PUBLIC SERVICES HEALTH & SAFETY ASSOCIATION (PSHSA) EDUCATION AND CULTURE ADVISORY COUNCIL MEETING Date: Wednesday, September 10, 2014 Time: 11:00 a.m. 1:00 p.m Location: 4950 Yonge St., Suite 1505, Toronto, ON M2N 6K1 MEETING MINUTES Attendees: PSHSA Staff: Recorder: J. Benoit, Manager, Occupational Health & Safety, Laurentian University C. Broadbent, Health and Safety Manager, Toronto District School Board / Representative, Ontario Association of School Business Officials (OASBO) (teleconference) C. Cooper, Manager, Agricultural and Veterinary Safety Environmental Health and Safety, University of Guelph (teleconference) E. Shaeen-Hanright, Manager, Occupational Health and Safety, Royal Ontario Museum G. Sharma, Director, Safety & Risk Management, OCAD University L. MacDonald, Health, Safety and Wellness Program Coordinator, Durham Catholic District School Board (regrets) F. Macpate, CRSP, Provincial Specialist, Industrial Health and Safety Program, Ontario Ministry of Labour, Occupational Health and Safety Branch L. Morine, Senior Manager Health, Safety and Risk Management McMaster University R. Saunders, Senior Scientist, Institute for Work and Health M. Seguin, Director, Maintenance and Caretaking, Partenariat des conseils franco-ontariens en santé et sécurité (teleconference) S. Kibbee, Director, Safety, Health, Environment & Risk Management Wilfrid Laurier University M. Szabo, Executive Director, Government and Public Safety M. Da Ponte, Executive Director, Education R. Adam, Director of Education Gloria Garcia, Executive Assistant, Prevention Services PSHSA Acronyms used: ETFO Elementary Teachers' Federation of Ontario AGO OASBO Ontario Association of School CEHSO Business Officials MOL Ministry of Labour CODE Art Gallery of Ontario Council of Environmental Health and Safety Officers CUPE Canadian Union of Public Employees OLIP Ontario Leading Indicators Project
WELCOME AND INTRODUCTIONS Ron Kelusky greeted members and provided o Update on organizational restructuring with PSHSA Introduced new Executive Director of Education, Monica Da Ponte and Introduced Director of Education, Ryan Adam o Update on our business model going forward o Update on PSHSA E-Learning projects and initiatives REVIEW AND APPROVAL OF AGENDA Agenda approved REVIEW AND APPROVAL OF MAY 21, 2014 MINUTES Minutes accepted with changes requested as follows: o Translation of Asbestos Fast Fact has not been completed (page 3) Action Item o Checklist and Health and Safety for Managers and Supervisors document for Custodial and Janitorial Occupations still to be provided (page 2) Action Item o ETFO and OASBO taskforce should be ETFO and OASPO (page 4), Report with recommendations will be made available to the Ministry Action Item: Asbestos Fast Fact to be translated to French and forwarded to AC members when available R. Adam to follow up Action Item: Checklist, and Health and Safety for Managers and Supervisors document for Custodial and Janitorial Occupations to be sent to AC members R. Adam to follow up REVIEW OF ACTION ITEMS 2012 stats for Loss Time Exposures for 817 Rate Group to be provided with minutes, M. Szabo to send new stats COMPLETED, to be reviewed during meeting members to provide feedback on PSHSA s Market Segmentation COMPLETED, to be reviewed during meeting Education Sector LTI stats for 2013 to be forwarded to Advisory Council members COMPLETED, to be reviewed during meeting Asbestos Fast Fact to be forwarded to Advisory Council members COMPLETED, Sent out after last meeting, edits completed (English version only) F. Macpate to forward link to full report on Initiatives and Blitzes COMPLETED, sent out after last meeting M. Szabo to forward link to Hazard Alert, to be sent to Advisory Council members COMPLETED, sent out after last meeting (regarding Folding Partition) 2 P a g e
REVIEW OF TERMS OF REFERENCE AC members reviewed Terms of Reference, comments/feedback discussed included: o Frequency of meetings, lapse in communication in between, need to engage on a more regular basis o Working well together collaboratively o Information gathered at AC meetings taken back to groups by members o MOL should be listed as Observer on the member list o May need more members on the Missing Members from Sub Sectors (e.i. colleges, libraries, private schools, elementary schools) Need union representation S. Kibbee will approach CUPE Union Representative to discuss becoming a member of J. Benoit will approach contact from Georgian L. Morine will approach contact from Hamilton Colleges, depending on response from J. Benoit s contact from Georgian F. Macpate suggested contacting Valence John at ETFO E. Shaeen-Hanright to approach AGO o Matrix of Membership (length of time on Council) requested by AC members o Attendance of AC members to be reviewed o C. Broadbent updated AC on L. Macdonald s current health o Materials to be sent out two weeks ahead of meetings Action Item: PSHSA will put out a Call for Members, AC members to provide contacts, guidance on whom to send invitation to or speak to interested parties directly to discuss membership on Action Item: S. Kibbee will approach known CUPE Union Representative to discuss becoming a member of Action Item: J. Benoit will approach contact from Georgian to discuss becoming a member of Action Item: L. Morine will approach contact from Hamilton Colleges, depending on response from J. Benoit s contact from Georgian to discuss becoming a member of Education Advisory Council Action Item: PSHSA to contact Valence John at ETFO to discuss becoming a member of Action Item: E. Shaeen-Hanright to approach AGO to discuss becoming a member of Action Item: Matrix of Membership and Attendance of AC members to be reviewed and discussed with Chair and PSHSA, G. Garcia to forward breakdown (including: individual, length on the committee, term, where they are in the term, # of meetings attended vs invitations). Final document to be reviewed at next meeting Action Item: Procedure of reimbursement of expenses to be sent out to AC members by G. Garcia SECTOR APPROACH STRATEGY / ADVISORY COUNCIL ENGAGEMENT / FOCUS AREAS Monica D presented on PSHSA s sector approach, Powerpoint slides provided 3 P a g e
Topics raised for discussion included: o Consultant shift resulting from move to Sectors Letters from new consultants have not been received by most AC members who had a shift in consultants G. Sharma noted that she has not been contacted by any PSHSA consultant C. Cooper has met with her new consultant J. Benoit has been contacted by his new consultant, asked about consultant for Lakehead L. Morine was pleased with the past consultant, Frances Ziesmann, who serviced her organization, wanted to pass along her appreciation Action Item: PSHSA to confirm with J. Benoit who is the consultant for Lakehead o SIPP Safety Improvement Partnership Program o Improve client relationships through volunteering, conferences, community networking o Evidence Based Guidance and Support phrase/action recommended for adoption Action Item: PSHSA to provide Stats around effectiveness of mandatory Health and Training, R. Saunders and Monica D to work together, will present at next meeting o Health and Safety Initiative for Small Businesses, update provided by R. Adam Museums, art galleries Online courses for small businesses are provided by Chambers o CEHSO Lab Safety program o CODE partner specific development Action Item: PSHSA to review previous minutes and compile emerging needs and key barriers, PSHSA will schedule workshop to discussed findings and solutions with AC members o Current focus areas Mixed reviews from AC members regarding 2 days online, 1 day in class Blended Learning option, yet to be approved G. Sharma may be approached for letter of support Action Item: PSHSA to request letter of support regarding Blended Learning from G. Sharma Mixed reviews from AC members regarding Train the Trainer (TTT) Reviews been compiled to review effectiveness, process to be reviewed Action Item: Kim Slade-Traynor to be asked to provide information on TTT, M. Da Ponte to follow up Action Item: C. Broadbent offered to share details on electronic inspection program for workplace inspectors R. Adam to follow up C. Broadbent offered to share their in-house Lift & Transfer of Special Needs Children program G. Sharma interested in module regarding evacuation of disabled persons or persons in wheelchairs from buildings Safety in a Box Affiliate Programming Current HRPA relationship includes a shared web page with Health and Safety resources and courses Partnership with CEHSO needed Survey is available on IWH regarding benchmarking reports (OLIP) Culture project (Survey, focus groups and observations) G. Sharma interested in participating 4 P a g e
Action Item: R. Adam to review Bill 36 and provide update to AC members SUB SECTOR GROUPS MARKET SEGMENTATION AC members feedback on market segmentation o On Page 3, groups on right hand column points of contact, may not respond, may need to be removed o Remove Public Service Employees, COU o Entry for Council Directors of Code to be corrected o Add CUPE o Entry for COPE should be CODE o Private Schools should be under their own category o Catholic School boards association should be added, C. Broadbent to follow up o French Board - Council of Directors of Education for French language, M. Seguin to follow up o Under Community Colleges, Public Service Employees should be removed o Library Associations and Career Colleges needed Action Item: Revised Segmentation to be provided to next meeting, AC members to provide feedback on sub groups to M. Da Ponte and R. Adam REVIEW OF STATS R. Adam provided update on Education LTI Stats for Schedule 1 firms, powerpoint presentation provided (previously sent out after last meeting) Topics raised for discussion included: o Breakdown of employee groups within Schedule 2 C. Broadbent commented that workplace violence is seen as number one within school boards o Blip in 2012, would need to review numbers to understand increase o C. Broadbent requested deep dive into Slips/trips/falls provincial stats to compare against fall from heights and falls from same level WSIB does not currently provide this breakdown MOL UPDATE F. Macpate o New Young Worker Blitz results to be posted shortly Action Item: F. Macpate will forward New Young Worker Blitz results to G. Garcia when they become available o Material Handling Industrial Sector blitz (Sept-Oct), Supervisors to review compliance o Falls Blitz in February Focusing on residential falls o Safety Videos currently online http://www.labour.gov.on.ca/english/contest/index.php o Focus groups for the sectors being organize to get feedback on Phase 2 Certification 5 P a g e
o Working at Heights standards, not mandatory, no regulation to make it mandatory ADVISORY SUMMIT M. Da Ponte provided update on upcoming Advisory Summit ROUNDTABLE Action Item: PSHSA to consider making meetings 2.5 hours instead of 2 hours long Electronic Inspection Program has been launched, contact C. Broadbent for more information C. Cooper, working through Health and Safety training with returning sessionals and graduate students required to take it ADJOURNMENT Meeting adjourned at 1:00 p.m. ACTION ITEMS (Taken from Minutes updates highlighted) Asbestos Fast Fact to be translated to French and forwarded to AC members when available R. Adam to follow up Checklist, and Health and Safety for Managers and Supervisors document for Custodial and Janitorial Occupations to be sent to AC members R. Adam to follow up COMPLETED, forwarded with minutes PSHSA will put out a Call for Members, AC members to provide contacts, guidance on whom to send invitation to or speak to interested parties directly to discuss membership on Education Advisory Council In Process, Tim Lauzon Health & Safety Officer of the Greater Essex County District School Board has been welcomed as a new member S.Kibbee will approach known CUPE Union Representative to discuss becoming a member of J. Benoit will approach contact from Georgian to discuss becoming a member of Education Advisory Council L. Morine will approach contact from Hamilton Colleges, depending on response from J. Benoit s contact from Georgian to discuss becoming a member of PSHSA to contact Valence John at ETFO to discuss becoming a member of Education Advisory Council E. Shaeen-Hanright to approach AGO to discuss becoming a member of Education Advisory Council Matrix of Membership and Attendance of AC members to be reviewed and discussed with Chair and PSHSA, G. Garcia to forward breakdown (including: individual, length on the committee, term, where they are in the term, # of meetings attended vs invitations). Final document to be reviewed at next meeting 6 P a g e
Procedure of reimbursement of expenses to be sent out to AC members by G. Garcia COMPLETED PSHSA to confirm with J. Benoit who is the consultant for Lakehead PSHSA to provide Stats around effectiveness of mandatory Health and Training, R. Saunders and Monica D to work together, will present at next meeting PSHSA to review previous minutes and compile emerging needs and key barriers, PSHSA will schedule workshop to discussed findings and solutions with AC members IN PROCESS, two powerpoint documents forwarded with minutes PSHSA to request letter of support regarding Blended Learning from G. Sharma Kim Slade-Traynor to be asked to provide information on TTT, M. Da Ponte to follow up C. Broadbent offered to share details on electronic inspection program for workplace inspectors R. Adam to follow up COMPLETED, Chris has nothing in particular to forward to the AC about their electronic inspection program, however if anyone has any questions about it they can connect with Chris. R. Adam to review Bill 36 and provide update to AC members COMPLETED, Bill 36 does not refer to Radon. Bill 11 was reviewed by PSHSA, update on work being done (Fast Fact, Measures, Progress of Bill 11, Webinar) will be provided by R. Adam Revised Segmentation to be provided to next meeting, AC members to provide feedback on sub groups to M. Da Ponte and R. Adam IN PROCESS, two powerpoint documents forwarded with minutes F. Macpate will forward New Young Worker Blitz results to G. Garcia when they become available PSHSA to consider making meetings 2.5 hours instead of 2 hours long COMPLETED, M. Da Ponte and L. Morine have agreed that meetings in the new year will be 2.5 hours in duration PSHSA to let HRPA know that we have advisory councils on key areas of focus and that Health &Safety Reps are involved M. Da Ponte to work with H. Van hulle 7 P a g e