NOTICE ADDENDUM NO. TWO (2) JULY 8, 2011 CITY OF RIVIERA BEACH BID NO 308-11 SERVER VIRTULIZATION/SAN PROJECT TO ALL PROPOSERS ON THE ABOVE PROJECT: PLEASE NOTE CONTENTS HEREIN AND AFFIX (PASTE OR STAPLE) TO PROPOSAL DOCUMENTS YOU HAVE ON HAND. The following statements supersede and supplant corresponding items in the above subject proposal as follows: GENERAL CONDITIONS: Remove Page 6, SPECIAL TERMS AND CONDITIONS ; and Replace with new Page 6, SPECIAL TERMS AND CONDITIONS SPECIFICATION: Remove Page 7 Page 9 (Specifications); and Replace with new Page 7 & 8 (Specifications) Remove Page 10, BID PROPOSAL SHEET ; and Replace with new Page 9, BID PROPOSAL SHEET PLANSHEETS: NOTICE: It will be required that Addendum No. 2 be signed in acknowledgment of receipt and that it be attached to the BID when same is submitted at 3:30 p.m., Tuesday, July 19, 2011 at the Office of the City Clerk, 600 W. Blue Heron Boulevard, Suite 140, Riviera Beach, Florida. For information on this BID, please contact: Purchasing Department 2391 Avenue L Riviera Beach, FL 33404 (561) 845-4180; (561) 842-5105 - fax NAME OF COMPANY BIDDER S SIGNATURE DATE:
SPECIAL TERMS AND CONDITIONS BID NO. 308-11 SCOPE OF SERVICE: SERVER VIRTUALIZATION\SAN PROJECT The City of Riviera Beach currently has 30 servers in operation that contain critical data needed for day-to-day operations. The City of Riviera Beach will be virtualizing the network and will also need to expand the current data storage environment. The system must allow us to rapidly change technology, adapt to growth and change the mission of the storage platform, thus extending the useful life. Proposed solution includes licenses for VMWare Servers to host systems. Also included is the Virtual Center Management Server. This solution will include Storage Area Network 15TB useable storage with cost being the determining factor in our decision. We anticipate significant growth in data storage and the hardware/software solution should allow for 300% growth. This VMWare solution will significantly increase productivity and management of the network infrastructure in addition to energy savings and lower capital expenses due to more efficient use of hardware, high availability of resources, increased security and improved disaster recovery. The virtualization solution shall include hardware, software, data migration services, documentation and training, consulting and professional services, and project management services not already included herein but necessary to complete the VMWare solution with options for additional necessary items. The Server Consolidation Solution shall be capable of consolidating the identified 30 servers down to 3 Virtualization servers. The Contractor will be responsible for providing a turnkey project management required to deploy, implement, execute, manage, and confirm the success of this installation. Page 6
HARDWARE REQUIREMENTS Solution must include three(3) (HP, IBM, Dell) rack mounted Servers Dual Processor 6 Quad-Core Intel Xeon Memory-64GB 3 Hard Drives-146GB 6G Hot Plug SAS Dual Port 15K rpm RAID-1 Mirrored 8 1GB NIC Ports (onboard plus PCI) 5 Year Maintenance-24x7x4-Hour Onsite Service SOFTWARE REQUIREMENTS Solution must include VMWare vsphere 4.1 Enterprise Edition Solution must include all necessary licenses OS Independence High I/O scalability Direct Virtual Machine access to PCI devices Specialized VMWare Drivers I/O Devices Supported Virtual Machine Migration Virtual Machine High Availability failover Storage VMotion vsphere Enterprise support and subscription Training class units for 2 Sys Admins (VMware vsphere: Install/Configure/Manage v4.1 third party vendor class for one week) to expire 1 year from installation date 1 Year Software Maintenance Support, level of service: 24/7/4-hour Production STORAGE AREA NETWORK Solution must include NetApp Storage Area Network (Enterprise or newer version available (ONTAP 8)) 1 Dual Controller System (2U) with 12 internal drives (600GB, 7.2K SAS Drives) that will support up to 8GB memory and 136 hard drives Disk Shelf 24x1TB, 15K SATA Drives and capable of dual parity RAID (RAID 6) System must support ISCSI and NFS protocols NDMP-compliant for system backups 15TB useable storage Solution must include SnapManager for Exchange Deduplication Storage must support block-level deduplication All disk enclosures should have redundant power supplies Virtual Clone (FlexClone) Thin Provisioning Thin Replication SnapShot Technology Page 7
Snapshot storage space should be assumed to be part of (not in addition to) the capacity requirements Training units for 2 Sys Admins (Data ONTAP Fundamentals third party vendor class for one week) to expire 1 year from installation date Snapshots must only consume storage based on the changed data from the last snapshot 1 Year Hardware and Software Maintenance Support level of service: Standard 7/24/4-hour Storage system must be capable of replicating internally (natively) without the need of additional hardware components. Do not include the price for Replication software PROFESSIONAL SERVICES Install and configure 3 VMware virtualized Servers Install and configure NetApp Storage Area Network (SAN) to work in conjunction with the VMware virtualized servers Provide a single flat-rate price for our turnkey SAN/Server Virtualization project for installing, configuring, data migration, testing, over-the-shoulder staff training and documentation The vendor will perform the virtualization consolidation of four (4) servers (currently connected the City network) and will provided the appropriate documentation and training for Information Technology staff to consolidate the remaining servers. The four (4) servers to be virtualized by the vendor are the City s (1) Exchange Email server, (2) Public Safety SQL server, (3) Finance Applications server, and (4) Public Admin SQL server Disk to Disk to Tape backup solution An extra 20-hour block of professional services hours for post SAN and Server Virtualization support Provide knowledge transfer must provide customer with training sessions on how all components operate as well as how to perform needed maintenance and administrative tasks. User manuals (both hard and digital copies) must be provided to customer Any onsite work shall only be performed by certified technicians/engineers Vendor shall have three (3) years continuous business operation Vendor shall have completed five (5) projects of similar scope and size government and business customers Provide sample vendor contract The City of Riviera Beach reserves the right to choose which options will be purchased and implemented. Award of this will be made to the responsive vendor who submits an offer on all items listed in the solicitation and whose offer represents the lowest price when all items are added in the aggregate. If a vendor fails to submit an offer on all items, its overall offer may be rejected. The City of Riviera Beach will award the total work order to a single vendor. Vendor s response shall be composed to include pricing for the virtualization solution and separate pricing for each of the options defined. Page 8
BID PROPOSAL SHEET PRODUCT & SERVICE DESCRIPTION QUANTITY HARDWARE Servers 3 Intel Dual 6 Core Processor per Server 1 Server Memory 64GB Hard Drives 146GB SAS 15k 3 Setup Physical Hosts Setup of Switches for SAN and Servers Mounting and physically placing all equipment 1GB NIC ports (onboard and PCI) 8 Dual Power Supply and Fan 5 Year 24x7 4 hour Onsite Warranty Maintenance Support UNIT PRICE TOTAL PRICE SOFTWARE VMware vsphere 4.1 Enterprise Software All Applicable Licenses Installation of Related Software/Updates Configure Licensed Options (Snap Manager for Exchange, Vmotion, etc.) Server Migration Software I Year Software Maintenance Support Production 24/7 STORAGE AREA NETWORK 15TB of Useable Storage Expansion Shelf 1TB 7.2k rpm SATA Drives 24 System Controller 600GB 15k rpm SAS Drives 12 Standard 1 Year 24x7 4 hour Support Redundant Power Supply and Fan SAN Configuration Tools 1 Year Hardware and Software Maintenance Support, Standard 7/24/4 hour PROFESSIONAL SERVICES Turnkey project management VMware Seres & NetApp San solution Installation/Configuration/Testing of VMware Servers and NetApp SAN Migration of Physical Servers to Virtual Machines 4 Training Units for Virtualization and SAN for 2 Systems Administrators Over the Shoulder Training for Staff on all Hardware/Software Disk to Disk to Tape Backup Configuration Professional Services Hours After Installation 20 Documentation of all Devices and Procedures for Virtualization and SAN 1 TOTAL $ Optional 3 Year VMware Software Maintenance Support Optional 3 Year NetApp Hardware and Software Maintenance Support Page 9