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1 Quick Start Guide

2 Table of Contents Equipment Setup and Break-Down 1-2 Processing a Sale 3 Payment Types 3 Tax Change 3 Scanning Items 4 Price Checks 4 Voids 4 Returns 4 Reprints 4 Gift Certificates 5 One for Books 5 Scholastic Dollars 6 Teacher Discounts 6 Frequently Asked Questions 7-8 Troubleshooting 7-8 Sales Summary & Merchandise Reports

3 3 2 4 Setting Up Scholastic EasyScan 1. Set up all terminals prior to your Fair. Terminals require a power outlet, but data connections aren t needed. Each terminal should be plugged into its own power source Connect the power cord to the 3-prong port on the back, far right of the terminal. 3. Connect the scanner to the port identified as SCANNER on the back of the terminal. This must be connected before turning the terminal on or it may not function properly. 4. Connect the cash drawer to the terminal by plugging the end of the cord from the cash drawer into the only port located under the ledge near the power supply port. Note: This plug faces down. 5. Set the terminal on the cash drawer. Plug the power cord into the power outlet. 6. Turn the terminal on by pressing the On/Off button on the left hand side of the terminal. 7. The terminal will take approximately 30 seconds to power up. The Scholastic EasyScan screen will display and is ready to use. If printer diagnostic displays, touch HIDE. 8. Customers should use the stylus to sign their name on the Scholastic EasyScan display screen. Caution: Turning the terminal around so that the screen faces the customer can disengage cords and cause a loss of data. Please keep the terminal screen facing you at all times. Although customer signatures will display upside-down on the printed receipt, the transaction will still be valid. Equipment Setup and Break-Down Credit card slide is located to the right of the display screen. Cards are swiped from top to bottom with magnetic strip in slot and facing right. Caution: The slot located under the key pad is not for credit card use. 10. Place included barcode scan sheet alongside terminal on cash drawer. Also place the included double-sided Quick Start Reference Sheet at each terminal. 1

4 1 Loading Receipt Paper 1. To add paper, push the button down on the left side of terminal to open cover. If on, terminal beeps. 2. With lid open, push internal lever to the right and place paper into the holder. Be sure paper feeds from underneath. 3. Have paper extend a small amount past perforated edge and close lid. Equipment Setup and Break-Down 3 2 Powering Down Scholastic EasyScan At the end of each day, turn the power button on the terminal to the OFF position. The system automatically saves all sales data. Simply turn the terminal back on for the next day of your Book Fair. Returning Scholastic EasyScan 1. Power down the terminal by pressing the On/Off button on the side of the terminal. The terminal must be turned off before uplugging. 2. Disconnect all cords and place all items back into the shipping container: terminal, scanner, all cords, scan sheets, Quick Start Guides, extra paper rolls, and credit card slip pouch. 3. Repack the terminal and accessories into the shipping container in which they were sent. 4. Pack the shipping container on top of the bookcases. 2

5 Processing a Sale 1. Determine sale type: a. Touch TAXABLE SALE for taxable sale OR b. Touch TAX EXEMPT SALE for non-taxable sale. TAXABLE SALE PRICE CHECK 2. Scan all items. Use barcode scan sheet as needed. 3. Touch PAY. ENTER PAY 4. Total due box displays, touch YES to accept amount due. If a customer is not ready to pay or to adjust purchase, touch NO. This allows you to return back to the sale to make any changes. CASH GIFT CERTIFICATE TAX EXEMPT SALE BACKSPACE QUANTITY CHECK CREDIT CARD CLEAR VOID ITEM PURCHASE ORDER ONE4 BOOKS STAFF CHANGE PARAMETERS KEYBOARD MORE SCHOLASTIC DOLLARS 5. Form of Payment? displays, touch button for appropriate payment type. Locate the payment type below and follow steps to complete the sale. Payment Types A $1,000 threshold exists for all sales. Anything entered over this amount will prompt cashier Transaction Over Dollar Threshold (amount) Accept Last Item? (item number & amount) to ensure that purchases or payments are correctly entered. Touch NO to correct or YES to accept amount and continue transaction. When entering amount received, enter without a decimal and for whole dollars enter 00. For example: $5.00 is entered as 500. If incorrect payment type is selected, touch GO BACK to view payment buttons and select the correct type. CASH 1. Touch CASH. 2. Select next step: a. If correct change given, touch TOTAL OR b. If change is required, enter amount received on keypad. Enter using no decimal and add zeros for whole dollars (Ex: $5 enter 500) then touch ENTER. 3. Change Due displays if exact amount is not entered. 4. Cash drawer opens. CHECKS 1. Touch CHECK. 2. Select next step: a. If correct change is given, touch TOTAL OR b. If change is required, enter amount received on keypad. Enter using no decimal and 00 for whole dollars (Ex: $5 enter 500) then touch ENTER. 3. Enter the check number and touch ENTER. 4. If exact amount entered, place check in slot. If not, Change Due displays and cash drawer opens. Note that change due cannot exceed $20. Excessive Amount displays. Touch OK to continue and re-enter amount. Payment Types (cont.) CREDIT CARDS 1. Touch CREDIT CARD. 2. Touch TOTAL for exact amount. 3. Run Credit Card: a. Swipe credit card (magnetic strip facing right) and go to step #4 OR b. Using keypad manually enter card number, touch ENTER, enter expiration date (MMYY), touch ENTER. 4. Customers should use the stylus to sign their name on the Scholastic EasyScan display screen. CAUTION: Turning the terminal around so that the screen faces the customer can disengage cords and cause a loss of data. Please keep the terminal screen facing you at all times. Although customer signatures will display upside-down on the printed receipt, the transaction will still be valid. 5. Touch ACCEPT then tear off the first receipt and give to the customer. 6. Touch OK to print second receipt. Place this signed receipt in the cash drawer. PURCHASE ORDERS 1. Touch PURCHASE ORDER. 2. Touch TOTAL to enter exact amount due. 3. Enter PO number, then touch ENTER. To enter letters, touch KEYBOARD then touch letters. (Touch KEYBOARD to hide it from screen and continue sale.) 4. First receipt is customer s, tear off, then touch OK to print second receipt. 5. Complete second receipt and place it in the cash drawer. This receipt is for your records. Do not return to Scholastic. TWO OR MORE PAYMENT TYPES 1. Choose first payment method. 2. Enter amount due, touch ENTER. 3. Amount Due displays, touch OK. 4. Select next payment method. The remaining amount due displays under receipt box on display screen. 5. Continue processing transaction until total amount is tendered. Tax Change If you selected the incorrect sale type, you can continue and complete a tax change at the end of the sale. However, you must change tax after all items have been scanned because the tax change function requires you to choose payment type which closes out the sale. To change sale type: 1. Touch MORE. 2. Touch TAX CHANGE. 3. Select one: a. Choose if original sale is Tax Exempt - Touch TAX which is set up specifically for your Fair. Total with tax is displayed. - Touch YES to continue to payment type. b. Choose if original sale is Taxable - Touch NO TAX, touch YES. Total with no tax is displayed. - Touch YES to continue to payment type. Processing a Sale Payment Types Tax Change 3

6 Scanning Items Price Checks Voids Returns Reprints 4 Scanning Items How do I know an item has scanned? When the terminal beeps the item is scanned. It also appears in the receipt box on the display screen. Items not scanned do not show in the receipt box and Scan Bar Code prompt still displays. When the scanner has not been programmed or programmed incorrectly, the following error message will appear: Scanner is programmed incorrectly and will not capture item. Please contact the Scholastic EasyScan Hotline. How do I scan items without a barcode or non-book items? Common items without barcodes are listed on the barcode scan sheet. 1. Move scanner close to barcode on scan sheet for appropriate item. 2. Press the trigger, terminal beeps and item appears in receipt box on the display screen. How do I process a Miscellaneous Item without the barcode scan sheet? 1. Manually enter on keypad at the Scan Bar Code prompt, touch ENTER. 2. Enter item amount using keypad, touch ENTER. 3. Continue the transaction. How do I enter multiple quantities of the same item? 1. On the keypad, enter the quantity of items being purchased (example: 3 pens, enter 3). 2. Touch QUANTITY then scan one of the like items. 3. Continue the transaction. How do I process a scanned item when I see a message displayed Not Found? 1. Touch YES to accept item at Not Found prompt. 2. Enter item amount using keypad, touch ENTER then continue the transaction. How do I correct the price of an item that is incorrectly scanned? 1. Touch VOID ITEM. 2. Touch SKU # from list that you wish to delete then touch ENTER. 3. Scan Miscellaneous??? from barcode scan sheet, then touch ENTER. 4. Enter item amount using keypad, touch ENTER then continue the transaction. Price Checks How do I perform a Price Check without a sale? 1. Touch PRICE CHECK. 2. Scan item. A new screen displays with item s description, price, and item number. 3. Touch OK to scan next item for price check if needed. 4. Touch EXIT MODE to return to main menu and begin the next sale when price check s complete. How do I perform a price check during a sale? 1. Touch MORE. 2. Touch PRICE CHECK. 3. Scan item. A new screen displays with item Information. 4. Touch YES to buy or NO to not buy. 5. If buying, continue with next item. If not buying, touch EXIT MODE to continue with next item. Voids/Cancels/Returns What is the difference between using the Cancel or Void Sale buttons? Voiding a sale can be used up until the form of payment is selected. Cancel can be used throughout the entire transaction, until the receipt is printed. How do I void an item? 1. Touch VOID ITEM. 2. Touch SKU # from list and touch ENTER then continue the transaction. How do I void a sale before it is completed? 1. Touch the CANCEL button located on the keypad. 2. ARE YOU SURE YOU WANT TO VOID THIS TRANSACTION? displays in prompt window 3. Touch YES. The entire sale is cancelled and a void receipt prints. Place void receipt in cash drawer. How do I void an entire sale after it has been completed? Process these voids as you would a return. How do I process a return? Note that check returns are handled the same as cash returns. For Cash or Credit Card sales that are returns, complete the following: 1. Touch STAFF. 2. Touch return type (TAXABLE or TAX EXEMPT). 3. Scan item or barcode scan sheet for item(s) being returned. 4. Touch PAY. 5. The Total Due box will display, touch YES. 6. Touch CASH or CREDIT CARD: For CASH Touch TOTAL. Refund amount from cash drawer to customer and place receipt in cash drawer. For CREDIT CARD Touch TOTAL. Swipe credit card (To manually enter, use keypad to enter number then touch ENTER, enter expiration date (MMYY), touch ENTER.) Customer signs screen using stylus. Touch ACCEPT. Tear off the first receipt and give receipt to customer. Touch OK and second receipt prints and is placed inside cash drawer. Reprinting Receipts 1. Touch STAFF. 2. Touch REPRINT. Only a receipt from the last transaction (taxable sale, nontaxable sale, taxable return, and non-taxable return) can be reprinted. All other staff functions are not eligible for reprint e.g. Financial Summary Reports, etc.

7 Gift Certificates The use of Gift Certificates is not officially sanctioned by Scholastic Book Fairs. However, if you choose to use Gift Certificates, please process them using the following information: All Gift Certificates should be processed using the barcode for Gift Certificates on the barcode scan sheet. Unused Gift Certificates are the responsibility of the school. We recommend that you buy books off of the Fair with any unused Gift Certificates. Gift Certificates are only valid for the current Book Fair. Gift Certificates can be used for split payments. Gift Certificates are purchased as non-taxable items. Non-taxable totals are visible on receipt. Gift Certificates must be tracked. Book Fair chairperson will provide method for all volunteers. Purchasing Gift Certificates: Purchasing Gift Certificates with Other Items 1. Gift Certificates are non-barcode items. Use the barcode scan sheet to scan Gift Certificate. 2. Enter Gift Certificate amount using keypad, touch ENTER. 3. Enter Gift Certificate number using keypad, touch ENTER then continue with transaction. 4. Track all Gift Certificates purchased. Gift Certificate Purchase Only 1. Touch TAX EXEMPT SALE. 2. Scan Gift Certificate from barcode scan sheet. 3. Enter Gift Certificate amount using keypad, touch ENTER. 4. Enter Gift Certificate number using keypad, touch ENTER. 5. Continue the transaction 6. Track all Gift Certificates purchased. Redeeming Gift Certificates When a Gift Certificate is presented for purchase, it must be for less than or equal to the total amount of purchase. Change is not provided on Gift Certificates. 1. Select appropriate sale type (TAXABLE or TAX EXEMPT). 2. Touch PAY. 3. Touch GIFT CERTIFICATE. 4. Enter Gift Certificate amount, touch ENTER. 5. Enter Gift Certificate number using keypad, touch ENTER. 6. Is a balance due? If no balance is due, the receipt will print and transaction is complete. If a balance is still due, Amount Due displays. Touch OK then choose an additional form of payment to complete transaction. Note: In Fairs that have multiple terminals, if you use the Gift Certificate redemption on a previously unused terminal, there may initially be a negative amount on your Financial Summary. One for Books One for Books is successful when students and parents know what will be done with contributions. Determine who will benefit from the contributions and get the word out early. Please process them using the following information: Collect money before and during the Book Fair then redeem these contributions at your Book Fair. Chairperson will report all One for Books contributions in the total sales. All One for Books contributions are non-taxable items. Non-taxable totals are visible on receipt. Any unredeemed One for Books money should not be reported to Scholastic Book Fairs. One for Books Contributions One for Books Contribution with Other Items 1. One for Books donations are non-barcode items. Use the barcode scan sheet to scan the One for Books Contribution. 2. Enter One for Books Contribution amount using keypad, touch ENTER then continue with transaction. 3. Item is listed on receipt as non-taxable. One for Books Contribution Only 1. Touch TAX EXEMPT SALE 2. Scan One for Books Contribution on barcode scan sheet. 3. Enter One for Books Contribution amount using keypad, touch ENTER. 4. Continue the transaction. 5. Item is listed on receipt as non-taxable. Note: You must follow this process for jug/box collection as well. Be sure all jug/box contributions are processed through Scholastic EasyScan prior to redemption. Redeeming One for Books 1. Identify the total contribution amount by adding up One for Books detail on the Sales Summary Report(s) and contributions not processed through Easy Scan terminal(s). 2. Select appropriate sale type (TAXABLE or TAX EXEMPT). 3. Scan all items being purchased using One for Books contributions. 4. Touch PAY, total displays. If correct, touch YES. 5. Touch ONE FOR BOOKS, touch TOTAL for exact amount. 6. Tear off first receipt and give to customer. 7. Touch OK to print second receipt. Customer completes information on receipt and receipt is placed in cash drawer. 8. Please make sure you report all One for Books contributions. Special Transactions Gift Certificates One for Books 5

8 Special Transactions Scholastic Dollars Teacher Discounts Scholastic Dollars Using Scholastic Dollars is simple with Scholastic EasyScan. Process your Scholastic Dollars by doing the following: Identify the total amount of Scholastic Dollars you have to spend. (See your monthly statement or call a representative at ) Facilitate your Scholastic Dollars redemption at the conclusion of your Fair as an individual transaction. Determine all items you wish to purchase from your Book Fair. Scholastic Dollars can only be processed as a Tax Exempt transaction. Scan all items being purchased. Touch PAY and total displays. If correct, touch YES. Touch SCHOLASTIC DOLLARS, then touch TOTAL for exact amount of transaction. Tear off first receipt and keep for your records. Touch OK and second receipt prints. Book Fair chairperson completes information on the second receipt and receipt is placed in cash drawer. This receipt is also for your records. Do not return to Scholastic. Report Scholastic Dollars Redemption in two ways: 1. Record Scholastic Dollars total on financial form under "Product Taken From Fair." 2. Call to advise the Financial Form Hotline representative of the amount of Scholastic Dollars which you have redeemed at your Book Fair. REMEMBER: A $1,000 threshold exists for all sales. This could easily be exceeded when using your Scholastic Dollars to purchase multiple copies of books from your Book Fair. Anything entered over $1,000 will prompt you with Transaction Over Dollar Threshold (amount) Accept Last Item? (item number & amount) to ensure that purchases or payments are correctly entered. Touch NO to correct or touch YES to accept amount and continue the transaction. If you are going to exceed the $1,000 threshold by a considerable amount, please tender your initial Scholastic Dollars redemption and begin a second Scholastic Dollars redemption transaction. If you elect to use Scholastic Dollars during the Fair, process as a discount and that amount will be included in your Scholastic Dollars redemption at the Fair s conclusion. This amount needs to be reported on the Financial Form. Teacher Discounts Teacher or student Discounts are at the discretion of the Book Fair chairperson. Scholastic Book Fairs does not fund Teacher Discounts. Teacher Discounts are funded from the school s Book Fair profits. If you choose to use Teacher Discounts, please do the following: The total discounted dollars are identified in the Discount Detail portion of the Sales Summary Report. Add up the total amount discounted from all Scholastic EasyScan terminals and your manual sales. Report your discounts. Your online Toolkit does not have the ability to record your discounts. Therefore, at the close of your Book Fair, please report your discounts total to the Financial Form Hotline: Processing Teacher Discount 1. Select appropriate sale type (TAXABLE or TAX EXEMPT). 2. Scan all items. 3. Scan barcode from barcode scan sheet: BFC APPROVED DISCOUNT??? 4. Using keypad enter percent (Ex: 10 is 10%), touch ENTER. Discounts are reflected on final subtotals. 5. Touch PAY to view discount deducted from the pre-tax subtotal (as applicable). If correct, touch YES and continue with the transaction. If incorrect, touch NO. From barcode scan sheet scan CLEAR DISCOUNT(S) barcode. Repeat steps 3-4 above to add the correct discount. 6. Continue the transaction using the correct payment type. 6

9 Frequently Asked Questions How do I open the cash drawer? 1. The cash drawer will not open when in training mode. 2. The cash drawer will not open if the drawer is locked. a. The drawer is locked when the key is in the horizontal position. 3. The drawer must be properly connected the port is up under the ledge. 4. If the cash drawer still won t open, there is a release. a. If your drawer has a silver button on the front, this is the release; just press the button to the left. b. If your drawer does not have a silver button on the front, the release is underneath the machine, all the way in the back middle. There is a hole that contains a lever; place your finger in and push to release the drawer. How do I change the receipt paper? Changing the receipt paper is easy. Do the following: 1. To change receipt paper, push the button down on left side of terminal to open cover. 2. With lid open, push internal lever to right and place paper into holder, making sure paper feeds from underneath. 3. Have paper extend a small amount past perforated edge and close lid. Can I practice using Scholastic EasyScan? Training Mode allows you to practice transactions prior to the Book Fair. Transactions processed in this mode ARE NOT recorded in your data. Be sure Training Mode is OFF when processing the Book Fair s sales. To enter or exit training mode: 1. Touch STAFF. 2. Touch TRAINING. 3. Touch TURN ON or TURN OFF. How do I know if I am in training or sales mode? You will know you are in training mode if the following is showing: Display screen lettering turns red and displays Training. Letter T is at the end of each line item. Receipt displays TRAINING at the top. A warning message will appear when the form of payment is selected in training mode. Touch OK to continue, or touch the red CANCEL button to cancel. The little keyboard on the display screen is visible, how do I hide it? Touch keyboard to move on display screen until you can see the KEYBOARD button on lower right. Touch KEYBOARD button to hide the keyboard. I closed the software by mistake, how do I get back in? If you accidently try to close the software while in a sale, a prompt will ask, Are You Sure? Be sure to touch NO. If you mistakenly touch YES, the sale is voided and software closes. To return to the software and reprocess the sale, go to the next step. Double tap the MOBILeTE icon on the display screen and the software becomes available again. Frequently Asked Questions Troubleshooting More FAQs on back of this page. 7

10 Frequently Asked Questions Troubleshooting The terminal is not responding, how do I reset it? In the event that the software on the terminal freezes or becomes inaccessible, do the following: 1. First try turning the terminal off, wait about 10 seconds, then turn it back on. If terminal is still not functioning properly, go to step Reset the software: Exit out of the application by touching the X in the top right hand corner of the program A message, Do You Want To Exit? will display, touch YES. Another message, Current Transaction Will Be Lost. Continue? displays, touch YES. A void receipt prints. Double tap the MOBILeTE icon on the display screen and the software becomes available again. 3. If terminal is still not functioning, call the Scholastic EasyScan Hotline at the number below. I accidently touched the CHANGE PARAMETERS button, what do I do? To exit CHANGE PARAMETERS and return to the main menu do the following: 1. Touch CANCEL button on the keypad twice. 2. Touch CANCEL in Parameter Editor box. Did I turn off the terminal? It is likely the terminal is just in sleep mode. Tap the screen to wake it up. Error message What does it mean? Action Scanning not allowed at this time The scanner is being used during an entry action. Enter the required information (amount, check number, etc.). Terminal set to all zeros The terminal lost power. Contact the Scholastic EasyScan hotline to order a new terminal. Error 7: Amount outside limits Min/max error On occasion, the terminal may display an error message. Here are some common error messages: Skipped a step when processing a credit card (ex.: did not hit Total before swiping). No credit card information processed. Scholastic EasyScan Hotline Support and Assistance Scholastic EasyScan Hotline for technical issues and/or help with processing sales. Hit Ok to close message box and resume processing. Make sure the credit card is being swiped with the magnetic strip facing right. Enter card info manually if it still doesn t process. 8

11 Merchandise Reports Run the Merchandise Report to help with your restock process. To run the report, complete the following: 1. Touch STAFF. 2. Touch REPORTS. 3. Select next step: a. Touch SELECT DAY to create a report for a specific day. Touch dropdown arrow to select the specific date OR b. Touch ALL DAYS to create a report for all days of the Book Fair. 4. Touch the Merchandise check box only. (Touch box to remove or select a box.) 5. Choose the report parameter from the Select Report box: a. Sort by Units Sold prints the top 30 selling items from highest to lowest in quantity sold. b. Sort by Description prints by book titles, alphabetically. c. Sort by Dollar prints top selling items by dollar amount 6. Touch PRINT. 7. Merchandise Report prints out on receipt tape. Note: To exit reports or to cancel report request, touch EXIT. Merchandise Reports Guidelines 1. Run the Merchandise Report at the end of each day for each terminal you have to identify the top 30 items selling on your Fair. 2. Use the report to guide you in creating any needed restock order. Follow the set guidelines for same day shipping of restocks to your Fair. 3. Take the printed Merchandise Report and verify your best selling items for replenishment purposes. Use your judgment on the quantity of items to reorder. Keep in mind that all items sold do not need to be reordered as the Fair is expected to sell down its inventory. Use these situations to guide your reordering: A family event is scheduled in the next day or so and I should reorder many of the items since they are selling well and I am low (2 or less) on my shelves/tables. I still have 2 days or more left for my Fair. I need to reorder many of the items since they are selling well and I am low (2 or less) on my shelves/tables. Tomorrow is the last day of my Fair. At this point, do not reorder but take one final Paid Order from your students/customers for the products they want. To place any restock needs, use the printed receipt together with your Restock Order Form. This report provides help to create your reorder by providing all item numbers that are sold. This report only serves as a guide and is not a reorder sheet. Customer service is prepared to answer your questions and provide the appropriate guidance on restocking your Fair in accordance with company guidelines. Please remember that the Merchandise Report serves as a guide and not an order sheet. Financial Reports Overview: All sales are currently rolled-up into three categories: Gross Sales, Scholastic Dollars, and Tax Summary on your Financial Reports. You are able to produce Financial Reports for specific days, the current day, or all days of the Fair. It is important that you make sure to print your reports daily and keep the receipt copies that print out. Use these print outs when completing your final Fair Financial Summary Report. Reports Selection Screen Our Financial Reports are divided into 2 separate reports to accommodate printing individually or together: The Financial Summary Report is a 15 line summary of key financial data. The Sales Detail Report provides a line for each transaction recorded on the Scholastic EasyScan terminal. The transaction information is grouped by type of sale such as cash, credit card, or gift certificate purchase. To run either or both of these reports, complete the following: 1. Touch STAFF. 2. Touch REPORTS. 3. Select next step: a. Touch SELECT DAY to create a report for a specific day. Touch dropdown arrow to select the specific date OR b. Touch ALL DAYS to create a report for all days of the Book Fair. 4. Touch the FINANCIAL SUMMARY check box to remove or select this report. If a check mark appears in the box, the report will print. 5. Touch the SALES DETAIL check box to remove or select this report. If a check mark appears in the box, the report will print. 6. Touch PRINT. 7. Both the Financial Summary Report and the Sales Detail Report print on receipt tape. Keep the receipts for your records to help with the final Fair wrap up. Note: To exit reports or to cancel a report request, touch EXIT. Reporting Sales Summary & Merchandise Reports 9

12 Reporting Sales Summary & Merchandise Reports Wrapping Up Fair Financial Reporting Please review the Financial Report support documents included with the Scholastic EasyScan Quick Start Guide. The Financial Report tool titled Closing Out Your Book Fair will help you populate your financial information on the Toolkit at the end of your Fair. This document is purposely detached from the Quick Start Guide so you can keep and use to finalize your Fair Financials. Note: Daily balancing on each terminal may not always be possible due to One for Books and Gift Certificate sales and redemption. Wrap-up Support: Print a Financial Summary Report for each Scholastic EasyScan terminal and be sure to keep the receipt(s) for your records. Be sure to include all days the Fair ran in the date selection field. Again, if you processed any sales outside of the Scholastic EasyScan terminal the report summary will not balance to your actual sales. It is your responsibility to report all sales and revenue from your Book Fair, even those not processed with Scholastic EasyScan End-of-Day Sales Reconciliation Tips Overview: It is highly recommended that the chairperson reconcile all cash drawers each day. This will accommodate the completion of the financial form for the Fair revenue at the end of the Fair. Use this guide as a means of associating the Scholastic EasyScan Sales Detail Report for the day for each terminal at the Fair. Make sure to add all terminal s sales totals for a complete daily sales summary. 1. Count the number of credit card slips and their totals and compare to the Sales Detail Credit Card section. Record your daily sales for credit cards and place receipts in the envelope. 2. Count the number of checks in the cash drawer and their totals and compare to the Sales Detail Checks section. Record your daily sales for checks received. 3. Count the total cash (dollars & coins) in the cash drawer and compare to the Sales Summary Cash section. Record your daily sales for cash. Make sure to subtract out your starting cash from the total cash for the day. Note: The Sales Detail Report only serves as a guide for your total sales. Remember, you are required to report all sales and money received. It is recommended that you process all sales through the Scholastic EasyScan terminal. This will help balance each day s sales. Please return this guide with the Scholastic EasyScan terminal and components at the conclusion of your Book Fair. Prior to Fair pick-up, make sure you print a Financial Summary Report on each terminal to help finalize your financial reporting on the Toolkit Scholastic Inc Printed in the U.S.A V5

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