REGIONAL UNIVERSITY SYSTEM OF OKLAHOMA AGENDA REGULAR BOARD MEETING June 21, 2012 University of Central Oklahoma Nigh University Center 3 rd Floor, Robert S. Kerr Room Edmond, Oklahoma
REG IONAL UNIVERSITY SYSTEM OF OKLAHOMA University of Central Oklahoma East Central University Northeastern State University Northwestern Oklahoma State University I. II. III. AGENDA June 21, 2012, 2:00 p.m. University of Central Oklahoma Nigh University Center 3 rd Floor, Robert S. Kerr Room Edmond, Oklahoma ANNOUNCEMENT OF FILING MEETING NOTICE AND POSTING OF THE AGENDA IN ACCORDANCE WITH THE OPEN MEETING ACT CALL TO ORDER AND REGENTS' ROLL CALL A. EXCUSE ABSENT REGENTS B. INTRODUCTION OF GUESTS CONSENT DOCKET A. MINUTES OF PREVIOUS MEETING Approval of Minutes of Regular Meeting, April 13, 2012 B. ACADEMIC AFFAIRS COMMITTEE REPORT Chair Connie Reilly Southeastern Oklahoma State University Southwestern Oklahoma State University 1. University of Central Oklahoma a. Nomenclature Change. The University of Central Oklahoma would like to request that the Department of Professional Teacher Education within the College of Education & Professional Services be changed to the Department of Educational Sciences, Foundations, & Research with an effective date of Spring, 2013. 3555 NW 58th Street, Suite 320, Oklahoma City, Oklahoma 73112 Phone: (405) 942-8817 Fax: (405) 942-8847
Rationale: The current department name of Professional Teacher Education is easily and commonly confused as being THE teacher education program (when many other departments house teacher education majors) or is confused with our teacher education services office, where field placements and certification requirements are managed. Additionally, the generic name does not definitively describe our course sequence, the expertise of our faculty and the scholarly, creative and service activities in which we engage. We believe it is important to articulate our department's role clearly in the University's collective unit of Teacher Education. In addition, the name change will assert our role in teacher education, while lending us academic "weight" and marketing value for grants and external funding given the research emphasis. Feedback from colleagues within the college reflect strong support for this name change as it represents the professional identity of faculty colleagues and programs within the department and the disciplinary focus areas around which their scholarly efforts are focused. Therefore, we believe the department name, Educational Sciences, Foundations & Research clearly identifies the core courses, emphasis on providing a socio-historical understanding of education and emphasis on and commitment to educational research. Student Impact: The proposed name change fits with UCO's mission, vision and the Central Six. Teacher candidates will more easily be able to distinguish our department from the Teacher Education Services office. Likewise, students can more readily recognize the core of courses housed here and the expertise of department faculty. Resources: The change in department name would not require additional funding or resources than are already being provided by the college and University. There will be no need for additional resources to support the name change. The only expenses related to this name change will be those associated with reprinting of materials such as stationery, business cards, etc.
2. Southwestern Oklahoma State University a. Accreditation Action taken by the National League for Nursing Accrediting Commission (NLNAC) relative to the accreditation of our nursing program (see attached information). b. Program Modifications: 1) A Program Modification Request for degree program modifications to the Master of Science in School Psychology program. 2) A Program Modification Request for degree program modifications to the Master of Education in School Psychometry program. 3) A Program Modification Request for degree program modifications to the Bachelor of Science in Biology program. 4) A Program Modification Request for an option addition to the Bachelor of Science in Engineering Technology program. 5) A Program Modification Request for program requirement changes to the Bachelor of Science in Health Care Administration program. 6) A Program Modification Request for program requirement changes to the Bachelor of Science in Health Information Management program. 7) Two Program Modification Requests for degree program modifications to the Bachelor of Science in Health Science program. 8) A Program Modification Request for an option addition to the Bachelor of Science in Industrial Technology program. 9) A Program Modification Request for program requirement changes to the Bachelor of Science in Parks and Wildlife Law Enforcement program. 10) A Program Modification Request for program
requirement changes to the Associate in Science in Children's Teachers program. 3. Northwestern Oklahoma State University a. Existing Program Online Delivery Request Form Bachelor of Science in Nursing, RN Track (Information outlining this request attached.) b. Accreditation Action taken by Accreditation Council of Business Schools and Programs (ACBSP) relative to our business program. IV. NORTHEASTERN STATE UNIVERSITY A. Building Committee Requests - Chair Terry Matlock 1. FY 2014-2018 Campus Master Plan Request approval of the updated FY2014-2018 Campus Master Plan. See attachment for our Capital Project Listing by priority. 2. Project #4850073 - Repairs & Renovations to Campus Buildings Request approval to bid and award a contract to the lowest responsible bidder for the remodel of the Circulation Area of the John Vaughan Library in an amount not to exceed $68,000. The scope of work will include carpentry, canopy, walls, ceiling, floors, paint, signage, HVAC, electrical and IT systems work. This project will be funded from Section 13/New College. 3. Project #4850073 - Repairs & Renovations to Campus Buildings Request Ratification of the Emergency Approval granted on June 6,2012, by Chair Mike Mitchel and approved by Building Committee Chair Belva Howard on May 21,2012, to bid and award contracts to the lowest responsible bidders for the purpose of addressing deferred maintenance items in multiple housing facilities including carpet replacement, mechanical, electrical & plumbing repairs and replacement, and life safety updates, in an amount not to exceed $358,000. This project will be funded from Auxiliary Reserves.
4. Project #4850063 - Residence Halls Renovation & Repairs Request Ratification of the Emergency Approval granted on June 6,2012, by Chair Mike Mitchel and approved by Building Committee Chair Belva Howard on May 21,2012, to bid and purchase $400,000 of new residence hall furnishings at or below the state contract price. This project will be funded from Auxiliary Funds. B. President's Recommendations 1. Personnel 2. Regular Board Items 3. Purchases 4. Informational Items 5. Grants and Contracts Total grants and contracts: $2,433,181.00 C. Approval of Budget and Tuition Increases D. Renew President Turner's Contract for Fiscal Year 2013 V. ADMINISTRATIVE OFFICE FISCAL YEAR 2013 BUDGET APPROVAL VI. UNIVERSITY OF CENTRAL OKLAHOMA A. Building Committee Requests - Chair Terry Matlock 1. Liberal Arts Renovation and Addition Project #120-0008 Fund, Design, Bid and Award the Pegasus Theater Renovation and Addition work to the Liberal Arts Building Phase I project. Additional Phases will be presented for approval as funding and project definitions are finalized. The project budget for Phase I is $1,500,000 (Academic Service Fee Funds and E&G Funds) 2. Evans Hall Exterior Repairs Project #120-0014 Request increase in project funds in the amount of $350,000
for necessary additional work for Stair repairs; to increase the budget for epoxy injection crack repairs to cast stone; to paint the exterior windows and doors; for ADA modifications and exterior drainage. The project budget is $1,525,000. (Section 13 and Section 13 Offset Funds, FY 11,12 and 13) 3. Land Acquisition Project #120 0049 Authorize and approve acquisition of ±24 acres located just North and east of the intersection of Broadway and Covell, approximately 1.5 miles north of the UCO campus, for $665,000. (E&G, Business Enterprise, Wellness Center Fee Funds) 4. Ratification Items: None to report 5. Change Orders: None to report 6. Information Items: a) Old North Restoration Phase III Project #120 0007 Fund and award to KBR, Inc, for Old North Phase III Interior Restoration initial demolition and preparation work in an amount not to exceed $300,000. KBR is UCO's Job Order Contractor as approved by RUSO 11/05/10. KBR's JOC contract term is 1/1/11-12131/15. This project is within the scope of the JOC contract. The Board approved the project January 2006. (R#146) (OCIA Bond Funds 2006 Issue) b) Coyner Hall Renovation Project #120-0080 Fund, Design and Award to KBR, Inc, for Coyner Hall Interior Remodel Room 124 and associated spaces in an amount not to exceed $250,000. KBR is UCO's Job Order Contractor as approved by RUSO 11/05/10. KBR's JOC contract term is 1/1/11-12/31/15. This project is within the scope of the JOC contract. (Academic Service Fee Funds) c) Sports Complex Improvements Project #120-0032 Fund, Design, Award to KBR, Inc, for Renovations to the Football Locker Room in Hamilton Field House in an amount not to exceed $250,000. KBR is UCO's Job Order Contractor as approved by RUSO 11/05/10. KBR's JOC contract term is 1/1/11-12/31/15. This project is within the scope of the JOC contract. (Donor Funds, Athletic Department Funds)
d) Health and Safety Project #120-0060 Fund, Design and Award to KBR, Inc, for renovations to the mens showers and toilet facilities at Hamilton Field House in an amount not to exceed $350,000. KBR is UCO's Job Order Contractor as approved by RUSO 11/05/10. KBR's JOC contract term is 1/1/11-12/31/15. This project is within the scope of the JOC contract. (Section 13/Section 13 Offset Funds, FY 13) B. President's Recommendations 1. Personnel 2. Executive Summary of New Grants and Contracts Total grants and contracts: $1,794,715.00 3. Informational Items from Purchasing 4. Request to Transfer Funds C. Approval of Fiscal Year 2013 Budget VII. EXECUTIVE SESSION A. Action to convene in Executive Session pursuant to 25 O. S. 307 (B) (1) to discuss the following: 1. evaluation of the President of University of Central Oklahoma. B. Action to convene in Executive Session pursuant to 25 O.S. section 307 (B) (4) to discuss confidential communications with legal counsel concerning all pending claims or actions and litigation involving the University of Central Oklahoma. VIII. RECONVENE IN PUBLIC SESSION A. Consideration and possible action to implement matters discussed in Executive Session. B. Renew President Betz's Contract for Fiscal Year 2013.
IX. RECOGNITION OF OUTGOING REGENT BELVA HOWARD X. ANNOUNCEMENT OF CONTINUATION OF MEETING AT 9:00 A.M. ON JUNE 22, 2012 AT THE SAME LOCATION XI. NORTHWESTERN OKLAHOMA STATE UNIVERSITY A. President's Recommendations 1. Personnel 2. Purchases 3. Grants and Contracts Total grants and contracts: $497,682.00 B. Approval of Budget and Tuition/Mandatory Fee Increase 1. Room and Board Rates C. Renew President Cunningham's Contract for Fiscal Year 2013 XII. SOUTHWESTERN OKLAHOMA STATE UNIVERSITY A. Building Committee Requests - Chair Terry Matlock 1. Campus Master Plan We request approval of the revised Campus Master Plan for FY13. 2. Pioneer Telephone Internet Easement Agreement We request ratification of interim approval for the Pioneer Telephone internet easement agreement. 3. Access Improvements, Project #6650041 We request ratification of interim approval to increase the budget from $100,000 to $150,000 for the completion of phase two of the Old Science Building, the Stafford Building and the Administration Building access project estimated to cost $100,000. This would include sidewalks and ramps to
improve access in this area, as well as, to the north entrance of the Memorial Student Center. Funds for this project are budgeted in the Educational and General I repairs and renovation account and transferred to Fund 295 if required by the timing of this project. 4. Chemistry, Pharmacy, Physics Building - Pharmacy Research Laboratory Development, Project #6650021 We request ratification of interim approval to increase the budget for this project to $500,000. The additional funding will be provided by the College of Pharmacy differential tuition account and will be transferred to Fund 295 depending on the timing of the project. 5. Parking, Project #6650037 We request approval of parking lot renovations funded from parking fees at an estimated budget of $150,000. 6. Resident Halls, Project #6650020 We request permission to bid and award annual renovation projects for the resident halls including roof repairs, restroom upgrades, HVAC improvements, fire alarm upgrades, ADA additions and other routine repairs. The budget for this project is approximately $300,000 and these funds are currently available in our Section 13 and Auxiliary Funds. 7. Old Science Building, Project #6650060 We request permission to bid and award exterior restoration of this building at a cost not to exceed $120,000 with this project being completed as funds are budgeted. Funds for this project will be budgeted from the Educational and General I repairs and renovation account and transferred to Fund 295 if required by the timing of the project. 8. Fine Arts Center Stage Lighting Replacement, Project #6650049 We request permission to bid and award the stage lighting equipment for the Fine Arts Center at an estimated cost of $150,000. This project will be funded by Section 13 Offset Funds. B. President's Recommendations 1. Personnel
AGENDA FOR JUNE 21,2012 2. Room and Board Increases 3. Meal Plans 4. Purchases 5. Grants and Contracts Total grants and contracts: $821,715.00 C. Approval of Fiscal Year 2013 Budget and Tuition and Fees D. Renew President Beutler's Contract for Fiscal Year 2013 XIII. EAST CENTRAL UNIVERSITY A. Building Committee Requests - Chair Terry Matlock 1. Annual Campus Capital Master Plan Building Request approval of the Fiscal Year 2013 Campus Master Plan for Capital Improvement Projects. See attached Campus Capital Master Plan. 2. Norris Field Stadium Renovation (230-0024) Request approval for a new stadium fence to surround Norris Field and Football Stadium at an approximate cost of $150,000. (E&G, Auxiliary, Section 13/New College) 3. Residence Hall (230-0052) Request approval to rebid and award a contract to the lowest responsible bidder for the purpose of repairing the foundation of Knight Hall in an amount not to exceed $380,000. This project was originally approved by the Board on July 29, 2011 in the amount of $235,000. The original bids were significantly higher than anticipated regarding the structural engineering component. Therefore, a higher project amount is now required. Funding for the project comes from 730 Auxiliary/Housing revenues. B. President's Recommendations 1. Personnel 2. Grants and Contracts Total grants and contracts: $829,765.00
3. Room and Board Rates 4. Purchases 5. Acceptance of Donated Property C. Approval of Budget for Fiscal Year 2013 D. Renew President Hargrave's Contract for Fiscal Year 2013 XIV. SOUTHEASTERN OKLAHOMA STATE UNIVERSITY A. Building Committee Requests - Chair Terry Matlock 1. Ratification of Emergency Approval Request ratification of the emergency approval received on May 11,2012 to deed land to the City of Durant to construct a water tower/water well and to help fund the extension of a 16" water line. Approval is contingent upon the City of Durant receiving an Economic Development Administration (EDA) grant. Total support will not exceed $500,000 with land, including improvements, valued at $131,000 and funding level at $369,000. Grant submitted May 17, 2012. Funding: Section Thirteen Fund 600. Project No. 660-0804. 2. Russell & Fine Arts and Paul Laird Field Project Southeastern is requesting approval to increase the total architectural services with Howard-Fairbairn Design from $105,000 to $185,000. This increase is for ADA parking around loop, drainage projects at Russell & Fine Arts and Paul Laird Field, signage, sidewalks, ramps, lighting and landscaping on the Durant Campus Master Plan Pedestrian & Bicycle. Funding: Section Thirteen Fund 600. Project No. 660-0805. B. President's Recommendations 1. Personnel 2. Notice of grant awards Total grants and contracts: $884,565.00
3. Purchases C. Approval of Budget and Tuition & Mandatory Fees for Fiscal Year 2013 D. Renew President Minks' Contract for Fiscal Year 2013 XV. XVI. PRESIDENTS' COUNCIL REPORT - President Larry Minks EXECUTIVE DIRECTOR'S REPORT - Sheridan McCaffree XVII. REGENTS' COMMENTS AND ANNOUNCEMENTS XVIII. NEW BUSINESS Consideration of any matters not known about or which could not have been reasonably foreseen prior to the posting of the agenda. XIX. XX. RECOGNITION OF OUTGOING CHAIR ADJOURNMENT