited presentation to a presentation on a connected Mediasite Server. The presentation on the Mediasite Server must have Offline or Viewable status. To save an edited presentation to a Mediasite Server: 1. From the File menu, select Save To Server The Save To Server (name of Mediasite Server) dialog box appears. A list of presentations on the Mediasite Server is shown. 2. Select a presentation in the list and click OK. A confirmation message appears. 3. Click OK. Figure 6-12: Editing Workspace Publish To Server Dialog Box Note: If Mediasite Editor is launched from the Recorded Presentations Manager an edited presentation cannot be saved to a Mediasite Server. Sonic Foundry, Inc. 6-10

81 Chapter 6: Editing Presentations 6.12 How to Save an Edited Presentation as an Editor Presentation (MCP file) Saving an edited presentation as an editor presentation (MCP file) allows you to save the presentation to a recognized Mediasite format without modifying the original recorded presentation. Note: If Mediasite Editor is launched from the Recorded Presentations Manager an edited presentation cannot be saved as a MCP file. To save an edited presentation as a MCP file: 1. From the File menu, select Save As MCP The Save Presentation dialog box appears. 2. Browse to the location where you want to save the file. 3. Click Save. Figure 6-13: Editing Workspace Save Presentation Dialog Box 6.13 How to Open a MCP File for Editing When an edited presentation is saved as a MCP file, it can be opened later for additional editing. It can also be saved to a presentation on a Mediasite Server with Offline or Viewable status. Note: If Mediasite Editor is launched from the Recorded Presentations Manager, a MCP file cannot be opened for editing. To open an editor presentation for editing: 1. From the File menu, select Open Presentation The Open Presentation dialog box appears. 2. Select a MCP file and click Open to open the file for editing. 3. Click Save to save the edited presentation as the same MCP file. Click Save to Server to save the edited presentation to a presentation on the connected Mediasite Server with Offline or Viewable status. Sonic Foundry, Inc. 6-11

82 Chapter 6: Editing Presentations Related Topic Figure 6-14: Editing Workspace Open Presentation Dialog Box 6.11: How to Save an Edited Presentation to a Mediasite Server 6.14 How to Author a New Presentation You can use Mediasite Editor to author new presentations from media (.wmv) files. You can add slides individually using image files or you can use slides from another recorded Mediasite presentation. To author a new presentation from a media file using slides from another presentation, you need a Mediasite manifest file (.xml) containing slide timing information for the recorded presentation and the images recorded for the presentation using a Recorder. Note: If Mediasite Editor is launched from the Recorded Presentations Manager, presentations can not be authored from a media file. To author a new presentation: Open a presentation media file for editing 1. From the File menu, select Open Presentation The Open Presentation dialog box appears. 2. Browse to the media file (.wmv) you want and click Open. Figure 6-15: Open Presentation Dialog Box Sonic Foundry, Inc. 6-12

83 Chapter 6: Editing Presentations Crop the presentation (optional) Crop the beginning and end of the video or audio file as needed Add slides to the presentation Add new slides or slides using a manifest file. Add new slides: 1. Use the video playback controls or seek bar to navigate through the media file. 2. Right-click on the video playback window and select Paste New Slide From File. 3. Browse to and select the image file you want to use. 4. Click Open. A new slide with the image from the image file will appear in the Slide List at the selected time. 5. Repeat steps 1-4 for each slide you want to add to the presentation. Add slides using a manifest: 1. From the File menu, select Replace All Slides. The Replace All Slides dialog box appears. 2. Browse to the Mediasite manifest file for the recorded presentation with the slides you want to use and click Open. The Slide List is updated with the new slides. Note: If the slides you select fall outside of the range of the presentation you are authoring, you will receive a confirmation message stating the number of slides outside the duration of the presentation and that these slides will be deleted. Do not continue if you do not want these slides deleted. Save the new presentation The new presentation can then be saved as an editor presentation (.mcp file) or to a presentation on the Mediasite Server with Offline or Viewable status. Related Topics 6.11: How to Save an Edited Presentation to a Mediasite Server 6.12: How to Save an Edited Presentation as a MCP File Sonic Foundry, Inc. 6-13

84 Chapter 7 Creating Mediasite Reports In this chapter, you will find detailed instructions for enabling logging and creating Mediasite presentation and user reports. The following topics are covered in this chapter: How to use Report Manager How to enable logging How to create Mediasite presentation reports How to create Mediasite user reports How to truncate the presentation logs 7.1 How to Use Report Manager You use Report Manager to create detailed Mediasite presentation and user reports. These reports allow you, at any given time, to capture a snapshot of how, when and how often users are viewing your Mediasite presentations. Select a Report Page When you launch Report Manager, it opens to the Select a Report page. You can navigate back to this page from any page by clicking on the Reports tab. Figure 7-1: Report Manager Select a Report Page Report Manager Search Pages Report Manager allows you to specify a date range or search criteria for a report to limit the report results displayed. The date range is applied to the audit logs. Figure 7-2: Report Manager Executive Summary Presentation Search Page Sonic Foundry, Inc. 7-1

85 Chapter 7: Creating Mediasite Reports 7.2 How to Enable Logging You can use System Manager to enable logging. Logging must be enabled for information to appear in Report Manager. To enable logging: 1. Navigate to the Site Configuration page. 2. Click Mediasite Server Settings to view the Mediasite Server Settings page. 3. Click the Presentation Logging tab. 4. Select the Enable Logging check box. 5. Click Apply. Figure 7-3: System Manager Mediasite Server Settings Page 7.3 How to Create Mediasite Presentation Reports You can use Report Manager to create detailed presentation reports that show how your Mediasite presentations are being used at any given time how often and by whom. Logging must be enabled to create presentation reports with Report Manager. There are three types of presentation reports available in Report Manager: Executive Summary, Playback Statistics, and Server Usage Create Executive Summary Report The Executive Summary report includes the following information for a presentation: The Viewer statistics for live, on-demand and combined usage based on the following data: total Viewer sessions, playback by unique users and playback based on unique IP addresses. The top 10 users and client machines (IP addresses or DNS names) playing back a presentation live, on-demand, and combined usage. To use Report Manager to create an Executive Summary report: Select Executive Summary report 1. Launch Report Manager. The main page is the Select a Report page. Sonic Foundry, Inc. 7-2

86 Chapter 7: Creating Mediasite Reports 2. Click the Executive Summary hyperlink on the Select a Report page. The Executive Summary search page appears. Filter report data 1. Specify the date range and search criteria for the report. 2. Click Get Results. A list of presentations with the specified date range and/or search criteria appears. Figure 7-4: Report Manager Executive Summary Search Results Page Select presentation to view Executive Summary report 1. Click a presentation s title to view its Executive Summary report. Report Manager will begin resolving the user addresses Included in the report. 2. Click Skip to stop address resolution and view the report. Figure 7-5: Report Manager Executive Summary Report Print report Click the Print this Report button to print the Executive Summary report. Sonic Foundry, Inc. 7-3

87 Chapter 7: Creating Mediasite Reports Create Playback Statistics Report The Playback Statistics report provides Viewer statistics for each presentation experience available for a presentation. In most cases, a presentation will have only one presentation experience so the Playback Statistics report will look very similar, and in some cases identical, to the Executive Summary report. The Playback Statistics report includes the following information for each presentation experience available for a presentation: The Viewer statistics for live, on-demand and combined usage based on the total Viewer sessions, playback by unique users and playback based on unique IP addresses. The top 1000 users and client machines (IP addresses or DNS names) playing back a presentation using this presentation experience live, on-demand and combined usage. To use Report Manager to create a Playback Statistics report: Select Playback Statistics report 1. Launch Report Manager. The main page is the Select a Report page. 2. Click the Playback Statistics hyperlink on the Select a Report page. The Playback Statistics search page appears. Filter report data 1. Specify the date range and search criteria for the report. 2. Click Get Results. A list of presentations with the specified date range and/or search criteria appears. Figure 7-6: Report Manager Playback Statistics Search Results Page Select presentation to view Playback Statistics report 1. Click on a presentation s title to view its Playback Statistics report. Report Manager will begin resolving the user addresses Included in the report. 2. Click Skip to stop address resolution and view the report. Sonic Foundry, Inc. 7-4

88 Chapter 7: Creating Mediasite Reports Figure 7-7: Report Manager Playback Statistics Report Print report Click the Print this Report button to print the Playback Statistics report Create Server Usage Report The Server Usage report provides a snap shot of Mediasite Server usage over a given date range. This report includes the following information: The total number of presentations on the Server. The number of presentations viewed. The total number of views. The number of times each presentation viewed. To create a Server Usage report using Report Manager: Select Server Usage report 1. Launch Report Manager. The main page is the Select a Report page. 2. Click the Server Usage hyperlink on the Select a Report page. The Server Usage search page appears. Specify report date range 1. Specify the date range for the report. 2. Click Get Results to view the Server Usage report with the specified date range. Sonic Foundry, Inc. 7-5

89 Chapter 7: Creating Mediasite Reports Figure 7-8: Report Manager Server Usage Report Print report Click the Print this Report button to print the Server Usage report. Related Topics 7.2: How to Enable Logging 7.5: How to Truncate the Presentation Log Entries 7.4 How to Create Mediasite User Reports You can use Report Manager to create detailed user reports that show which Mediasite presentations users are viewing, when they view the presentations and how long they view the presentations. Logging must be enabled to create presentation reports with Report Manager. There are two types of user reports available in Report Manager: Activity Summary and Activity Detail Create Activity Summary Report The Activity Summary report provides a summary of what presentations have been viewed by a user and the number of visits made by the user to view the presentations. To use Report Manager to create an Activity Summary report: Select Activity Summary report 1. Launch Report Manager. The main page is the Select a Report page. 2. Click the Activity Summary hyperlink on the Select a Report page. The Activity Summary search page appears. Filter report data 1. Specify the date range and user search criteria for the report. 2. Click Get Results to view the Activity Summary report with the specified date range and/or user search criteria. Sonic Foundry, Inc. 7-6

90 Chapter 7: Creating Mediasite Reports Figure 7-9: Report Manager: Activity Summary Report Print report Click the Print this Report button to print the Activity Summary report Create Activity Detail Report The Activity Details report provides a chronological list of operations performed by a user for each presentation. To use Report Manager to create an Activity Detail report: Select Activity Detail report 1. Launch Report Manager. The main page is the Select a Report page. 2. Click the Activity Detail hyperlink on the Select a Report page. The Activity Detail search page appears. Filter report data 1. Specify the date range and search criteria for the report. 2. Click Get Results. A list of users with the specified date range and/or user search criteria appears. Figure 7-10: Report Manager Activity Detail Search Page Select user to view Activity Detail report Click a user s name to view the user s Activity Detail report. Sonic Foundry, Inc. 7-7

91 Chapter 7: Creating Mediasite Reports Figure 7-11: Report Manager Activity Detail Report Print report Click the Print this Report button to print the user s Activity Detail report. Related Topics 7.2: How to Enable Logging 7.5: How to Truncate the Presentation Log Entries 7.5 How to Truncate the Presentation Log Entries You can use System Manager to delete presentation log entries for a specific time period or user. When you create a report using Report Manager, information for the truncated items are not presented. Note: Please use this feature with caution. Once deleted, log entries can not be recovered Delete Log Entries for a Specific Time Period To delete log entries for a specific time period: Select log entries to delete 1. Navigate to the Site Configuration page. 2. Click Mediasite Server Settings to view the Mediasite Server Settings page. 3. Click the Presentation Logging tab. 4. Click Truncate Logs. The Truncate Presentation Logs dialog box appears. 5. Select the Delete logs entries since: option button. 6. Select a time period from the drop-down list. Select Custom from the drop-down list to enter a specific date. Delete the selected log entries 1. Click OK to begin truncating the specified log entries from the presentation logs. 2. Once the logs are truncated, a message will appear with information about the deleted log records. 3. Click OK. Sonic Foundry, Inc. 7-8

92 Chapter 7: Creating Mediasite Reports Figure 7-12: System Manager Presentation Logging (Truncate Log Entries) Delete Log Entries for a Specific User To delete log entries for a specific user: Select users 1. Navigate to the Site Configuration page. 2. Click Mediasite Server Settings to view the Mediasite Server Settings page. 3. Click the Presentation Logging tab. 4. Click Truncate Logs. The Truncate Presentation Logs dialog box appears. 5. Select the Delete logs entries for user(s): option button. 6. Select user(s) in list. Figure 7-13: Presentation Logging (Truncate User Log Entries) Select specific time period (optional) 1. Select the Delete logs entries since: check box. 2. Select a time period from the drop-down list. Select Custom from the drop-down list to enter a specific date. Delete the selected log entries 1. Click OK to begin truncating the specified log entries from the presentation logs. 2. Once the logs are truncated, a message will appear with information about the deleted log records. 3. Click OK. Sonic Foundry, Inc. 7-9

93 Chapter 8 Setting Up Mediasite Security This chapter provides detailed instructions for setting up Mediasite security using System Manager. The following topics are covered: How to use the Mediasite Server connection password How to use the live broadcast distribution password How to secure a Mediasite Server using the Mediasite ADAM directory How to integrate a Mediasite Server with an existing Microsoft Active Directory (Mediasite EX Server only) How to integrate a Mediasite Server with an existing generic LDAP directory (Mediasite EX Server only) How to secure the Mediasite web applications How to use the built-in Mediasite roles How to assign default Viewer permissions 8.1 How to Use the Mediasite Server Connection Password The Mediasite Server connection password is specified when a Mediasite Server is installed. When System Manager is installed and the new site configured, this password is automatically entered as the Web Services URL password on the Mediasite Server Settings page. A Recorder uses this password to communicate with a Mediasite Server. A Recorder communicates with a Mediasite Server when: A scheduled presentation is opened for recording. The Recorder registers itself with the Mediasite Server. A recorded presentation is published to the Mediasite Server. The Recorder requests a connection to the Media Server Control Service when using a Unicast Pull or Multicast Pull Live Media Server for a live presentation. The Recorder is being monitored in System Manager and sends responses to queries. The Mediasite Server connection password can be modified but the password must be updated in each location where it is used. To use a new Mediasite Server connection password and specify it where needed: Specify the Mediasite Server connection password using System Manager 1. Navigate to the Site Configuration page. 2. Click Mediasite Server Settings to view the Mediasite Server Settings page. 3. Enter a new Mediasite Server connection password in the Password field. Confirm this same password. 4. Click Apply. Sonic Foundry, Inc. 8-1

94 Chapter 8: Setting Up Mediasite Security Figure 8-1: System Manager Mediasite Server Settings Page Enter password on Recorder to connect to a Mediasite Server 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Mediasite Server tab. 3. Double-click Add Web Service Connection. The New Web Service Server dialog box appears. Figure 8-2: Recorder Mediasite Recorder Options Dialog Box (Mediasite Server) 4. Enter the Mediasite Server s root location and the Mediasite Server connection password. Enter password on Recorder to allow remote access 1. From the Tools menu, select Options. The Mediasite Recorder Options dialog box appears. 2. Click the Remote Host tab. 3. Select the Allow Remote Access check box. 4. Enter the Mediasite Server connection password. 5. Click OK. Sonic Foundry, Inc. 8-2

95 Chapter 8: Setting Up Mediasite Security Figure 8-3: Recorder Mediasite Recorder Options Dialog Box (Remote Host) 8.2 How to Use the Live Broadcast Distribution Password The live broadcast distribution password is specified when a Mediasite Server is installed. When System Manager is installed and the new site configured, this password is automatically entered as the Server Password for the default Live Media Server. A Mediasite Server uses this password to communicate with the Media Server Control Service when the Recorder needs to connect during a live presentation. The Media Server Control Service is used only if the Recorder is using a Unicast Pull or Multicast Pull Live Media Server. The live broadcast distribution password can be modified but the password must be updated in each location where it is used. Enter password for the Media Server Control Service on the Media Server 1. Launch the Media Server Control Service Manager on the media server. 2. Click the Web Host tab. 3. Enter the live broadcast distribution password as the Server Password. 4. Click Apply. Figure 8-4: Media Server Mediasite Media Server Control Service Manager (Web Host) Sonic Foundry, Inc. 8-3

96 Chapter 8: Setting Up Mediasite Security Enter password for the default Live Media Server using System Manager 1. Navigate to the Servers page. 2. Click Default Live Media Server. The Live Media Server Properties page for the default Live Media Server appears in the workspace. Enter the live broadcast distribution password as the Server Password. 3. Click Apply. Figure 8-5: System Manager Default Live Media Server Properties Page 8.3 How to Secure a Mediasite Server Using the Mediasite ADAM Directory You can use System Manager to connect to the Mediasite Active Directory Application Mode (ADAM) directory. This directory is installed as part of the Mediasite installation. When the Mediasite ADAM directory is used, a Mediasite role is added to the Mediasite system each time a group is added. Permissions to Mediasite resources, such as presentations, categories and web applications, are assigned to Mediasite roles. When a user is added to a group, the user inherits the permissions assigned to the corresponding Mediasite role. However, you can add a Mediasite role for a user in the Mediasite ADAM directory to assign permissions to the user directly. Note: If you have Mediasite EX Server and want to connect to a different ADAM directory, you should use a LDAP connection Connect to Mediasite ADAM Directory 1. Navigate to the Security Directory Settings page. 2. Select ADAM from the Directory Type drop-down list. 3. If you already have Secure Socket Layer (SSL) configured on your system, select the SSL checkbox to connect to the security directory using SSL. Otherwise, leave this checkbox clear. 4. Enter the path for the ADAM directory in the Directory Server Path field. The path will have the following form: LDAP://servername.company.net:389. If you are connecting over SSL, use the SSL port. The default value is 636. Sonic Foundry, Inc. 8-4

97 Chapter 8: Setting Up Mediasite Security 5. Enter the password needed to connect to the ADAM directory. It should match the one specified during the installation of the Mediasite ADAM instance. 6. Click Apply. Figure 8-6: System Manager Security Directory Settings (General Tab) Add Groups (Mediasite Roles) To add a group when using Mediasite ADAM: 1. Right-click Group Management and select Add New Group. A new Group Properties page appears in the workspace. 2. Enter the name and description for the new group. 3. Click Apply. 4. Repeat step 1-3 for each group you want to add to the Mediasite system. Figure 8-7: System Manager Group Properties Page Add User to Groups (Mediasite ADAM Directory) When a user is added to a group, they inherit the permissions assigned to the Mediasite role corresponding to that group. To add a user to a group: Add user 1. Right-click User Management and select Add New User. A new User Properties page appears in the workspace. 2. Enter the username, full name, and description for the new user. 3. Enter a password for the new user. Sonic Foundry, Inc. 8-5

98 Chapter 8: Setting Up Mediasite Security 4. Click Apply. Assign a user to groups Figure 8-8: System Manager User Properties Page 1. Click the Groups tab on the User Properties page. This tab is not available until the user has been saved. 2. Select a group (or multiple groups) in the Available Groups list and move it to the Assigned Groups list. 3. Click Apply. Figure 8-9: System Manager User Properties Page (Groups) Add Mediasite roles from the Mediasite ADAM directory To add a Mediasite role from the Mediasite ADAM directory: Enter the Mediasite role search parameters 1. Navigate to the Mediasite Roles page. 2. Right-click Mediasite Roles and select Add Roles from Directory. The Add Mediasite Roles from ADAM Directory dialog box appears. 3. Select the role type from the Role Type drop-down list: Group or User. 4. Select OneLevel from the Scope drop-down list to search the Mediasite ADAM directory. Sonic Foundry, Inc. 8-6

99 Chapter 8: Setting Up Mediasite Security Figure 8-10: System Manager Add Mediasite Role from ADAM Dialog Box (General Tab) Modify the search settings (optional) 1. Click the Settings tab. 2. Enter the amount of time (in seconds) the Mediasite Server will search in the directory before the connection times out in the ServerTimeout field. 3. Enter the maximum number of rows the Mediasite Server should retrieve from the directory in the Max Rows Returned field. Search directory Click Search to begin searching the ADAM directory. The entries fitting the search criteria will appear in the Search Results list. Add roles 1. Select items from the Search Results list and move them to the Roles to Sync list. 2. Click Add Roles to add the Mediasite roles to the Mediasite system. 8.4 How to Integrate a Mediasite Server with an Existing Microsoft Active Directory (Mediasite EX Server only) You can use System Manager to connect to a Microsoft Active Directory (AD) directory or a global catalog (Active Directory forest). Once connected, you can then add Mediasite roles for groups and users in the directory to the Mediasite system. Permissions to Mediasite resources, such as presentations, categories and web applications, are assigned to Mediasite roles. This feature is available only with Mediasite EX Server Connect to Directory 1. Navigate to the Security Directory Settings page. 2. Select Active Directory from the Directory Type drop-down list. 3. If you already have SSL configured on your system, select the SSL checkbox to connect to the security directory using SSL. Otherwise, leave this checkbox clear. 4. Enter the location of the directory or a global catalog in the Directory Server Path Field. Use the SSL port if connecting over SSL. The default value is 636. The paths will have the following forms: Sonic Foundry, Inc. 8-7

100 Chapter 8: Setting Up Mediasite Security LDAP: //servername.company.net:389 (when connecting to an Active Directory) GC: //servername.company.net:389 (when connecting to a global catalog) 5. Enter the distinguished name (DN) for the top level of the Active Directory in the Base DN field. 6. Enter the username and password needed to connect to the directory. 7. Click Apply. Figure 8-11: System Manager Security Directory Settings (General) Specify the user and group settings for the AD directory These settings determine the attributes used to search for users and groups in the LDAP directory. 1. Click the Configuration tab on the Security Directory Settings page. 2. Enter the DN for the user directory in the Users DN field. 3. Enter the DN for the group directory in the Groups DN field. 4. Click Apply. Figure 8-12: System Manager Security Directory Settings (Configuration) Sonic Foundry, Inc. 8-8

101 Chapter 8: Setting Up Mediasite Security Add Mediasite Roles from Active Directory You can use System Manager to add Mediasite roles for groups and users from Microsoft Active Directory. When a Mediasite role is added for a group, the users in the group inherit the permissions assigned to the group s Mediasite role. When a Mediasite role is added for a user, permissions can be assigned to the user directly. When Mediasite roles are added from an Active Directory, the distinguished name (DN) for the role is displayed (if the role maps to a group in the Active Directory) when you assign permissions, for example CN=Marketing,CN=Users,DC=yourcompany,DC=net. Roll the mouse over the entry in the list to view the name of a role. For this example, this would be Marketing Group. Enter the Mediasite role search parameters 1. Navigate to the Mediasite Roles page. 2. Right-click Mediasite Roles and select Add Roles from Directory. The Add Mediasite Roles from Active Directory dialog box appears. 3. Select the role type from the Role Type drop-down list: Group or User. 4. Enter the Active Directory location in the Directory Location field. The default value is based on the settings used to connect to the directory on the Security Directory Settings page. 5. Enter the attribute used to filter out users or groups in the selected directory in the Filter field. 6. Select where in the directory you want to search from the Scope drop-down list: Base: Searches only the location displayed in the Directory Location field. OneLevel: Searches the location displayed in the Directory Location field and the nodes that are the children of this location. Subtree: Searches the directory in a tree fashion with the root of the tree being the location displayed in the Directory Location field. Figure 8-13: System Manager Add Mediasite Role from Active Directory Dialog Box (General Tab) Modify the search settings (optional) 1. Click the Settings tab. 2. Enter the amount of time (in seconds) the Mediasite Server will search in the directory before the connection times out in the Server Timeout field. Sonic Foundry, Inc. 8-9

102 Chapter 8: Setting Up Mediasite Security 3. Enter the maximum number of rows the Mediasite Server should retrieve from the directory in the Max Rows Returned field. Search directory Click Search to begin searching the directory. The entries fitting the search criteria will appear in the Search Results list. Add roles 1. Select items from the Search Results list and move them to the Roles to Sync list. 2. Click Add Roles to add the Mediasite roles to the Mediasite system. 8.5 How to Integrate a Mediasite Server with an Existing Generic LDAP Directory (Mediasite EX Server Only) You can use System Manager to integrate a Mediasite Server with a Lightweight Directory Access Protocol (LDAP) directory. This includes ADAM directories other than the Mediasite ADAM directory installed as part of the Mediasite installation. Once connected, you can then add Mediasite roles for groups and users in the directory to the Mediasite system. Permissions to Mediasite resources, such as presentations, categories and web applications, are assigned to Mediasite roles. This feature is available only with Mediasite EX Server Connect to LDAP Directory Connect to the directory 1. Navigate to the Security Directory Settings page. 2. Select LDAP from the Directory Type drop-down list. 3. If you already have SSL configured on your system, select the SSL checkbox to connect to the security directory using SSL. Otherwise, leave this checkbox clear. 4. Enter the location of the LDAP directory in the Directory Server Path Field. The path will have the following form: LDAP: //servername.companyname.net:389. Use the SSL port if connecting over SSL. The default value is Enter the distinguished name (DN) for the top level of the LDAP directory in the Base DN field. 6. Enter the username and password needed to connect to the LDAP security directory. 7. Select the Use anonymous authentication checkbox to connect to a LDAP directory that does not require the directory connection credentials. 8. Click Apply. Sonic Foundry, Inc. 8-10

103 Chapter 8: Setting Up Mediasite Security Figure 8-14: System Manager Security Directory Settings (General Tab) Specify the user and group settings for the LDAP directory These settings determine the attributes used to search for users and groups in the LDAP directory. Specify which directory used to determine group membership 1. Select the Configuration tab on the Security Directory Settings page. 2. Select method for determining group memberships: Select the Access group membership via the user directory entry radio button to determine group membership by searching within the user directory. Select the Access group membership via a group search radio button to determine group membership by searching within the group directory. Specify the user configuration settings 1. Enter the DN for the user directory in the Users DN field. 2. Enter the attribute used to identify a User ID in the User ID Property Name field. 3. Enter the attribute used to identify the groups a user belongs to in the User Membership Property field. Specify the group configuration settings 1. Enter the DN for the group directory in the Groups DN field. 2. Enter the attribute used to identify a group in the Group Property Name field. 3. The Perform a nested group search check box is selected by default. When selected, each subgroup within a group (i.e. groups nested within a group) is searched for users as part of a group search. Clear this checkbox if you don t want to search subgroups for users. 4. Click Apply. Sonic Foundry, Inc. 8-11

104 Chapter 8: Setting Up Mediasite Security Figure 8-15: System Manager Security Directory Settings (Configuration) Add Mediasite Roles from LDAP Directory You can use System Manager to add Mediasite roles for groups and users from a LDAP directory. When a Mediasite role is added for a group, the users in the group inherit the permissions assigned to the group s Mediasite role. When a Mediasite role is added for a user, permissions can be assigned to the user directly. When Mediasite roles are added from an LDAP directory, the distinguished name (DN) for the role is displayed (if the role maps to a group in the LDAP directory) when you assign permissions, for example CN=Marketing,CN=Users,DC=yourcompany,DC=net. Roll the mouse over the entry in the list to view the name of a role. For this example, the name is Marketing Group. Enter the Mediasite role search parameters 1. Navigate to the Mediasite Roles page. 2. Right-click Mediasite Roles and select Add Roles from Directory. The Add Mediasite Roles from LDAP Directory dialog box appears. 3. Select the role type from the Role Type drop-down list: Group or User. 4. Enter the LDAP directory location you want to search in the Directory Location field. The default value is based on the settings used to bind to the LDAP directory on the Security Directory Settings page. 5. Enter the attribute used to filter out users or groups in the selected LDAP directory in the Filter field. 6. Select where in the directory you want to search from the Scope drop-down list: Base: Searches only the location displayed in the Directory Location field. OneLevel: Searches the location displayed in the Directory Location field and the nodes that are the children of this location. Subtree: Searches the directory in a tree fashion with the root of the tree being the location displayed in the Directory Location field. Sonic Foundry, Inc. 8-12

105 Chapter 8: Setting Up Mediasite Security Figure 8-16: System Manager Add Mediasite Roles from LDAP Dialog Box (General Tab) Modify the search settings (optional) 1. Click the Settings tab. 2. Enter the amount of time (in seconds) the Mediasite Server will search in the directory before the connection times out in the ServerTimeout field. 3. Enter the maximum number of rows the Mediasite Server should retrieve from the LDAP directory in the Max Rows Returned field. 4. Select the Anonymous Connection checkbox to search the LDAP directory without entering directory administrator credentials. Search directory Click Search to begin searching the LDAP directory. The entries fitting the search criteria will appear in the Search Results list. Add roles 1. Select items from the Search Results list and move them to the Roles to Sync list. 2. Click Add Roles to add the Mediasite roles to the Mediasite system. 8.6 How to Secure the Mediasite Web Applications You can secure the Mediasite web applications using System Manager. Securing the web applications allows you to assign permissions to the web applications and certain application features. To secure the Mediasite web applications: Enable Mediasite authentication 1. Navigate to the Mediasite Server Security Settings page. 2. Select the web application to be secured. For example, select Category Manager Security Settings to secure Category Manager. 3. Choose IIS Authentication + Mediasite Authentication from the Type drop-down list. 4. Click Apply. Sonic Foundry, Inc. 8-13

106 Chapter 8: Setting Up Mediasite Security Figure 8-17: System Manager Category Manager Security Settings (Settings Tab) Assign permissions to the Mediasite web applications To assign permissions to the Mediasite web applications: 1. Navigate to the Mediasite Server Security Settings page. 2. Select the web application being assigned permissions. For example, select Category Manager Security Settings to secure Category Manager. 3. Select the Permissions tab.. 4. Select an Application Function. 5. Select a role (or multiple roles) in the Available Mediasite roles list and move it to the Assigned Mediasite roles list where you can specify the permissions. 6. Select the Allow check box to give the highlighted Mediasite roles access permissions. Select the Deny check box to deny the highlighted Mediasite roles access permission. Figure 8-18: System Manager Category Manager Security Settings Page (Permissions) Note: Permissions can be assigned for the Presentation Manager web application as well as for the Presentation Manager s Advanced, Presenters, Viewer Skins, and Publish to Go tabs. Sonic Foundry, Inc. 8-14