The customisable Payroll & HR solution

The customisable Payroll & HR solution

Pastel Evolution Payroll & HR s enhanced functionality and powerful MS-SQL database will ensure that processing your Payroll takes on a new dimension. It is a powerful and legally compliant Payroll package with Report Writer and Business Intelligence capabilities, making it a must for the serious Payroll & HR administrator. Pastel Evolution Payroll offers seamless integration into the Pastel Evolution ERP suite. Pastel Evolution Payroll & HR is available as a single-user product for the smaller company, or is scalable up to 250+ simultaneous users for the larger company. With its comprehensive, pre-defined sets of transactions, you are guaranteed that your transaction setup is correct first time around, allowing you to start processing straight away. With our comprehensive help facility, support is only a mouse click away, and if that is not enough, Pastel Evolution Payroll & HR is supported by our highly trained Tax and Payroll specialists. At Pastel Evolution Payroll & HR we believe in working smarter, not harder. Meeting your South African Revenue Services obligations every month takes considerable time and know-how. You ll appreciate Pastel Evolution Payroll & HR s efficient and flexible processing ability. At the touch of a button, you ll comply with even the most complex of legislation. Our dedicated focus and specialised expertise is why more businesses select us as their preferred Tax, Payroll and HR partner.

Access Control Prospective Employees Agents have their own unique access rights, which are fully password controlled. You can set up groups for various types of agents. Agents can be set up to only have access to specific pay frequencies, e.g., Weekly Wages but not Monthly Salaries. Improved security features include forcing your users to change their password periodically, e.g., once a month. The details of dummy employees can be captured in order to plan a salary structure before appointing an employee. Should the employee be successful, you have the option of appointing the employee at the click of a button, without having to recapture all the information. User-defined Fields Pastel Evolution Payroll & HR supports the creation of your own user-defined fields on the Employee Maintenance screen, thus providing you with a platform to customise the system to your specific needs. These fields can easily be added to report with our Report Writing facility. Industrial Council Compliance Pastel Evolution Payroll & HR caters for the Metal Industry Benefit Fund Administrators (MIBFA). You have the ability to generate and e-mail the electronic submission file directly to MIBFA. EFTS Bank Transfer Functionality Pastel Evolution Payroll & HR has built in Electronic Fund Transfer functionality, allowing you to create export files to integrate to all major banking software applications, which means no more waiting in lines or manual internet banking payments. Rest assured that all your calculations are correct the first time around, eliminating the possibility of data-capture errors. E-mailing of Payslips In addition to printing of payslips, you can e-mail passwordprotected payslips to your employees individually, ensuring increased security. Clock Card Import Functionality Pastel Evolution Payroll & HR allows you to easily import clock card export files, thus automating the processing of payslips by updating pay information such as the normal or overtime hours worked in a specific period. Pastel Evolution Payroll & HR allows you to enter and display payslip messages, such as May you and your family have a prosperous 2011 or Happy Birthday. You have the option of entering either a global payslip message that will display on all payslips or you can enter personal messages on individual payslips.

Additional Payslips Skills Development Record Keeping Should you require more than one payslip per pay period, as in some cases with commission or annual bonus payouts, Pastel Evolution Payroll & HR accommodates for these requirements. You can create an additional payslip for every day of the year. General Ledger Integration You can seamlessly integrate your Payroll Journal or Cashbook Batches to your Pastel Evolution Accounting database. Pastel Evolution Payroll & HR can automatically update your GL accounts with transaction values such as Salaries, Loans, Company Contributions, etc. You are able to integrate to different General Ledger accounts based on different Cost Centres. General Ledger exports can be done to external Pastel Partner databases as well as be exported into an ASCII format, allowing you to manipulate the file, giving you the flexibility to import the General Ledger information into other Accounting systems. Reports The advanced reporting functionality allows you to export reports in various formats, i.e. pdf, html, jpg, txt, etc. Some of these reports can then be further edited by using third party software such as Microsoft Word, Excel, etc. Pastel Evolution Payroll & HR s report writing facility allows you to easily customise report and payslips as well as attach images to these documents like adding your company logo to your payslips. You can even create a new report from scratch by using any of the information available in your company database. This feature allows you to keep record of all Skills Development Training completed by employees. This will assist you when claiming the Skills Development Levy grants in terms of the Skills Development Act. You can also keep record of Employment Equity Training and Educational Qualifications. In addition, you can keep record of increases, performance appraisals, disciplinary hearings, warnings and any other relevant documentation per employee. Help Facility Pastel Evolution Payroll & HR boasts a comprehensive Help Facility. You can use the F1 button on any screen in the system to access the context sensitive help relevant to the functions on that particular screen will be displayed. Leave Processing Pastel Evolution Payroll & HR keeps accurate leave records/ history for all your employees and leave types. You can process all leave types and can be assured that your employees receive leave pay that is calculated in accordance to the law. Grouping Levels The Grouping Levels tool ensures quick and easy filtering for reporting purposes. This tool allows you to filter per employee, branch, department or any other level or group required for your specific company setup.

You can create and administer additional leave types such as Family Responsibility or Maternity leave. Various Leave Reports are available to effectively assist you in tracking leave, giving you more time to focus on the core aspects of your business! Batch Processing Cost Centres Pastel Evolution Payroll & HR allows you to create your own cost centres, according to departments, branches, pay points or any group required. Cost centre reports are vital to analise data for managerial decisions, e.g., productivity and profitability levels. Batch Processing enables you to speed up Payroll data capturing by entering standard data into a spreadsheet format. It allows you to enter figures, for example, commissions or bonuses, for multiple employees on multiple transactions on a single screen. You can also process individual leave dates in batches making shutdown periods a breeze! In addition, our recurring batch functionality ensures faster processing on a month-to-month or weekto-week basis. Job Costing Integration Pastel Evolution Payroll & HR integrates seamlessly with the Job Costing Module of Pastel Evolution Accounting. Transactions such as normal hours, overtime, commisions or even specified deductions can be allocated as a fixed value or as a percentage of the transaction total across different cost centres and jobs. Employee Profiles The employee profile function allows you to create standard settings that would apply to a group of employees. When you add a new employee, you can simply select the profile and all the settings, such as pay frequency, will be set up automatically. Report Job Manager You can now schedule your reports to be generated on the fly, whether it is once-off, daily, weekly or monthly and have them e-mailed directly to you. Global Updates The global updates feature allows you to change a single transaction for all employees, or change and even add or subtract to transaction values. Whether it is an amount or percentage based transaction, you can now easily update values in bulk. Need good reasons to choose Pastel Evolution Payroll & HR? Here are a few 9 out of 10 Accountants recommend Pastel. Pastel is a leading South African brand. Backed by an extensive national service and support infrastructure. Caters for the growth of your business - add as many employees as you need. It s easy-to-use. Ships with pre-defined sets of transactions to get you up and running in minutes. Full integration with the Pastel Evolution Accounting system.

ADD-ON MODULES These modules are sold individually and are subject to an annual licence fee, which covers all legislative and product upgrades, as well as telephonic and e-mail support. ability to generate and e-mail the electronic submission file directly to MIBFA. With this Module, you no longer have to manually complete this Industrial Council report. Employment Equity Reporting Capabilities Pastel Evolution Payroll & HR offers you a complete solution for Employment Equity Reporting as required by the Department of Labour. You are able to print the required standard reports (EEA1, EEA2 & EEA4) and send them to the Department of Labour. BI Payroll (Excel Reporting) What do you get when you combine South Africa s leading Payroll software with Microsoft Excel? A reporting tool that allows you to manipulate reports in order to make improved business decisions. This feature allows you to keep record of Employment Equity Training. Numerical goal plans can be used as an effective management tool to plan your company s equity goals and to measure compliance with the Employment Equity Act. Industrial Council: MIBFA Pastel Evolution Payroll & HR caters for the Metal Industry Benefit Fund Administrators (MIBFA). You now have the If you entrust Microsoft Excel to share, present and analyse information, then this module is for you. BI Payroll is an optional module that dynamically links to your payroll data, taking your business way beyond traditional reporting functionality, using the power of Microsoft Excel. Our Standard, Pre-set Reports Save You Time This module also ships with 18 standard report formats such as a birthday listing; contact details listing; annual leave provision report; rate report; years of service listing; to name a few.

The module also retains amended spread-sheet layouts and makes them available for future use. These reports can be sliced and diced according to your own unique requirements, with comprehensive graphical illustrations for easy analysis and reporting purposes. possession, keep track of your employees training requirements and statuses for SDL claiming purposes (training completed and/or still required), record any disciplinary actions taken against employees and even perform regular performance reviews without leaving unwanted paper trails behind. In addition, you are able to link any document (audio, video, photo, etc) to the applicable employee s disciplinary record to keep as evidence as advised by the Labour Relations Act and CCMA. End-user Empowerment Once you save the design of your spreadsheet, you will never have to re-format it again. Every time the report is run your custom format will be displayed. Additional Reports In addition to customising the standard set of reports and templates, you can even create new ones. This module is flexible in the combination of payroll data you choose to report on and you can customise it according to your company requirements using fields from other reports or tables. Human Resources Our Pastel Evolution HR Module offers powerful, yet uncomplicated features to assist with your company s dayto-day HR requirements suitable for any size and type of business. This Module enables your management team to easily track company assets that are in your employees

Pastel Evolution Payroll & HR Range Pastel Evolution Payroll & HR caters for companies with: Up to 30 employees Up to 750 employees Compliance with South African legislation: Up to 50 employees Up to 100 employees Up to 1000 employees Up to 1500 employees Employment Equity Act Unemployment Insurance Fund Act Up to 150 employees Up to 2500 employees Up to 200 employees Up to 5000 employees Up to 300 employees Up to 7500 employees Up to 500 employees Up to 10000 employees unlimited employees Income Tax Act Basic Conditions of Employment Act Skills Development Act Occupational Injuries and Diseases Act This software is sold subject to an annual licence fee which covers all legislative upgrades as well as telephonic and e-mail support. Pastel Product Range Family Tree Product Business Environment Parameters MicrOpay Start-up businesses Up to 5 employees Uncomplicated Payroll environment Single user Single company Partner Payroll & HR Small, medium and large businesses From 10 up to unlimited employees (depending on your purchased employee bracket) Single user (upgradeable) Evolution Payroll & HR Medium to larger businesses Up to unlimited employees (depending on your purchased employee bracket) Single user (upgradeable); Multi company From 30 up to unlimited employees SYSTEM REQUIREMENTS: Workstations or Stand-alone machines: Hardware Minimum: Pentium IV Recommended: Intel Core 2 Duo or equivalent Operating System Microsoft Windows 2000 Pro, Windows XP Pro, Windows Vista Pro, Server 2003, Server 2008 (Home editions not supported) Screen Resolution Minimum: 1024 x 768 RAM Minimum: 512MB / 1GB; Recommended: 1GB or higher Database Server Microsoft SQL Server 2005 & 2008 Server machines (for network environments and multi-user systems) Hardware Minimum: Intel Core 2 Duo or equivalent Recommended: Xeon Dual/Quad Core Operating System Microsoft Windows 2000 Pro, Windows XP Pro, Windows Vista Pro, Server 2003, Server 2008 (Home editions not supported) Screen Resolution Minimum: 1024 x 768 RAM Minimum: 512MB / 1GB; Recommended: 1GB or higher Database Server Microsoft SQL Server 2005 & 2008 REQUIREMENTS FOR ALL USERS: CD-Rom 256 Colour VGA or SVGA video *Kindly note if you have 11 users or more we recommend you speak to your Pastel Evolution Payroll Business Partner or a Softline Pastel Payroll consultant on what system requirements are recommended. JHB +27 11 304 4100 CT +27 21 522 7400 DBN +27 31 537 7100 www.pastelevolution.co.za info@evolutionpayroll.co.za Softline Pastel Payroll 2011