Occupational Health & Safety Corporate Procedures Manual CONTROLLED COPY Copyright July 2013 Hutchinson Builders This document in whole or part, may not be copied, reproduced, stored in any form within a retrieval system or transmitted by any means without the prior written permission of the Managing Director. NOTE: This document is UNCONTROLLED in hard copy.
Table of Contents POLICY STATEMENTS Version HB-HSEQ-P-001 WH&S Policy 3 HB-HSEQ-P-002 Environmental Policy 3 HB-HSEQ-P-003 Quality Policy 3 HB-HSEQ-P-004 Waste Policy 2 HB-HSEQ-P-005 Sustainability Policy 2 HB-HSEQ-P-006 Harassment & Bullying Policy 1 HB-HSEQ-P-007 Equal Opportunities Policy 1 HB-HSEQ-P-008 Fitness for Work Policy 1 HB-HSEQ-P-009 Rehabilitation Policy 2 HB-HSEQ-P-010 Workforce Development Policy 1 MANAGEMENT MANUALS OHSCPM Occupational Health & Safety Corporate Procedures Manual EMSM Environmental Management Systems Manual QMSM Quality Management Systems Manual MANAGEMENT PROCEDURES MP:01 WH&S Policy Statement & Communication 7 MP:02 Organisational Overview and WH&S Responsibility 7 MP:03 WH&S Consultation 6 MP:04 Training & Competency 9 MP:05 Inspection & Monitoring of Health & Safety 11 MP:06 Non-Compliance with Health & Safety Requirements 6 MP:07 First Aid 6 MP:08 Incident/Accident Investigation & Reporting 13 MP:09 Emergency Planning 7 MP:10 Risk Assessment Procedure 9 MP:11 Selection & Purchasing of, Goods and Services 7 MP:12 OH&S Records & Documentation Development 8 MP:13 Risk Management for Design-Construct Project 8 MP:14 Harassment & Bullying 1 PROJECT PROCEDURES PP:01 Development and Maintenance of a Work Health & Safety (WHS) Management Plan 6 PP:02 Induction Training 8 PP:03 Subcontractor Management 8 PP:04 Construction Amenities 5 PP:05 Construction First Aid 6 PP:06 Consultative Arrangement on Site (HSOs, H&S Reps, H&S Committees) 7 PP:07 Plant & Equipment on Site 6 SPECIFIC PROCEDURES SP:01 Hazardous Substances, Dangerous Goods & Lead 5 SP:02 Noise 3 SP:03 Isolation & Lock Out 3 SP:04 Fitness for Work 5 Page 1 of 4
Table of Contents MANAGEMENT PLANS WHSMP Work Health & Safety Management Plan 8 EMP Environmental Management Plan 2 TMP Traffic Management Plan 2 QMP Quality Management Plan 3 PMP Project Management Plan 1 ERP Emergency Response Plan 2 CRP Cyclone Response Plan 1 APPENDICES & FORMS HB-HSEQ-F-001 Document Master Register 7 HB-HSEQ-F-002 Documents Record Matrix 10 HB-HSEQ-F-003 Management System & Legislation Amendment Register 3 HB-HSEQ-F-004 List of Relevant Australian Standards 4 HB-HSEQ-F-005 List of Referenced Legislation & Codes of Practice 5 HB-HSEQ-F-005-A List of Referenced Legislation & Codes of Practice - Environment 1 HB-HSEQ-F-006 Major Hazard & Risk Register 2 HB-HSEQ-F-007 Project Roles & Responsibilities 9 HB-HSEQ-F-007-A Responsibility Statement - Team Leader 6 HB-HSEQ-F-007-B Responsibility Statement - Project Manager 7 HB-HSEQ-F-007-C Responsibility Statement - Site Manager 7 HB-HSEQ-F-007-D Responsibility Statement - Foreman 5 HB-HSEQ-F-007-E Responsibility Statement - H&S Officer 4 HB-HSEQ-F-007-F Responsibility Statement - H&S Representative 3 HB-HSEQ-F-007-G Responsibility Statement - Hutchinson Builders Personnel/Employees 4 HB-HSEQ-F-007-H Responsibility Statement - Project H&S Committee Member 2 HB-HSEQ-F-007-I Responsibility Statement Team H&S Manager 5 HB-HSEQ-F-007-J Responsibility Statement Contract Administrator 1 HB-HSEQ-F-007-K Responsibility Statement Project Quality Representative 1 HB-HSEQ-F-007-L Responsibility Statement Project Environmental Representative 1 HB-HSEQ-F-008 Administrator Priority Checklist 2 HB-HSEQ-F-009 Estimators / Cost Planners Pre War Room Checklist 2 HB-HSEQ-F-010 Project Start Up Checklist 2 HB-HSEQ-F-010-A Handover Sheet 6 HB-HSEQ-F-011 Job File Index 3 HB-HSEQ-F-012 Bank Guarantee Request 2 HB-HSEQ-F-013 Subletting Register 2 HB-HSEQ-F-013-A Request for Quotation - Template 2 HB-HSEQ-F-014 Drawing & Transmittal Register 2 HB-HSEQ-F-015 Request for Information (RFI) Register 2 HB-HSEQ-F-015-A Request for Information (RFI) Form 2 HB-HSEQ-F-016 Contract Variation Register 2 HB-HSEQ-F-016-A Contract Variation Request Form 2 HB-HSEQ-F-016-B Contract Variation Approval Form 2 HB-HSEQ-F-017 Delay/Extension of Time (EOT) Register 2 HB-HSEQ-F-018 Site Instruction Register 2 Page 2 of 4
Table of Contents HB-HSEQ-F-018-A Site Instruction Template 1 HB-HSEQ-F-019 Provisional Quantity Register 2 HB-HSEQ-F-020 Project Risk Assessment - Template 1 HB-HSEQ-F-021 Safe Work Method Statement Form 4 HB-HSEQ-F-021-A Subcontractor SWMS Checklist 10 HB-HSEQ-F-022 Job Hazard Analysis (JHA)Form 1 HB-HSEQ-F-023 Design Risk Assessment 3 HB-HSEQ-F-023-A Design Change Risk Assessment 2 HB-HSEQ-F-024 H&S Purchasing Checklist 6 HB-HSEQ-F-025 Induction Register 1 HB-HSEQ-F-025-A HSE Induction Training Record Form 5 HB-HSEQ-F-025-B Subcontractor Operator Competency Declaration 2 HB-HSEQ-F-026 Visitor Register 2 HB-HSEQ-F-027 Incident Report Register 2 HB-HSEQ-F-027-A Incident Management & Notification Process 4 HB-HSEQ-F-027-B Incident Report Form 8 HB-HSEQ-F-027-C Witness Statement Form 1 HB-HSEQ-F-027-D Critical Response Checklist 3 HB-HSEQ-F-028 Minor First Aid Report Form 2 HB-HSEQ-F-028-A First Aid Checklist Form 3 HB-HSEQ-F-029 Corrective Action Register 2 HB-HSEQ-F-029-A Corrective Action Report 7 HB-HSEQ-F-030 Regulatory Notice register 2 HB-HSEQ-F-031 Site Training Register 4 HB-HSEQ-F-031-A Training Attendance Record 2 HB-HSEQ-F-031-B Training Review/ Feed back 5 HB-HSEQ-F-032 Plant and Equipment Register 6 HB-HSEQ-F-033 Initial Inspection Checklist See checklist for Specific Equipment 1 HB-HSEQ-F-034 Plant Risk Assessment (See checklist for Specific Equipment) 1 HB-HSEQ-F-035 Generic Weekly Inspection Checklist 1 HB-HSEQ-F-036 Plant Specific Weekly Inspection Checklist (see Checklists for Specific Equipment) 1 HB-HSEQ-F-037 Electrical Register 2 HB-HSEQ-F-038 Lifting Gear Register 1 HB-HSEQ-F-039 Height Safety gear Register 3 HB-HSEQ-F-040 Hazardous Substances Register 5 HB-HSEQ-F-040-A Hazardous Substances Risk Assessment Form 4 HB-HSEQ-F-040-B Hazardous Substances / Dangerous Goods Training Record 4 HB-HSEQ-F-041 Community Consultation & Complaints Register 2 HB-HSEQ-F-042 Register of Environmental Monitoring 2 HB-HSEQ-F-043 Memo Register 2 HB-HSEQ-F-044 Alert Register 2 HB-HSEQ-F-045 OHSMS Internal Audit Schedule 6 HB-HSEQ-F-045-A OHSMS Internal Audit Report 3 HB-HSEQ-F-046 HSE Team Internal Audit Schedule 1 Page 3 of 4
Table of Contents HB-HSEQ-F-046-A HSE/O&T Audit Checklist 3 HB-HSEQ-F-047 QMS Audit Schedule 1 HB-HSEQ-F-047-A QMS Audit Report 1 HB-HSEQ-F-048 Weekly Health, Safety & Environment Inspection Checklist 7 HB-HSEQ-F-049 HSE Project Performance Register 8 HB-HSEQ-F-049-A Site Weekly Data Collection Form 5 HB-HSEQ-F-050 Register of Health, Safety & Environment Performance Measures 11 HB-HSEQ-F-051 Office Inspection Checklist 2 HB-HSEQ-F-052 Task Observation Form 4 HB-HSEQ-F-053 Foreman s Daily Reports 1 HB-HSEQ-F-054 Site Daily Prestart Meeting 2 HB-HSEQ-F-055 Record of Toolbox Talk Form 3 HB-HSEQ-F-056 HSE Management Review Committee Agenda 4 HB-HSEQ-F-057 Project HSE Monthly Review Meeting 2 HB-HSEQ-F-058 H&S Committee - Agenda 2 HB-HSEQ-F-058-A Committee Functions - Information Sheet 3 HB-HSEQ-F-059 Off Site Waste Management Form 2 HB-HSEQ-F-060 Formwork & Concrete Placement Installation - Checklist 4 HB-HSEQ-F-061 Monthly Scaffold Inspection - Checklist 4 HB-HSEQ-F-062 Construct and Erect Tilt Up Concrete Panels - Checklist 4 HB-HSEQ-F-063 Removal of Asbestos Material - Checklist 2 HB-HSEQ-F-064 Erection of Precast Wall and Column Panels Checklist 2 HB-HSEQ-F-065 Pre Lift Checklist 3 HB-HSEQ-F-066 Demolition Work of Structures - Checklist 2 HB-HSEQ-F-067 Erecting Portal Steel Structures 2 HB-HSEQ-F-068 Tower Crane Selection & Positioning 2 HB-HSEQ-F-069 Erection, Climbing, Servicing & Dismantling of a Tower Crane - Checklist 4 HB-HSEQ-F-070 Swing Stage Placement Erection & Dismantling - Checklist 2 HB-HSEQ-F-071 Removal of Lead Materials Checklist 2 HB-HSEQ-F-072 Scaffold Handover Certificate 2 HB-HSEQ-F-073 Permit to Work 2 HB-HSEQ-F-074 Isolation & Lock Out Permit 2 HB-HSEQ-F-075 Confined Space Permit 2 HB-HSEQ-F-076 Hot Work Permit 2 HB-HSEQ-F-077 Work at Heights Permit 3 HB-HSEQ-F-078 Excavation Permit 3 HB-HSEQ-F-079 Concrete Cutting & Core Drilling Permit 1 HB-HSEQ-F-080 Plant & Machine on Suspended Slab 1 HB-HSEQ-F-081 Project Finalisation Checklist 3 HB-HSEQ-F-082 Control of Defects 2 HB-HSEQ-F-083 Defects List 2 Page 4 of 4
MP:01 WH&S Policy Statement & Communication Version: 7 PURPOSE & SCOPE Hutchinson Builders is committed to planning and communicating the company s objectives in the area of health and safety. A written policy statement and H&S objectives and targets have been used to plan and communicate their health and safety goals and objectives to the large numbers of staff, subcontractors and suppliers. The policy statement applies to all operations of Hutchinson Builders. PROCEDURES Planning, Development and Review of Safety Management Plans 1. The Managing Director is to formally acknowledge (sign off) the policy after discussing the contents of the proposed WH&S Policy Statement, with key senior management personnel, and making any amendments as deemed necessary. 2. The Policy Statement is to be reviewed, formally signed off and re-issued every two (2) years. (Refer to HB-HSEQ- P-001 for a copy of the current policy.) 3. The Policy Statement is to be displayed throughout Hutchinson Builders Head office and Site offices, and included in all site-specific WHS Management Plans developed by Hutchinson Builders. 4. All new company employees are to be shown the Policy Statement and advised to acquaint themselves to its specific content at the time of attending the company induction training. 5. Health and Safety information given to contractors and suppliers is to include a copy of Hutchinson Builders Policy Statement. 6. The Managing Director is to discuss any changes to the Policy Statement with the Corporate Health and Safety Manager so that amendments can be made to the WMSMP to achieve and maintain the company objectives and targets within a reasonable time frame and then distribute those changes to relevant office and site personnel. H&S Planning, Performance and Review of Objectives and Targets 7. Objective planning and setting: When the Managing Director sets the H&S Objectives (HB-HSEQ-F-050 Register of Health & Safety Performance Measures), the objectives must: Be consistent with the WH&S Policy; Consider the significant aspects of the company; Consider legal and other requirements; Be suitable for establishing targets which are specific, measurable, attainable, relevant, and traceable; and Be relevant to the various functions and level of operations. 8. Corporate H&S performance and review of objectives: The Managing Director shall: Develop, compile and maintain a list of Corporate H&S Performance Targets (HB-HSEQ-F-050 Register of Health & Safety Performance Measures). Develop a plan (Corporate Procedures Manual) that describes how these objectives shall be achieved; Assess the organisation s performance from scheduled audits against these objectives at intervals (not exceeding 1 year) with the company Corporate Health & Safety Manager; Amend the list of performance targets where required to maintain Corporate objectives. Page 1 of 2
9. Project specific H&S performance and review of objectives: For Construction-related works, the Project Management Team shall: HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:01 WH&S Policy Statement & Communication Version: 7 Review the WHS Management Plan template, identify project specific H&S performance targets for the project and if necessary, amend to make them specific; Develop a plan (WHS Management Plan) that describes how these objectives shall be achieved; and Assess the organisation s performance against these objectives at predetermined audit intervals throughout the project (not exceeding 3 months) by the company safety officer or site team, and upon project completion; Amend the list of performance targets where required to maintain project objectives. REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 20-29 VIC Occupational Health and Safety Act 2004 Sections 21-23, 26 & 31 Occupational Health & Safety Management Systems - Specifications with guidance for use Workplace Health and Safety Policy Statement Register of OHS Performance Measures AS 4801-2001 HB-HSEQ-F-001 HB-HSEQ-F-050 RESPONSIBILITY/MONITORING Items 1-8 and review of the statement Items 3-5,9 and dissemination Managing Director/Management Team Site Manager &/or H&S Officer DOCUMENTATION REQUIRED Signed, current Policy Statement to be displayed in site offices and lunchrooms Corporate Objectives and Targets Audit form WHS Management Plan Objectives and Targets Audit form DOCUMENT CONTROL Version: 7 Approving Authority: Corporate H&S Manager Date Approved: 14.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:01 Page 2 of 2
MP:02 Organisational Overview & WH&S Responsibility Version: 7 PURPOSE & SCOPE All employees within the Hutchinson Builders management structure are responsible in various ways for the health and safety of themselves and other persons relating to the processes in which they and Hutchinson Builders are involved. No one person is responsible for health and safety within the organisation. Each level of the organisation s structure has a responsibility for ensuring the health and safety of fellow employees, contractors and the public. Therefore, responsibilities in the form of responsibility statements for each person or level within the company have been developed to help ensure health and safety management is an integral function of everyone s role. It should be made clear that health and safety responsibilities are no less important than any other duties a manager, or administrator, or any other Hutchinson Builders employee may have. The structure of Hutchinson Builders Management System facilitates the effective management of H&S related issues and ensures that appropriate resources, expertise and consultative structures are available to assist those parties with responsibilities to discharge them. This procedure attempts to simplify the management structure within the organisation by identifying those parties/groups with key H&S-related functions, accountability for key aspects of the H&S Management System, communication pathways between these groups, and relevant procedures and documentation that make up Hutchinson Builders HSMS. DEFINITIONS Accountability & Responsibility Statement Relevant Manager A statement that lists/defines responsibilities of the relevant party in relation to the development, promotion and maintenance of Hutchinson Builders Management System. The person within the H&S Management structure who ought reasonably to be expected to be responsible for a given activity. PROCEDURE H&S Management Structure and Resources 1. The structure of Hutchinson Builders H&S Management System shall facilitate the effective management of all H&S related issues, and ensure that appropriate resources, expertise and consultative structures are available to assist those parties with H&S responsibilities to discharge them; a) Managing Director and Corporate Health and Safety Manager to ensure that the WHSMS is implemented, maintained and continuously improved to meet company objectives and targets; b) Team Leaders and Project Managers to ensure that adequate financial resources are allocated to provide materials and training for project team members to implement and maintain the Work Health & Safety Management Plan. c) Site Managers and Foremen to ensure that specialised skills and technology advances are reviewed to keep improving personnel skill levels to implement, maintain, manage and perform OH&S requirements. Communication of H&S Management Structure 2. The H&S management structure shall be communicated according to the following: a) A list of key personnel with specific workplace health and safety responsibilities (including Health & Safety Representatives, Health and Safety Officers etc. as prescribed in accordance with statutory requirements) shall be displayed in prominent positions within each Hutchinson Builders office or permanent work area. b) The basic Corporate H&S management structure (as per Figure 1) shall be communicated at all Company Induction sessions. Page 1 of 5
MP:02 Organisational Overview & WH&S Responsibility Version: 7 c) Project or Work area specific H&S management structures (i.e. Workplace Committee structures, H&S Officers, H&S Rep s etc.) shall be communicated to project personnel and contractors during Project or Workplace Inductions, and in accordance with relevant Operational H&S procedures. 3. The list of key personnel (described in Provision 2a) shall be kept current at all times and reviewed following any employees changes or modifications to work area, project or company structure. Accountability & Responsibility Statements 4. Accountability and Responsibility statements regarding H&S shall be developed and maintained for all persons involved in Hutchinson Builders H&S Management structure including the following: a) Team Leader b) Project Manager c) Site Managers d) Site Foreman e) Health & Safety Officer f) Health and Safety Representatives g) Hutchinson Builders Personnel / Employees h) Workplace Project H&S Committee Members i) Team Health & Safety Manager j) Contractors (as per Tender and Contract Documentation) k) Other parties as per Operational requirements NOTE: Sample responsibility statements are provided in Appendix: HB-HSEQ-F-007-A to HB-HSEQ-F-007-L. These statements may be used or modified by the Team Leaders or Relevant Manager to address specific responsibilities for individuals. If modified, the revised statements should remain consistent with the authority and qualifications of the person in the company, workplace and/or project. 5. Responsibility statements shall be provided to each person by the relevant manager such that the terms of the statement can be discussed and confirmed. A summary of responsibilities is provided in HB-HSEQ-F-007 Project Roles & Responsibilities. 6. All persons (both existing and new employees) are required to review and acknowledge the responsibilities that have been established regarding their position (and any subsequent responsibility statement revisions). 7. Personnel performance reviews shall consider (in addition to other key performance indicators) performance against those responsibilities described in the Responsibility Statement. 8. Responsibility Statements may be periodically reviewed and revised by the relevant manager to reflect changes in the HSMS or workplace. 9. A copy of all signed/acknowledged Responsibility Statements shall be retained on the project file (WHS Management Plan). 10. The Hutchinson Builders Contract or Project Management Team shall develop and communicate contractor responsibilities, in relation to each project (during the tender stage or prior to contracted works commencing) and shall assess contractor performance against these criteria in accordance with PP:03 Subcontractor Management. 11. Once acknowledged, the relevant party shall undertake and fulfil their health and safety responsibilities to the best of their ability as outlined in the respective responsibility statement(s). 12. The Corporate H&S Manager will be responsible to ensure that the HSMS is implemented, maintained in accordance with the AS 4801 standard, and to report on the performance of the HSMS to the Managing Page 2 of 5
MP:02 Organisational Overview & WH&S Responsibility Version: 7 Director and Team Leaders for review as a basis of continuos improvement of the overall WHSMP. The Managing Director will report directly to the board in regards to all health and safety matters. H&S Management System Documentation Hutchinson Builders H&S Management System documentation consists of five (5) primary levels: a) Policy Statement- The policy statement for the highest level of responsibility, accountability and commitment given its signatory by the Managing Director on behalf of The Board. b) Corporate or Administrative H&S Procedures - i.e. procedures (and subordinate documents) relating to the overall maintenance of Hutchinson Builders WHS Management Plan; c) Project Establishment Procedures procedures that outline specific HS issues to be considered during the preplanning and establishment of construction-related projects; d) Specific H&S Procedures and Guidelines - i.e. Safe Work Method Statements (SWMS) or Project Risk Assessment (PRA) and other procedures (and subordinate documents) relating to the functioning and maintenance of specific aspects of Hutchinson Builders on site activities and construction work practices; and e) Project/Site Specific WHS Management Plans. 13. A list of all H&S Procedures shall be maintained and shall be updated to reflect revisions and new documents as required. Page 3 of 5
MP:02 Organisational Overview & WH&S Responsibility Version: 7 REFERENCES RESPONSIBILITY/MONITORING Document Title Standard / Section No. Work Health and Safety Act 2011 Section 20-29 VIC Occupational Health and Safety Act 2004 Sections 21-32 Safety Management Systems AS/NZS 4801 Subcontractor Management PP:03 Project Roles & Responsibilities HB-HSEQ-F-007 Hutchinson Builders H&S Responsibility Statements HB-HSEQ-F-007-A to HB-HSEQ-F-007-L Item 1&12 Items 2-9 Items 10 & 12 Items 6 & 11 Item 12 & 13 Directors and Managing Director Relevant Manager Team Leader Person owing Responsibility as per relevant Responsibility Statement Corporate H&S Manager DOCUMENTATION REQUIRED Signed copy of Responsibility Statements for all parties. Description of the Management structure in each Work area or project. List of all H&S related Procedures to be maintained by Corporate H&S Manager DOCUMENT CONTROL Version: 7 Approving Authority: Corporate H&S Manager Date Approved: 14.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:02 Page 4 of 5
MP:02 Organisational Overview & WH&S Responsibility Version: 7 DIRECTORS Managing Director OHS Steering Committee Corporate Health & Safety Manager Team Leader Team Leader Construction Workplace Team Health & Safey Officer Project Manager Administration Site Manager Contracts Administrator Health & Safety Officer Employees Site Foreman Employees Subcontracted Personnel Figure 1. Flowchart of General OH&S Management Structure Page 5 of 5
MP:03 WH&S Consultation Version: 6 PURPOSE & SCOPE Hutchinson Builders recognises that internal consultation between workers, supervisory personnel, and managers and external consultation with contractors, experienced consultants and statutory authorities is essential if an effective OH&S culture is to be maintained within the organisation. Hutchinson Builders acknowledges and embraces this ideal and aim to establish a working environment where Hutchinson Builders personnel and contractors are encouraged to contribute to safety in their respective workplace, and throughout the company through a healthy consultative framework. Typically, arrangements or structures relating to H&S consultation (the requirements of which vary from jurisdiction to jurisdiction) consists of: a) Management Review; b) Health and Safety Representatives (H&S Reps); and c) Health and Safety Committees; and d) Health and Safety Officers (HSO s). This procedure defines the general H&S consultative framework that shall be applied throughout all Hutchinson Builders controlled work areas and Projects. NOTE: Consult Hutchinson Builders PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) for specific information regarding the establishment of consultative structures at a construction workplace. PROCEDURE Part A. General 1. Hutchinson Builders shall ensure that the consultative arrangements in each Operational area (i.e. Hutchinson Builders workplace and/or Hutchinson Builders Project) are established in accordance with relevant jurisdictional H&S requirements. NOTE: Based on consultation with workplace personnel, this may include the following (where applicable): The formation/establishment of a Workgroup(s); The election of Health & Safety Representatives; The appointment of Health and Safety Officers; The formation of Project H&S Committees; The communication and dissemination of H&S information through other means (i.e. general employees meetings, toolbox meetings etc.); and The allocation of resources to facilitate relevant parties performing the functions dictated by legislation (i.e. training requirements for specific roles). 2. Hutchinson Builders shall establish an HESQ Steering Committee (refer to Part B), as part of the company s H&S Management Review and Structure. 3. Where specific responsibilities are to be owned by relevant consultative structures, an appropriate Accountability and Responsibility statement shall be developed and shall be acknowledged by the relevant party in accordance with Hutchinson Builders Procedure MP:02 Organisational Overview and WH&S Responsibility. Refer to Appendix HB-HSEQ-F-007-A to HB-HSEQ-F-007-L for specific responsibility statements relating to several consultative positions. 4. The respective roles of each consultative structure shall be communicated to all persons in the workplace 5. Members of the HSEQ Steering Committee and Senior Management shall visit site on a regular basis to discuss HS issues with site management and employees. Page 1 of 3
MP:03 WH&S Consultation Version: 6 6. External Consultation is imperative on both a corporate and project level (see PP:06) with all stakeholders. External consultation at a corporate level will include communication with consultants, legal representation, industry bodies and regulators by any of the following means; a) Letter on company letterhead b) Email for a Hutchinson Builders email account c) Meetings with formal meeting minutes d) Other documented correspondence. Part B. Hutchinson Builders H&S Management Review / Steering Committee 7. The primary function of the Hutchinson Builders HSEQ Steering Committee will be the strategic planning, implementation and maintenance of the H&S Management System. 8. The HSEQ Steering Committee will strive to ensure complete support of the committee by all areas of Hutchinson Builders operations. 9. The HSEQ Steering Committee will be chaired by the Managing Director or in absence, a delegate thereof. 10. The HSEQ Steering Committee will provide for consultation with Hutchinson Builders employees by providing for the nomination of employee representative/s as member/s of the HSEQ Steering Committee. 11. Minutes of each meeting shall be recorded on company form (HSE Management Review Committee Agenda HB-HSEQ-F-056) and communicated among Hutchinson Builders Team Leaders. A summary of the relevant and appropriate information from the meeting/minutes will be disseminated to all site management including but not limited to the company performance, outcomes and decisions made that affect projects directly via memo correspondence. 12. A record of the minutes shall be retained for a period of not less than five (5) years. 13. The Hutchinson Builders HSEQ Steering Committee shall convene at intervals not exceeding six (6) months, at a time determined by the Committee, or at the request of a Committee Member. 14. Functions of the Hutchinson Builders HSEQ Steering Committee shall include: a) Promote and assist in the development, review and implementation of Hutchinson Builders H&S policies and procedures; b) Act in advisory capacity to Senior Management; c) Promote an interest in safety and the adoption of a safety culture within Hutchinson Builders operations; d) Review work injuries, work caused illness and dangerous events ref to C.A.R registers; e) Assist in the resolution of health and safety disputes; f) Reviewing the outcomes of internal HS Management System audits; g) Monitoring H&S performance, procedural compliance and environmental conditions; and h) The formation of task-specific H&S-related sub-committees where the committee deems necessary. 15. In addition, the committee (in consultation with management) shall ensure that specialist resources/consultants are sought for expertise and advice on H&S risks as required. 16. Observers/guests may be invited to participate in Hutchinson Builders HSEQ Steering Committee meetings if prior approval of the committee chair has been obtained. 17. Appropriate resources and training shall be afforded to the Hutchinson Builders HSEQ Steering Committee and committee members to facilitate the performance of their functions. Part C. Discrimination of Persons for Raising OHS issues 18. Hutchinson Builders endorses open consultation between personnel and management regarding the identification and resolution of OHS issues. Therefore, the discrimination, intimidation, harassment etc. of persons who raise OHS issues or provide assistance to an Inspector (of a statutory body) during an investigation will not be tolerated. Page 2 of 3
MP:03 WH&S Consultation Version: 6 REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Part 5 Section 46-49 Safety Management Systems AS/NZS 4801 National Code of Practice Consultation, Cooperation and Coordination All VIC Occupational Health and Safety Act 2004 Parts 4 and 8 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) PP:06 Project Roles & Responsibilities HB-HSEQ-F-007 Hutchinson Builders Responsibility Statements HB-HSEQ-F-007-A HB-HSEQ-F-007-L HSE Management Review HB-HSEQ-F-056 Committee Functions - Information Sheet HB-HSEQ-F-058-A RESPONSIBILITY/MONITORING Item 1, 2, 4 & 17 Item 3-16 Item 17 Item 18 Managing Director & Team Leader HSEQ Steering Committee DOCUMENTATION REQUIRED HSEQ Steering Committee meeting minutes Responsibility Statements signed by relevant parties DOCUMENT CONTROL Version: 6 Approving Authority: Corporate H&S Manager Date Approved: 14.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:03 Page 3 of 3
MP:04 Training & Competency Version: 9 PURPOSE & SCOPE Although Hutchinson Builders maintains established processes and procedures for ensuring health & safety, the organisation recognises that these can only be effectively used if employees are trained and competent to perform their respective work tasks, and are knowledgeable in the organisations internal requirements. Therefore, an objective of the organisation is to establish procedures to identify both competency levels and training needs, set standards of competency which address potential hazards, and to provide training to help ensure that standards are met and that awareness and knowledge of the H&S issues are increased. The requirement to ensure only adequately trained and competent employees perform Hutchinson Builders related activities applies to all Hutchinson Builders personnel, and all Hutchinson Builders-controlled working environments (including Project works). DEFINITIONS Competency Certification of Competency Competent Person Possessing the necessary skills, training, experience, knowledge or combination of these aspects such that an activity can be performed in a safe manner. Formal recognition of competency which has been issued or endorsed by the relevant statutory body in relation to a particular activity or task. The ability to perform particular tasks and duties to the standard of performance expected in the workplace. Currency & Experience For in-house courses, means having completed the training course in the past 2 years. PROCEDURE Assessment of Training Needs 1. A basic H&S Training Needs Analysis shall be undertaken across Hutchinson Builders operations and must consider: a) Activities performed by personnel and the environment in which the activity is performed; b) Equipment operated by personnel; c) Substances used by personnel; and d) Relevant legislative requirements. 2. Following the development of Item 1, a formal documented H&S Training Plan shall be developed that addresses the training required to meet those needs. NOTE: For project-related works Operational work procedures may also describe training and induction requirements. An assessment of the training needs for workers in unforeseen circumstances will be made by the individual teams, booked through the Training Coordinator Post Trade Training and approved through the submission of a Purchase Order identifying the Job Number and Cost Code. Page 1 of 6
MP:04 Training & Competency Version: 9 TRAINING PLAN The flow chart below identifies the planned training for various levels of Hutchinson Builders personnel to meet WH&S statutory requirements and company procedures. Team Leader / Project Manager/ Contracts Administrator HSMS Manual Industry Induction Project Risks Other Training as identified in the Site Training Register. Site Manager / Site Foreman HSMS Manual Project Risks Company SWMS Industry Induction Site Induction Other Training as identified in the Site Training Register. HSO / Reps HSMS Manual Project Risks Company SWMS Industry Induction Site Induction Other Training as identified in the Site Training Register. Workers Industry Induction Site Induction Employer SWMS Tool Box Talks Other Training as identified in the Site Training Register. The Safety Manager together with the Workforce Development Manager is to ensure that this plan provides continuous improvement and personnel development on issues of Health and Safety in accordance with the Site Training Register (HB-HSEQ-F-031). Page 2 of 6
MP:04 Training & Competency Version: 9 H&S RELATED TRAINING OVERVIEW Source Design Delivery Assessment NATIONALLY RECOGNISED TRAINING Skill sets in the H&S Training needs Analysis are matched to nationally recognized qualifications, courses and competencies. Training can be customized by the assigned RTO in line with the course qualification and guidelines. By assigned RTO staff in accordance with the National VET Regulation (NVR). In accordance with the assessment guidelines of the course/ qualifications/ competency as interpreted by the assigned RTO. Evidence of Competency Statement of attainment from the assigned RTO for each successful student. IN-HOUSE TRAINING COURSES Specific Hutchinson Builders training needs identified in the H&S Training Needs Analysis that do not match nationally recognized competencies. Training course design will be overseen by GCSC staff to ensure it has appropriate curriculum and assessment to meet training needs identified. By GCSC staff if they have the currency and experience in the area or Team Health and Safety Managers in accordance with MP:04 Paragraphs 9 and 10. As identified during the design phase to establish competency. Statement of Attendance with a brief overview of the course objectives for each successful student. Provision of Training & Information 3. All Hutchinson Builders personnel who are required to perform activities identified in the Training Plan shall receive the appropriate course of instruction to enable them to perform the activity in a competent manner. 4. All Hutchinson Builders personnel shall be provided with relevant information to enable them to fulfil specific work-related responsibilities, including: a) Access to Hutchinson Builders H&S Policy & Procedures Manual and associated documents; b) All available information necessary to: i) identify hazards ii) iii) iv) Assess risks arising from those hazards; Eliminate or control those risks; and Provide feedback or information to management regarding specific activities. c) Each new Hutchinson Builders employee shall receive induction training that covers the following: i) Arrangements at the place of work for the management of H&S, including arrangements for reporting hazards to management; ii) iii) Health and safety procedures at the place of work relevant to the employee, including (but not restricted to) the use and maintenance of risk control measures, emergency response procedures, key contact persons, etc.; and How employees can access any health and safety information that Hutchinson Builders is required to make available to employees. NOTE: Specific requirements for inducting personnel required to undertake work on constructions sites is addressed in PP:02 Induction Training. 5. Hutchinson Builders personnel must not engage in activities beyond their skills and competencies and all training is to be under the supervision of suitably competent person. Page 3 of 6
MP:04 Training & Competency Version: 9 6. Wherever practicable, for internal H&S-related training courses, a formal assessment of the participant s competency may include theoretical and/ or practical testing. 7. All H&S-related training courses (including induction training) developed internally by Hutchinson Builders shall be: a) Consistent with adult learning principles; and b) Critiqued by personnel at relevant levels in the organisation to ensure they reflect legislative and minimum competency/awareness expectations prior to being delivered. 8. All internal training courses (including induction training) presented by Hutchinson Builders shall be delivered by a competent person(s), and may be recorded on internal Training Attendance Record (HB-HSEQ-F-031-A). Training Providers 9. All training providers used by Hutchinson Builders shall meet the requirements of the National Skills Framework and in particular the NVR where nationally registered competencies, courses, qualifications are involved. For other in-house training, Hutchinson Builders will use either its own GCSC trainers who meet the NVR requirements or team H&S Management with Certificate IV in H&S; and Training Assessments or equivalent; along with currency and experience in the area of training being delivered. Training Records 10. Hutchinson Builders shall maintain appropriate records of all training and competency assessments. Records shall be maintained at Head Office and should where relevant include (but are not limited to): a) Participant attendance lists; b) Competency assessments; c) Course overviews and learning outcomes; d) Instructor/training provider details; e) Date training provided; and f) Certification (where applicable) or similar proof of attendance and/or competency. Note: Each project to have a Site Training Register (HB-HSEQ-F-031) which provides the details for training achieved by each Hutchinson employee for the project reference to the - VETtrak training database employee training details are available upon request from the Workforce Development Team at Head Office on 07 3335 5145. Project Specific Training Requirements 11. Specific induction, training and competency requirements with respect to contractors engaged in project works must be specified within the WHS Management Plan, and shall be maintained with Project Documentation (refer to WHSMP). 12. Any contractor(s) working on behalf of Hutchinson Builders are required to have training and competency levels that are: a) Equivalent to that required by Hutchinson Builders personnel to do the task (where relevant); b) As per legislative requirements; and c) Proportionate with the tasks they are to undertake. 13. The project monthly review, daily prestarts and safety committee meeting are to be used to review any changes in training requirements for the project (refer HB-HSEQ-F-057 Project HSE Monthly Review Agenda). Internal Training 14. Hutchinson Builders has developed internal training modules that have been included in the Site Training Register. (HB-HSEQ-F-031) for implementation on our projects. The training register identifies the minimum training requirements for each level of employee on a construction project. The modules developed include; Page 4 of 6
Topic1: Topic 2: Topic 3: Topic 4: Topic 5: Topic 6: Topic 7: Topic 8: Topic 9: Topic 10: Topic 11: WHS Management Plan Legal Requirements & Duty of Care Risk Assessment Incident & Accident Reporting Emergency and Fire Response Subcontractor Management Working at Heights Scaffold and Formwork Hazardous Chemicals Asbestos, Demolition & Lead Powered Plants and Cranes HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:04 Training & Competency Version: 9 By completing the above modules site management and employees will be provided with a certificate of attendance and deemed as competent to carry out certain processes required in the Work Health and Safety Management Plan and Project Risk Assessment. The training module will be supplemented with The Hutchinson Builders process documentation relevant to that topic, i.e. Project Risk Assessment, Forms & Safe Work Method Statements. Training will be delivered through the teams with a central schedule for the regions organised by a Training Coordinator from the Workforce Development Team Post Trade Training. Effectiveness of Training 15. Effectiveness of delivered training shall be verified by review of the training needs analysis register during the annual performance review process or other means such as surveys of participants (via feedback sheets, HB- HSEQ-F-031-B Training Review / Feedback Form are to be sent to the H&S Manager for review) or on the job performance. All Training Evaluation Forms will be returned to the Training Department and review for effectiveness of training and overall performance of the trainer. This will assist the Training Coordinators to determine future training providers when scheduling courses. New Employees/Promotions 16. Prior to engaging a new employee, promoting an existing employee or providing additional resources to cater for unforseen workforce requirements. Individual employee assessments of current competencies against the Site Training Register (HB-HSEQ-F-031) will be undertaken to ensure the person has the required competencies for the role. Where necessary, additional training is to be planned and undertaken within the first three (3) months of starting the position and additional qualifications added to Site Training Register (HB-HSEQ-F-031). Subcontractor Training Records 17. All subcontractor/workers on site are to be required to complete a Site Specific HSE Induction Training Record Form (HB-HSEQ-F-025-A) to detail certificates of competencies for high risk work licenses and other related safety training. 18. Safe Work Method Statements are to review specific training requirements for the activity and ensure details are recorded (refer to HB-HSEQ-F-021-A Subcontractor SWMS Checklist Form). Page 5 of 6
MP:04 Training & Competency Version: 9 REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 28 & 31 VIC Occupational Health and Safety Act 2004 Sections 21-23 & 26 Induction Training PP:02 Subcontractor SWMS Checklist HB-HSEQ-F-021-A HSE Induction Training Record Form HB-HSEQ-F-025-A Site Training Register HB-HSEQ-F-031 Training Attendance Record HB-HSEQ-F-031-A Training Review / Feedback Form HB-HSEQ-F-031-B Project HSE Monthly Review Meeting HB-HSEQ-F-057 RESPONSIBILITY/MONITORING Item 1, 2 &10 Items 3, 4 & 7-10, 13,14-17 Items 7 &10-11, 14-18 Items 7-8 Item 5 Item 12, 16,18 Item 6 Managing Director Team Leader/Project Manager OH&S Manager Training Organiser All Personnel Contractor engaged by Hutchinson Builders Course Developer DOCUMENTATION REQUIRED Training Needs Analysis and Training Plan Training review / feedback forms Training Records and Assessment results (where applicable) DOCUMENT CONTROL Version: 9 Approving Authority: Corporate H&S Manager Date Approved: 15.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:04 Page 6 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 PURPOSE & SCOPE Health and Safety legislation requires that a system be implemented which monitors and reviews the effectiveness of control measures that have been implemented to ensure workplace health and safety. In addition to this, it also allows a Health and Safety Representative (where applicable) or site team member to undertake inspections at weekly intervals. Inspections help to keep management informed of the general level of safety efficiency at a workplace and form a background against which accidents can be reviewed. There are numerous ways an inspection can be conducted including: - Informal walk through of areas; - Systematic formal inspections; and - Specialist inspections of issues i.e. manual handling, formwork, etc. Hutchinson Builders adopts a system that utilises all of these together with regular audits. Checklists and forms have been developed for specific issues to assist in the process of site inspections. Health and Safety Audits are conducted to minimise the potential for accidents by subjecting each area of Hutchinson Builders activities to a systematic, critical examination. A health and safety audit is a safety management tool for management to measure performance of the health and safety program in place for Hutchinson Builders. Audits will be undertaken on a regular basis with the involvement of the site team members, over and above regular site safety inspections. The audit should consider a wide variety of topics from evaluation of public protection to measuring the effectiveness of the injury reporting system. This procedure applies to all Hutchinson Builders controlled workplaces and construction projects. DEFINITIONS Inspection Formal Workplace Inspection Responsible Manager Audit Means a formal or informal observation of the workplace to evaluate the effectiveness of implemented control measures of known hazards. Observations will evaluate all areas of workplace with the goal of identifying new hazards. Means a systematic, documented inspection of a Hutchinson Builders controlled working environment Means the Hutchinson Builders Manager (or person in control of the workplace) who is accountable (in accordance with the OHSCP) for ensuring that H&S inspections are conducted in the workplace. A formal observation and evaluation of the workplace or organisation according to a defined set of criteria. Audits may also be conducted to H&S documentation including but not limited to - inspection reports, accident/incident information, rehabilitation information, policies and procedures, and training records. PROCEDURES General 1. Hutchinson Builders shall implement and maintain a process that facilitates the systematic identification and monitoring of safety issues at Hutchinson Builders controlled workplaces and construction sites, a Scheduled Project Action Plan (HB-HSEQ-F-007 Project Roles & Responsibilities) is to be developed for each project to reflect activities for the project team on a daily, weekly and monthly basis including: a. Informal inspections; b. Formal workplace inspections; c. Audits; d. Corrective Action Reports (C.A.R. s) (MP:06 - Non-compliance with Health & Safety Requirements) and e. Project H&S Monthly Review meetings Page 1 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 2. All Hutchinson Builders personnel are encouraged to undertake informal inspections during their movement throughout Hutchinson Builders controlled workplaces as part of their daily activities, and to report any situations that they consider to be unsafe or unsatisfactory. 3. Significant issues identified during inspections that cannot be corrected immediately should be reported to the relevant manager and documented using the Corrective Action Report system where appropriate (Refer to MP:06). 4. All formal inspections shall be conducted by a competent person (i.e. Health and Safety Representative, Site Team Member) and the completed formal checklists are to be: a) Signed off by the relevant manager; and b) Filed in a prominent and easily accessible location in the work area (or Site office for on-site Inspections). Note: It is recommended that the checklist from the previous inspection be retained and used during the next inspection to ensure issues identified have been addressed. 5. A copy of the H&S Inspection Reports is to be made available to Hutchinson Builders Management, HSEQ Steering Committee, WHS Representative or the relevant Workplace Safety Committee (if applicable), to discuss issues and ensure resolution. Inspections & Reporting Administration and Non-Construction Sites 6. A formal workplace inspection shall be conducted at intervals not exceeding six (6) months, and shall be documented using the Office Inspection Checklist (HB-HSEQ-F-051- Office Inspection Checklist). Inspections & Reporting On-site 7. Daily informal walk through inspections are to be undertaken by the Site Manager, Site Foremen &/or H&S Representative (where applicable) with actions taken to ensure health and safety standards are maintained on site. 8. A formal workplace inspection shall be conducted at weekly intervals specified in the WHS Management Plan (e.g. depending on the nature of the project this may be daily or weekly) and shall be documented using Weekly Health Safety & Environment Inspection Checklists (HB-HSEQ-F-048). Subcontractors shall participate in the inspection and the inspection shall include plant, substances, equipment and temporary structures used by subcontractors. 9. Task Observations of subcontractor and employee activities are to be undertaken and recorded on the Task Observation form (Task Observation HB-HSEQ-F-052), any non-conformances identified during the observation, a C.A.R. (Corrective Action Report HB-HSEQ-F-029-A) is to be actioned to ensure that a person s competency to perform the task or operate machinery is reviewed to ensure a person s ability to work safely. 10. All Subcontractor and employee issues identified during informal or formal checklist inspections or task observations are to be notified immediately to the Subcontractor or employee concerned using a copy of the completed inspection checklist/form or where there is an ongoing risk to health and safety of personnel a Corrective Action Report (C.A.R.) is to be issued Refer to MP:06 - Non-compliance with Health & Safety Requirements. 11. A Weekly Health and Safety Report is to be completed by the Manager/Foreman & or H&S Representative (where applicable), (Site Weekly Data Collection Form HB-HSEQ-F-049-A). The information from the weekly report is to be transferred to the HSE Project Performance Register (HB-HSEQ-F-049). Each Team is responsible for collating the statistical information for all active jobs on the Team Monthly HSE Project Performance Summary (HB-HSEQ-F-049-B) and submitting the completed information to Head Office by the second Friday of the following month. Internal Audits 12. Hutchinson Builders is to undertake audits of its operations to ensure compliance with the H&S Corporate Procedures Manual and to: a) Determine whether activities comply with minimum statutory requirements; b) Determine whether health and safety management arrangements have been implemented effectively and maintained; c) Determine if it has been effective in meeting the Hutchinson Builder s WH&S Policy and objectives and targets; and Page 2 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 d) Identify rectification necessary to bring any non complying areas into compliance. e) Determine if project and other risks are being effectively managed to meet Hutchinson Builders developed project risk assessments for the project. 13. Internal audits may be conducted by a competent person (i.e. Hutchinson Builders H&S Representative), H&S Manager or an audit team appointed by the Managing Director (as the case may be). 14. Auditors shall use HSE / O&T Internal Audit Checklist (HB-HSEQ-F-046-A) appropriate to the scope of the audit. 15. Internal Audits shall be conducted at intervals as detailed on the internal audit schedule (HSE Team Internal Audit Schedule HB-HSEQ-F-046), additional audits are to be considered in response to any of the following triggers: a) Increase in accidents; b) A serious accident; c) Areas of significant change (i.e. new/modified equipment, substances, processes or environment); d) Results of previous audits; and e) Concerns raised by inspection reports. 16. The scope of each internal audit shall be clearly identified in the audit report and reflect the points listed in Item 12 and the length of time since an area was last audited. 17. The results of internal audits are to be presented to the HEQS Steering Committee for review and determination on dissemination requirements. 18. Audit reports and records of actions taken as a result of all audits shall be maintained for no less than seven (7) years to show a history of health and safety performance. 19. Specific detail regarding the type and frequency of inspections and monitoring functions for individual projects are to be included in Work Health & Safety Management Plan. External Audits 20. External independent professional H&S Auditors may be appointed by the Managing Director on an 'as required' basis to audit Hutchinson Builders operations. 21. The independent auditor may be required to present verbal reports on any high risk issues identified immediately and a written report to the Authorising person with Hutchinson Builders on completion in accordance with a written brief. 22. Based on an independent auditor s report, the respective Hutchinson Builders Management and the HSEQ Steering Committee shall consult to ensure that corrective action necessary to resolve any issues are implemented. Monitoring and Measurement 23. Where there is a need to use monitoring and measuring equipment related to health and safety risks, Hutchinson Builders hires such equipment from specialist providers to ensure that equipment used is in good condition and is calibrated before use. Reporting & Analysis 24. Reporting of team HSE information is to occur on a monthly basis. Team data is to be collated onto the team specific summary sheets and submitted to the Corporate Health and Safety team for analysis and collation of company statistics. Monthly team summary reports received at Head Office from projects are reviewed and monitored by the Company Corporate Health & Safety Manager and issues are followed up with the relevant site management personnel as required. All gathered statistical data will be presented and discussed at the HSEQ Steering Committee Meetings. 25. Reports are summarised for the current year to date (financial year). The calculations are used to analyse collated injury and incident information (see also MP:08 - Incident/Accident Investigation & Reporting): Total Recordable Injury Frequency Rate (TRIFR) = (Fatalities + LTI s + RWI s + MTI s) * 1,000,000 / hours worked Lost Time Injury Frequency Rate (LTIFR) = LTI s * 1,000,000 / hours worked Page 3 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 Medical Treatment Injury Frequency Rate (MTIFR) = MTI s * 1,000,000 / hours worked Incident Rate = number of incidents * 1,000,000 / hours worked Duration Rate = (Days lost to LTI s & RWI s)/number of (fatalities + LTI s + RWI s). AS 1885.1 provides further explanation and guidance on how to record injury and disease information in the workplace. 26. Inspections and Audits carried out by Company Safety Officers are measured against company objectives and targets, H&S procedures and Safe Work Methods Statements along with relevant Legislation. Results are formalised onto the HSE / Objective and Targets Audit and HSMS Internal Audit reports which are used to evaluate compliance by company employees to company H&S procedures. 27. The following documents are reviewed at the Project HSE Monthly Review Meeting (HB-HSEQ-F-057) by the site team management against Hutchinson Builders HSMS requirements; project performance reports, incidents and C.A.R. registers and internal audit reports undertaken for the quarter. Health Surveillance 28. H&S Health Surveillance will be implemented by the site management personnel in consultation with the company safety officer to meet the requirements of the relevant H&S authority. 29. Specific health surveillance requirements for hazardous substances are detailed in SP:01 - Hazardous Substances, Dangerous Goods & Lead. 30. Audiometric Testing must be completed for workers within three months of commencing work where hearing protection is regularly required and in any event, at least every two years (Effective January 2013). Page 4 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Section 27, 28, 29, Work Health and Safety Regulations 2011 S58, Chapter 7 VIC Occupational health and Safety Act 2004 Sections 21-23 & 26 Workplace injury & disease recoding standard AS 1885.1 OH&S Management Systems- Specifications with Guidance for use AS 4801 Non-Compliance with Health & Safety Requirements MP:06 Incident / Accident Investigation & Reporting MP:08 Hazardous Substances, Dangerous Goods and Lead SP:01 Project Roles & Responsibilities HB-HSEQ-F-007 Corrective Action Report Form HB-HSEQ-F-029-A HSE Team Internal Audit Schedule HB-HSEQ-F-046 HSE / O&T Audit Checklist HB-HSEQ-F-046-A Weekly Health Safety & Environment Inspection Checklist HB-HSEQ-F-048 HSE Project Performance HB-HSEQ-F-049 Site Weekly Data Collection Form HB-HSEQ-F-049-A Office Inspection Checklist HB-HSEQ-F-051 Task Observation Form HB-HSEQ-F-052 Project HSE Monthly Review HB-HSEQ-F-057 RESPONSIBILITY/MONITORING Item 1&2 Items 3, 4, 7,10, 11 Item 9, 25, 26 Item 12-19, 20-29 Items 1, 6, 8, Items 4,5, 8 & 10 Items 25-27 Items 28-30 All Hutchinson Builders and subcontracted personnel H&S Representative / Site Manager Site Manager H&S Manager Team Leader Person conducting Inspection/Audit (as applicable) Managing Director Page 5 of 6
MP:05 Inspections & Monitoring of Health & Safety Version: 11 DOCUMENTATION REQUIRED Completed Inspection Checklists, Office Inspection Checklists, Corrective Action Reports (CAR) and Weekly Health and Safety Reports are to be maintained on file on site and Weekly Health & Safety Reports are to be forwarded to the Site Manager. Audit reports and details of corrective actions and H&S Representative assessment reports taken are to be held on site and/or filed at head office for a period of no less than seven years from the date the audit was conducted DOCUMENT CONTROL Version: 10 Approving Authority: Corporate H&S Manager Date Approved: 15.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:05 Page 6 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 PURPOSE & SCOPE It is an obligation of Persons Conducting a Business or Undertaking (PCBU) and Principal Contractors to ensure employees and/or contractors do not contravene or fail to comply with health and safety requirements. Therefore to effectively fulfil this duty, Hutchinson Builders must take all reasonably practicable steps to control health and safety compliance. Hutchinson Builders is determined to implement and maintain safety management procedures that are both realistic and achievable. Through a consultative process and a strong commitment from the management, every effort will be made to provide a safe working environment and the maintenance of genuine safety standards. This procedure describes a discipline policy which can be enforced where employees and/or contractors fail to adopt and/or maintain health and safety standards required, and are applicable to all workplaces and all work undertaken by Hutchinson Builders personnel, contractors, or suppliers. NOTE: Where Hutchinson Builders is acting as the principal contractor, the policy must ensure work is stopped where non-compliance by a contractor is not remedied. In addition, serious wilful breaches of H&S Policies or Procedures will warrant instant action which could lead to dismissal. DEFINITIONS Coaching Informal counselling Formal counseling Non-compliance Means development or training sessions between an employee and another party with the purpose of developing job-related skills and behaviours. Means a verbal discussion between an employee and the relevant Manager to address a situation where performance or behaviour is not meeting the required standard. Informal counselling sessions are recorded in the diary notes of the manager or supervisor only - not in personnel files. Means a discussion between an employee, the relevant Manager and Team Leader where behaviour or performance is continually failing to meet the required standard. A formal counselling session is documented as a formal warning and placed on the employee's file. Means any activity or process carried out by an employee or contractor that does not meet standards set out by WHS Legislation or Hutchinson Builders H&S Corporate Procedures Manual (and related documents) and is to be actioned using the current Non-Compliance process Page 1 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 PROCEDURE General 1. Persons working in a Hutchinson Builders-controlled work environment are expected to comply with any documented procedure, safety direction, order or instruction made by the relevant management team. Communication 2. All Hutchinson Builders personnel and management are to be instructed and familiar with the processes described in this procedure (i.e. regarding formal and informal counselling) and the consequences of noncompliance. 3. All contractors are to be notified of the procedure endorsed by Hutchinson Builders (i.e. formal and informal counselling) for failing to comply with H&S procedures and/or directives, and the consequences of noncompliance. NOTE: This should occur through contract/tender documentation, pre-commencement meetings with contract management, but may also occur through induction sessions, project H&S Committees or through direct consultation with Hutchinson Builders representatives. Seriousness of Non-compliance 4. Where an issue of non-compliance is identified, a representative of Hutchinson Builders Management Team shall be informed. NOTE: Identification of Non-compliance issues may arise through various means, including (but not limited to): - formal inspection and audits; - informal inspections or observation; - complaints; - committee meetings; and - Incident reports. 5. Upon being made aware of the non-compliance, the representative of Hutchinson Builders Management Team must assess the nature of the non-compliance and determine a course of action consistent with this procedure. 6. Where the non-compliance relates to the operation of plant or a high risk occupation, the site manager (or relevant person) is to decide on an appropriate action to ensure the person s competency. NOTE: To assist in determining the appropriateness of a response, Table 1 provides examples of behaviours and the subsequent company actions in relation to workplace health and safety. However, every situation is different and this table is provided as a guideline only. Every situation will be considered on its merits and should be dealt with by the relevant Hutchinson Builders representative in a diligent manner. Page 2 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 TABLE 1 Examples of Non-compliance situations and actions that may be appropriate. Non-compliance Action Example of Situations for which action may be deemed appropriate Informal Counselling - Minor breaches of safety requirements. - Improper use of safety equipment where the resultant risk is determined to be relatively minor. Formal Counselling & Issue of Corrective Action Report (C.A.R.) - Reoccurrence of issue following Informal counselling. - Disregarding specific safe work procedures (e.g. failure to wear a hard hat) or legal requirements - Numerous breaches of minor safety requirements. Safety lecture for all workers of a Sub Contractor by Site Management Team Leader and Employer - 3 Safety Breach notices / non-compliance notices have been issued to a particular sub-contractor on a project. Access denied to site or dismissal - Reoccurrence of issue following formal counselling. Counseling Approach Hutchinson Builders Employees - Intentionally placing other employees or the public at risk. - Working whilst under the influence of drugs or alcohol. - Violence at the workplace. This includes threats of violence towards another employee or member of the public. 7. Where a Hutchinson Builders employee s behaviour does not meet the required standard, the following compliance actions shall be initiated (in consideration of the breach) a. An informal counselling session may be initiated. This session is not documented by the Manager (i.e. Team Leader, Site Managers, Foreman or HSO) but should be recorded in a diary note or similar informal record. NOTE: It does not appear on the employee's file. b. If behaviour does not improve and no readily identifiable effort has been made to improve performance, a formal counselling session shall be undertaken. A formal counselling session is documented as a formal warning and placed on the employee's file. Normally, formal counselling follows informal counselling. However, some behaviour may warrant a formal session without the need for an informal session. Failure to improve performance or rectify behaviour as a result of a formal warning (or formal counselling) should be referred to the Managing Director and could result in termination of employment. NOTE: The number of formal warnings issued may vary depending on the nature of the situation being addressed. Non-compliance by Subcontractors 8. Where a Subcontractor s behaviour or the behaviour of a Subcontractor s employee does not meet the required standard, the following compliance actions shall be initiated (in consideration of the breach): a. A verbal direction to comply via an informal counselling session may be initiated between the employee, the subcontractor representative and the Hutchinson Builders representative. b. Where behaviour does not improve or the seriousness of the non-compliance warrants a formal counselling session shall be undertaken and a Corrective Action Report (C.A.R.) shall be issued. Page 3 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 c. Where failure to comply with a Corrective Action Report (C.A.R.) is observed: i) The Project Manager (or delegate) must direct the relevant party to stop work and leave the site; and ii) Corrective Action Report (C.A.R.) Contract termination (or relevant party not allowed back on site) shall be considered. A Hutchinson Builders Corrective Action Report is a document designed to: - Identify unsafe, uncontrolled, unsatisfactory or otherwise non-compliant HS conditions or behaviour; - Make the relevant party(s) aware of the issue - Recommend or state controls or remedial action (where appropriate); - Identify a timeframe in which corrective action is required (where appropriate); - Identify persons responsible for taking corrective action (where appropriate), and - Ensure both Employer Representative and Worker/ Worker Representative are satisfied that the C.A.R. has been closed out prior to Hutchinson Builders site management closing the C.A.R. Examples of situations that may warrant a C.A.R. being raised include, but are not restricted to: - A breach of a health & safety legal requirement; - A significant unsafe situation/hazard identified during an inspection that cannot be rectified at the time of the inspection; - A subcontractor failing to comply with a work method statement or safe work instruction; - A safety issue arising from Hutchinson Builders operations or in a Hutchinson Builders workplace that represents an imminent threat to the health and safety of employees, subcontractors or third parties. A Corrective Action Report can be issued by any of the following persons: For Construction project-related works - Managing Director - Team Leader - Project Manager or delegate (including Site Manager or Foreman) - Corporate H&S Manager - Health & Safety Officer For Other Hutchinson Builders workplaces - Managing Director - Team Leader - Corporate H&S Manager - HSEQ Steering Committee Member 9. A register of all C.A.R.s, including an indication of status (i.e. ongoing, resolved etc.) shall be maintained electronically through head office. 10. Where a C.A.R. has been generated, a copy of the report shall be distributed/stored etc. in accordance with the following criteria: a) Provided to the Relevant Hutchinson Builders Site Manager/Foreman; b) Notify the Project Manager within 24 hours; c) Entered into the Hutchinson Builders Corrective Action Report Register (HB-HSEQ-F-029); d) Provided to a representative of the relevant Contractor or Party (where applicable) and retained by the Project Management Team to be considered when undertaking an assessment of contractor performance. 11. Hutchinson Builders shall ensure that: a) Satisfactory remedial actions in relation to a C.A.R. are implemented; and Page 4 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 b) Outstanding and unresolved C.A.R.s are monitored; and c) Effectiveness of implemented actions is reviewed Regulator Issued Non-Conformance (Notices) 12. Under the Work Health and Safety Act 2011 notices can be issued on site by the regulator which include; a) Improvement Notices b) Prohibition Notices c) Non-disturbance Notices 13. All of these notices are detailed further below and a copy of the notice shall be copied and sent to the Project Manager and Corporate Health and Safety Manager for review of proposed remedial actions. A copy of the notices will be kept in the site register by the Contract Administrator. 14. Improvement Notices shall be issued by the inspector if they reasonably believe that Hutchinson Builders or a Subcontractor (both PCBUs) is breaching the act or that under the current circumstances the breach will continue or be repeated. The improvement notice will require action to be taken by the PCBU to remedy the contravention, prevent a contravention from occurring or fix the operations that may cause the contravention. 15. Prohibition Notices shall be issued by the inspector if an activity is occurring or may occur that will cause will expose a person to a serious risk to their health and safety. The prohibition notice will formalise in writing the direction of the inspector for the activity to stop immediately and until the inspector is satisfied that the serious risk has been remedied and risk levels are acceptable. 16. Non-disturbance Notices may be issued by an inspector if they reasonably believe that it is necessary to do so to allow them to exercise their compliance powers. The non-disturbance notice may be issued for to preserve the site at which a notifiable incident has occurred or prevent the disturbance of a particular site. A non-disturbance notice must state the period for which it applies and cannot be greater than 7 days. Page 5 of 6
MP:06 Non-Compliance with Health & Safety Requirements Version: 6 REFERENCES RESPONSIBILITY/MONITORING Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 191-201 VIC Occupational Health and Safety Act 2004 Sections 21-23 & 26 Hutchinson Builders Corrective Action Report HB-HSEQ-F-029-A Items 1 & 4 Item 1 Items 1, 2, 5 & 10a, 12-16 Items 3, 5, & 7, 12-16 Item 10b, 11-16 Items 1 & 3 Item 11, 12-16 All Hutchinson Builders Personnel Managing Director Relevant Manager Project Management Team Leader Contractors Corporate H&S Manager DOCUMENTATION REQUIRED Corrective Action Records to be retained and entered into register DOCUMENT CONTROL Version: 6 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:06 Page 6 of 6
MP:07 First Aid Version: 5 PURPOSE & SCOPE In the event of an accident or of a minor injury occurring at work, it is important that a person should be able to quickly and easily access first aid and/or medical attention. In addition, all personnel should be aware of their responsibilities with respect to such a situation. To achieve this, a clear plan and system needs to be put in place so that all parties know what to do. The choice of first aid facilities and services should be based on factors such as the number of workers at the workplace, nature of the work and inherent hazards, size and layout of the workplace and location of the workplace. Further, for certain states/territories there are also specific WH&S legislative requirements regarding first aid. This procedure and the need for effective first aid planning and the provision of adequate first aid supplies, applies to all Hutchinson Builders projects and workplaces. PROCEDURES 1. A minimum of one Qualified First Aid Certificate Holder is to be available at all times on site or at a Hutchinson Builders workplace unless the numbers at the workplace are very small, the risk of injury is very low and a medical centre or facility is in the immediate vicinity of the workplace and arrangements to provide services has been established. 2. A first aid kit is at be maintained on every project and office and is to be able to be transported throughout the workplace in an emergency. Hutchinson Builders is to ensure that either an external/local supplier is procured to confirm the contents of the kit(s) (i.e. as per relevant state/territory legislative requirements) and restock as required or that an on-site representative (First Aid Officer/H&S Officer) is designated as responsible to ensure the kit is maintained and is in a hygienic, safe and serviceable condition. 3. In order to maintain the minimum necessary first aid materials a First Aid Checklist Form (refer HB-HSEQ-F-028-A) should be utilised when re-ordering/re-stocking First Aid supplies. Note: Refer also to PP:04 / PP:05, for further information regarding first aid requirements. 4. Emergency contact names, numbers and address of the nearest medical centre (including a sketch-map of its location) is to be displayed within each workplace, covered in the WHS Management Plan and form part of the workplace specific induction. 5. The first aid officer is to have his/her identity displayed at the workplace and referred to during workplace specific inductions. 6. First aid signs are to be displayed on the outside wall/door of a site shed or room containing a first aid kit. 7. A first aid procedure is to be written for each workplace that reflects the procedure for contacting the first aid officer, location of the kit etc. (This First Aid Procedure is to be developed within each of Hutchinson Builders WHS Management Plans). Page 1 of 2
MP:07 First Aid Version: 5 REFERENCES: RESPONSIBILITY/MONITORING Document Title Standard/Section No. Work Health and Safety Regulation 2011 Sections 42 QLD First Aid Code of Practice VIC Occupational Health and Safety Act 2004 Sections 21-23 & 26 VIC Compliance Code: First Aid in the Workplace 2008 Hutchinson Builders Specific WHS Management Plans First Aid Checklist HB-HSEQ-F-028-A Construction Workplace Amenities & First Aid Victoria PP:04 Construction First Aid PP:05 Items 1, 2 & 6 Items 3-6 Item 7 Site Foreman/Site Manager or H&S Officer First Aid Officer or Site Foreman/Site Manager DOCUMENTATION REQUIRED List of emergency contact personnel/numbers to be displayed throughout site sheds. DOCUMENT CONTROL Version: 6 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:07 Page 2 of 2
MP:08 Incident/Accident Investigation & Reporting Version: 13 PURPOSE & SCOPE It is a legislative requirement that records are kept of injuries and incidents that occur to workers while they are undertaking work activities for an employer, principal contractor or person in control of a business or undertaking. The Statutory Health and Safety Authority have specific requirements for the reporting of work injuries, illnesses and dangerous occurrences and specific forms and timeframes in which notification of such events must take place. The maintenance of a system that ensures compliance with recording and reporting requirements is to enable accurate records to be established, to aid in identification of hazards and the investigation of accidents and to satisfy the specific regulatory recording and reporting requirements. This procedure provides site team members with an understanding of investigation and reporting processes that applies to all Hutchinson Builders operations and all workplace incidents. PROCEDURES All Incidents 1. All incidents (excluding Minor First Aid) are notifiable to the relevant Hutchinson Builder s Team Leader & the Corporate Health and Safety Manager and should be done so as soon as practical after the occurrence of the incident as detailed below. 2. In all cases the Project Manager, Team Leader and Corporate H&S Manager are to be notified immediately following the occurrence of any incident by phone. 3. Incident Emergency Response will be implemented immediately ensuring the danger of the injured worker, coworkers and members of the public are not endangered any further. Emergency Response processes are detailed in the WHS Management Plan. 4. A Hutchinson Builders Incident Report form, (HB-HSEQ-F-027-B), is to be completed by a member of the Site Management Team within three days of all incidents and where first aid treatment was provided record details on the Minor First Aid Report form (HB-HSEQ-F-028). 5. Where considered necessary due to the nature of the incident, Hutchinson Builders insurers are to be notified as soon as possible. This will be completed by the Corporate H&S Manager in consultation with the Accounts Department. 6. An investigation of the incident is to be considered following the Incident Investigation Methodology and where relevant undertaken by a member of the site team (H&S Officer/Foreman). Outcomes of the investigations are to be reviewed by the site management team with findings and remedial actions recorded on the Incident Report form in the following sections to prevent re-occurrence and to promote safe work practices; Actions review the steps, hazards, safe controls, plant and recourses in a work method statement or the project risk assessment provide to manage the work activity relating to the incident. Corrective Actions review and implement the immediate safe controls required to prevent re-occurrence of the incident where work practices are found deficient. Preventative Action review what change is required to be made to work practices, resources, plant, equipment and training by the employer to prevent the same incident from happening again. The site team will issue a C.A.R to the employer to ensure that recommendations recorded in the Incident Report are actioned and implemented to prevent re-occurrence. A register of all C.A.R s, actions from incident investigation reports and audit recommendations including an indication of status (i.e.; target to complete date, responsible person) shall be maintained on each project and an electronic register of all incidents maintained through head office. Note: This register is to be reviewed at each HSEQ Steering Committee Meeting. 7. Records of any investigation are to be maintained for a period of not less than seven (7) years after it was made. Page 1 of 16
Notifiable Incidents (to relevant state authority) HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 13 8. Section 35 of the Work Health and Safety Act 2011 identifies a Notifiable Incident as: a. The death of a person; b. A serious injury or illness of a person; c. A dangerous incident. Notification to the Authority shall be done in addition to the process identified above for all incidents. 9. The table in Annex A outlines requirements for the notification, reporting and recording requirements that are to be followed where a notifiable incident occurs at a Hutchinson Builders workplace. This includes notification to the OFSC which can be done by the Corporate Health & Safety Manager. 10. A Statutory Authority Report Form, (HB-HSEQ-F-027-A Incident Management & Notification Process), shall also be completed and sent to the relevant authority. 11. An incident investigation is to be undertaken for all notifiable incidents by the site management team and/or Corporate H&S Manager, at least one member must be trained in accident investigation and where possible involve the Hutchinson s line manager (e.g. Foreman) responsible for the work or area involved. The Hutchinson Builders Corporate H&S Manager will assist with the establishment of the investigation team and will be continually update on the progress. Note: where a fatality or serious bodily injury has occurred the line manager responsible for the area would not be required to be directly involved with the investigation but be available to where possible. All investigations are to be completed to Incident Investigation Methodology to identify the factors that led to the incident and recommend appropriate corrective and preventative actions. The Investigation Report from the investigation team will be completed and submitted to the Corporate H&S Manager within an appropriate timeframe. 12. Records of any investigations are to be maintained along with the records of notification made to the Statutory Authority (e.g. WHS QLD or WorkCover NSW or VIC) for a minimum of seven (7) years. General 13. All Hutchinson Builders personnel and subcontractors shall be made aware of the requirement to report all workrelated incidents that: a) Occur in a Hutchinson Builders controlled workplace or site; or b) Result from the activities of Hutchinson Builders, its employees or subcontractors. 14. If, during the completion of the incident report form it is identified that a Safe Work Method Statement or Project Risk Assessment requires amendment to control/prevent a specific hazard that amendment is to be provided to the Corporate H&S Manager for approval and incorporation into standard documents. 15. Incident and Injury data shall be collected at the head office and analysed for trends on a monthly basis. All incidents are to be recorded on the Incident Report Register (HB-HSEQ-F-027) and a copy maintained on site with all incident reports. Interfering/Disturbing the scene of an incident 16. The scene of any incident for which notification is required shall not be interfered with/disturbed except in accordance with the relevant legislative requirements or to save life or relieve suffering or to prevent injury to persons or damage to property. Critical Incident Response 17. A critical incident is defined by the National Code (under Standard 6) as a traumatic event, or the threat of such (within or outside Australia), which causes extreme stress, fear or injury. Page 2 of 16
Critical incidents may include, but are not limited to: a. serious injury, illness, or death of a worker b. a worker who cannot be accounted for c. severe verbal or psychological aggression d. physical assault e. witnessing a serious accident or incidence of violence HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 13 f. natural disaster e.g. earthquake, flood, windstorm, hailstorm, or extremes of temperature g. fire, bomb-threat, explosion, gas or chemical hazard h. Social issues e.g. sexual assault, drug use, alcohol abuse. 18. Hutchinson Builders has a Critical Incident Team to assist in the prevention and management of critical incidents on any Hutchinson Builders Site, or where Hutchinson Builders has particular interest or involvement. In the event of a critical incident team Leaders will use The Critical Response Checklist (HB-HSEQ-F-027-D) to assist in the management of the incident. 19. The critical incident team includes: a) The Critical Team leader is the Hutchinson Builder Team Leader b) Managing Director c) Corporate H&S Manager d) Rehabilitation Coordinator e) Finance Manager The Team Leader will delegate roles in alignment with the critical incident response procedure. The responsibilities of the team include: a) Establishment of liaison with all relevant emergency services e.g. police, fire brigade, ambulance, community emergency services, hospital, poisons information centre, community health services. b) 24 hour access to contact details for all workers and their families (for overseas students this includes agents, consular staff, embassies). c) 24 hour access to contact details for all relevant staff members needed in the event of a critical incident e.g. critical incident team leader and all relevant project staff d) Development of a critical incident plan for each critical incident identified. e) Assisting with implementation of critical incident plans. Critical Incident Procedures 20. Hutchinson Builders critical incident plans assign responsibilities among relevant staff members, and cover all the actions to be taken and timelines for doing so, the Critical Response Checklist (HB-HSEQ-F-027-D) will assist in ensuring all relevant parties are informed and all company procedures have been adhered to. Immediate Response [within 24 hours] a) identify the nature of the critical incident b) contact emergency services [under no circumstances are workers to be transported in private vehicles] c) if applicable secure the area d) ensure safety and welfare of staff and students Page 3 of 16
Media Releases e) notification of the critical incident team leader f) implementation of appropriate critical incident plan g) liaison with emergency services, hospital and medical services h) managing media and publicity HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 13 i) contact and inform next of kin must be a member of the critical incident team j) identify workers most closely involved and at risk k) assess the need for support and counselling for those directly and indirectly involved Secondary Response [24 72 hours] a) assess the need for support and counselling for those directly and indirectly involved [ongoing] b) provide all stakeholders with factual information as appropriate c) arrange debriefing for relevant workers most closely involved and at risk d) Restore the relevant business activity to regular routine, program delivery, and community life as soon as practicable. Ongoing Follow-up Response a) identification of any other persons who may be affected by the critical incident and provide access to support services for community members b) provision of accurate information to students and staff c) assist the immediate family with ongoing medical aid/assistance d) maintain contact with any injured and affected parties to provide support and to monitor progress e) monitor staff and subcontractors for signs of delayed stress and the onset of post- traumatic stress disorder; providing specialised treatment as necessary f) evaluation of critical incident management g) plan for and be sensitive to anniversaries h) manage any possible longer term disturbances e.g. inquests, legal proceedings 21. Hutchinson Builders recognises that each critical incident is unique and the dynamics of each situation will need to be assessed when it occurs. To protect the privacy of individuals and to ensure the provision of accurate information, Hutchinson Builders has developed an agreed approach to media management. a) The Managing Director authorises all media releases (1) and shall check all facts and determine the official Hutchinson Builders response; and (2) ensure training/advice is provided for all staff to respond to telephone or occasional enquiries following a critical incident. b) The Managing Director may delegate media liaison to another member of staff (1) The critical incident team leader is the delegated person to manage access of the media to the scene, and to staff, and relatives. Evaluation and Review of Management Plan 22. After each critical incident, a meeting of the critical incident team will be held to evaluate the critical incident report and the effectiveness of the management plan and to make modifications as required. Page 4 of 16
Counseling Services HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 13 23. Where site personnel have been involved in or witnessed to, one of or all of the following situations; A fatality Serious Bodily Injury Major near misses Trauma situations They shall be offered the counselling services of suitably qualified persons for those persons requiring help to cope with the sensitive personal situation (refer to HB-HSEQ-F-027-Incident Report Form). Where site personnel take up the offer of the EAP the following responsibilities will be actioned to ensure early initiation of the EAP services; the site team member completing the incident form shall notify the Site Manager of the employee acceptance to be involved in the EAP - then; the site manager shall contact the Project Team Leader and Project Manager together with the H&S Manager/Officer; the Corporate H&S Manager or Team H&S Manager will contact the service provider Converge International so that proceedings can be initiated between the person and the EAP provider. the Site Manager is to advise the relevant employer that their employee has taken up the offer of the EAP The Corporate H&S Manager or Team H&S Manager is to follow up with the person/s who has taken up the offer of the EAP to ensure that the processes has been a benefit to them and to enquire if the process has been effective in assisting them to cope with the critical situation. 24. Hutchinson Builders Employee Assistance Program is supported by the services of; Converge International (Phone)1300 855 039 - who have been engaged to provide; Investigation and Reporting Training Trauma Management Employee Counselling 25. Hutchinson Builders site team members will be trained in basic investigation and reporting processes in relation to the workplace incidents for: Notifiable Incidents; Instruction by an experienced professional to; HS Manager/Officer/Advisor, Site Manager, Site Foreman Non-notifiable Incidents; Incident Investigation Process Instruction in a internal company procedures provider by HSO/advisor or experienced accredited external training provider to site managers, foreman and HS Representatives. 1. Establishing the facts is important in the process of incident investigation. Using the WHO, WHAT, WHEN, WHERE and WHY method will assist site team personnel to identify the real cause of the HOW the incident or accident at work happen. Below are examples of what information to collect during an investigation; WHO? Was injured Saw the Incident Page 5 of 16
MP:08 Incident/Accident Investigation & Reporting Version: 13 Has information on events prior to the incident Who also involved in the incident WHAT? Involved partied doing Had parties been instructed to do Equipment, tools, plant or substances were used Safe work methods, permits, procedures existed Of these systems or rules were breeched Instruction and training had been provided WHEN? Did the incident occur Were the effects identified Did parties commence work/task Were work instructions and an explanation of hazards provided Was something observed to be wrong WHERE? Did the incident occur Did the damage occur Were witnesses at the time Were supervisory personnel at the time of the incident WHY? Was training not provided Was P.P.E not provided Was hazard evaluation and control not implemented Were no safety instructions given Were safe work procedures, permits of work, isolation procedures not followed Was the injured party where they were HOW? Did the incident occur Could the incident have been avoided Could the injury been avoided 2. Analyse the incident information to find out HOW and WHY it happened. 3. Make conclusions and recommendations to prevent similar incidents. 4. Communicate the investigation findings with affected people and interested parties. The five major steps in gathering evidence are: 1. Collecting human evidence [locating and interviewing the affected person and witnesses and completing the Witness Statement Form (HB-HSEQ-F-027-C)]. 2. Collecting physical evidence (photos of the scene, equipment used at the time, etc.) 3. Collecting documentary evidence (work orders, Job Starts, JSA s, etc. associated with the incident) Page 6 of 16
MP:08 Incident/Accident Investigation & Reporting Version: 13 4. Examine organisational concerns, management systems and common work practices onsite in relation to the incident activities. 5. Preserve and control the evidence Physical Evidence Before removing evidence from the incident scene, follow these guidelines: If possible, removal should not begin until witnesses have been interviewed Ensure regulatory bodies have been notified and authorise disturbance Extraction and removal or movement should not be started until the scene and the location of evidence has been documented Exercise caution for unsafe conditions or weakened structures Avoid defacing or distorting impact marks and fracture surfaces Follow precautions when handling potential blood borne pathogens. Statements Identify witnesses as quickly as possible to obtain statements on company form (Witness Statement FormHB- HSEQ-F-027-C). Promoting effective interviews includes careful preparation, creating a relaxed atmosphere, preparing the witness for the interview, recording the interview, asking open-ended questions, and evaluating the witness's state of mind. Do not rush witnesses while they are describing the incident; do not be judgmental, hostile or argumentative; do not suggest answers, threaten, intimidate, or blame the witness; do not make promises of confidentiality, use inflammatory words, ask questions that suggest an answer or omit questions because you think you know the answer. Determining Facts TIP Prevention is at the heart of the entire investigation process; therefore, any incident investigation must focus on fact-finding, not fault-finding. Understanding the activity that was being performed at the time of the incident. Conduct a walkthrough of the incident scene Begin defining facts early in the collection of evidence. Set aside preconceived notions and speculation. Allow the discovery of facts to guide the investigation. Consider all information for relevance. Incident Report Writing Collated information is to be written into the Incident Report Form (HB-HSEQ-F-027-B). Begin writing the report as soon as initial evidence is collected. Provide a concise, yet clear discussion of the facts and analyses of the investigation. Ensure that the facts and analyses logically lead the reader to the conclusions determined by the team. Describe conclusions so that they can be translated into corrective actions. Include attachments as needed; photos, safe work method statements, training records, Page 7 of 16
MP:08 Incident/Accident Investigation & Reporting Version: 13 Review the Incident Report prior to finalisation to ensure the form is completed and the facts how been reported. Weekly Reporting of On-site Incidents 26. A report that includes the following incident details and statistics, shall be compiled weekly for each Hutchinson Builders project. The information will then be reviewed monthly by Management (as per MP:05 Inspections & Monitoring of Health & Safety): a) Lost Time Injury (LTI) Frequency rate; b) Lost Time Injury (LTI) Incidence rate; c) Average Number of Days lost per LTI; d) Any significant OHS incidents; and e) Other information as described in Site Weekly Data Collection Form (HB-HSEQ-F-049-A) Rehabilitation for Injured Workers 27. Hutchinson Builders will ensure that injured employees and workers will be provided with medical treatment and rehabilitation services as a result of work caused incidents. 28. The rehabilitation process commences with the initial visit to the medical practitioner. The Hutchinson Builders Site Manager, Foreman or Health and Safety Officer will take the injured worker to the medical centre or hospital. The treating physician will be advised that Hutchinson Builders can where appropriate provide suitable duties in accordance with an approved suitable duties plan. 29. Hutchinson Builder s approved employer rehabilitation accredited management systems have been developed in accordance with state statutory Legislation requirements e.g.; Workcover QLD, and GIO or other approved providers in other states. The appropriate documentation can be obtained from the Corporate Health and Safety Manager or the Accounts/Payroll department. 30. Injured workers (internal or subcontractors) will be required to partake in suitable duties or restricted work duties as defined by the doctor. The worker with the support of the PCBU / employer will complete some or all of the following where appropriate; a. Training suitable to the works being completed on the project and relevant to the work associated with the injury b. Documentation review including SWMS/JSA s, project risk assessment and SOP s c. Rehabilitation with relevant medical services providers d. Other training that may be required by the client or industry body Page 8 of 16
MP:08 Incident/Accident Investigation & Reporting Version: 13 REFERENCES Document Title Standard/Section No. Work Health & Safety Act 2011 Sections 35-39 National Code of Practice 2011 Section 6 QLD Electrical Safety Act 2002 Sections 11-12 QLD Electrical Safety Regulation 2002 Part 12 NSW Electricity (Consumer Safety) Act 2004 Part 4 VIC Occupational Health & Safety Act 2004 Part 5 WA Occupational Safety & Health Act 1984 Section 23I WA Occupational Safety & Health Regulations 1996 Reg 2.4 & 2.5, Schedule 2 SA Occupational Health, Safety & Welfare Regulations 1995 Div 6.6 TAS Workplace Health and Safety Regulations 1998 Part 3 NT- Workplace Health & Safety Regulation (2008) Reg 46 NT- Workplace Health & Safety Act (2007) Part 6, Section 64-66 Describing and Reporting Occupational Injuries and Disease - National Standard for Workplace Legislation and Disease Recording RESPONSIBILITY/MONITORING Incident Report Register Incident Management & Notification Process Incident Report Form Witness Statement Form Critical Response Checklist Minor First Aid Report Form HSE Project Performance Register Site Weekly Data Collection Form Inspections & Monitoring of Health & Safety Incident Investigation Methodology AS 1885.1 1990 HB-HSEQ-F-027 HB-HSEQ-F-027-A HB-HSEQ-F-027-B HB-HSEQ-F-027-C HB-HSEQ-F-027-D HB-HSEQ-F-028 HB-HSEQ-F-049 HB-HSEQ-F-049-A MP:05 SP:05 Items 1-30 Item 10 Items 1-6 Hutchinson Builders Site Manager/Foreman, Team Leader, or HS Manager Relevant Manager H&S Officer DOCUMENTATION REQUIRED Completed Hutchinson Builders Incident Register / Reports are to be kept on file on site Copies of completed Report Forms and any Investigation Reports are to be kept on file for no less than seven (7) years at Head Office Site Weekly Data Collection Forms Project Performance Register Page 9 of 16
MP:08 Incident/Accident Investigation & Reporting Version: 13 DOCUMENT CONTROL Version: 13 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:08 Page 10 of 16
Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 Annex A QLD, NSW, ACT, NT VIC SA TAS WA What Must You Notify Death of a person, a serious injury or illness of a person or a dangerous incident Workplace Incident & Dangerous Occurrence Serious Electrical Accident Fatality Work related Injury Dangerous Occurrence Electrical Accident Serious Bodily Injury or Illness Dangerous Incident Electrical Accident Fatality Disease, injury Electrical Accident When Must Notify You Immediately after becoming aware that a notifiable incident has occurred. Immediately after the Employer knows about the occurrence via quickest means & report within 48 hours As soon as practical after occurrence via the quickest means As soon as Within 24 practical hours after occurrence via the quickest means Fatality immediately Medical attention required 24 hours Other 10 working days As soon As soon as as practical practical after occurrenc e via the quickest means As soon as reasonably practical, written notification within 21 days As soon as practical after occurrence via the quickest means As soon as practical, but within 24 hours Immediately Reporting Document By phone or in writing Approved Form or On-line electronic version Written Employer Report Form Written report or phone Reporting details outlined in Div. 6 s61(1) of Reg Written report on approved form Form 1 Notification of Injury Form 2 Notification of Disease Not specified Who Is The Report Sent By Person who conducts a business or undertaking Employer, Self Employed person, person in control of workplace Employer, Electrical Workers, Electricity Supplier Employer of injured person Electrical worker occupier or place Employer of injured person Holder or Employer, Self Employed person, Person in Control of electrical the Workplace or Principal Contractor licence, designated person, occupier of premise Who Is The Report Sent To Relevant State Authorities Victorian WorkCover Authority Energy Safe Victoria WorkCover South Australia Closest Workplace Standards Tasmania Office of the Tasmanian Energy Regulator Closest WA WorkSafe Technical Safety Division, Office of Energy Contact Details WHSQ: 1300 369 915 www.deir.qld.gov.au ESO: 3237 0220 www.eso.qld.gov.au 13 23 60 www.workcover.vic. gov.au 9203 9700 www.esv.vic. gov.au 131855 www.workcover.com 1300 366 322 www.wst.tas.gov.au 6233 6323 www.energyreg ulator.tas.gov.a u 1800 678 198 www.worksafe.wa.gov.au 9420 5600 www.energy.wa.g ov.au Keep Records 7 Years 7 Years 7 Years 7 Years 7 Years Page 11 of 16
Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 OFSC Reporting Criteria Notifiable Incident Dangerous occurrence MTI (Medically treated injury) LTI (Lost time injury) Means an incident at a workplace which results in a) the death of any person; or b) a person requiring medical treatment within 48 hours of exposure to a substance; orc) a person requiring immediate treatment as an inpatient in a hospital; or d) a person requiring immediate medical treatment for i. the amputation of any part of his or her body; or ii. a serious head injury; or iii. a serious eye injury; or iv. the separation of his or her skin from underlying tissue; or v. electric shock; or vi. a spinal injury; or vii. the loss of a bodily function; or serious lacerations - An incident where no person is injured, but could have been injured, resulting in Serious Personal Injury (which requires a week or more away from work), Incapacity or Death Also Commonly called a near miss. Only dangerous occurrences that are required to be reported under the OHS legislation covering notifiable incidents in the jurisdiction the project is being undertaken are required to be reported to the OFSC A work-related occurrence that results in treatment by, or under the order of, a qualified medical practitioner (see below), or any injury that could be considered as being one that would normally be treated by a medical practitioner but does not result in the loss of a full day/shift. This may include AWI s if that is your company s internal reporting practice. Do not report first aid treated injuries in this category. An injury includes physical injuries as well as instances such as where a worker experiences psychological stress due to witnessing a traumatic event or being a victim of bullying, or if they required medical attention due to migraines caused by exposure to chemicals or gas. Please see section C6 and C8 below for further detail on the types of injuries that are to be reported. A qualified medical practitioner is defined as a person - A work-related occurrence that results in a serious injury or illness resulting in time lost from work of one day/shift or more. Serious injury or illness is as defined in the legislation of the jurisdiction in which the project is being undertaken. An injury includes physical injuries (i.e. cuts, burns, fractures etc.) as well as instances such as where a worker experiences psychological stress due to witnessing a traumatic event or being a victim of bullying (and may require time off work as a result), or or if they required medical attention due to migraines caused by exposure to chemicals or gas. Please see section C6 and C8 below for further detail on the types of injuries that are to be reported. The OFSC strongly encourages accredited contractors to report Alternate Work Injuries (AWIs), however the reporting of these injuries is optional. The definition of an LTI for OFSC purposes includes incidents where the injured worker has a gradual return to their normal duties, or returns to work to perform a different role. For example, a worker returns to work to perform administration duties where the usual duties involve intensive labour or operation of mobile plant. This may also include workers sent to unscheduled training due to their incapacity to perform normal duties. Page 12 of 16
Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 Definitions (OHS) QLD, NSW, ACT, VIC WA SA Serious Injury or Illness means an injury or illness requiring the person to have (a) immediate treatment as an in-patient in a hospital; or (b) immediate treatment for (i) the amputation of any part of his or her body; or (ii) a serious head injury; or (iii) a serious eye injury; or (iv) a serious burn; or (v) the separation of his or her skin from an underlying tissue (for example, degloving or scalping); or (vi) a spinal injury; or (vii) the loss of a bodily function; or (viii) serious lacerations; or (c) medical treatment within 48 hours of exposure to a substance; and includes any other injury or illness prescribed under a regulation but does not include an illness or injury of a prescribed kind. Dangerous Incident Means an incident in relation to a workplace that exposes a worker or any other person to a serious risk to a person s health or safety emanating from an immediate or imminent exposure to (a) an uncontrolled escape, spillage or leakage of a substance; or (b) an uncontrolled implosion, explosion or fire; or (c) an uncontrolled escape of gas or steam; or (d) an uncontrolled escape of a pressurised substance; or (e) electric shock; or (f) the fall or release from a height of any plant, substance or thing; or (g) the collapse, overturning, failure or malfunction of, or damage to, any plant that is required to be authorised for use under a regulation; or (h) the collapse or partial collapse of a structure; or (i) the collapse or failure of an excavation or of any shoring supporting an excavation; or (j) the inrush of water, mud or gas in workings, in an underground excavation or tunnel; or (k) the interruption of the main system of ventilation in an underground excavation or tunnel; or (l) any other event prescribed under a regulation; but does not include an incident of a prescribed kind. Notifiable Incident means- Means an incident at a workplace which results in e) the death of any person; or f) a person requiring medical treatment within 48 hours of exposure to a substance; org) a person requiring immediate treatment as an in-patient in a hospital; or h) a person requiring immediate medical treatment for i. the amputation of any part of his or her body; or ii. a serious head injury; or iii. a serious eye injury; or iv. the separation of his or her skin from underlying tissue; or v. electric shock; or vi. a spinal injury; or vii. the loss of a bodily function; or viii. Serious lacerations. Dangerous Occurrence Means an incident which exposes a person in the immediate vicinity to an immanent risk to the person s health and safety through a) The collapse, overturning, failure or malfunction of, or damage to, any item of plant that the Regulations prescribe must not be used unless the plant is licenced or registered; or b) The collapse or failure of an excavation or of any shoring supporting an excavation; or c) The collapse or partial collapse of any part of a building or structure; or d) An implosion, explosion or fire; or e) The escape, spillage or leakage of any substance including dangerous goods as defined in the Dangerous Goods Act 1985; or f) The fall or release from a height of any plant, substance or object. Notifiable Injury Means a) a fracture to the skull, spine or pelvis; b) a fracture of any bone i. in the arm, other than in the wrists or hand; ii. in the leg, other than a bone in the ankle or foot; c) an amputation of an arm, a hand, finger, finger joint, leg, foot, toe or toe joint; d) the loss of sight of an eye e) Any injury other than an injury referred to in paragraphs (a) to (d) which, in the opinion of a medical practitioner, is likely to prevent the employee from being able to work within 10 days of the day ion which the injury occurred. Notifiable Disease Infectious Diseases: Tuberculosis Viral hepatitis Legionnaires disease 2. Occupational Zoonosis: Q fever Anthrax Leptospiroses Brucellosis Work related Injury Means - (a) an injury, disease or disability; or (b) the loss or destruction of, or damage to, an artificial limb or other prosthesis or a medical or surgical aid or appliance; or (c) any death, that is attributable to work and includes the aggravation, exacerbation or recurrence of a prior work-related injury. Dangerous Occurrence Means an incident or event (a) where there is an immediate and significant risk to any person in, on or near the relevant place, or who could have been in, on or near the relevant place (whether or not a work-related injury occurs); and (b) that is attributable to any of the following: (i) the collapse, overturning or failure of the load-bearing part of a scaffolding, lift, crane, hoist or mine-winding equipment; (ii) damage to, or malfunction of, other major plant; (iii) the unintended collapse or failure of an excavation that is more than 1.5 m deep, or of any shoring; (iv) the unintended collapse or partial collapse- (a) of a building or structure under construction, reconstruction, alteration, repair or demolition; or (b) the floor, wall or ceiling of a building being used as a workplace; (v) an uncontrolled explosion, fire or escape of any gas, hazardous substance or steam; (vi) the unintended ignition or explosion of an explosive; (vii) an electrical short circuit, malfunction or explosion; (viii) an unintended event involving a flood of water or any collapse of ground; (ix) an incident where breathing apparatus intended to permit the user to breathe independently of the surrounding atmosphere malfunctions in such a way that the wearer is deprived of breathing air or exposed to an atmospheric contaminant to an extent that may endanger health; (x) any other unintended or uncontrolled incident or event arising from operations carried on at a workplace. 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Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 TAS VIC WA SA Serious Bodily Injury or Illness Means- The death of a person, or an injury or illness that disables a person to the extent that as a consequence of that injury or illness the person is subject to a period of admission to hospital as an in-patient. Dangerous Incident Means- damage to any boiler or other pressure vessel, or damage to a load bearing member of any lifting machinery, scaffolding or amusement structure, being damage which endangers the health and safety of any person in the vicinity; or an uncontrolled explosion, fire or discharge of electricity, gas or steam; or an occurrence, including those involving any dangerous substance, involving imminent risk of explosion, fire, death, serious bodily injury or illness to any person or serious damage to any property. Prescribed accidents and occurrences: Includes - (a) (b) (c) (d) (e) (f) (g) (h) (i) (j) (k) (l) an accident or occurrence causing the death of a person; an accident or occurrence causing or, on the basis of medical advice, appears likely to cause a worker to be absent from work for 5 or more working days; an accident or occurrence where a worker receives an electric shock; an accident or occurrence where a worker is injured and admitted to hospital as an in-patient following exposure to a hazardous substance; an accident or occurrence where a person, other than a worker, is injured as a result of a workplace activity or by designated plant; an accident or occurrence involving the collapse, overturning or failure of a load bearing part of a lift, crane, hoist, lifting gear or scaffolding; an accident or occurrence involving the failure of pressure equipment; an accident or occurrence involving the collapse of shoring or an excavation which is more than 1.5 metres deep; an accident or occurrence involving the unplanned collapse of a building or structure or part of a building or structure; an accident or occurrence involving an explosion or fire that results in designated plant being inoperative, or normal work being suspended, for more than 24 hours; an accident or occurrence involving an unplanned contact between plant and a live electrical conductor; an accident or occurrence involving a malfunction or failure of personal protective equipment which affects the health and safety of a person Work related Injury Includes a) the contraction of a disease; and b) the aggravation, acceleration or recurrence of an injury or a disease. Dangerous Occurrence Means a) damage to any boiler, pressure vessel, plant, equipment or other thing which endangers or is likely to endanger the health and safety of persons at a workplace; b) Damage to, or failure of, any load bearing member or control device of a crane, hoist, conveyor, lift, escalator, moving walk, plant, scaffolding, gear, amusement device or public stand; c) an uncontrolled fire, explosion or escape of gas, dangerous goods or steam; d) any other occurrence involving imminent risk of fire, explosion or escape of gas, dangerous goods or steam; death or serious person injury to any person; or Substantial damage to property. Page 14 of 16
Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 Definitions (Electrical) QLD VIC WA SA Serious Electrical Incident Serious Electrical Incident Means an incident involving electrical equipment if, in the incident a person is killed by electricity; or a person receives a shock or injury from electricity, and is treated* for the shock or injury by or under the supervision of a doctor; or a person receives a shock or injury from electricity at high voltage, whether or not the person is treated for the shock or injury by or under the supervision of a doctor. Means- an incident involving electricity which causes or has the potential to cause: the death of or injury to a person; or significant damage to property; or a serious risk to public safety. Accident Means- an accident that results from a sudden discharge of electricity or that otherwise has, or may have, electrical origins Accident Means- an accident which involves electric shock caused by the operation or condition of electricity infrastructure or an electrical installation. *Note: Treatment means the actual provision of medication/therapy etc., but excludes the provision of tests/examinations etc. Dangerous Electrical Event Means Coming into existence of circumstances in which a person is not electrically safe, if- i) the circumstances involve high voltage electrical equipment; and ii) despite the coming into existence of the circumstances the person does not receive a shock or injury; The coming into existence of the following circumstances i) if a person had been at a particular place at a particular time, the person would not have been electrically safe; ii) the person would not have been electrically safe because of circumstances involving high voltage electrical equipment; An event that involves electrical equipment and in which significant property damage is cause directly by electricity or originates from electricity; The performance of electrical work by a person not authorised under an electrical work licence to perform the work; The performance of electrical work by a person if, as a result of the performance of the work, a person or property is not electrically safe; The discovery by a licenced electrical worker of electrical equipment that has not been marked as required under the Act. Page 15 of 16
Hutchinson Builders - OH&S Corporate Procedures Manual MP:08 Incident/Accident Investigation & Reporting Version: 5 NSW TAS NT ACT Serious Electrical Accident Serious Electrical Accident Accident Serious Electrical Accident Means an accident- Means- Means- Means- in which an electrical article or electrical installation is involved that is or was used for (or or purposes incidental to) the conveyance, control and use of electricity and electricity was, at the time of the accident, being so conveyed, controlled and used; and an accident involving electrocution or electric shock serious enough to cause temporary or permanent disability or to require medical attention. an accident where a person requires medical assistance. an accident in which electricity causes, or contributes to: the death or injury of a person; or damage to property; or a fire as a consequence of which a person dies or suffers permanent disability, is hospitalised, receives treatment from a health care professional or is unable to attend work for any period of time. Page 16 of 16
MP:09 Emergency Planning Version: 7 PURPOSE & SCOPE Whilst Hutchinson Builders has a proactive approach to Health and Safety, procedures for reacting to emergency situations or critical events must be addressed. Such arrangements must be made in consideration of: The nature of the work being carried out, The nature of the hazards at the place of work, The size and location of the workplace, The number and composition of workers and other persons at the workplace. As Hutchinson Builders personnel and operations extend to various tasks and working environments, the nature of foreseeable emergencies is diverse. The emergency response procedures developed by Hutchinson Builders must reflect the diversity of its operations, and shall be capable of reacting to the types of emergencies associated with the work performed by Hutchinson Builders personnel, such that the detrimental effects of any emergency can be mitigated. This procedure describes the organisational structure for managing emergencies within Hutchinson Builders, and applies to all Hutchinson Builders offices and construction site work locations. DEFINITIONS Emergency Examples: Medical Emergency or Fatal injury Uncontrolled Fire or Explosion (on site or in building) Gas Leaks Substantial damage to plant and equipment Natural Disasters Bomb Threat Acts of Sabotage or Physical Violence Emergency Control Structure (ECS) Emergency Manager Emergency Plan Means an event which arises from internal or external sources that may adversely affect the safety of persons, and requires an immediate response to return the situation to a safe state. Therefore, an emergency would include an event that creates: - An immediate or potential hazard to any person, property or the environment; - A threat to production operations or ongoing business activities; and/or - A need for emergency services (i.e. fire, ambulance, police) assistance. Means the organisational structure responsible for planning, and initiating an appropriate response to emergency situations that may arise at a specific Hutchinson Builders workplace/site. Note: members will depend on the size of the office or construction site Means the person who has the overall responsibility for managing an emergency, and the strategic implications of an emergency (i.e. contacting Board Members, Workplace Health & Safety Authority, and Insurer etc.) An emergency plan is a document that contains information that is pertinent to the effective management of foreseeable emergencies in a given work environment or project. The Plan should: - Identify foreseeable emergencies (i.e. Fire and/or explosion, plant or equipment faults, gas leaks, medical emergencies, bomb threats, suspect packages etc.); Note: plan for an office to be a generated Emergency Evacuation Plan - plan for a Construction Site to be a review of Section 8 of the WHSMP. Page 1 of 6
MP:09 Emergency Planning Version: 7 Emergency Plan (Cont d) - describe the recommended course of action if such an event occurs; Emergency Planning Committee (EPC) PROCEDURE General - identify specific roles, responsibilities and training requirements for key persons in the event of an emergency; - list emergency contact details for relevant parties (i.e. first aid personnel, fire wardens, police, poisons information centre, nearest medical centre, ambulance etc); and - Include Evacuation information. Means the committee responsible for identifying workplaces in which Hutchinson Builders personnel work, assessing the emergencies that may arise, and establishing an Emergency Control Structure to meet the requirements of the workplace. Note: for an office this would be the fire emergency officers for a construction site this would be members of the ECS (site team members) 1. Hutchinson Builders shall allocate all reasonable resources to ensure that foreseeable emergencies can be managed effectively. 2. A comprehensive review of all Hutchinson Builders working environments (including Offices, Construction Projects, and Plant Yards etc.) shall be undertaken and foreseeable emergencies identified within the WHS Management Plan. Emergency Control Structure (ECS) 3. In accordance with this procedure, an ECS shall be established by the Team Leader or the Project Management Team for each workplace or work area in which Hutchinson Builders personnel and/or contractors are engaged to perform work. 4. Meetings: For Construction Workplace ECS meetings will be part of the safety Committee on site. For offices and other workplaces, all members of an ECS shall meet, as requested by a member of the ECS, and/or at intervals not exceeding six (6) months for the duration that the workplace is occupied. 5. Duties: The duties of an ECS, and the purpose of the aforementioned meetings shall be to: a) Establish emergency plans in their respective area; b) Review the adequacy of existing emergency plans; c) Implement controls and allocate resources to ensure effective response to emergencies in accordance with the Emergency Plan; d) Ensure that positions related to emergency response are occupied; e) Ensure persons are trained and competent to perform their designated function in an emergency; and f) Schedule/co-ordinate emergency response exercises. 6. Composition of ECS: The ECS shall be appropriate for workplace/work environment and will include the following: a) Emergency Manager position; Team Leader, Team H&S Manager/advisor (for Office) and Site Manager/foreman or H&S Officer (for site) b) Fire Emergency Officer position; Fire Emergency Officer (for office) and Site Manager/Foreman or H&S Officer (for site); and c) Other specific roles much as first aid officer as described in the respective Emergency Plan. Page 2 of 6
MP:09 Emergency Planning Version: 7 7. Authority: Once an emergency is declared, instructions issued by the ECS shall override all normal nonemergency management procedures and ensure that during an emergency situation, life safety takes precedent over asset protection and production matters. Development of an Emergency Plan 8. An emergency plan shall be developed by each ECS to address foreseeable emergencies that may arise in work area/projects that the ECS has been established to co-ordinate for: Review the contents of the Emergency Evacuation Plan for office locations Review the contents of the Site Specific Emergency Section of the WHS Management Plan (Section 8) for constructions sites 9. In developing an emergency plan, an ECS should: a) consider characteristics of buildings and structures, the layout of workplaces and work activities, appropriateness and adequacy of physical facilities, human resources, skills required, hours of operation, access to emergency services, and communication systems; b) undertake a hazard analysis to identify foreseeable emergencies that could occur at the work area; and c) Develop specific procedures relating to the management of foreseeable emergencies which take into account: i) The nature of the hazards at the workplace; ii) The size and location of the place of work; and iii) The number, mobility and capability of persons at the place of work. 10. Emergency Plan Content: The Emergency Plan shall be documented in an appropriate format, and shall a) identify the purpose and scope of the Plan; b) identify buildings, structures, workplaces and/or activities to which the Plan applies; c) be based on a practical assessment of possible threats; d) be appropriate to the complexity of structures, work areas, work activities, the number and type of personnel, and hours of operation; e) define roles, responsibilities, and overall control for response to threats for persons involved; f) be adaptive to possible changes in the ECS structure; g) define appropriate positioning, inspection, testing and maintenance requirements for emergency equipment; h) describe means by which emergency response process will be reviewed; i) provide adequate arrangements for the shutting down and evacuation of all persons the workplace in the event of an emergency; j) detail arrangements for emergency communications; k) detail arrangements for appropriate medical treatment of injured persons; l) be easy to use and amend; and m) also include the following information if relevant: i) Maps of the Site/Work Area indicating evacuation or mustering points, and the location of specific emergency equipment; ii) Contact details for emergency services, ECS personnel, relevant statutory bodies etc. 11. One or more persons shall be appointed, at each site/workplace, and trained to oversee any evacuation and, if appropriate, trained in the use of onsite fire fighting equipment. 12. Each workplace/site is to have the details of the arrangements for evacuations kept on display in appropriate location/s onsite. Page 3 of 6
MP:09 Emergency Planning Version: 7 13. The Emergency Plan is to be periodically reviewed by the ECS at intervals not exceeding; 12 months or after an emergency situation for an office 3 monthly or after an emergency situation for a construction site And be amended whenever changes to the information contained in the plan occur. (NOTE: Each ECS is encouraged to establish individual plan review schedules which meet the terms of this provision as a minimum) 14. A competent person (Site Manager, site foreman or H&S officer) is required to assess the suitability, location and accessibility of emergency equipment as identified in the emergency plan; this review is to occur at regular intervals during the construction phase and documented on the Weekly Health and Safety Inspection Checklist (HB-HSEQ-F-048). Competency will be achieved through completion of Topic 5: Emergency & Fire Response, (Hutchinson Internal Future Leaders Program). Emergency Training 15. All persons with specific responsibilities in an emergency shall receive appropriate training and be competent to perform their prescribed functions in accordance with the respective Emergency Plan. 16. All Hutchinson Builders personnel and persons accessing Hutchinson Builders operational areas will be trained in basic emergency response procedures relating to the workplace as part of their induction training, and will receive periodic refresher training in accordance with the Emergency Plan. Emergency Awareness and Response training will be delivered as part of Hutchinson Builders ongoing safety training model for construction sites. The emergency situation & training matrix will also detail the responsibilities for persons identified below. Training for prescribed responsibilities; Office Workplace: a) Team Leader, Team H&S Manager/advisor/Rep Instruction in the developed Emergency Evacuation Plan for the workplace and evacuation procedures b) Fire Emergency Officer Instruction in the developed Emergency Evacuation Plan and Evacuation Procedures c) Other specific roles as first aid officer as described in the respective emergency plan; Person performing First Aid hold a Senior First Aid Certificate Construction Site Workplace: a) Site Manager, site foreman or HS Officer/Representative Instruction in the developed Section 8 and Project Risk Assessment titled Fire Protection for Site of the WHS Management Plan. Trained in the Hutchinson Builders training Topic 5: Emergency & Fire Response. b) Other specific roles as first aid officer as described in the respective emergency plan; Person performing First Aid hold a Senior First Aid Certificate ECS member instruction in the developed ECS procedure of Section 8 of the WHS Management Plan for the site. Page 4 of 6
MP:09 Emergency Planning Version: 7 Specific Emergency Situations and the applicable training requirements for site management are detailed in the table below; Set Up Training Required Emergency Evacuation Hutchinson Builders Training Topic 5: Emergency and Fire Response, Apply First Aid Fire Fighting Hutchinson Builders Training Topic 5: Emergency and Fire Response, Apply First Aid Gas leak Hutchinson Builders Training Topic 5: Emergency and Fire Response, Apply First Aid Work at heights rescue Hutchinson Builders Training Topic 5: Emergency and Fire Response, Hutchinson Builders Training Topic 7: Working at Heights, Apply First Aid Trench collapse Hutchinson Builders Training Topic 5: Emergency and Fire Response, Confined Space, Apply First aid Snake/Spider Bite Hutchinson Builders Training Topic 5: Emergency and Fire Response, Apply First Aid Confined space rescue Emergency Awareness, Confined Space, Recovery, Breathing Apparatus, Apply First Aid Hazardous Substances Hutchinson Builders Training Topic 5: Emergency and Fire Response, Hutchinson Builders Training Topic 9: Hazardous Chemicals, Apply First Aid, Breathing Apparatus (if Required) Serious Injury/Accident Hutchinson Builders Training Topic 5: Emergency and Fire Response, Hutchinson Builders Training Topic 4: Incident & Accident Reporting, Apply First Aid, Formwork Collapse Hutchinson Builders Training Topic 5: Emergency and Fire Response, Apply First Aid Set up of emergency equipment Hutchinson Builders Training Topic 5: Emergency and Fire Response. Page 5 of 6
MP:09 Emergency Planning Version: 7 REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 27-29 Work Health and Safety Regulation 2011 Sec.43, 309-311, 359-362 VIC Occupational Health and Safety Act 2004 Sections 21-23 & 26 Emergency control organisation and procedures for buildings, structures and workplaces. AS 3745 Work Health & Safety Management Plan Section 8 Hutchinson Builders Future Leaders Program Incident & Accident reporting Topic 4 Hutchinson Builders Future Leaders Program - Emergency and Fire Response Topic 5 Hutchinson Builders Future Leaders Program - Working at Heights Topic 7 Hutchinson Builders Future Leaders Program - Hazardous Chemicals Topic 9 Weekly Health, Safety & Environment Checklist HB-HSEQ-F-048 RESPONSIBILITY/MONITORING Items 1-3 Items 2-15 Item 16 Project Management Team or Office Manager Emergency Planning Committee Members Site Foreman or H&S Officer DOCUMENTATION REQUIRED Minutes of office EPC Meetings to be retained for not less than seven (7) years Emergency plans to be maintained and updated when required Records of Emergency Response related training to be recorded and maintained Records of emergency response exercises Records of weekly health and safety inspections to be retained DOCUMENT CONTROL Version: 7 Approving Authority: Corporate H&S Manager Date Approved: 23.11.2012 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:09 Page 6 of 6
MP:10 Risk Assessment Procedure Version: 9 PURPOSE & SCOPE The purpose of this policy is to provide a standard process and guidelines to adhere to, in relation to adopting an OH&S risk management approach, which assists in prevention of injury or damage to Hutchinson Builders employees, contractors, and others, or damage to plant and equipment. Hutchinson Builders recognises that the implementation and maintenance of a systematic process for the identification, assessment and treatment of work-related health and safety risks is critical to an effective H&S management system. At all times the management of health and safety risks must involve making decisions that accord with statutory requirements, and act in ways which are consistent with Hutchinson Builders corporate values and ethics. Therefore, this procedure is applicable to all activities undertaken either by, or on behalf of Hutchinson Builders. DEFINITIONS ALARP Hazard Monitor Relevant Manager or Person Risk Management Significant Incident As Low As Reasonably Practicable A source of potential harm or a situation with a potential to cause loss. To check, supervise, observe critically, or record the progress of an activity, action or system on a regular basis in order to identify change. Refers to the Hutchinson Builders employee who is responsible for the activity that requires the risk management procedure to be adopted in accordance with Provision 6 (i.e. purchasing plant, project establishment, Division risk plans etc.). The culture, process and structures that are directed towards the effective management of potential opportunities and adverse effects. A significant change is one which would affect the existing controls or introduce hazards which could lead to moderate to catastrophic consequences. A Significant Incident would not include an incident where the consequence was insignificant or minor using the risk management table provided in the H&S Risk Management Guide. PROCEDURE GENERAL 1. In accordance with National Code of Practice 2011, How to Manage Work Health & Safety Risks, the Hutchinson Builders HSE Risk Management process is the systematic method of: Establishing the Context (scope of risk assessment, JHA & Risk Register); Identification of Risk (hazard identification); Analysing Risk (consequence & likelihood risk rating of identified hazards); Assessing Risk (risk control, including development, implementation and review) with any activity, function or process; Risk Action Register; Monitoring & Reviewing (audits); Communicating & Consulting. Page 1 of 6
MP:10 Risk Assessment Procedure Version: 9 2. To Hutchinson Builders Risk Management Process includes three main levels of risk management which are; a) Design Risk Assessment (Safety in Design) b) Project Risk Assessment (Risk Register) c) Safe Work Method Statements (SWMS) or Job Safety Analysis (JSA) Design Risk Assessment The design risk assessment is detailed in Hutchinson Builders Management Procedure MP:13. The purpose of the Design Risk assessment is to review the design of the project and understand the risks associated with the design integrity and the risk created by the buildability of that design. Project Risk Assessment (PRA) The Project Risk Assessment is completed as a broad overall assessment of the potential risks identified for the project prior to its commencement. The PRA should look at the design risk assessment, the scope of works and the subcontractor activities and carry out the risk assessment process. Project risk assessment completed prior by Site Manager, Health & Safety Officer or Project Manager and will scribe out the non-relevant controls. The project risk assessment will directly form Appendix 1 of the WHS Management Plan and will be reviewed as stipulated. Safe Work Method Statements (SWMS) or Job Safety Analysis (JSA) The Safe Work Method Statement (HB-HSEQ-F-021) process uses a generic template document that must be reviewed and if needed modified by the site management team in consultation with the work group (workers). To make specific to the project and requires all workers to be trained in the activity. The SWMS requirement is mandated by the Work Health and Safety Regulation 2011. The development of SWMS shall be completed by the team performing the tasks and be monitored by the Site Foreman. Subcontractors will be required to submit their SWMS and it shall be reviewed for completeness prior to being given approval to commence the task. The review will use Subcontractor SWMS Checklist (HB-HSEQ-F-021-A). Page 2 of 6
MP:10 Risk Assessment Procedure Version: 9 Note: where unusual tasks or activities, not covered by the standard SWMS are identified or required on the project; a specific SWMS will be developed. Certain clients/industries may refer to these as JSA, JHA, JSEA or similar. Hutchinson Builders have developed template SWMS form HB-HSEQ-F-021 and JHA Template Form HB-HSEQ-F-022 to fulfil these requirements and the template form shall be issued for specific activities. 3. The hierarchy of controls shall be utilised for reduction of risk and selection of control measures to ensure selection of the most effective, to reduce risk to a point as low as reasonably practicable (ALARP). Eliminate Substitute Most Effective Controls Less Person Dependent Isolate Engineer Administration PPE Least Effective Controls More Person Dependent ALARP is the reduction of risk that is tolerable and cannot be reduced further without expenditure of costs disproportionate to the benefit gained or where the solution is impractical. Through implementing HOC strategies to reduce risk the risk is being reduced to a level as low as reasonably practicable. 4. Hutchinson Builders has established the following criteria against which risks shall be analysed and prioritised. Likelihood Table Level Descriptor Description Frequency A Almost Certain The event is expected to occur in most circumstances More than once per year B Likely The event will probably occur in most circumstances At least in once 5 years C Possible The event might occur at some time At least once in 10 years D Unlikely The event could occur at some time At least once in 30 years E Rare The event may occur only in exceptional circumstances Less than once in 30 years Page 3 of 6
MP:10 Risk Assessment Procedure Version: 9 Consequence Table Level Descriptor Example detail description $$$ Example 1 Insignificant No injuries Low Financial Loss <$500 1.1.1.1.1.1.1.1.1. i 2 Minor First aid treatment, on-site release immediately contained & / OR Medium Financial Loss $500 - $5,000 3 Moderate Medical treatment required, on-site release contained with outside assistance 1.1.1.1.1.1.1.1.2. A N High Financial Loss D / $5,000 - $25,000 O R 4 Major Extensive injuries, loss of production capability, off-site release with no detrimental effects & / OR Major Financial Loss $25,000 $200,000 5 Catastrophic Death, toxic release off-site with detrimental effect & / OR Huge Financial Loss >$200,000 Risk Level / Priority Table CONSEQUENCES LIKELIHOOD Insignificant Minor Moderate Major Catastrophic 1 2 3 4 5 A (almost certain) H 11 H 16 E 20 E 23 E 25 B (likely) M 7 H 12 H 17 E 21 E 24 C (moderate) L 4 M 8 H 13 E 18 E 22 D (unlikely) L 2 L 5 M 9 H 14 E 19 E (rare) L 1 L 3 M 6 H 10 H 15 5. A Project Risk Assessment is to be completed and included in the WHS Management Plan for all projects. (Refer to Template Project Risk Assessment for format on examples). 6. Hutchinson Builders personnel or contractors who may be exposed to a H&S-related hazard or risk (which is under the control of Hutchinson Builders) shall be informed via the WHS Management Plan and the associated appropriate information, instruction and/or training necessary to reduce risk. 7. Hutchinson Builders site team member undertaking the reviews of Subcontractor Safe Work Method Statements (HB-HSEQ-F-021-A), shall reference controls identified in sections of the Project Risk Assessments where applicable - to align controls put forward in SWMS provided by the Subcontractor. 8. Any reasonably available information from an authoritative source that is necessary to enable Hutchinson Builders to identify hazards, assess risks, eliminate or control risks or provide information shall be obtained. Page 4 of 6
MP:10 Risk Assessment Procedure Version: 9 9. Any person with a responsibility for identifying hazards, assessing risks, eliminating or controlling risks, monitoring/reviewing control measures or providing information shall be provided with all available information necessary to enable them to fulfil those responsibilities. Requirements for Undertaking H&S Risk Assessments 10. The H&S risk management process is an ongoing process which is to be undertaken and when a new facility is purchased, at the commencement of a new project, during the planning of a task/activity and prior to the commencement of a task/activity. 11. The different levels of risk management in Hutchinson Builders are as follows; a) Corporate Risk Management Assessment b) Project Risk Assessment c) Safe Work Method Statement, Job Safety Analysis d) Immediately before using a premises as a place of work for the first time; e) When a new project is being considered in accordance with Item 4; f) When developing or modifying existing designs for design and construct projects (in accordance with MP:13 Risk Management for Design-Construct Projects) g) Before changes to work practices and systems of work are introduced (undertaking by a Safe Work Method Statement); h) Project purchasing is to be controlled as per the purchasing controlled outlined within the Quality Management system (Section 5.3), for the procurement of goods, services and subcontractors. i) When a significant change occurs (review of Safe Work Method Statement); j) After a significant incident as part of the investigation; k) Before hazardous substances are introduced into a place of work (Safe Work Method Statement); l) Informally while work is being carried out; m) When evidence suggests that a previous risk assessment (Safe Work Method Statement or Project Risk Assessment) is no longer valid; and n) When new or additional information from an authoritative source relevant to the health or safety of the employees of the employer becomes available. Evaluation of H&S Risk Assessments 12. Risk assessments and the associated control measures are to be reviewed whenever; a) There is evidence that the risk assessment is no longer valid; or b) Injury or illness results from exposure to a hazard to which the risk assessment relates; or c) A significant change is proposed in the place of work or in work practices or procedures to which the risk assessment relates. 13. The H&S project risk assessments are to be evaluated as to their effectiveness as per the following; a) To be reviewed by the project site team at 3 month intervals. b) At the end of the project the project site team is to review the Project Risk Assessment and nominated controls implemented and make recommendations for improvement where possible. Page 5 of 6
MP:10 Risk Assessment Procedure Version: 9 Communication of H&S Risk Assessments 14. Hutchinson Builders shall inform any person who may be exposed to a risk of health and safety at its sites or that risk and provide those persons with information, instruction and training necessary to ensure the person s health and safety. REFERENCES Note: the information, instruction and training (and the timing of its provision) shall be commensurate with the risk to health and safety concerned. Document Title Standard / Section No. Work Health and Safety Act 2011 Sections 27A 30 &31 National Code of Practice How to Manage Work Health & Safety Risks Template Project Risk Assessment Quality Management Systems Manual Section 5.3 Risk Management for Design-Construct Projects Safe Work Method Statement Form Subcontractor SWMS Checklist Job Hazard Analysis Form MP:13 HB-HSEQ-F-021 HB-HSEQ-F-021-A HB-HSEQ-F-022 RESPONSIBILITY/MONITORING Items 1-14 Item 2 Project Team member or Team Leader Competent person adopting Risk Management practices DOCUMENTATION REQUIRED Project or Workplace Risk Assessment Job Hazard Analysis Safe Work Method Statement Subcontractor SWMS Checklist DOCUMENT CONTROL Version: 9 Approving Authority: H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:10 Page 6 of 6
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual MP:11 Selection & Purchasing of Goods and Services Version: 7 PURPOSE & SCOPE To ensure the health and safety of employees, contractors, members of the public and others, it is important that the quality and safety levels provided in purchased items meet acceptable standards. Therefore, this procedure defines basic procedures that are to be adhered to, in an attempt to ensure that plant, equipment; services and substances purchased by Hutchinson Builders comply with relevant standards and do not represent an increased risk in the workplace through inappropriate design. The general purchasing guidelines described in this procedure apply to all plant, goods, services and equipment purchased for use by Hutchinson Builders in any area of its commercial operations. Examples of plant and equipment would include: Cranes Forklifts Bobcats Other Mobile Plant Plant Attachments Machinery Examples of goods and services would include: Hazardous Substances - Personal Protective Equipment Labour Hire, servicing and maintenance arrangements NOTE: The use of makeshift modifications to equipment and other machinery creates a wide range of hazards. This type of equipment should not be used unless appropriate engineering or design certification has been received and verified. PROCEDURE General 1. Hutchinson Builders shall implement and maintain a system that minimises the potential risk to the Health and Safety of persons created by the purchasing of plant, equipment, goods, services and substances. In particular purchases shall: a) comply with appropriate design standards; b) be appropriate for the task for which it is intended; c) where possible represent a lower potential risk than a suitable alternative product and d) Where services are procured, providers are to meet the safety conditions included with Hutchinson Builders subcontract agreement and/or purchase order conditions and PP:03 Sub-contractor management. H&S Specific Guidelines In addition, the following purchasing guidelines shall be adhered to in consideration of health and safety issues: 2. The process of selecting plant, equipment and/or substances shall include a preliminary risk assessment and audit. This process will include the completion of the Hutchinson Builders H&S Purchasing Checklist (refer to HB-HSEQ-F-024) that must be maintained for the life of the plant. (Note: Appendix HB-HSEQ-F-004 lists some Australian Standards that may be useful to cross reference when ordering equipment). 3. Specialist resources may be utilised to provide advice on the selection of appropriate equipment design in accordance with Australian Standards and applicability to work requirements. 4. When purchasing plant and equipment, all information regarding the safe use of the equipment shall be secured from the supplier/manufacturer prior to installation, commissioning or use. 5. Employees who order or purchase equipment shall be familiar with any relevant Australian Standards related to the equipment/plant in question, and where practicable seek advice on the exact application of the equipment, complete the H&S Purchasing Checklist and fax or email to the Project Manager/Contract Administrator. Page 1 of 2
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual MP:11 Selection & Purchasing of Goods and Services Version: 7 6. When purchasing plant and equipment workers shall be consulted as to the health and safety issues directly related to selection of different makes and models of plant or different substances. This process is to be recorded on OHS Purchasing Checklist HB-HSEQ-F-024 and will identify the worker who was consulted during the purchase. REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 20 26 QLD Code of Practice: Plant NSW Plant Guide 2001 VIC Occupational Health and Safety Act 2004 Sections 21-23, 26 and 31 VIC Occupational Health and Safety Regulations 2007 Parts 3.5 and 6.2 List of Relevant Australian Standards H&S Purchasing Checklist Hutchinson Builders Safety Conditions for Subcontract Agreements and/or Purchase Order Sub-contractor Management HB-HSEQ-F-004 HB-HSEQ-F-024 PP:03 RESPONSIBILITY/MONITORING Items 1-6 Team Leader (or persons with authority to purchase plant or substances) DOCUMENTATION REQUIRED H&S Purchasing Checklist Relevant Risk Assessment documentation (as per Hutchinson Builders-H&S Risk Management Guide) DOCUMENT CONTROL Version: 7 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:11 Page 2 of 2
MP:12 OH&S Records & Documentation Development Version: 8 PURPOSE & SCOPE Health & Safety records demonstrate a vast array of organisational processes and practices aimed at ensuring a healthy and safe working environment. Hutchinson Builders also recognise that the maintenance of health & safety records is critical to developing and maintaining a culture of continuous improvement within an organisation s safety system. In accordance with the organisation s clearly defined responsibilities for ensuring health & safety throughout its operations, Hutchinson Builders will take positive steps to keep abreast of any legislative changes and comply with community expectations, regarding occupational health and safety. To achieve this objective, Hutchinson Builders shall maintain processes that regularly review applicable H&S legislation, as part of the organisation s ongoing commitment to fulfil its duty of care obligations and maintain the currency of information developed internally for use. These requirements are applicable throughout all of Hutchinson Builders workplaces and the organisation s operations. PROCEDURE H&S Records 1. Hutchinson Builders shall maintain HS records consistent with the HS Management System procedures for each relevant work environment. These records shall include: a) H&S Policy statement, organisational objectives & targets; b) Particulars of H&S-related training, inductions, certificates of competency and qualifications held by individuals; c) Inspection and test reports; d) Improvement notices, prohibition notices or enforceable undertakings issued by relevant authority or persons; e) Corrective action reports; f) HS audit reports; g) Internal review reports; h) Reports of incidents and accidents; i) Evidence of actions taken as a result of incidents and accidents; j) Minutes of HS meetings; k) Evidence of actions taken as a result of HS meetings; l) Project risk assessments and risk treatment schedules; m) WHS Management Plans; n) Contractor safe work methods statements; o) Incident analyses; p) Accident statistics (as appropriate to the organisation); q) Records of design reviews; r) Plant and Equipment register, testing results and instructions; s) Hazardous substance register and material data sheets; t) Emergency plans; u) Employee injury management records; v) Correspondence with relevant parties regarding compensable injury claims; and Page 1 of 4
MP:12 OH&S Records & Documentation Development Version: 8 w) Other records as required by specific H&S Procedures. 1. All relevant HS records including risk assessments, induction records, training records and incident reports, shall be maintained in a secure and orderly manner such that they remain legible, identifiable and traceable to the activity, product or services for which they were generated for a period of seven (7) years. 2. Relevant records associated with hazardous substances, asbestos and lead (i.e. Risk assessments, monitoring results, etc.) are to be retained for 30 years. Control of H&S Documentation 3. Documents are to be controlled as per the document controlled outlined within the Quality Management System (Section 2.1). As described in this Quality Management System a controlled document is a document identified by the manager or nominee as critical to the effective functioning of the HSMS. 4. These documents may be revised or updated as necessary. In the case of the document control procedure outlined in the Quality Management System, only electronic copies are controlled documents and hard copies of all documents are considered to be uncontrolled. 5. A complete list of relevant HSMS records and forms shall be maintained in the Document Master Register (Form HB-HSEQ-F-001) identifying the current issue of each and where it s located within the electronic system. 6. A complete list of relevant HSMS records and forms required to be secured in an orderly manner such as that they remain legible, identifiable and traceable to the activity products of services located in the Document Record Matrix (Form HB-HSEQ-F-002). Development of H&S Documentation 7. All H&S related initiatives; policies and procedures (including related forms and material) are to be reviewed by the HSEQ Steering Committee prior to implementation. 8. All amendments of the HS Management System are to be approved by the Managing Director Hutchinson Builders and marked with the date of approval. 9. All project related HS documents such as the WHS Management Plan are to be approved by the Team Leader and dated with the date of commencement. New Documentation or Amendments to the H&S Management System 10. All amendments to the H&S Management System require approval by the Corporate H&S Manager and are tabled at the HSE Management Review / Steering Committee. 11. Amendments to the H&S Management System shall be documented in the Management System & Legislation Amendment Register (HB-HSEQ-F-003). 12. Notification of all new documentation or amendments to existing documents shall be forwarded to the relevant team member by either mail, fax or email (or other appropriate means) with a copy of the amendment notification for dissemination to employees via toolbox talks or other relevant means. 13. The team member shall ensure that the respective modifications are: a) Made to any hard copies of the HS Management System that exist under their control; and b) Forwarded to subcontractors performing work in related areas under the team member s control for which the changes are relevant. Review of Legislation & H&S Management System 14. Review of the H&S Management System and relevant HS Legislation including proposed legislation shall be undertaken on a six (6) monthly basis with findings and implications to be presented at the Steering Committee meeting for approval. The review should consider: a) Ensure that changes to legislative standards and other requirements relevant to and that may affect health and safety generate a review of the HS Management System Procedures and or references; b) The need to introduce a new procedure or document; Page 2 of 4
MP:12 OH&S Records & Documentation Development Version: 8 c) Changes to the procedure/document such that the scope and possible legal implications of the document may have changed; d) The introduction of new legislation covering topics relevant to Hutchinson Builders Operations; and e) Changes to procedures to reflect process and management changes in the way Hutchinson Builders operates. 15. Any updates or amendments arising from the review of the H&S Management System and relevant HS Legislation are to be disseminated to relevant personnel through means such as company memos and toolbox talks etc. 16. The review of HS statutory legislative requirements may include searches of relevant H&S web-sites such as www.dier.qld.gov.au/workplace, www.workcover.nsw.gov.au, www.worksafe.vic.gov.au, Australian Standards registers, attendance at industry awareness training sessions, or consultation with specialist external providers. A full listing of referenced legislation and codes of practices including access is maintained in HB-HSEQ-F-005. Australian Standards 17. Requests for Australian Standards should be referred to the relevant Team Leader or Corporate Health and Safety Manager. 18. A duplicate copy of each Australian Standard purchased shall be kept electronically in the Australian Standards Folder in the Hutchies Manual Directory. Page 3 of 4
MP:12 OH&S Records & Documentation Development Version: 8 REFERENCES Document Title Standard / Section No. OH&S Management System- Specifications with guidance for use AS 4801 2001 Document Master Register Documents Record Matrix Management System & Legislation Amendment Register List of Relevant Australian Standards List of Referenced Legislation and Codes of Practice HB-HSEQ-F-001 HB-HSEQ-F-002 HB-HSEQ-F-003 HB-HSEQ-F-004 HB-HSEQ-F-005 RESPONSIBILITY/MONITORING Items 1-4 Item 5-18 Relevant Manager Corporate H&S Manager DOCUMENT CONTROL Version: 8 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:12 Page 4 of 4
MP:13 Risk Management for Design-Construct Projects Version: 8 PURPOSE & SCOPE This procedure addresses the specific risk management processes associated with the design on design and construct projects and construct only projects. Where Hutchinson Builders has a design and construct contract, it will ensure that all design work is undertaken within a structured framework of fulfilling H&S obligations in relation to both the systematic identification of major risks and the subsequent proposal of appropriate control measures. In addressing this issue for a particular project, the following issues are to be included: - Documenting the responsibilities of those undertaking design reviews. - Holding and recording design review meetings. - Identifying, investigating, assessing and controlling health & safety risks associated with the site or inherent in the design. - Identifying in the Project H&S Management Plan the design risks to workers undertaking construction. - Reviewing and approving changes and modification to designs. - Ensuring that the design meets legislation requirements. - Induction and training records. PROCEDURE Design and Construct 1. All designers and consultants are to be made aware that their design is to meet all legislative requirements and assess and incorporate control measures to remove or reduce to an acceptable level the risks associated with the H&S implication of their particular design briefs including the need to consider the health and safety of persons: a) During construction of the structure/equipment; and b) When the structure/equipment has been constructed and is being used for the purpose for which it was designed. e.g. use of the structure/equipment and end user maintenance 2. The Designers/Consultants are to document and provide to Hutchinson Builders a formal design risk assessment addressing the above issues. The Design Risk Assessment (HB-HSEQ-F-023) can be used as a minimum standard for a design risk assessment. 3. Where the risk assessment process incorporates the facilitation of a design risk assessment workshop an invitation is to be offered to both the client and Hutchinson Builders representatives to attend and participate in the workshop. 4. Following receipt of the design risk assessment and for the remainder of the Detail Design Phase, the Project Manager is to schedule a series of meetings with the consultants/designers to review and where possible close out the actions/issues raised in the design risk assessment. 5. The risks identified by the Designers/Consultants concerning constructability that remain open and/or are unable to be fully addressed by design changes (residual risks) are to be transferred/addressed during the development of the Project Risk assessment. Construct only project 6. For construct only projects a request is to be made to the clients to provide a copy of the design risk assessment 7. Where a design risk assessment is provided on a construct only project a review is to be carried out to identify constructability issues identified in the design risk assessment to enable these issues to be transferred / addressed during the development of the Project Risk Assessment. 8. Where a design risk assessment is not provided the particular attention is to be given to ensuring the project risk assessment development as per MP:10 Risk Assessment Procedure considers buildability issues associated by the design. Page 1 of 3
Design changes during the construction phase of the project HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual MP:13 Risk Management for Design-Construct Projects Version: 8 9. A preliminary assessment is to be carried out (and recorded with a yes or no on the variations register) as to whether the design changes are likely/will impact on site health and safety management. Design changes that may impact on site health and safety are those that involve; a) New construction materials b) Construction process changes c) Variations to the construction techniques previously used d) A need to amend or develop a new safe work method statement e) Introduction of hazardous substances f) Requirement for a new subcontractor/skills to be engaged 10. Where a yes has been recorded during the preliminary assessment the design change is to involve a design change risk assessment (HB-HSEQ-F-023-A) including a close out of the proposed controls. 11. The results of design change risk assessments are to be communicated to the relevant subcontractors and involve a toolbox talk or daily pre-start to inform the relevant workers. Following any changes to design the Design Change Risk Assessment will be reviewed, assessed and controlled. SWMS will be amended where necessary. With all workers involved retrained. Amendment s to other documents including HS Plan and drawing register will also be made, and communicated in the daily pre-start meeting. All amendment drawings will be provided to subcontractor trades for review, re-pricing and construction. Page 2 of 3
MP:13 Risk Management for Design-Construct Projects Version: 8 REFERENCES Document Title Standard / Section No. Work Health and Safety Act 2011 Section 27A, 22 26 VIC Occupational Health and Safety Act 2004 Sections 21-23, 26 & 31 Risk Assessment Procedure Design Risk Assessment Template Design Change Risk Assessment Form MP:10 HB-HSEQ-F-023 HB-HSEQ-F-023-A RESPONSIBILITY/MONITORING Items 1-5 Items 1-5 Item 6-8 Item 9 Item 10-11 Project Management Team / Team Leader (as appropriate) Designers / Consultants Project Manager Site Manager Site Manager / H&S Officer DOCUMENTATION REQUIRED Project Risk Register and Treatment Schedule Written report on the Health and Safety aspect of the design Completed Design Change Risk Assessment forms Completed Design Risk Assessments forms DOCUMENT CONTROL Version: 8 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 1 year Restriction: Controlled Document No: MP:13 Page 3 of 3
MP:14 Harassment & Bullying Version:1 PURPOSE & SCOPE Hutchinson Builders believe that all Employees should be able to operate within an environment that is free from any form workplace bullying, harassment, and sexual harassment. Any action by an Employee that amounts to workplace bullying, harassment or victimisation will not be tolerated and may, in appropriate circumstances, result in the initiation of disciplinary action. It is our endeavour to promote such an environment where all complaints will be treated in a sensitive, equitable and confidential manner. All Employees who make complaints (Complainant) or are a witness of workplace bullying or harassment and sexual harassment will be protected against victimisation. Hutchinson s commitment to this is demonstrated by the following aims: i. Promote an appropriate standard of conduct at all times; ii. iii. iv. PROCEDURE Handle all complaints in a sensitive, equitable and confidential manner; Ensure all Employees who make complaints or are a witness of workplace bullying or harassment be protected against victimisation; and Provide an effective procedure for complaints based on the principles of natural justice. Workplace Bullying & Harassment 1. Workplace Bullying and Harassment occur when a person is subjected to repeated behaviour, by a person, including the person s Employer or a co-worker or groups of co-workers of the person that:- (i) (ii) (iii) is unwelcome and unsolicited; and the person considers to be offensive, intimidating, humiliating or threatening; and a reasonable person would consider to be offensive, humiliating, intimidating or threatening. 2. Workplace Bullying and Harassment does not include reasonable management action taken in a reasonable way by the person s Employer in connection with the person s employment. 3. Specific examples of workplace harassment include, but are not limited to: Verbal Behaviour: yelling, screaming, insults, unexplained rages, inappropriate comments about an Employee s personal lifestyle, unjustified criticism or sarcasm; Non-Verbal Behaviour: isolating individuals from social interactions or areas that are freely accessed by other Employees, offensive or degrading material on walls, computer screens, email, etc. Physical Behaviour: offensive hand or body gestures, unwelcomed contact, pushing, shoving, fighting or damage to personal property; Professional Behaviour: threats of pay-back for complaining about workload issues, withholding information/resources, supplying incorrect information/resources or overloading Employees with impossible deadlines, continual threats of dismissal or other punishment for no reason. Sexual Harassment 4. Sexual harassment is any event in which: a) A person is subjected to an unsolicited act of physical intimacy (such as patting, pinching or touching in a sexual way); b) An unsolicited demand or request (whether directly or by implication) for sexual favours is made from the other person; c) A person makes a remark with sexual connotations relating to the other person; or d) A person engages in any other unwelcome conduct of a sexual nature in relation to the other person. 5. And, the perpetrator of the above behaviour does so: Page 1 of 5
MP:14 Harassment & Bullying Version:1 a) With the intention of offending, humiliating or intimidating the other person; or b) In circumstances where a reasonable person would have anticipated the possibility that the other person would be offended, humiliated or intimidated by the conduct. 6. Examples of sexual harassment include, but are not limited to: a) Requests for sex; b) Displays of sexually graphic material including emails, posters, pin-ups, cartoons, graffiti or messages left on notice boards, desks or common areas; c) Sexually explicit conversations or jokes; d) Persistent questions or insinuations about a person s private life; e) Uninvited touching or deliberately brushing against someone; f) Sex-based insults, taunts, teasing or name-calling; and g) Staring at a person or their body parts. Complaint Procedure Complainants may seek to resolve their complaint through an informal or formal procedure. At any stage the complainant will be offered the opportunity to utilise the Employee Assistance Program (EAP) (Converge International 1300 855 039 as detailed in MP:08). Informal Complaint 7. Informal procedures emphasise resolution rather than factual proof or substantiation of a complaint. The intent of this approach is to provide the Complainant with the knowledge and skills necessary to deal with the situation themselves. However, a Complainant is not required to exhaust informal attempts at resolution before a formal procedure commences. Informal action is usually appropriate where: a) The allegations are of a less serious nature but the individual subjected to the behaviour wants it to cease; or b) The individual subjected to the behaviour wishes to pursue an informal resolution. A Complainant taking informal action should take note of the date/time the incident(s) occurred and provide a brief description of what has happened to their supervisor or a member of management with whom they are comfortable speaking with. The designated Supervisor will give the Complainant advice and support on how to deal with their concern(s). After talking to a Supervisor, the Complainant is better placed to decide on what may be an appropriate course of action. The following are some of the options which may be available to the complainant: a) Approach the alleged perpetrator and identify that their conduct is inappropriate and to ask the alleged perpetrator to cease the offensive behaviour immediately; or b) Ask their Supervisor to speak to the alleged perpetrator, on their behalf, to convey the Complainant s concerns and reiterate the Company s policy; or c) Speak to the Supervisor or Manager and have them raise the issue, informally with the alleged perpetrator; or d) Request that training be provided to the group on appropriate behaviour with the intention that the alleged perpetrator will recognise their inappropriate behaviour and cease the conduct complained about. The Supervisor should document the incident and store the information as private and confidential in a secured location. Formal Complaint 8. The formal procedure focuses on proving whether a complaint is substantiated. A Complainant may decide to follow the formal process in the following circumstances: Page 2 of 5
MP:14 Harassment & Bullying Version:1 a) When informal attempts at resolution have failed; b) A person alleging harassment has been victimised; c) Serious complaints of misconduct have been alleged; and/or d) The person alleging harassment has indicated they want to make a formal complaint at the outset of the process. The Complainant must put the complaint in writing. This is to include: a) What the Complainant saw or experienced; b) Who was involved; c) Whether there were any witnesses; and d) Other relevant information. If the Complainant wishes to pursue the complaint, the Complainant or Supervisor is to provide details of the Complaint. Formal Complaint Investigation 9. Management will appoint an appropriate person to investigate the complaint. All procedures will be undertaken with discretion and confidentiality to protect the reputation of the person being investigated (Respondent). The complaint investigator will privately interview the Complainant: a) Ensure a support person is present if required or if the Complainant requests a third party to be present; b) Explain the process of investigation; c) Ensure confidentiality; d) Obtain information and written documentation in support of the allegation; e) Ask the Complainant what they would like to happen as a result of the investigation; f) Keep a detailed record of all information and statements made by the Complainant; and g) Inform the Complainant that a false complaint will be treated seriously. The Complaint investigator will privately interview the Respondent and: a) Provide reasonable written notice at the interview. This should include: (i) Time and place of interview; (ii) General nature of the matter to be discussed; (iii) The Employee s right to have a person of their choice present; and (iv) The names of the persons who will be in attendance. b) Explain the process of the investigation and meeting; c) Put the allegations to the Respondent; d) Allow the Respondent time to respond to the allegations; e) Record all responses in detail; f) Inform the Respondent that disciplinary action may be taken in the event that inappropriate behaviour is proven. The complaint investigator will privately interview any witnesses: a) Inform the witness that the matter is confidential; b) Obtain written and signed statements from the witness; c) Make further inquiries deemed relevant to establish whether the alleged incident occurred; and d) Keep detailed records of all information. Page 3 of 5
MP:14 Harassment & Bullying Version:1 Notice of Outcome 10. Based on the investigation, Management will determine if action will be taken against the Respondent. If there is not sufficient evidence to substantiate the complaint, Management will advise the Complainant and Respondent, in writing, of the finding and that no further action will be taken. Action Taken 11. If, on the balance of probabilities, the complaint is substantiated, the Company will take appropriate action to resolve the complaint. Appropriate action against the Respondent may include any combination of the following: a) Asking for a formal apology; b) Create an agreement with the Respondent that will stop the offending behaviour; c) Counselling; d) Conciliation / mediation conducted by an impartial third party to seek a mutually acceptable solution; e) Disciplinary action in the form of verbal, written or final warning; and / or f) Dismissal. In determining the action to be taken against the Respondent, the following factors will be considered: a) Severity and frequency of bullying, harassment or sexual harassment; b) Weight of the evidence; c) Wishes of the Complainant; and d) Whether there have been previous incidents or prior warnings. After the Event 12. In order for complaints to be dealt with fairly and justly, Complainants and Respondents must feel secure in the knowledge that the Company s procedures will be followed without retribution. Any form of victimisation of a Complainant, Witness or Respondent will not be tolerated. All records of the incident are to be kept as private and confidential at a secure location. Preventative Action 13. The Company plans to prevent workplace bullying, harassment and sexual harassment by taking the following steps: Include information regarding acceptable workplace behaviour in the induction process; Provide specific workplace bullying, harassment and sexual harassment training; Require all Supervisors and Managers to lead by example and demonstrate appropriate workplace behaviour; Provide a suitably trained Supervisor for assisting Employees; and Initiate appropriate complaints procedures. Page 4 of 5
MP:14 Harassment & Bullying Version:1 REFERENCES Document Title Work Health & Safety Act 2011 Work Health & Safety Regulation 2011 WHS Management Plan Incident / Accident Investigation & Reporting Standard / Section No. MP:08 RESPONSIBILITY/MONITORING Items 1-13 Project Management Team / Team Leader (as appropriate) Project Manager Site Manager / H&S Officer DOCUMENT CONTROL Version: 1 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: MP:14 Page 5 of 5
PP:01 Development & Maintenance of a Work Health & Safety (WHS) Management Plan Version: 5 PURPOSE & SCOPE Prior to work commencing on any Hutchinson Builders project, appropriate health and safety planning for the project must be undertaken. Included in this planning process is the requirement to develop a site specific Work Health and Safety Management Plan. This Plan is designed to detail the specific activities required to be undertaken in the scope of work for the project and manage health and safety hazards through a risk management approach, and should be written in such a way that it can be clearly understood This procedure and the requirement to develop a WHS Management Plan apply to all construction projects undertaken by Hutchinson Builders. PROCEDURE 1. Consultation between the Project Manager, Site Manager, Foreman and WH&S Officer (where applicable) is to be undertaken to: a) Discuss the Health and Safety objectives of the project; b) Draft a WHS Management Plan for the project; and c) Review and finalise the Plan for use at the project prior to the project commencing. 2. The WHS Management Plan developed by Hutchinson Builders for each construction project is to include the following information: a) The names, positions and health and safety responsibilities of all persons at the workplace whose positions or roles involve specific health and safety responsibilities in connection with the project; b) The arrangements in place, between any persons conducting a business or undertaking (PCBU) at the workplace where the construction project is being undertaken, for consultation, cooperation and the coordination of activities in relation to compliance with their duties under the Act and this regulation; c) The arrangements in place for managing any work health and safety incidents that occur; d) Any site-specific health and safety rules, and the arrangements for ensuring that all persons at the workplace are informed of these rules; e) The arrangements for the collection and any assessment, monitoring and review of safe work method statements at the workplace. Refer to Hutchinson Builders WHS Management Plan Template. 3. A copy of the completed Plan is to be signed and dated by the Team Leader, and be maintained on site in a location that is available for the use in inductions and prior to commencing works and is readily accessible at any stage throughout the project to: a) All personnel (including persons about to commence work on the site); and b) An appropriate representative of an industrial organisation of employees (if the employees so agree). c) The Client d) The Regulatory Authority for work health & safety. 4. A copy of any relevant parts of the Plan is to be provided to sub-contractors before they start work at the site. 5. Provisions are to be made for the project/site team to review the Plan at regular scheduled intervals. 6. Any modifications / additions / amendments to the Plan over the scope of the project are to be communicated to all relevant personnel and contractors on site. This may include on-site consultation as required. 7. Where changes are made to the Plan, a copy of any part of the Plan that has been changed that is relevant to specific contractors is to be provided to those contractors and discussed in the toolbox meeting or daily prestart. Page 1 of 2
PP:01 Development & Maintenance of a Work Health & Safety (WHS) Management Plan Version: 5 8. Subcontractor Health & Safety Plans and Safe Work Method Statements (including Hutchinson SWMS) are to be stored with the WHS Management Plan on site. REFERENCES Document Title Standard/Section No. Work Health and Safety Regulation 2011 Section 309-311 VIC Occupational Health and Safety Regulations 2007 Part 5.1 Hutchinson Builders WHS Management Plan Template RESPONSIBILITY/MONITORING Items 1-8 Items 4, 6-8 Project Management Team H&S Officer &/or Foreman DOCUMENTATION REQUIRED The site specific WHS Management Plan is to be maintained in an easily accessible location on site. Hazardous Substances Register (including copies of health surveillance/monitoring reports and risk assessment reports as relevant) Copies of WHS Management Plans & Safe Work Method Statements Subcontractor Safe Work Method Statement Checklists DOCUMENT CONTROL Version: 5 Approving Authority: Corporate H&S Manager Date Approved: 17.04.2012 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:01 Page 2 of 2
PP:02 Induction Training Version:8 PURPOSE & SCOPE Health and safety legislation requires that principal contractors undertaking construction work provide site specific health and safety training for all persons working on the project before allowing them to start work. In addition, every employer undertaking construction work must ensure employees have been given general workplace health and safety induction training (or equivalent) prior to starting work, and a site-specific health and safety induction prior to starting work at a particular workplace. This procedure and the need for health and safety construction inductions to be undertaken applies to all Hutchinson Builders personnel accessing or undertaking work on construction sites. PROCEDURE 1. Each Hutchinson Builders employee or sub-contractor (including self-employed employees or nominated contractors) is to provide evidence that all their employees have attended general health and safety induction training and have been inducted into the contents of their employer s Safe Work Method Statement/Safety Plan prior to undertaking work activities. Any visitors to site are required to be recorded on the Visitor Register (HB- HSEQ-F-026). All Visitors will be notified of the emergency procedure and remain with an inducted worker for the duration of their time on site. 2. Once evidence of employee General Inductions and SWMS inductions can be confirmed, employees shall be given a site-specific induction and upon completion be allowed to commence work on site. 3. The site specific induction is to cover the following topics as a minimum*: a) Advise workers of Hutchinson Builders H&S Policy Statement and its objectives and the content of Hutchinson Builders WHS Management Plan. b) An estimate of how long the work will take; c) Identify safety and other key personnel (names and contact details) at least including: Project Manager Site Manager &/or Foreman Health and Safety Officer (HSO) First Aid Officer(s) d) If there is a HSO appointed, the HSO s name and contact details and description of their role. e) Advise workers of the location of Hutchinson Builders first aid facilities/provisions. f) Give details of incident and emergency reporting procedures. g) Give details of the project fire/emergency evacuation procedure. h) Identify the location of the following using a map where required Fire fighting equipment Emergency evacuation points Site amenities Access points and parking areas Location of phones or other communication points Bins, recycling collection points, etc i) Advise workers of the mandatory personal protective equipment requirements on site and the public protection requirements to be maintained. j) Advise workers of the specific site safety rules for the project, including the way workers will be notified of changes to the work site. Page 1 of 3
k) Advise workers of the procedure for notifying site personnel of additional hazards. HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual PP:02 Induction Training Version:8 l) Advise workers of specific site hazards and risk control measures involved in carrying out the work as identified in the Project Risk Assessment. m) Advise workers on any regulatory requirements or codes of practice relevant to site specific hazards. n) Advise workers of traffic control issues, common plant issues, etc. o) Directions on how the common plant is to be used. p) Give details about the health and safety consultative arrangements on site. q) Identify key health and safety obligations of all site personnel. r) Provide details of Hutchinson Builders procedures for monitoring and reviewing (i.e. walk throughs and inspections) and responding to health and safety non-compliance on site or major breaches of statutory requirements. s) Advise the worker of their obligations as a worker and the requirement for them to attend the Daily Prestart Meetings and other consultative forums. 4. After receiving a site-specific induction, all workers are to fill out an HSE Induction Training Record Form before starting work on site shown in HB-HSEQ-F-025-A. These records are to be maintained on site by Hutchinson Builders site personnel for the duration of the project and for a minimum period of three (3) years following the date the record was made or the completion of the project whichever is longer. 5. Where there are copying facilities available on site, copies are to be made of the inducted person s general induction card, high risk certification licences, and statements of attainment, letters of competency or other proof of competence which are to be kept on record with the completed HSE Induction Training Form (HB-HSEQ-F-025- A). 6. It is imperative that all workers for the site identify the licences and competencies that they currently hold and the role that they will be fulfilling on site. The site team member completing the induction will then make an assessment on the suitability and qualifications for the role and any additional training that may be required. All Hutchinson Builders staff will have these licences and competencies added to Site Training Register (HB-HSEQ-F- 031). Any deficiencies identified will be translated on the Training Needs Analysis (HB-HSEQ-F-031-C) and training booked through the Training Coordinator Post Trade Training or the appropriate Workforce Development Coordinator. Page 2 of 3
PP:02 Induction Training Version:8 REFERENCES Document Title Standard/Section No. Work Health and Safety Regulation 2011 Section 272 and 273, 300-302 National Code of Practice OH&S Induction Training for Construction VIC Occupational Health & Safety Regulation 2007 Part 5.1, Division 3 WA Occupational Safety and Health Regulations 1996 NT Safety Management Guide 2000 ACT Safety Handbook Building & Construction Induction Training Record Form Visitor register Site Training Register Training Needs Analysis HB-HSEQ-F-025-A HB-HSEQ-F-026 HB-HSEQ-F-031 HB-HSEQ-F-031-C RESPONSIBILITY/MONITORING Items 1-6 Item 4 Item 6 Site Foreman/H&S officer All Hutchinson Builders and subcontracted personnel working on site Training Department DOCUMENTATION REQUIRED Induction Training Record Forms are to be maintained in a file on site DOCUMENT CONTROL Version: 8 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:02 Page 3 of 3
PP:03 Subcontractor Management Version: 8 PURPOSE & SCOPE The legislation requires a principal contractor to ensure orderly conduct of all work and to direct a subcontractor to comply with the legislation. If the subcontractor fails to follow the direction to comply with the legislation, the principal contractor must stop work until compliance occurs. In addition to these requirements, a subcontractor (also a PCBU) must also develop Health and Safety documentation prior to starting work. It is a necessity then, that Hutchinson Builders requires all subcontractors to carry out their operations in accordance with the legislation, Hutchinson Builders OH&S Corporate Procedures Manual and the project WHS Management Plan developed by the Principal Contractor. This procedure applies to all subcontractors procured by Hutchinson Builders for construction activities. DEFINITIONS Safe Work Method Statement (SWMS) NOTE: Hutchinson Builders use the following definition for SWMS to ensure compliance with all state and territory legislation. A Safe Work Method Statement, is a statement for the activity prepared by or under the direction of an employer or self-employed person and under the Work Health and Safety Regulations 2011 shall a) Identify the work that is high risk construction work; and b) State hazards relating to the high risk construction work and risks to health and safety associated with those hazards; and c) Describe the measures to be implemented to control the risks; and d) Describe how the control measures are to be implemented, monitored and reviewed. e) Hutchinson Builders internal requirement for Safe Work Method Statement must also include; f) The title/description of the activity, and g) If the employer or self-employed person has an ABN, the ABN, and h) The specific control measures the employer or self-employed person proposes to use to i) The qualifications of those persons undertaking the work activities, and j) The training required to do the work k) The equipment to be used as part of the work activities, and l) Applicable WH&S legislation and Codes of Practice to be complied with PROCEDURE 1. All subcontractors are required to sign a contract/purchase order that includes provisions that: All work will be in accordance with the relevant health and safety state legislation, e.g. Work Health and Safety Act 2011, Work Health and Safety Regulation 2011, and Codes of Practice issued under the legislation. All work will be conducted in accordance with Hutchinson Builders OH&S Corporate Procedures Manual and WHS Management Plan. A copy of Hutchinson s Policy, Subcontractor s Responsibilities and Safe Work Method Statement Checklist requirements is sent out before the subcontractor is engaged. These requirements will also be clearly detailed in the WHS Management Plan and be covered as part of the site specific induction. All work will be conducted in accordance with the subcontractor s own Safe Work Method Statements once reviewed as detailed below in Section 5. 2. Subcontractor's health and safety performance is to be assessed in line with their ability to perform the task efficiently and at a satisfactory cost. This will include an assessment of: Page 1 of 3
the subcontractor's attitude to workplace health and safety, the qualifications and experience of staff, quality and condition of plant and equipment, the subcontractor s performance on previous jobs, and HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual PP:03 Subcontractor Management Version: 8 The subcontractor's knowledge of workplace health and safety requirements and the company s health and safety management systems. 3. All subcontractors are to provide signed and dated site specific SWMS for all work to be undertaken prior to starting work on site. 4. Subcontractor Safe Work Method Statements must satisfy the requirements of the relevant legislation for: 1. Safe Work Method Statement contents; and 2. The control methods for hazards associated with the task. 5. Hutchinson Builders site management personnel are to review the Safe Work Method Statements/Safety Plans submitted by subcontractors prior to the subcontractor commencing work. The reviewing person has the following criteria for evaluating/reviewing the submitted documentation; a. Accepted meets checklist criteria b. Accepted with following conditions change or add parts to existing sections of document conditions are to be provided and close out as received c. Accepted with amendment add new section to document - amendments to be provided and close out as received d. Not accepted requires resubmission returned to subcontractor for resubmission The copy of the part of the document or documentation is to be returned to the subcontractor as Incomplete with directions on what needs to be further specified in the documentation(refer to HB-HSEQ-F-021-A). 6. Accepted Safe Work Method Statements (SWMS) are to be filed on site for reference and regular evaluation/review. 7. All subcontractors are to provide evidence of workers being trained on the contents of all SWMS and evidence of internal health and safety inspections being conducted, to the site management personnel to ensure compliance with their SWMS. 8. Hutchinson Builders is to review subcontractors work on site to ensure it is performed in accordance with the subcontractor s current SWMS; refer to the HB-HSEQ-F-052 Task Observation Form. 9. All subcontractors are to make all personnel who may work on the project, available for a Site Induction. General Induction requirements are to be checked by Hutchinson Builders site management personnel as per PP:02 - Induction Training. 10. All subcontractors are to make available one representative from the on site personnel to attend safety committee meetings and liaise with Hutchinson Builders in relation to health and safety initiatives or difficulties on site where required. 11. Subcontractor will also be required to attend a daily prestart under the site arrangements established by site management which includes the separation of the site into workgroups as detailed in PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees). The specific workgroup will be detailed during the induction process. Page 2 of 3
PP:03 Subcontractor Management Version: 8 REFERENCES Document Title Standard/Section No. Work Health and Safety Act 2011 Sections 20-29 Work Health and Safety Regulation 2011 Chapter 6 VIC Occupational Health and Safety Regulation 2007 Sections 5.1.3, 5.1.5 & 5.1.6 WA Occupation Health and Safety Regulation 1996 WA - Occupation Health and Safety Act 1984 National Standard for Construction Work Subcontractor SWMS Checklist Task Observation Form Site Daily Prestart Meeting Induction Training Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) HB-HSEQ-F-021-A HB-HSEQ-F-052 HB-HSEQ-F-054 PP:02 PP:06 RESPONSIBILITY/MONITORING Item 1 Items 2, 3, 5, 6, 8, 11 Items 3, 4, 7, 9-11 Contracts Administration/Team Leader Site Foreman/Site Manager & H&S Officer Action by Subcontractors, monitored by Site Foreman/Site Manager / H&S Officer DOCUMENTATION REQUIRED Signed Contract Safety Instructions are to maintained on file on site &/or at Head Office Completed Subcontractor SWMS Checklists and Subcontractor Safe Work Method Statements are to be maintained with the WHS Management Plan. Daily Prestart Record Form DOCUMENT CONTROL Version: 8 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2012 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:03 Page 3 of 3
PURPOSE & SCOPE HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual PP:04 Construction Amenities Version: 5 Where Hutchinson Builders acts as the Principal Contractor or an Employer at a construction workplace, Hutchinson Builders must ensure that: Appropriate facilities are provided to persons on site; Provided facilities are maintained in a clean, tidy and serviceable condition; and Facilities are kept free of any accumulation or deposit of material, and of any obstruction or hazard, likely to affect adversely a person s health or safety. DEFINITIONS Connected Toilet Construction Facilities Portable toilet Washing Facilities means a toilet that (a) is connected to a sewerage or septic system; or (b) This is a pump-out holding tank storage type system Means any facilities that the Principal Contractor is required to provide at a Construction Site in accordance with statutory provisions. means a toilet that (a) Is able to be moved; and (b) Provides for tanked waste. Means facilities, with an adequate supply of clean water, appropriate for face and hands washing. Examples include: A hose at a housing construction site; A water container with a tap at a road construction site; or Wash basins provided with portable or connected toilets at a high rise building construction site. PROCEDURE General 1. Hutchinson Builders is to ensure that suitable facilities are provided on site in accordance with the requirements of the relevant state/territory WH&S legislation (refer to Annex A). 2. Site facilities are to be maintained in a safe, clean and hygienic condition at all times. Page 1 of 6
PP:04 Construction Amenities Version: 5 REFERENCES Document Title Standard/Section No. Work Health & Safety Regulation 2011 Section 292 &Schedule 11 VIC: Code of Practice: Building and Construction Workplaces 1990 WA: Occupational Health and Safety Regulations 1996 Sections 3.6 3.20 WA: Code of Practice: Workplace Amenities & Facilities VIC Compliance Code: First Aid in the Workplace 2008 NSW Code of Practice Amenities for Construction NSW- First Aid in the Workplace QLD - First Aid in the Workplace 2004 Interior Lighting: General Principles & Recommendations AS 1680.1:1990 RESPONSIBILITY/MONITORING Items 1-2 (to monitor compliance) Site Foreman DOCUMENTATION REQUIRED DOCUMENT CONTROL Version: 4 Approving Authority: Corporate H&S Manager Date Approved: 16.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:04 Page 2 of 6
Hutchinson Builders - OH&S Corporate Procedures Manual PP:04 Construction Amenities Version: 5 Annex A State/Territory Construction Amenity Requirements Work Health and Safety Act 2011 QLD, NSW, ACT, SA, TAS, NT, Commonwealth WA VIC General Provisions (1) A person conducting a business or undertaking at a workplace must ensure, so far as is reasonably practicable, the provision of adequate facilities for workers, including toilets, drinking water, washing facilities and eating facilities. (2) The person conducting a business or undertaking at a workplace must ensure, so far as is reasonably practicable, that the facilities provided under subsection (1) are maintained so as to be (a) (b) In good working order; and Clean, safe and accessible. (3) For this section, a person conducting a business or undertaking must have regard to all relevant matters including (a) (b) (c) (d) The nature of the work being carried out at the workplace; and The nature of the hazards at the workplace; and The size, location and nature of the workplace; and The number and composition of the workers at the workplace. See details below. 1. General provisions require that principal contractors must: (a) Provide adequate and hygienic amenities for on-site workers, including sub-contractors; (b) This typically means providing and maintaining adequate toilet and washing facilities, shelter, storage and eating areas, and drinking water. 2. The following is also relevant: (c) In Victoria the Code of Practice is provided as guidance not a minimum standard. (d) The code of practice does not specifically apply to housing construction or mobile/short-term civil project with 6 or less workers. (e) In the above circumstances using the below as a guide and making reasonable/relative judgments is recommended. Toilets 1. Must: 1. Toilets should: 1. Toilets and sanitary facilities should: (e) Be reasonably available; (f) Have 1 toilet for each 20 male persons, 1 urinal per 25 males, 1 per 15 females and or part of 15 persons at a minimum; (g) In a position that gives privacy; (h) Have adequate toilet paper; (i) Be lockable from inside the cubicle and (j) Be ventilated with fresh air. 2. Female toilets must: (a) Have facilities to dispose of sanitary items and (b) Be separated so that urinals cannot be seen. 3. May be unisex 4. If the workplace includes at least 4 levels of a structure not (a) Be reasonably accessible; (b) Be separated by a soundproof wall, or by a reasonable distance; (c) Have a separate entrance that is clearly marked; (d) Be separated from another room by an airlock; (e) Have adequate lighting and ventilation; (f) Be supplied with toilet paper; (g) Incorporate a stable toilet pan that is fitted with a seat and lid; (h) Provide an adequate and hygienic means for the disposal of sanitary items for female employees; (i) Be provided with rubbish bins for the disposal of hand towels and (j) Provide an adequate means of washing and drying hands 2. Access to toilets may be in the form of public toilets. (k) Be adequate according to the Code of Practice for Building and Construction Workplaces.** This includes not having to have any employee walk more go more than 2 story s to access a toilet; (l) Be connected to the main sewerage supply or, if not, must be self-contained, fresh water flushing, water seal portable toilets that are set up to remain level and stable under all working conditions (m) Be regularly serviced at least once per month. (n) Not be recirculating flush types or straight drop types. (o) Be cleaned daily and kept tidy. (p) Be conveniently located and readily accessible to all onsite workers (q) Be soundly constructed so that they are durable and waterproof (r) Be well lit and well ventilated, either naturally or Page 3 of 6
Hutchinson Builders - OH&S Corporate Procedures Manual PP:04 Construction Amenities Version: 5 Meal Room Work Health and Safety Act 2011 QLD, NSW, ACT, SA, TAS, NT, Commonwealth counting ground level at a minimum toilets are required on: (a) Ground level; (b) The fourth level (not counting ground level); (c) Each third level after that fourth level. 5. If there are more than 15 persons on site and a sewerage connection is available then the toilet must be a connected toilet. 6. If there are less than 15 persons and a portable toilet is being utilised and a sewerage connection becomes available the toilet must be connected within 2 weeks 1. The meal room must: 1. Meal facilities should: WA VIC artificially (s) Have a hinged seat and lid (t) Have a door which can be locked from inside (u) Have a well drained floor above ground level which is durable and waterproof (v) Have a plentiful supply of toilet paper; (w) Have sanitary disposal units that are regularly serviced in at least one in three toilets if required; (x) Have separate toilets for males and females if number of employees exceeds 10 and both sexes are on site. 1. Meal rooms must: Hand and Face Washing Facilities (a) Be a room or sheltered area and (b) Be hygienic and separated from work activity, toilet facilities and hazards that exposes or is likely to expose a construction person to a health or safety risk. (c) Have adequate number of tables and seats to accommodate each worker likely to use the room at one time (d) A sink with hot and cold water, washing utensils and detergent (e) An appliance for boiling water (f) (g) Clean storage including a fridge Vermin proof rubbish bins which should be emptied at least daily 1. Hand and face washing facilities must: 2. (a) Be reasonable available; (b) Have adequate clean water; (c) Have an appropriate facility for supplying the water. 3. Must not be unisex facilities that are located inside a male toilet block. 4. Hand washing facilities should be provided in at least the ration of 1 basin to 30 male workers and 1 basin to 30 (a) (b) (c) (d) (e) Be reasonable accessible, hygienic and weatherproof; Be separate from the work area, tools and work materials Be appropriate to the type of work and number of employees; Be provided that is equipped with a sink, cupboard, boiling water and running water for washing Have seating should be appropriate for adults. 1. Hand washing facilities must: (a) (b) (c) (d) Be supplied with clean water and soap; Provide access to wash basins for hand washing purposes at all times; Be separate from any trough, sink or basin used in connection with the work process at the workplace; Be provided with an adequate supply of soap or other hand cleaning agent, and hand drying facilities; (a) Be readily accessible; (b) Located so as not to interfere with operations; (c) Have sufficient tables and chairs (d) Have a floor space of at least 4.65 m 2 for up to 4 workers, at least 9m 2 for 5-20 or more workers and 1 m 2 per worker for 20 workers or more; (e) Have a washable impervious floor that is above ground level, or at a level designed to prevent flooding; (f) Have lined ceiling and walls; (g) Have ventilation to prevent build up of fumes and vapors; (h) Have adequate lighting for the required working hours; (i) Have a means of heating food (i.e. microwave); (j) Have window(s) fitted with fly screens, and (k) Have exit doors operable at all times from the inside; (l) Have boiling water available; (m) Have vermin proof containers for the hygienic storage of food and rubbish and (n) Be cleaned daily and kept tidy 1. Hand washing facilities should: (a) (b) (c) (d) (e) (f) Be located near to toilets; Be provided for meals areas; Be provided where these is a risk of contact with harmful substances, in addition to an eye bath and drench shower if required; Have soap or cleaning agents available; Have mirrors in a convenient position to the employees wash rooms and Have adequate drying facilities. Page 4 of 6
Hutchinson Builders - OH&S Corporate Procedures Manual PP:04 Construction Amenities Version: 5 Work Health and Safety Act 2011 QLD, NSW, ACT, SA, TAS, NT, Commonwealth female workers. WA VIC Drinking Water 1. Drinking water must be: 1. Drinking water must: Drinking water and must be: (a) (b) (c) (d) (e) Reasonably available Close to where hot or strenuous work is being performed In adequate supply Potable, clean and cool Free of charge 2. Drinking water should be at or below 24degrees Celsius 3. Must not: (a) Be located in toilets or (b) Require persons to drink directly from the same container as someone else. (a) Be in adequate supply and readily accessible; (b) Not be located in toilets other area where it could be polluted; (c) Be provided at more points where workers are likely to be exposed to excessive heat or dehydration; (d) Be provided in an upward jet or in a clean or disposable supply of cups; (e) Be below 24 degrees Celsius; (f) Connect to a water supply where possible or, alternatively, provided by other means such as a flask, cool water dispenser or water bag. 2. Water that is unfit for drinking must be protected from consumption. This may be via appropriate signage such as UNFIT FOR DRINKING. (a) (b) (c) (d) (e) (f) Accessible, of plentiful supply, cool, clean and drinkable Available to all workers on the site. Drained and kept clear of rubbish and site debris where an external hose bib-tap is the drinking water supply source. Be connected to mains water where possible (if not Drinking water may be provided using flasks, labeled water containers, water bags or similar and Be separated from toilet and washing facilities. Change Rooms 1. If workers are required to change in and out of clothing due to the nature of their work access to private changing areas with secure storage for personal belongings should be provided. This includes workers who need to; wear personal protective clothing or uniforms leave their work clothes at the workplace 2. Change Rooms should be; equipped with seating to suit the number of workers changing at one time mirrors either in or directly outside the change room adequate number of shelves and hooks 3. It may also be reasonably practicable for lockers to be provided. Where provided they should be well ventilated and sufficient in size to accommodate clothing and personal belongings 1. Change rooms should, within reason: (a) Be provided where the work process or the employer requires employees to change clothes; (b) Ensure privacy between male and female employees; (c) Have sufficient space and seating for the maximum number of persons changing at one time; (d) Have a reasonable number of hooks, mirrors and adequate shelving; (e) Include a locker for the storage of belongings; 1. The change rooms should: (a) (b) (c) (d) (e) (f) (g) Be provided where the nature of the work performed requires the employee to change clothes or where 20 or more people are working on site at one time. Have adequate space for hanging employees clothing; Have adequate facilities for drying clothes if required; Have a minimum of 0.5 m2 per person changing clothes at any one Have heating if required; Have separate sexes either by facility or closed apartment and Have a suitable bench or seat. Showers 4. Lockers facing each other shall have 1800mm between and at least 900mm before a seat or wall. 1. jobs involving dirty, hot or hazardous work may require the provision of showering facilities 1. Showers should: (a) Be provided where required (major building and 1. Showers should: (a) providing showers on major sites where the nature of the work causes the workers to require a shower, (dusty or Page 5 of 6
Hutchinson Builders - OH&S Corporate Procedures Manual PP:04 Construction Amenities Version: 5 Work Health and Safety Act 2011 QLD, NSW, ACT, SA, TAS, NT, Commonwealth 2. If determined necessary showers should have a floor area of not less than 1.8m 2 a slip resistant surface that is capable of being sanitised partitions between each shower that are at least 1650mm high and no more than 300mm above the floor an adjacent dressing area for each shower containing a seat and hooks a lockable door enclosing the shower and cubicle (b) (c) (d) (e) (f) (g) (h) (i) (j) WA construction workers specifically mentioned) Be separate from any trough, sink or basin used in connection with the work process Be immediately adjacent to an adequate drying area; Provide adequate privacy and security; Be protected from the weather and Be provided with suitable soap. For every 15 employees (or part thereof) that complete work at any one time and require a shower, an employer should provide at least one showering facility. Separate showering facilities should be provided for male and female employees (on worksites with less than 15 employees the provision of one secure shower for use by both sexes is acceptable) Deliver hot water, not exceeding 50oC, on projects with more than 5 employees and longer than two weeks May in some circumstances be outdoor wash down, such as after chemical clean-up. (b) (c) (d) VIC hazardous); Be sufficient for the number of workers who must shower at some time; Be provided as a portable unit to service areas remote from fixed facilities and Have sufficient and fit for purpose soap or a cleaning agent. Storage for personal belongings 1. Lockable containers that can be held in a safe place should be provided. Where lockers are provided they may also serve as secure storage for other personal items. 1. A lockable place to store personal belongings must be provided. This may include lockable containers that can be held in a safe place. 2. Where any work involves the use of tools provided by an employee. Reasonable provisions should be provided for the safe, weatherproof, storage of tools. 1. Shortage facilities should: (a) (b) Be to accommodate employees personal belongings and Be locked and supervised during working hours. 2. Storage facilities must be in buildings/facilities meeting the criteria in this column. Page 6 of 6
PURPOSE & SCOPE HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 Where Hutchinson Builders acts as the Principal Contractor or an Employer at a construction workplace, Hutchinson Builders must ensure that: Appropriate amenities are provided to persons on site; That provided amenities are maintained in a clean, tidy and serviceable condition; and Those amenities are kept free of any accumulation or deposit of material, and of any obstruction or hazard, likely to affect adversely a person s health or safety. This procedure describes the provision of Construction Workplace Amenities (i.e. items such as toilets, washing facilities, lunch rooms, drinking water etc Refer to PART A), and construction workplace first aid provisions (Refer to PART B), and applies to all construction projects in Victoria where Hutchinson Builders acts as the Principal Contractor. DEFINITIONS Connected Toilet Construction Workplace Amenities Trained First Aid Personnel Types of Workplaces Types of Workplaces (Cont d) means a toilet that (a) Is connected to a sewerage or septic system; or (b) Is a pump-out holding tank storage type system Means any amenities that the Principal Contractor is required to provide at a Construction Site in accordance with statutory provisions. means: A person who holds a current first aid certificate issued after successful completion of a WorkCover approved first aid course, or A person who holds a current occupational first aid certificate issued after successful completion of a WorkCover approved occupational first aid course, or A level 3 or greater New South Wales ambulance officer, or A registered nurse, or A medical practitioner. Type 1 MAJOR Construction: This is usually of fixed location where there are more than 10 persons the duration of work is more than two consecutive weeks. For example, commercial building, engineering construction and multiple residential construction. For housing construction see Type 4. Type 2 MINOR Construction: This is usually of fixed location where there are less than 10 persons and the duration of work is less than two consecutive weeks. For example, minor building, road construction or road maintenance. Type 3 Building Alterations (with access to amenities): This is usually of fixed location with reasonable access to existing building amenities such as major and minor fit- outs, alterations and extensions. Type 4 A. Workers working away from base: This is a workplace for workers who start and finish work at the base, such as council, road or rail workers, lines- persons, workers who receive daily work by telecommunication (as in road maintenance or other public utility work in remote areas). Page 1 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 Washing Facilities B. House construction (see definition of house): A workplace where workers carry out construction of, or alterations to a house. C. Tunnel construction: Tunnel construction work with established Type 1 amenities on main site. Means facilities, with an adequate supply of clean water, appropriate for face and hands washing. Examples include: A hose at a housing construction site; A water container with a tap at a road construction site; or Wash basins provided with portable or connected toilets at a high rise building construction site. PROCEDURE PART A. Construction Workplace Amenities General 1. Hutchinson Builders shall provide facilities for:- Shelter from inclement weather, Changing, and Protection of clothing and Eating of meals. 2. Facilities will be sighted so as to ensure minimum disruption to the operations of the site. 3. Facilities shall not be used for storage of materials or for any purpose other than the above. 4. Enclosure for the facilities shall be of sound construction, weatherproof, and will have:- (a) A floor above ground level, or be situated and constructed so as to prevent flooding; (b) A lined ceiling and walls; (c) Adequate ventilation and lighting; (d) Sufficient windows fitted with fly screens; and (e) Washable vinyl floor surfaces. 5. The facilities shall be of sufficient area to provide not less than 0.75 of a square metre of floor area, exclusive of benches with sinks and refrigerators, for each person working on the site at any one time and in no case shall be:- (a) Less than 4.65 square metres where there are four or less employees; or (b) Less than 9 square metres where five or more employees are working at any one time and it appears that the building operation will take at least two weeks to complete; and (c) Not less than 1.0 square metre for each person working on the site where more than 20 employees are working at any one time, and accommodation for eating of meals is not provided separately from accommodation for other purposes. 6. Clothes and changing facilities shall include:- (a) Adequate secure facilities for hanging employees clothing; (b) Adequate facilities for drying clothes; and Page 2 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 (c) Changing facilities where the nature of the work performed requires the employee to change clothes. 7. Separate changing facilities shall be provided where twenty or more employees are working at any time on the site. A clear space of not less than 0.5 of a square metre for each person changing clothes at any one time should be allowed in calculating the size of the changing facility required. This space shall be in addition to that required for lockers or other facilities. 8. Heating such as strip heaters shall be provided. 9. Where both males and females are employed at the site and separate changing facilities are not provided, changing rooms with enclosures or compartments that can reasonably and with privacy be used by persons of either sex should be provided. 10. A suitable bench or seat shall be provided to allow a person to sit when dressing or undressing. 11. Adequate secure facilities shall be provided to accommodate employees personal belongings. These facilities shall be locked and supervised during working hours 12. Dining Facilities shall:- Have sufficient tables and chairs Have facilities for warming food Have an adequate supply of boiling water Have separate vermin proof containers for the storage of food and rubbish Have A supply of cool, clean and drinkable water. Be separate from sanitary and hand washing facilities. 13. Where a connection to a water supply is not possible, supply shall be provided from either a flask, cooled drink dispenser or waterbag. 14. Drinking points shall be placed where they will service most people requiring them and shall be readily accessible to anyone working on the site 15. Additional drinking points near hot or strenuous work stations, such as exposed form work decks shall also be provided. 16. Where the building operation extends over many storeys, the drinking water points shall be located so that no person has to walk further than 2 floors to access the water point. 17. Washing facilities shall have:- Mirrors located in a position convenient to the employees using wash rooms. Adequate drying facilities should be supplied with hand washing facilities. Soap or cleaning agents should be provided. Showers, with a supply of soap, where the nature of the work causes the workers to require a shower. The number of showers should be determined having regard to the number of workers involved in those work processes who require showers at any one time. 18. Sanitary facilities comprising closets, urinals, and where females are employed, sanitary disposal units shall be provided. 19. Sanitary facilities shall be connected to a sewerage system, or where this is not practicable, shall be flushing chemical toilets or equivalent. 20. Closets shall:- Page 3 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 Be soundly constructed, Be weatherproof Be adequately lit and ventilated Be well drained Have a floor constructed of, or covered with, a durable impervious material and situated at least 75 millimetres above the surrounding ground level, be provided with lift seats and flaps, toilet paper and a hinged door capable of being fastened from the inside when shut. Be washed with disinfectant at least daily and Be kept in a clean and tidy condition. be located so as to be conveniently accessible to employees working on the site, but not so close to the work location as to cause a nuisance to those employees. 21. Where closets have sanitary disposal facilities, these shall be serviced regularly. 22. Where the building operation extends over many storeys, the sanitary facilities should be located so that no-one has to walk more than two floors to reach sanitary facilities. 23. The number of closets and urinals to be provided should be in accordance with the following scale: (a) Where not more than 100 employees are working at the site at any one time: Employees No of Closets No of Urinals 1-5 1 Nil 6-10 1 1 11-20 2 2 21-35 3 4 36-50 4 6 51-75 5 7 76-100 6 8 Note: For the purpose of this formula a closet can be substituted in place of a urinal. (b) Where more than 100 but not more than 200 persons are employed on the site at any one time, the number of closets and urinals required to be provided for each additional 20 persons, is one additional closet and one additional urinal; and (c) Where more than 200 persons are employed on the site at any one time, the number of closets and urinals required to be provided, is one additional closet and one additional urinal for each 35 additional persons. 24. Where both males and females are employed at the site and the total number of employees exceeds ten, separate sanitary facilities shall be provided. In the case of toilets for female use, the allocation for urinals should be replaced by closets and at least one in three closets should be provided with a sanitary disposal unit. 25. Where both males and females are employed at a site and the total number of employees does not exceed ten, there may be a facility for use by males and females provided that:- (a) The closet can reasonably and with privacy be used by persons of either sex; and (b) The closet contains a sanitary disposal unit. Page 4 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 26. Where employees are required to change clothes and wear special protective clothing to work with toxic or dangerous substances, an appropriate facility for decontamination, separate from other sanitary and washing accommodation shall be provided. In these cases change room facilities should be duplicated, and storage provided for protective clothing in one room and for personal clothing in the other. Protective clothing and personal clothing shall not come into contact with each other or be stored in the same facilities. Protective clothing and work clothing which has become wet by the process of decontamination should be stored in a separate, well-ventilated area. Page 5 of 9
PART B. FIRST AID HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 1. For each Construction project where Hutchinson Builders is the Principal Contractor, a Risk Assessment shall be performed to determine appropriate first aid resources (i.e. first aid kit contents, number of trained first aid personnel, first aid room, occupational nurse etc.) to effectively manage the initial treatment of foreseeable on-site medical situations. This assessment shall take into consideration the following key factors: a. The potential high-risk nature of the work; b. The size and layout of the site/project; c. The location of the workplace in relation to other medical services; and d. The number and distribution of workers. 2. Consistent with Item 8, Hutchinson Builders shall ensure: a. A First Aid Procedure is to be written for each Hutchinson Builders project/site and included within each of Hutchinson Builders project OH&S Management Plan. b. An appropriate number of trained first aid personnel are available at all times on site as per Item 10; c. Appropriate first aid facilities are provided as per Item 11 for First Aid Kits and Item 12 for First Aid Rooms. 3. TRAINED FIRST AID PERSONNEL: An appropriate number of trained first aid personnel shall be maintained on every project in accordance with the following: a. At least one trained first aid person shall be appointed as the First Aid Officer on every Hutchinson Builders site; and b. Additional first aid person shall be made available to adequately meet the first aid needs of persons on site in accordance with Item 8. 4. FIRST AID KITS: An appropriate first aid kit is to be maintained on every project in accordance with the following: Factor A. Type of First Aid Kit Required (Refer to ANNE A for recommended minimum contents) Appropriate Provision B. Kit Contents Refer to Annex A + For construction sites at which 25 or more persons work (and for other places of work at which 100 or more persons work) = KIT A For construction sites at which less than 25 persons work (and for other places of work at which less than 100 and more than 10 persons work.) = KIT B For any place of work, other than a construction site, at which 10 or less persons work = KIT C Names and locations of first aiders + Relevant emergency contact details. Page 6 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 Factor Appropriate Provision C. Kit Controlled by Trained first Aid person D. Location of Kit & Signage Readily accessible and located close to where incident likely to occur Central kit in Site Office or in First Aid room (if provided) Clearly identifiable sign with white cross on green background prominently displayed outside. 5. FIRST AID ROOM: An appropriate first aid kit is to be maintained on every project in accordance with the following: Factor A. When is a First Aid Room Required? B. Who controls the First Aid Room C. Location of First Aid Room and Design Considerations E. First Aid Room Contents Appropriate Provision For construction sites at which 100 or more persons work (and for other places of work at which 200 or more persons work) Minimum: a trained first aid person Preferred: An occupational nurse Readily accessible during working hours to persons working at the place of work or site Is situated at a convenient distance from toilets, a sink or a wash basin equipped with suitable drainage, a supply of clean hot and cold running water, and a means of boiling water Access door that is wide enough to allow the entry and exit of a patient on a stretcher Well lit and well ventilated A work bench or a dressing trolley, A cupboard for storage, A suitable container fitted with a disposable bag or liner for soiled dressings, Emergency contact details A suitable container for the safe disposal of needles or other sharp implements, An electric power point, A couch with blankets and pillows, Page 7 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 Factor E. First Aid Room Contents (Cont d) Appropriate Provision A telephone, A stretcher, lifting frame or similar device for transporting patients, A sufficient supply of soap and disposable towels, a copy of the current edition of an occupational first aid handbook approved by WorkCover, The items specified in relation to First Aid Kit A, in quantities not less than those so specified, A portable first aid kit for use outside the first aid room, being a kit that contains the items specified in relation to First Aid Kit B, in quantities not less than those specified, Such special appliances, requisites and equipment for first aid as are otherwise required by law or as are necessary or appropriate having regard to the nature of the work undertaken at the place of work or site. 6. Emergency contact names, numbers and the address of the nearest medical centre (including a mudmap of its location) shall be displayed within each site, covered in the WHS Management Plan, and form part of the site specific induction. 7. The identity of all nominated First Aid personnel (i.e. first aid officers &/or occupational nurse) shall be displayed on site and referred to during site specific inductions. Page 8 of 9
HUTCHINSON BUILDERS - OH&S CORPORATE PROCEDURES MANUAL PP:04 Construction Workplace Amenities & First Aid - VIC Version: 2 REFERENCES Document Title Standard / Section No. VIC Occupational Health and Safety Act 2004 Sections 21-23 & 26 VIC Code of Practice No.18 First Aid in the Workplace 1995 VIC Code of Practice No.13 Building and Construction Workplaces 1990 Mechanical Ventilation for Acceptable Indoor-air Quality AS 1668.2-1991 Respiratory Protective Devices AS/NZS 1716-1994 RESPONSIBILITY/MONITORING DOCUMENTATION REQUIRED Plan and establish appropriate amenities and first aid provisions for the project according to works - Project Management Ensure amenities and first aid provisions are maintained and reference included in induction training to these items - Site Supervisor Monitor contents of kits/room - Trained First Aid Person Assist in monitoring the compliance with these provisions - HSE Representative / H&S Committee Member First Aid Procedure to be included in site WHS Management Plan List of first aid personnel and emergency contact details DOCUMENT CONTROL Version: 3 Approving Authority: Corporate H&S Manager Date Approved: 04.12.2012 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:04 Page 9 of 9
PP:05 Construction First Aid Version: 5 PURPOSE & SCOPE In the event of an accident or of a minor injury occurring at work, it is important that a person should be able to quickly and easily access first aid and/or medical attention. In addition, all personnel should be aware of their responsibilities with respect to such a situation. To achieve this, a clear plan and system needs to be put in place so that all parties know what to do. The choice of first aid facilities and services should be based on factors such as the number of workers at the workplace, nature of the work and inherent hazards, size and layout of the workplace and location of the workplace. Further, for certain states / territories there are also specific H&S legislative requirements regarding first aid. This procedure applies to all construction projects where Hutchinson Builders acts as the Principal Contractor. PROCEDURE 1. For each construction project where Hutchinson Builders is the Principal Contractor, a Risk Assessment shall be performed to determine appropriate first aid resources* (i.e. first aid kit contents, number of trained first aid personnel, first aid room, occupational nurse etc.) to effectively manage the initial treatment of foreseeable on-site medical situations. This assessment shall take into consideration the following key factors: a) The potential high-risk nature of the work; b) The size and layout of the site/project; c) The location of the workplace in relation to other medical services; d) The number and distribution of workers; and e) The first aid services provided by subcontractors on site. *NOTE: Refer to Annex A for specific first aid kit/room requirements for NSW, ACT and SA. 2. Consistent with Item 1, Hutchinson Builders shall ensure: a) A First Aid Procedure is written for each Hutchinson Builders project/site and included within each of Hutchinson Builders WHS Management Plans. b) An appropriate number of Apply First Aid Certificate Holders are to be available at all times on site and recorded in site PRA. c) The PRA shall be rated and control measures selected to suit the sites size and first aid needs. Competency for the assessor of the PRA will be through completion of Subject 6- Topic 5: Emergency and Fire Response Training. NOTE: A minimum of one First Aider is required. d) An appropriate first aid kit is maintained on every project and able to be transported throughout the site in an emergency. NOTE: Project management shall procure the services of an external/local supplier to inspect and restock used first aid items, or shall delegate the role to an on-site representative (Site Foreman, H&S Officer, First Aid Officer). e) Emergency contact names, numbers and address of the nearest medical centre (including a mud-map of its location) shall be displayed within each site, covered in the WHS Management Plan, and form part of the site specific induction f) The identity of all nominated First Aid personnel (i.e. first aid officers &/or occupational nurse) shall be displayed on site and referred to during site-specific inductions. g) First aid signs (in accordance with AS 1319) shall be clearly displayed on the outside wall/door of a site shed or room containing a first aid kit. Page 1 of 11
PP:05 Construction First Aid Version: 5 REFERENCES Document Title Standard / Section No. Work Health and Safety Regulation 2011 Section 42 QLD First Aid Code of Practice NSW Guide - First Aid in the Workplace VIC Code of Practice First Aid in the Workplace SA Code of Practice for Occupational Health and First Aid in the Workplace WA Occupational Safety and Health Regulations 1996 Section 3.12. ACT Code of Practice First Aid in the Workplace VIC Compliance Code First Aid in the Workplace RESPONSIBILITY/MONITORING Items 1-2 (to monitor compliance) Project management team / first aid personnel (where relevant) DOCUMENTATION REQUIRED List of emergency contact personnel/numbers to be displayed throughout site sheds. DOCUMENT CONTROL Version: 5 Approving Authority: Corporate H&S Manager Date Approved: 17.04.2012 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:05 Page 2 of 11
PP:05 Construction First Aid Version: 5 Annex A First Aid Requirements (NSW) Definitions TYPES OF WORKPLACES First Aid Kit Requirements Factor A. Type of First Aid Kit Required Type 1 MAJOR Construction: This is usually of fixed location where there are more than 10 persons the duration of work is more than two consecutive weeks. For example, commercial building, engineering construction and multiple residential construction. For housing construction see Type 4. Type 2 MINOR Construction: This is usually of fixed location where there are less than 10 persons and the duration of work is less than two consecutive weeks. For example, minor building, road construction or road maintenance. Type 3 Building Alterations (with access to amenities): This is usually of fixed location with reasonable access to existing building amenities such as major and minor fit- outs, alterations and extensions. Type 4 A. Workers working away from base: This is a workplace for workers who start and finish work at the base, such as council, road or rail workers, lines- persons, workers who receive daily work by telecommunication (as in road maintenance or other public utility work in remote areas). B. House construction (see definition of house): A workplace where workers carry out construction of, or alterations to a house. C. Tunnel construction: Tunnel construction work with established Type 1 amenities on main site. Appropriate Provision B. Kit Contents Refer to Page 2 + For construction sites at which 25 or more persons work (and for other places of work at which 100 or more persons work) = KIT A For construction sites at which less than 25 persons work (and for other places of work at which less than 100 and more than 10 persons work.) = KIT B For any place of work, other than a construction site, at which 10 or less persons work = KIT C Names and locations of first aiders + Relevant emergency contact details. C. Kit Controlled by Trained first Aid person D. Location of Kit & Signage First Aid Kit Contents Readily accessible and located close to where incident likely to occur Central kit in Site Office or in First Aid room (if provided) Clearly identifiable sign with white cross on green background prominently displayed outside. [From: WorkCover First Aid in the Workplace Guide 2001] Page 3 of 11
FIRST AID KITS DESCRIPTION OF APPLIANCE OR REQUISITE HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual PP:05 Construction First Aid Version: 5 CONTENTS FIRST AID KIT A B C Adhesive plastic dressing strips, sterile, packets of 50 2 1 1 Adhesive dressing tape, 2.5cm x 5cm 1 1 - Bags, plastic, for amputated parts: small 2 1 1 medium 2 1 1 large 2 1 - Dressing, non-adherent, sterile, 7.5cm x 7.5cm 5 2 - Eye pads, sterile 5 2 - Gauze bandages 5cm 3 1 1 10cm 3 1 - Gloves, disposable, single 10 4 2 Rescue blanket, silver space 1 1 - Safety pins, packets 1 1 1 Scissors, blunt/short-nosed, minimum length 12.5cm 1 1 - Splinter forceps 1 1 - Sterile eyewash solution, 10mL single use ampules or sachets 12 6 - Swabs, pre-packed, antiseptic, packs of 10 1 1 - Triangular bandages, minimum 90cm 8 4 1 Wound dressings, sterile, non-medicated, large 10 3 1 First aid pamphlet (as approved by WorkCover) 1 1 1 Page 4 of 11
PP:05 Construction First Aid Version: 5 First Aid Room Factor A. When is a First Aid Room Required? B. Who controls the First Aid Room C. Location of First Aid Room and Design Considerations E. First Aid Room Contents Appropriate Provision For construction sites at which 100 or more persons work (and for other places of work at which 200 or more persons work) Minimum: a trained first aid person Preferred: An occupational nurse a) Readily accessible during working hours to persons working at the place of work or site b) Is situated at a convenient distance from toilets, a sink or a wash basin equipped with suitable drainage, a supply of clean hot and cold running water, and a means of boiling water c) Access door that is wide enough to allow the entry and exit of a patient on a stretcher d) Well lit and well ventilated e) A work bench or a dressing trolley, f) A cupboard for storage, g) A suitable container fitted with a disposable bag or liner for soiled dressings, h) Emergency contact details i) A suitable container for the safe disposal of needles or other sharp implements, j) An electric power point, k) A couch with blankets and pillows, l) A telephone, m) A stretcher, lifting frame or similar device for transporting patients, n) A sufficient supply of soap and disposable towels, o) A copy of the current edition of an occupational first aid handbook approved by WorkCover, p) The items specified in relation to First Aid Kit A, in quantities not less than those so specified, q) A portable first aid kit for use outside the first aid room, being a kit that contains the items specified in relation to First Aid Kit B, in quantities not less than those specified, r) Such special appliances, requisites and equipment for first aid as are otherwise required by law or as are necessary or appropriate having regard to the nature of the work undertaken at the place of work or site, The first aid room is not to contain anything except equipment, requisites or appliances for first aid or occupational health purposes and is not to be used for any purpose other than for first aid or occupational health purposes. Annex A First Aid Requirements (ACT) TYPES OF WORKPLACES Group A - Construction sites with more than 25 employees Group B - Construction sites with less than 25 employees Group C - Non construction Page 5 of 11
PP:05 Construction First Aid Version: 5 Note: For Group A sites, at least one kit should be provided with an additional kit for every 50 workers exceeding 25 workers. First Aid Kit, Room & Officer Requirements (summary) [From: Code of Practice - First Aid in the Workplace] Type of Workplace (Section 4) Group A Construction site with more than 25 employees Group A Other workplace with more than 100 employees Group B Construction site with less than 25 employees Group B Other workplace with 10-100 employees Group C Other workplace (nonconstruction) with less than 10 employees Number and type of first aid kits required (Section 5) 1 (Type A) (1/50 employees) 1 (Type A) 1 additional kit for every additional 50 employees Number of first aid trained personnel (Section 7) 2 1 additional trained first aid person for every additional 50 employees 2 1 additional person for every additional 100 employees First aid room (Section 8) 1 If greater than 100 employees, plus occupational first aid trained person required 1 If greater than 200 employees, plus occupational first aid trained person required 1 (Type B) 1 Not Required 1 (Type B) 1 Not Required 1 (Type C) 1 Not Required Page 6 of 11
PP:05 Construction First Aid Version: 5 First Aid Kit Contents [From: Code of Practice - First Aid in the Workplace) Description Group A Kit (Qty/Kit) Group B Kit (Qty/Kit) Group C Kit (Qty/Kit) Personal Kit (Qty/Kit) Amputated Bag Set in Envelope 1 1 1 1 Antiseptic Swabs 20 10 10 2 Bandage Conforming 5cm 2 1 1 - Bandage Crepe 10cm 2 1 1 1 Contaminated Waste Bag 1 1 1 -* Dressing Strip Plastic (50) 2 1 1 1 (25) Dressing Tape (hypoallergenic) 25mm 1 1 1 1 (12.5mm) Dressing Wound No. 14P 2 1 1 1 Dressing Wound No. 13P 2 1 - - Emergency Blanket (Space) 1 1 1 - Eye pad Sterile Single 3 1 1 1 First Aid Manual 1 1 - - First Aid Pamphlet Insert 1 1 1 1 Gloves Latex Large (pair) 3 2 1 1 Non Adherent Dressing 7.5x7.5cm 2 2 1 1 Protective Eyewear 1 1 1 - Resuscitation Face Shield/Mask 1 1 1 1 Safety Pin 12 Pack 1 1 1 - Scissors Sharp/Blunt 125mm 1 1 1 - Sodium Chloride 30ml 6 3 3 1 Splinter Forceps 125mm 1 1 1 - Triangular Bandage 6 2 1 1 Page 7 of 11
PP:05 Construction First Aid Version: 5 First Aid Room Factor A. Who controls the First Aid Room B. Location of First Aid Room and Design Considerations C. First Aid Room Contents Appropriate Provision Minimum: person holding occupational first aid qualification a) Be suitably located so as to be easily accessible b) Provide for convenient access for transport of those who are ill/injured c) Be well lit and ventilated d) Be readily accessible to toilet and hand-washing facilities e) Be of sufficient size to allow easy movement within the room and allow for f) Stretcher access by ambulance/medical services g) Have an entrance clearly marked FIRST AID a) First aid kit b) Sink or wash basin with hot and cold water supply c) Approved hand washing solution in a pump pack dispenser along with d) Disposable paper towels e) Work bench and or dressing trolley f) Lockable cupboard g) Sufficient storage for clean dressings, utensils and linen h) Contaminated Waste bag and holder i) Couch or stretcher with blankets, sheets, and pillowcases (A wheelchair may also be appropriate).. j) Table/desk and chair k) Telephone and/or emergency call system, with emergency numbers and l) Procedures clearly displayed m) Portable stretcher n) Injury Register and suitable storage facility to maintain privacy. Page 8 of 11
PP:05 Construction First Aid Version: 5 Annex A First Aid Requirements (SA) Definitions TYPES WORKPLACES OF Group A offices, clerical etc. Other construction sites etc. First Aid Kit Requirements Factor A. Type of First Aid Kit Required Appropriate Provision Group A at least 1 kit for each 100 workers or part thereof. Where there are 50 or less workers basic first aid kit required; where there are more than 50 workers occupational first aid kit required. Other (Construction) at least 1 first aid kit for each 50 workers or part thereof. Where there are 25 or less workers basic first aid kit required; where there are more than 25 workers occupational first aid kit required. B. Kit Controlled by Trained occupational first aid person C. Location of Kit & Signage Prominent and accessible position Clearly identifiable sign with white cross on green background prominently displayed outside. Page 9 of 11
PP:05 Construction First Aid Version: 5 First Aid Kit Contents [From: Code of Practice for Occupational Health and First Aid in the Workplace] Contents Basic First Aid Kit Occupational First Aid Kit Gauze pieces 75mm x 75mm, sterile packets containing 5 5 pkts 20 pkts BPC wound dressings No. 15 1 2 Wound dressings sterile, non-adherent, small 3 12 Wound dressings sterile, non-adherent, large 1 3 Eye pads, sterile, individually wrapped - 4 Conforming cotton bandages, 50mm 3 6 Conforming cotton bandages, 75mm 3 6 Conforming cotton bandages, 100mm 1 6 Triangular bandages (minimum width 90mm) 2 6 Non-stretch adhesive tape, 25mm x 2m rolls (hypo-allergenic) 1 1 Adhesive dressing strips, independently wrapped, minimum quantity 50 100 Paracetamol tablets - 24 Disposable wound cleaning swabs (1% Cetrimide BP) 10 25 Povidone-iodine 10% solution 15mL 2x15mL Cotton-tipped applicators - 50 Disposable latex gloves 5 prs 10 prs Disposable eye wash (holding at least 30mL) - 5 Approved resuscitation face mask * 1 1 Scissors (sharp/blunt points) 1 1 Slinter forceps - 1 Splinter probe/remover 1 1 70% alcohol swabs (ethanol or methanol) (for instrument disinfection) 10 25 Safety pins 5 10 Recording book and pencil for recording injury and illness first aid 1 1 Leaflet, First Aid Instructions (issued by WorkCover Corporation) 1 1 Page 10 of 11
PP:05 Construction First Aid Version: 5 First Aid Room Factor A. When is a First Aid Room required? B. Who controls the First Aid Room C. Location of First Aid Room and Design Considerations E. First Aid Room Contents Appropriate Provision Group A if more than 400 workers at the workplace at any one time Other (Construction) - if more than 150 workers at the workplace at any one time Trained occupational first aid person a) Be suitably located and have convenient access for transportation of those b) Ill/injured; c) Be well lit and ventilated; d) Be readily accessible to toilet accommodation; e) Have a minimum floor area of 14 square metres; and f) Have an entrance clearly marked "FIRST AID". (a) An Occupational First Aid Kit; (b) Sink and wash basin with hot and cold water supply; (c) Soaps, nail brush and disposable paper towels; (d) Work bench and/or dressing trolley; (e) Lockable cupboard for storage of medicines; (f) Cupboard for storage of dressings, utensils and linen; (g) Soiled dressings container with disposable lining; (h) Electric power points; (i) Couch with blankets, pillows and sheets and pillow cases; (j) One armchair, two upright chairs and table or desk; (k) Telephone and/or emergency call system; (I) Portable stretcher; (m) Official record keeping facilities. Note: In workplaces where there are specific hazards additional equipment may be required Page 11 of 11
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 6 PURPOSE & SCOPE Consultation between employers, personnel and subcontractors is an essential part of managing health and safety in the workplace. Consultation should be viewed not just as a legal requirement, but as a valuable means of improving decision making in regard to H&S issues. Hutchinson Builders acknowledge these ideals and aim to establish a working environment where all personnel are encouraged to contribute to safety in their respective work areas and throughout company operations by participating in a well managed consultative framework. Due to Hutchinson Builders varied working environments, consultative processes may vary quite differently for certain personnel within the company. Although this may be the case, all Hutchinson Builders employees are encouraged to consult supervisors and managers in relation to any workplace issue, incident, or hazard that they identify as being problematic or of risk to their own personal safety or the safety of others. Arrangements that enable effective consultation throughout the organisation typically consist of: Company Managers Meetings for site staff; Site Workplace Health and Safety Committees; The appointment of a Site Health and Safety Representative for the project; The election of Work Group Health and Safety Representatives; and Toolbox meetings (or Toolbox Talks). This procedure and the need for effective consultation between company personnel apply to all Hutchinson Builders staff and operations. DEFINITIONS Work Group Health and Safety Representative A group of workers that is established to facilitate the representation of the workers in the work group by 1 or more health and safety representatives. Means an employee who is elected by fellow employees to represent the health and safety interests of the employees in their respective workplace or project site. Health and Safety Officer A Hutchinson Builders employee who is appointed by the employer to fulfil the Health and Safety function on behalf of the employer for the entire site. PROCEDURE General 1. Relevant consultative arrangements for each site / office shall be documented and communicated to those workers to whom those arrangements relate. Generally this will be documented in the relevant WHS Management Plan and be communicated through site specific inductions. 2. Members of HS Committees and HS Representatives shall be given reasonable access to the employees they represent, during working hours for the purposes of communication. 3. Facilities shall be provided during working hours for the purposes of meeting the designated consultative arrangements. 4. Consultation with external stakeholders will be required throughout any project. This will include but not be Page 1 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 6 limited to engineering consultants, superintendent, client, subcontractors and suppliers. Communication will be recorded (in addition to verbal communication) by one or more of the following methods; a) Meeting Minutes from client meetings, subcontractor meetings and toolbox meetings b) Email correspondence c) Site Instruction d) Request for Information Work Groups The establishment of a work group on a project or in a facility will be required if a health and safety representative is requested and elected for that location. One (1) or more workgroup/s must be determined so that the election for the Health and Safety Representative can take place for each work group. 5. The work group, depending on the size and workforce of the project, may include the entire site s workers or could be broken down in to smaller groups on the major or larger projects i.e. trades or floors. 6. Negotiations between the workgroup and the workers must take place to determine the number and composition of the workgroup, number of H&S Reps for the work group, the actual workplace, location or section that the work group will apply and the business or undertaking that the work group will preside. 7. Negotiations must take place within 14 days of the request for a Health and Safety Representative. 8. Notification of the outcome from work group notifications must be made to the workers as soon as reasonably practicable. This will be made initially via distribution on notice boards, discussed in site prestart meetings and toolbox meetings. The ongoing communication of work groups and health and safety representatives will be done as part of the induction process. 9. Once the workgroup has been established the election for health and safety representatives can be commenced. Health and Safety Representatives (H&S Representatives) The site will appoint a Health and Safety Representative. The workers will elect H&S Representatives for the work groups negotiated above. H&S Representatives have certain rights under legislation to carry out functions in the workplace. The employer must not hinder the H&S Representative in the carrying out of these functions. Hutchinson Builders acknowledge that effective H&S Representatives are an asset to sound health and safety management on site and a vital part in a functioning consultative process. 10. Hutchinson Builders will ensure that the requirements of the relevant state / territory H&S legislation in relation to H&S Representatives are complied with within its workplaces and project undertakings as appropriate. Refer to the following table for a brief summary of some of the key issues/requirements regarding H&S Representatives. Issue Requirements Work Health and Safety Act 2011 A. Election of Representatives A Representative must be elected for a work group by the workers that work in the relevant work group; The election of additional Representatives must be negotiated with the employer or principal contractor. B. Employer input Employer must facilitate Representative elections and negotiate numbers of Representatives required if asked by the workers. C. Display notice Employer to communicate and display notices regarding H&S Representatives provisions. D. Training requirements Refer to specific state / territory H&S legislation for H&S Representative training requirements. Work Health and Safety Act 2011 5 days initial training course with 1 day per year refresher training Page 2 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 6 11. Hutchinson Builders will facilitate and oversee the election of an H&S Representative(s) if so requested by a worker. 12. Where a H&S Representative(s) is elected for a work group, the following items shall also be undertaken: a) Hutchinson Builders shall display the H&S Representative & Committees Notice (refer to HB-HSEQ-F- 058-A) throughout Hutchinson Builders various workplaces and project sites to advise workers of the provisions regarding H&S Representatives and H&S Committees. b) Consultation with the H&S Representative(s) shall occur about changes to the workplace (plant, hazardous substances, work methods etc.) that may affect safety including making available any amendment to a WHS Management Plan. c) The H&S Representative(s) shall be advised by Hutchinson Builders of any injury, illness or dangerous event that has occurred at the workplace or on site. 13. Corrective Action Reports (CARs) (refer to Appendix HB-HSEQ-F-029-A), are to be made available to the H&S Representative(s) by Hutchinson Builders personnel to allow for the recording of specific workplace/site issues, hazards or outcomes. 14. Records of H&S Representatives reports, Corrective Action reports, follow up actions, etc. are to be maintained by Hutchinson Builders Safety Advisor or Site Manager for that workplace/site. 15. Hutchinson Builders shall advise the H&S Representative(s) of the presence of a Health and Safety Inspector at the workplace/site. 16. Corrective Action Report forms are to be made available to Hutchinson Builders H&S Representatives who may use the Report form to report any hazards to supervisors or managers. 17. Hutchinson Builders H&S Representatives are to attempt to sustain an adequate consultative link between management, subcontractors and workers. Provisional Improvement Notices 18. Provisional Improvement Notices will also available to the H&S Representative for use in the area of representation as detailed below; a) A Representative can issue a provisional improvement notice if a they reasonably believe that a breach of the act has occurred or is likely to occur; b) The PIN may require the person to fix the problem, prevent a likely breach occurring or fix the things or operations that are causing the contravention or likely contravention. c) The PIN cannot be issued without consultation between the H&S Representative and the person occurring. d) H&S Representatives must have had initial training in the issuing of PINs before they are able to issue e) If an Inspector has issued a notice for a contravention or likely contravention H&S Representative cannot issue a PIN. Site Health and Safety Committees Due to the varying size of Hutchinson Builders activities and projects, a Site H&S Committee may not always be established or warranted by the company for specific site work. However, Hutchinson Builders recognise that a Site H&S Committee can often provide an ideal forum for dealing with health and safety issues for a particular project and that specific regulatory requirements for the establishment of health and safety committees need to be maintained. However, the Site H&S Committee must not be used to replace direct communication between management, Health and Safety representatives or employees. 19. Where established, the general functions of Hutchinson Builders Site H&S Committees are to include: a) To act in an advisory capacity to management; b) To promote, encourage and maintain an active interest in health and safety on site; Page 3 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 6 c) Considering measures for training and educating site workers; d) To discuss and communicate site safety standards, rules and procedures; e) To review work injuries, work caused illness and dangerous events; f) Inform Hutchinson Builders of the results of any reviews and recommendations; and g) To assist in resolution of site health and safety issues. 20. Where Hutchinson Builders acts as a Principal Contractor for a project a Site H&S Committee is to be established in accordance with the requirements of the relevant state/territory H&S legislation as appropriate. Refer to the following table for a brief summary of some of the key issues/requirements regarding H&S Committees. Further information regarding H&S Committees should be sourced from the relevant state/territory H&S legislation. Committee members (as well as new committee members) shall under go a training session in the health and safety consultative requirements for the site, which is to include discussion of HB-HSEQ-F-058-A HS Committee Functions Information Sheet. 21. The composition of the Site H&S Committee shall be such that both management and workers are represented and the various onsite contractors make up at least half of the Committee members. 22. Hutchinson Builders management representatives are to participate in the work of the H&S Committee on a regular basis. 23. Minutes of each meeting shall be recorded and communicated to Site H&S Committee personnel who are required to disseminate the information to fellow workers. A record of the minutes shall be filed on site and retained with project records on completion of the works. 24. The H&S Committee shall convene at a time specified in the WHS Management Plan, (ideally once per week or fortnight) as determined by the Committee, or at the request of a Committee Member. 25. The H&S Committee shall keep under review, arrangements for, but not be restricted to the following (refer to HB-HSEQ-F-058 for a Sample H&S Committee Minutes): a) The identification of potential health and safety hazards, assessment of associated risks, and prioritisation of corrective actions for efficient management of issues; b) Implementation of Hutchinson Builders WHS Management Plan and safe work method statements; c) Monitoring health and safety performance, procedural compliance and environmental conditions; and d) The development of site specific procedures related to effective health and safety management. 26. The H&S Committee (in consultation with management) shall ensure that specialist resources/consultants are sought for expertise and advice on specific health and safety risks as required. 27. Observers/Guests may be invited to participate in H&S Committee meetings if prior approval of the Site H&S Committee chair has been obtained. Page 4 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 6 A. Issue H&S Committee must be established B. Membership requirements C. Times of Meetings If: Work Health and Safety Act 2011 QLD, NSW, ACT, SA, NT, TAS, Commonwealth 1) The person conducting a business or undertaking at a workplace must establish a health and safety committee for the business or undertaking or part of the business or undertaking a) within 2 months after being requested to do so by i) a health and safety representative for a work group of workers carrying out work at that workplace; or ii) 5 or more workers at that workplace; or b) If required under a regulation to do so, within the time prescribed under a regulation. 2) A person conducting a business or undertaking at a workplace may establish a health and safety committee for the workplace or part of the workplace on the person s own initiative. 1) Members must be elected by employees in the workgroup which will be represented by the Committee. 2) At least half of the committee members must be workers who are not nominated by management 3) Chairperson must not be an employer representative. 4) Employer representatives must have authority to act on behalf of the employer (the Site Manager or nominated representative with delegated authority). 5) All committee members must be trained in OHS consultation. An employee representative on a committee is to be elected for a maximum period of 2 years and can be re-elected. 1) Must meet at least once every three months, or 2) When deemed necessary by Hutchinson Builders. Requirements If: WA 1) a regulation comes into operation requiring the employer to do so 2) commissioner directs a committee to be established 3) requested by a worker (Must be established within 21 days of request) 1) At least half of the members to be safety representatives, or workers who hold office as members representing other workers. 2) Hutchinson Builders also require the Site Manager or their nominated representative to attend. 1) Must meet at least once every three months, or 2) When deemed necessary by Hutchinson Builders. If: VIC 1) A H&S Representative asks Hutchinson Builders to establish a committee (within 3 months), or 2) If required by regulations to do so*. NOTE: specific regulations regarding consultation in VIC have yet to be issued. 1) At least half of the members must be employees. 2) So far as practicable, members must be H&S Representatives or deputy H&S Representatives. 3) The Hutchinson Builders Site Manager or their nominated representative will be the employer representative on the Committee. Must meet at least every 3 months, and at any other time of more than half the members decide a meeting is required. Page 5 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 7 Daily Pre-Start Meetings The Daily Pre-start Meeting will be held at the level of individual workgroups. The purpose of the daily prestart is to communicate information with the workgroups relevant to the works that are going to be carried out on the site for the day and the particular health and safety issues that have changed from the previous day. The meeting will provide workers the opportunity to provide input into the health and safety for the site and discuss issues that were identified during the previous shift, including the identification of any hazards. 28. These daily prestart meeting will need to be preceded with a discussion between the Site Manager, Site Safety Representative and all Work Group Health and Safety Representatives on the site safety issues, program and focus areas. 29. The daily prestart will be documented on the Daily Prestart Form (HB-HSEQ-F-054) and be presented back to the Site Manager upon completion. 30. The daily prestart should not run for any longer than 15mins at the commencement of the shift. 31. The H&S Representative for each workgroup should also utilise this opportunity to discuss any of the specific health and safety topics that apply particularly to that work group. Toolbox Meetings The aim of Toolbox Meetings or Talks is to provide an exchange of health and safety-related information between management and employees. Therefore, the toolbox sessions should be used to assist Foremen to manage safety issues on site and ensure safety awareness is maintained, whilst providing a forum for workers to raise health and safety issues. Where required, specific safety issues can be raised, accidents reviewed, job safety analysis or specific work procedures developed and presented for evaluation and familiarisation, and safety alerts discussed. Meetings may be held by any member of Hutchinson Builders Project Management Team, Safety Team, or at the request of an employee who has an important H&S issue for discussion. As meetings are informal and often impromptu, formal agendas are not usually circulated. However, the person calling the meeting should have discussion points and bring the session to an agreed conclusion. Records of session topics should also be made. 32. Toolbox talks shall be held on a regular basis to exchange information between Hutchinson Builders employee s on site. 33. Toolbox meetings can also be convened at any time to address specific site issues or high risk tasks. 34. Records of Toolbox Talks or Meetings shall be maintained on a Record of Toolbox Talks Form (refer to HB-HSEQ- F-055) by the H&S Officer or relevant project management team member. 35. Where a Safety Committee has been established for a project, the committee shall be given a copy of the Record of Toolbox Talks Form and request to identify any issues where subcontractors may need to initiate specific toolbox talks or education sessions. 36. Any corrective actions identified during toolbox talks are to be recorded on the Record of Toolbox Talks Form, followed up and signed off by the nominated person. 37. Where subcontractors have been issued with a written instruction by Hutchinson Builders for an issue of noncompliance (i.e. a Corrective Action Report Form), or an improvement or prohibition notice from Workplace Health and Safety Queensland, the subcontractor is required to conduct a specific toolbox meeting for their own on-site workers to address the issue, and provide suitable proof of such meeting. Page 6 of 7
HUTCHINSON BUILDERS - OH&S Corporation Procedures Manual PP:06 Consultative Arrangements on Site (HSO s, H&S Reps, H&S Committees) Version: 7 REFERENCES Document Title Work Health and Safety Act 2011 Part 5 Work Health and Safety Regulation 2011 Chapter 2 Work Health and Safety Consultation, Co-Operation and Coordination Code of Practice 2011 RESPONSIBILITY/MONITORING Standard/Section No. Full COP VIC Occupational Health and Safety Act 2004 Sections 21, 23, 26 & Part 4 & Part 7 (Division 2) WA Occupational Safety and Health Act 1984 WA Occupational Health and Safety Regulations 1996 Record of Daily Prestart Record of Toolbox Talk Form Sample H&S Committee Agenda H&S Committee Member Information Sheet Part 4 Part 2; Div 1; Sec 2.4 2.8 HB-HSEQ-F-054 HB-HSEQ-F-055 HB-HSEQ-F-058 HB-HSEQ-F-058-A Items 1-36 Items 1, 2, 19-27 Items 1-9,10-18, 28-31 Item 31-36 Project & Site Managers Site H&S Committee (members of) H&S Representative Person presenting Toolbox Talk DOCUMENTATION REQUIRED Minutes of Site H&S Committee meetings are to be documented and filed on site. Any formalised election process for H&S Representatives is to be documented and filed on site or at the appropriate workplace. Completed Corrective Action Report Forms are to be filed and maintained on site. The H&S Representatives and Committees Notice are to be displayed in site offices. Records of Toolbox Talk Forms (Hutchinson Builders) and Subcontractor meetings are to be maintained on site. DOCUMENT CONTROL Version: 7 Approving Authority: Corporate H&S Manager Date Approved: 17.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP:06 Page 7 of 7
PP:07 Plant & Equipment on Site Version: 6 PURPOSE & SCOPE: Health and Safety Legislation imposes obligations on various parties associated with the use, handling, storage and transport of plant. Hutchinson Builders may provide (via a subcontract or from Hutchinson Builders directly) a variety of equipment or plant for the mutual use of parties on site. In providing plant for general use, the PCBU must ensure that the item is safe for the purpose for which it is provided, and effectively maintained. Procedures should be documented and disseminated to operators and maintenance and inspection records should be fully maintained. Employers responsibilities with regard to plant include but are not limited to the following: To ensure prior to purchase that the plant is without risk to health and safety and is in accordance with relevant standards, To provide information, instructions and training to employees in relation to the plant, To undertake regular inspections and audits of the plant, To provide supervision to enable employees to work in a safe and healthy manner, To establish safe work practices, To undertake servicing and regular maintenance on the plant, To establish safe work practices for all tasks involving the plant, To ensure employees have certificates of competency and are competent in their tasks, To establish a consultative process with employees, and To maintain adequate records. This procedure applies to all construction projects where Hutchinson Builders acts as the Principal Contractor. DEFINITIONS: Common Plant Plant Means plant provided by a PCBU for use by any person at the workplace. Examples: Scaffolding, hoarding, electrical sub-boards, fire extinguishers etc. Includes: Machinery, equipment, appliances, pressure vessels, implements and tools, Personal protective equipment, and A component of plant and a fitting, connection, accessory or adjunct to plant Page 1 of 5
PP:07 Plant & Equipment on Site Version: 6 PROCEDURE Hutchinson Builders and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. The typical hazards addressed by this procedure include: HAZARDS Electrocution Unguarded plant and equipment Poorly maintained plant and equipment Impact from or contact with plant and equipment RISK (Potential) High Plant & General Provisions 1. Hutchinson Builders shall ensure that all plant provided by Hutchinson Builders for project-related works is selected, installed, commissioned, maintained, serviced, decommissioned, or dismantled (as applicable depending on the plant s stage of life) in accordance with: a) Relevant health and safety legislation (and subordinate material), b) Hutchinson Builders procedures, c) Instructions provided by the Supplier/Manufacturer, d) Australian Standards, or e) Other relevant documentation in consultation with the Construction Manager. 2. Any plant purchased shall be purchased by Hutchinson Builders in accordance with MP:12 Selection & Purchasing of Plant and Substances. 3. All appropriate records associated with Provision 1, shall be maintained for the prescribed period, or for the duration of the project (including but not limited to, Plant Pre-start Checklist, Weekly Health, Safety & Environmental Inspection Checklist HB-HSEQ-F-071, Daily Pre Start Logbook, Plant & Equipment Register HB-HSEQ-F-052, as applicable). 4. Hutchinson Builders Plant Specific Pre-Start Checklist (HB-HSEQ-F-033-A/Z) is to be completed when plant arrives on site and prior to its commencement of operations. The Checklist is to be completed by the plant owners/operators and will be checked by a Hutchinson Builders Representative. Once plant & equipment has been assessed the Hutchinson Builders Plant Registration Sticker will be utilised for tracking plant. The stickers will be utilised as follows: If plant is conforming plant will be accepted for use on site and a blue plant acceptance sticker (below) will be applied to the item of plant in an easily identifiable position. The Plant Pre-Start Checklist and the Plant Stickers will be utilised for plant when it is operating on the project site. If plant leaves for the night due to security reasons the plant pre-start will not be required to be completed the following day. If the plant leaves the site for an extended period of time or a short duration and completes work on another project the Plant Pre-start process will need to be carried out prior to commencement. For Example: a Concrete Pump that completes a pour and then comes back three days later for the next deck pour the plant prestart will need to be completed again and a new plant sticker will be placed on the machine. If following the second pour the pump then leaves the Page 2 of 5
PP:07 Plant & Equipment on Site Version: 6 site for the day and returns the next day without working on another project the process will not need to be carried out again. If plant is non-conforming Plant to be identified with a red Hutchinson Builders Plant sticker (below). The sticker is to be placed in a visible spot, identifying that the plant has not been accepted for use on the project. The plant will be removed from site, or if it is to be fixed onsite, the plant is to be isolated in accordance with SP:03 Isolation & Lock Out prior to any service or maintenance. 5. A plant and equipment register (HB-HSEQ-F-032) is to be maintained on site in the WHS Management Plan for all plant used by Hutchinson Builders personnel and plant provided for general use on site. All subcontractors are to provide an equivalent register which lists all equipment to be used on site. This register must contain details in regard to the date of the last service and when the next service is due. Refer to Project Risk Assessment title Plant & Equipment for guidance on minimal plant service intervals. Hutchinson s Plant & Equipment Register, and/or subcontractor s equivalent shall be monitored by site team members to direct subcontractor owner/operator of plant when the service of their plant is due and to progressively record the service dates completed onto the register. Any plant that is not maintained as per the manufacturer/register requirements will be stood down 6. All plant on site is required to have a Plant Specific Risk Assessment (HB-HSEQ-F-034-A/Z) completed and a copy filed on site. The plant risk assessment shall look at set criteria including: Entanglement Impact & Cutting Shearing Electricity Ergonomics Slips, Trips and Falls Crushing Puncturing Page 3 of 5
PP:07 Plant & Equipment on Site Version: 6 Subcontractors will need to provide a plant risk assessment. However Hutchinson Builders will be able to provide template documents for each type of plant for utilisation by other PCBU s. Where required as a result of the risk assessment, safe work procedures are to be developed by the subcontractor, and provided to Hutchinson Builders. 7. The service and maintenance intervals are to be recorded on the Plant & Equipment Register & Plant Sticker to ensure that plant operated on site is maintained to manufacturer s requirements refer to Project Risk Assessment title Plant & Equipment for guidance on minimal plant service intervals. 8. Under the NOHSC 1010:1994 National Standard for Plant all employers shall ensure that hazards have been controlled prior to the introduction of the plant, if the activity or the plant is modified and that appropriate training has been obtained by the operator. Prior to the commencement of the plant on site a risk assessment shall be completed (HB-HSEQ-F-034-A/Z). 9. Hutchinson Builders shall ensure that all persons involved in the commissioning, installation, use, operation, maintenance, repair and testing, and the de-commissioning, dismantling and disposal, of Hutchinson Builders owned plant are provided with all available information concerning health and safety about the item of plant. 10. The Plant & Equipment Register (HB-HSEQ-F-032) shall be monitored by site team members to direct the owner/operator of plant when the service of their plant is due and to progressively record the service dates completed onto the register. Any plant that is not maintained as per the manufacturer/register requirements will be stood down and an Out of Service tag placed on the item until the service required to be action is completed only then will the plant be allowed back into service. A member of the site team will initial the Plant & Equipment Register once they have verified that the service was completed to schedule. 11. Hutchinson Builders owned plant is to be supervised by site team members to ensure the plant and equipment is used in accordance with manufacturer s instructions and that log books and safety operating instructions are provided with the plant. 12. Subcontractors are to provide adequate supervision to ensure plant and equipment is used in accordance with manufacturer's instructions. Log books and safe operating instructions to be provided with the plant. 13. Subcontractors are to provide evidence that for all prescribed occupations, the relevant certificate of competency is held by persons undertaking a prescribed occupation. Subcontractors are to complete Subcontractor Operator Competency Declaration Form (HB-HSEQ-F-025-B) acknowledging levels of competency for all pieces of machinery that each worker will be required to operate. Refer to HB- HSEQ-F-025-A HSE Induction Training Record for additional information regarding the undertaking of high risk work and operation of earthmoving equipment and particular cranes refer to state legislation requirements. Page 4 of 5
PP:07 Plant & Equipment on Site Version: 6 REFERENCES Document Title Work Health and Safety Regulation 2012 Chapter 5 QLD Code of Practice for Plant VIC OHS Act 2004 VIC OHS Regulation 2007 NOHSC 1010:1994 Selection & Purchasing of Plant and Substances OH&S Records & Documentation Development Developing & Maintenance of a Work Health & Safety (WHS) Management Plan Plant & Equipment Register Initial Inspection Checklist Plant Risk Assessment Weekly Health Safety & Environmental Inspection Checklist RESPONSIBILITY/MONITORING Site Weekly Data Collection Form Induction Training Record Subcontractor Operator Competency Declaration Standard / Section No. Part 3.5 Plant MP:02 MP:12 PP:01 HB-HSEQ-F-032 HB-HSEQ-F-033-A/Z HB-HSEQ-F-034-A/Z HB-HSEQ-F-048 HB-HSEQ-F-049-A HB-HSEQ-F-025-A HB-HSEQ-F-025-B Items 1-13, and monitor subcontractor compliance with Items Items 4-13 Hutchinson Builders - Project Management Team Subcontractor DOCUMENTATION REQUIRED List of Common Plant to be maintained in WHS Management Plan Induction Record, Plant and Equipment Register and Plant Risk Assessment Pre-start Checklist are to be maintained on file on site and/or in specific subcontractor files. DOCUMENT CONTROL Version: 6 Approving Authority: Corporate H&S Manager Date Approved: 17.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: PP: 07 Page 5 of 5
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 PURPOSE & SCOPE Hazardous Substances and Dangerous Goods (hazardous materials) have the potential to: Adversely affect the health and safety of users (both short-term and long-term); and Cause property and/or environmental damage. Control measures are required to be implemented and maintained in order to reduce the risks associated with the transport, storage and use of hazardous materials. This procedure applies to all Hutchinson Builders operations and activities involving the storage or use of hazardous materials and to all construction projects where Hutchinson Builders acts as principal contractor. DEFINITIONS ADG Code Dangerous Goods Hazardous Materials Hazardous Substance SDS Means the Australian Code for the Transport of Dangerous Goods by Road and Rail 7 th edition, approved by the Australian Transport Council. For full details and complete code refer to www.ntc.gov.au Means the following (whether or not they are packaged for transport or under pressure): a) Substances or articles that under the ADG Code are listed or described as: (i) Dangerous goods of Class 2, 3, 4, 5, 6.1, 8 or 9, or (ii) C1 combustible liquids, b) Goods too dangerous to be transported. Means is a substance with potential to cause harm to persons, property or the environment because of one or more of the following a) The chemical properties of the substance; b) The physical properties of the substance; c) The biological properties of the substance. This term is used to describe all dangerous goods, combustible liquids and hazardous substances. Means a substance for which its supplier must legally give an employer its current SDS. For example: A substance that: a) Is listed in the document entitled List of Designated Hazardous Substances *NOHSC: 10005 (1999)+ published by the NOHSC, or b) Has been classified as a hazardous substance by the manufacturer or Importer in accordance with the document entitled Approved Criteria for Classifying Hazardous Substances *NOHSC: 1008 (1999)+ published by the NOHS Commission. Safety Data Sheet Page 1 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 Lead Process 2011 Means any of the following carried out at a workplace a) Work that exposes a person to lead dust, or lead fume, arising from the manufacture or handling of dry lead compounds; b) Work connected with the manufacture, assembly, handling or repair of, or parts of, batteries containing lead that involves the manipulation of dry lead compounds, or pasting or casting lead; c) Breaking up, or dismantling batteries containing lead, or sorting, packing and handling plates or other parts containing lead that are removed or recovered from batteries; d) Spraying molten lead, or alloys containing more than 5% by weight of lead metal; e) Melting or casting lead alloys containing more than 5% by weight of lead in which the temperature of the molten material exceeds 450ºC; f) Recovering lead from its ores, oxides or other compounds by thermal reduction process; g) Dry machine grinding, discing, buffing or cutting by power tools alloys containing more than 5% by weight of lead metal; h) Machine sanding or buffing surfaces coated with paint containing more than 1% by dry weight of lead; i) A process by which electric arc, oxyacetylene, oxy gas, plasma arc or a flame is applied for welding, cutting or cleaning, to the surface of metal coated with lead or paint containing more than 1% by dry weight of lead metal; j) Radiator repairs that may cause exposure to lead dust or lead fumes; k) Fire assays if lead, lead compounds or lead alloys are used l) Hand grinding and finishing lead or alloys containing more than 50% by dry weight of lead; m) Spray painting with lead paint containing more than 1% by dry weight of lead; n) Melting lead or alloys containing more than 50% by weight of lead metal if the exposed surface area of the molten material exceeds 0.1m 2. and the temperature of the material does not exceed 450ºC; o) Using a power tool, including abrasive blasting and high pressure water jets, to remove surface coated with paint containing more than 1% by dry weight of lead and handling waste containing lead resulting from the removal; p) A process that exposes a person to lead dust or lead fumes arising from manufacturing or testing detonators or other explosives that contain lead; q) A process that exposes a person to lead dust or lead fumes arising from firing weapons in an indoor firing range; r) Foundry processes involving i) Melting or casting lead alloys containing more than 1% by weight of lead metal in which the temperature of the molten material exceeds 450ºC; or ii) Dry machine grinding, discing, buffing or cutting by power tools lead alloys, containing more than 1% by weight of lead metal. s) A process decided by the regulator to be a lead process under section 393. Page 2 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 PROCEDURE Hutchinson Builders and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and legislative references. The typical hazards addressed by this procedure include: HAZARDS RISK (Potential) Exposure to a hazardous substance via inhalation, ingestion, or absorption through the skin or mucus membranes. Environmental contamination Property damage High Emergency Procedures With the potentially high hazard risk involved with the use, storage and interaction with hazardous & dangerous substances Hutchinson Builders, in accordance with QLD legislation and Codes of Practice implement a comprehensive Emergency Response Plan (See WHSMP Appendix 8) for the effective and organised response in all emergency situations. Monitoring The Code of Practice stipulates the requirement for health monitoring in the event there is an increased risk of exposure to chemical substances. Hutchinson builders utilise air monitoring devices on sites that pose a risk of exposure to hazardous chemical substances. Hutchinson builders also recognise as a part of the duty of care that: All workers exposed to hazardous chemicals are informed and supplied with a record of the hazardous chemical to which they were potentially exposed; and Allow the potentially worker to inspect the record at any time. Prohibited and notifiable substances 1. Prohibited substances will not be used for prohibited purposes (relating specifically to asbestos) as described under the relevant state legislation. 2. Where the use of a substance requires notification to the relevant state authority, that authority will be notified as required. Hazardous Substances and Dangerous Goods Register 3. A Hazardous Substances and Dangerous Substances Register [refer to HB-HSEQ-F-040] shall be maintained for any Hutchinson Builders operated workplace where hazardous substances and/or dangerous goods are stored or used, including projects. The register must contain: a. The date the substance was introduced to the site b. The name of the product c. Product manufacturer d. Classification of product i. Dangerous goods ii. Hazardous substances e. If there is a current SDS (Safety Data Sheet), i.e. dated within the last 5 years for each substance; Page 3 of 14
f. If a risk assessment has been completed for the substance; g. the quantity typically stored on site; h. the date the substance was removed from site i. ADG/ Hazardous Class; HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 j. Any special storage requirements must be listed in the appointed space, and the requirement for k. Area bunding around the substance. 4. The register and SDS s shall be located in a readily accessible position to any Hutchinson Builders employee or subcontracted worker at the workplace. Subcontractor Requirements 5. In addition to Provision 1, each subcontractor involved with project works shall ensure the following issues are complied with: a. SDS dated within the last five (5) years are to be given to Hutchinson Builders as part of site specific Safe Work Method Statements (SWMS) and a copy kept with the product on site; b. Risk assessments for each substance (and its uses) shall be carried out prior to the hazardous substances being brought onto site, as part of site specific SWMS. (NOTE: Risk Assessments should be maintained for a period not less than 30 years where atmospheric monitoring or health surveillance is required, and not less than 5 years in other circumstances); c. ALL containers in which hazardous substances are stored shall be appropriately labelled; d. Safe Work Method Statements (SWMS) are developed for the use of hazardous substances or processes representing significant risks to users; e. Details of instruction, training and supervisory requirements for the use of the hazardous substances, is to form part of site specific SWMS; f. An incombustible storage depot for any dangerous goods over the exemption limit detailed in the relevant state Dangerous Goods Safety Management Regulation or Work Health and Safety Regulation 2011. g. An emergency plan developed for any significant risks associated with any hazardous materials on site; h. A fire extinguisher provided to any area where a hazardous material shows a significant fire risk; i. Personal protective equipment provided for use with the hazardous substances in accordance with the SDS and SWMS; and j. Personnel trained in the hazards associated with the hazardous substances and/or dangerous goods and in the correct use and maintenance of personal protective equipment to be recorded on form HB-HSEQ-F-097. Labeling of Containers and Enclosed Systems 6. Containers holding hazardous materials (including those which have been decanted or diluted) must be clearly labelled, and state the following information as appropriate. Table: Provisions for use and the necessary labelling components required for legislative compliance. Provisions for Use Substance decanted and stored in container, which will not be used immediately and container will not be emptied and cleaned immediately after use. Labelling Required The following must be present for regulation compliance: Is written in English product identifier (name) manufacturer or importers Australian contact details (phone number(s) and address); identity and proportion disclosed, in accordance with Schedule 8 of the WHS Regulation for each chemical Page 4 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 Decanted substance to be used immediately and container emptied and cleaned after use. ingredient; any hazard pictogram(s) consistent with the correct classification(s) of the chemical; any hazard statement(s), signal word and precautionary statement(s) that is consistent with the correct classification(s) of the chemical; any information about the hazards, first aid and emergency procedures relevant to the chemical, which are not otherwise included in the hazard statement or precautionary statement, and Expiry date (if applicable). Additional phone numbers, poison hotlines, postal and internet addressed may be included. Labelling is not required if the person who uses and decants the substance, is aware of safe use instructions and, the containers entire contents is to be used immediately and the container cleaned after use. 7. Container labels are not to be interfered with in any way and should be maintained in good condition and be easily read. If the label on a hazardous substances and/or dangerous goods container has been damaged a new label is to be attached to the container listing all required information. 8. When there is an unknown substance the container is to be labelled Unknown Substance Do not use, and placed in secured area, and disposed of as per instructions from authorities, in the event the substance cannot be identified. 9. Any enclosed system (i.e. pipe work, tanks, etc) containing hazardous substances and/or dangerous goods will be identified and fitted with appropriate labelling or placarding so that the contents of the tank or pipe work can be readily identified. 10. Pipe and tank labelling must comply with the relevant Australian Standard/s and legislation. (E.g. AS 1345 Identification of the Contents of Piping, Conduits and Ducts). Storage and Handling 11. All hazardous substances and dangerous goods will be safely stored in accordance with legislative requirements. For example: a. Incompatible substances will not be stored together (refer to compatibility tables located in Annexure A of this procedure and to the substances SDS for more specific information); b. Appropriate security provisions will be in place to prevent unauthorised access to hazardous materials stores including the locking of stores that hold corrosive substances; c. Checks will be made to ensure that dangerous goods packages delivered to a site are labelled in accordance with the Australian Dangerous Goods Code; d. Appropriate placarding and signage will be correctly located on the outside of dangerous goods storage areas and site perimeter as required by the relevant state Dangerous Goods Safety Management Act and Regulations or Work Health and Safety Regulations. e. Licenses shall be obtained or notifications made as per the requirements of the relevant state Dangerous Goods Safety Management Act and Regulations or Work Health and Safety Regulations. f. Appropriate fire protection and other emergency equipment will be provided (e.g. first aid equipment, and emergency eye wash and safety showers); g. Where required, emergency procedures will include processes for dealing with any potential dangerous goods related emergencies (e.g. spills, gas leaks and fires); Page 5 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 h. Hutchinson Builders employees required to deal with dangerous goods related emergencies should be trained in the relevant procedures; i. Hazardous materials will be stored in bunded and hardstand areas in accordance with applicable licence conditions and/or Australian Standards (e.g. AS 1940 The storage and Handling of Flammable and Combustible Liquids). The bunded area should be roofed if practicable; j. All transfer or decanting of hazardous materials should be conducted in bunded areas that are roofed if practicable; k. Ensure all containers of hazardous materials are in good condition with no damage/corrosion or leaking of contents; l. Equipment (e.g. spill kit materials) must be available for the containment, recovery and clean up of any spillages; m. The spillage and clean up materials should be contained and disposed of appropriately; n. Hazardous materials should not be stored or used in proximity to any waters or where it can be potentially released to waters such as stormwater drains; o. Periodic inspection of tanks, pipe work and associated systems and areas used for the storage and handling of dangerous goods; p. The installation of vehicle protection bollards for dangerous goods stores and tanks which may be liable to damage from manoeuvring vehicles, including forklifts. 12. Hazardous materials should only be handled by people who are skilled to do so (i.e. they have received the appropriate training in hazardous materials and in the use of any required personal protective equipment (PPE)). 13. Relevant PPE must be provided and used to ensure the safe handling of hazardous materials. 14. Hazardous materials will be used according to the label and SDS directions. Risk Assessments 15. All hazardous substances and dangerous goods used by Hutchinson Builders employees shall have a risk assessment completed by a competent person. Where necessary, a team approach may be adopted to ensure appropriate skills are available for the assessment, including the end users, managers and supervisors from the appropriate areas and recorded on Hazardous Substances Risk Assessment Form HB-HSEQ-F-040-A. 16. The completed risk assessment should comply with the requirements of the relevant state authorities for the control of workplace hazardous substances and applicable Dangerous Goods Legislation. 17. Where the assessment identifies that the risk is not adequately controlled by current strategies, the relevant manager must ensure that appropriate controls are implemented as soon as practical, and prior to the use of the substance. 18. Dated Risk Assessment Records must be retained for a period of not less than: a. Where a risk assessment shows a hazardous substances use causes a significant degree of risk and/or atmospheric monitoring or health surveillance is required- 30 years; or b. Where a risk assessment shows a hazardous substances use does not cause a significant degree of risk - 5 years. 19. Risk assessments will be reviewed and/or amended: a. Where changes have been made to the storage or handling processes; [Example: Original assessment considered a substances use in a well ventilated open area. New application requires substance to be used in an enclosed area with poor ventilation. A risk assessment must be conducted to determine hazards created by the new application and to identify appropriate controls that should be implemented when using the substance in an enclosed space] b. Where the SDS or safety information associated with a substance is amended; c. Where new or improved control measures are implemented; Page 6 of 14
d. Following an incident involving a hazardous material; HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 e. Where monitoring or health surveillance identifies levels exceeding recommended limits; and f. At intervals not exceeding 5 years from the date of the initial assessment. Health Surveillance 20. Hutchinson Builders will provide health surveillance for any employee who is exposed to a hazardous substance if there is a risk to the health of the employee as a result of that exposure, and: a. The hazardous substance is referred to in the applicable legislation (i.e. Schedule 14, column 2 of the Work Health and Safety Regulation 2011); or b. The exposure to any other hazardous substance is such that: i. An identifiable disease or other effect on health may be related to the exposure, and ii. iii. There is a reasonable likelihood that the disease or other effect on health may occur under the particular conditions of work, and There is available an effective technique for detecting indications of the disease or other effect on health. [Note: Examples of hazardous substances requiring health surveillance include, but are not limited to: Asbestos, Benzene, Crystalline Silica, Isocyanates, and Lead (inorganic)]. 21. Hutchinson Builders will also provide biological monitoring for an employee if there is a reasonable likelihood that the employee could be exposed to levels of a hazardous substance that could be a risk to health and an effective procedure for the biological monitoring of those levels is available. 22. In addition to the health surveillance / biological monitoring requirements for hazardous substances, the following applies in relation to lead: a. Where the risk assessment shows that a process includes a lead risk job/work, health surveillance will be provided to any worker who is starting work in the lead risk job or who already works in the job. b. The specific requirements (including intervals for testing) of the relevant state legislation regarding health surveillance/biological monitoring will be met. 23. If health surveillance is required for Hutchinson Builders employees it is to be performed under the supervision of an authorised medical practitioner or designated doctor and if the health surveillance is for a substance listed in the relevant legislation the corresponding listed procedures must be included in the health surveillance. 24. For lead, where the designated doctor/authorised medical practitioner requests the relevant risk assessment record this is to be provided. 25. When selecting an authorised medical practitioner/designated doctor to perform the health surveillance Hutchinson Builders will consult with the relevant employees and workplace health and safety representatives. 26. Hutchinson Builders will pay for all costs associated with the employees health surveillance. 27. The authorised medical practitioner/designated doctor must provide Hutchinson Builders and the employee concerned with a copy of the Health Surveillance Report (outcome of health surveillance and any required preventative or remedial action) and a copy of the report must be kept on record for 30 years. 28. Any medical records relating to the health surveillance can only be obtained by Hutchinson Builders with the employee s written consent. Hutchinson Builders must maintain any medical records in a confidential manner and not disclose the contents of the medical record to any person other than the employee concerned without their written consent. 29. For lead, the results of the health surveillance will be provided to Work Health and Safety Queensland (Qld) on the approved form within 6 months of receiving the health surveillance report. 30. Relevant state OHS authorities, as the case requires, is to be notified of any adverse result detected in the health surveillance that is consistent with exposure to a hazardous substance referred to in the applicable legislation. 31. The project risk assessment is to consider the specific health surveillance issues for the project. Page 7 of 14
Atmospheric Monitoring HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 32. If a risk assessment for a hazardous substance/lead used by Hutchinson Builders employees indicates that monitoring of atmospheric contaminants should be undertaken Hutchinson Builders must ensure that: a. Appropriate monitoring is undertaken in accordance with a suitable procedure; and b. The results of the monitoring are recorded; and c. Any employee or other person working at the site who may be or may have been exposed to an atmospheric contaminant that has been monitored is provided with the results of the monitoring; and d. The monitoring records are readily accessible to the relevant employee or person. 33. In the event the works are on a long term basis or in a fixed location Section 34 of the WHS Regulations stipulates the retesting of the workplace should occur every 5 years following a positive contaminant reading. Safe Work Method Statements 34. A Safe Work Method Statement (SWMS) is to be developed and/or reviewed and used whenever Hutchinson Builders employees use hazardous substances as part of construction work. Development of the SWMS must involve reference to the substances up-to-date SDS. A copy of the substances risk assessment report must be included with the SWMS. Placards 35. Hutchinson Builders acknowledges the requirement for placards to be positioned in storage areas containing hazardous goods the Work Health and Safety regulations (2011) stipulate that when specific chemical is stored at or above predetermined quantities found in schedule 11 of the regulation that outward placards are to be displayed, and will comply with schedule 13 of the regulation. a. This is not applicable to the storage or flammable liquids or gasses used to refuel vehicles. Prohibited or notifiable carcinogenic substances 36. A record will be kept of each employee who has been or is likely to be exposed to a prohibited or notifiable carcinogenic substance. The record will include the full name and date of birth of the employee and their address whilst employed by Hutchinson Builders. 37. Hutchinson Builders will provide to each employee who has been or is likely to have been exposed to a prohibited or notifiable carcinogenic substance, on termination or their employment, a written statement which includes: a. The name of the carcinogenic substance or substances involved, the period of exposure or potential exposure, b. Details of how and where records of the exposure or potential exposure can be obtained, c. A recommendation as to the advisability of having periodic health assessments and details of the types of health tests that is relevant in the circumstances. 38. The Work Health and Safety Regulation 2011 prohibits the use and handling of restricted carcinogens (located in schedule 10, table 10.3 column 2), unless authorized under section 384. Training 39. All employees are to be provided with sufficient information to ensure that they are aware of the dangers associated with hazardous materials storage and use, of the relevant control measures and the correct way to implement those control measures. Persons trained in the Hutchinson Builders procedures covering hazardous materials, including this procedure, SWMS and risk assessments would be deemed competent to make this assessment as detailed in MP:04 Training and Competency. 40. Managers/supervisors must ensure that all employees that may be exposed to hazardous materials through the handling, storage, decanting, spill cleanup, or system maintenance of hazardous materials, are adequately trained in safe work practices related to the hazardous materials they are required to handle. 41. For lead, induction and training is to include information as appropriate given the potential health risks and toxic effects associated with lead absorption. 42. Hazardous materials training and information may be provided via various methods and at different times including induction and emergency training, toolbox talks, and other means of communication. Page 8 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 43. Refresher training will also be provided as is necessary to ensure employees involved with the storage and handling of hazardous materials are competent to do so. 44. All employees required to wear PPE to handle hazardous materials will be provided with training in the use, fitting, storage and maintenance of the PPE. 45. Training records including an attendance list, course date, a description of content, and instructor, will be kept for 5 years. Spill Containment Processes 46. Spill containment kits are to be maintained in useable order and checked at regular intervals. Particular requirements for lead 47. Relevant information regarding lead is to be documented in the Hazardous Substances Register (HB-HSEQ-F-040) for the relevant site as required in Provision 1. 48. Containers holding lead materials (including those which have been decanted or diluted) must be clearly labelled, and state the information as required above. In addition, the label must also state the lead s chemical name. 49. A risk assessment is to be undertaken by a competent person of all tasks involving lead processes undertaken by Hutchinson Builders employees. 50. The assessment is to be done: a. When a new lead process starts at the workplace and again within 4 weeks after the process starts; b. If in the last assessment the process was assessed: i. To include lead risk work within 1 year after the last assessment; ii. Not to include lead risk work within 5 years after the last assessment; and c. Where any of the following happen: i. There is a significant change in the way a lead process is done; ii. If there is a significant change in the amount of lead, or the amount of lead contained in a thing used in the workplace. 51. The completed risk assessment is to comply with the requirements of the relevant legislation (e.g. Work Health and Safety Act 2011 Part 3 (Qld & NSW),- VIC OHS Regulation 2007 chapter 4 part 4.1) and is to: a. Identify the lead used; b. Involve a review of the SDS or if the SDS is not available a review of the available equivalent information and, where the lead is contained in a consumer package, a review of the package s label. c. Identify whether the job in the lead process is a lead risk work for the purposes of the relevant legislation; d. Identify the type of atmospheric monitoring required; and e. The control measures needed. 52. Where the lead process is assessed not to be a lead work, a plan shall be developed to ensure that the job does not become a lead process. 53. Where the lead process is assessed to include a lead work notifications shall be submitted to the relevant authorities, and; a. Where the process can be changed to not include a lead risk work, a plan will be developed to do that; and b. Where the process can t be changed to a process that doesn t include a lead risk work, a plan will be developed to minimise the risk to health from lead. The plans (above) are to be developed in consultation between the relevant person, worker and WHS representative and contain specific aims and ways of deciding whether the aims are being achieved. 54. Where a lead process is assessed to include a lead risk work, appropriate atmospheric testing will be undertaken and results of that monitoring will be recorded. Page 9 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 55. Hutchinson Builders will not allow an employee to start work in a lead risk work if Hutchinson Builders is aware that the employee: a. Has a medical condition that may be adversely affected by exposure to lead; or b. Is pregnant or breast-feeding. 56. Hutchinson Builders personnel will be removed from lead risk work where: a. The health surveillance report recommends that the person be removed from the job because of their confirmed blood lead level; or b. The person tells Hutchinson Builders that they have a medical condition that may be adversely affected by exposure to lead or that they are pregnant or breast feeding; or c. Where, after consultation between the person and Hutchinson Builders either party considers that the person has been exposed to an excessive level of lead. 57. Where persons removed from lead risk work, health surveillance/medical examination will be undertaken on the person within 7 days of the person being removed from the lead risk work. 58. If the designated doctor/authorised medical practitioner recommends that a person be removed from a lead risk work or that control measures be reviewed, Hutchinson Builders will: a. Identify how the person was exposed to lead; and b. Review the control measures; and c. Control the exposure. 59. Hutchinson Builders personnel will not be allowed to return to a lead risk work from which they have been removed unless a designated doctor, after confirming the person s blood lead level meets the relevant legislative requirements advises the person may return. 60. A record of workers removed from lead risk work will be kept, which includes the date the person stopped carrying out the work and the date the person resumed working in the job/work and the name, sex and date of birth of the employee. This record will be kept for at least 5 years. 61. Where a risk assessment shows that a worker may be exposed to lead, controls shall be identified and implemented as required by legislation. Controls will be aimed at: a. Preventing exposure to lead; or where this is not practicable; b. Reducing the exposure to as low a level as in necessary to minimise risk to health but in any case exposure will be less than the national exposure standard for the lead. 62. Where practicable exposure to lead will be prevented or minimised through means other than personal protective equipment (PPE). Where PPE is chosen as a control measure that PPE will be provided to the relevant workers, those workers will be trained in the use of that PPE and signs will be erected showing the need to wear the PPE in that specific area. 63. The following rules apply and shall be implemented at all sites where lead processes are undertaken: a. Lead used in a lead process area will not, as far as is practicable, contaminate other areas of the workplace or the environment; and b. The area is to be kept as clean as practicable; and c. Workers are not to be exposed to the risk from lead in an area provided by the relevant person for eating and drinking (i.e. controls are to be implemented to ensure that eating and drinking facilities can t be contaminated by lead); and d. Workers must wear the required personal protective equipment; e. Before moving from a lead process area to an area used for eating and drinking, each worker is to remove clothing and equipment contaminated with lead and wash their forearms, hands and face at the washing facilities provided; and Page 10 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 f. Changing rooms and washing, showering and toilet facilities appropriate to the lead process carried out are to be provided and maintained in good working order; and g. No one is to eat, chew gum, smoke or carry anything used for smoking in a lead process area; and h. No one in a lead process area is to drink from anything other than a drinking facility that is made free from lead contamination; and i. The workplace is to be, as far as is practicable, cleaned of lead; j. A lead process area is not to be cleaned by compressed air or another compressed gas or dry sweeping; and k. Workers are not to take lead contaminated clothing home for laundering, Hutchinson Builders will arrange for the clothing to be laundered. 64. Records of risk assessments are to be kept and are to include: a. The date of the assessment; b. The results of atmospheric monitoring; c. Whether the process is assessed to include a lead risk job; d. If a process is assessed to include a lead risk job - i. The lead s product name or other identification; and ii. iii. The control measures that were in place when the assessment was done; and The decision about the type of atmospheric monitoring and control measures needed. 65. Where the risk assessment shows that a process includes a lead risk work, the following will be kept for 30 years from the day the document was made: a. A record of the person working in the lead risk work, including the person s name, gender and the type of work carried out by the person; b. The risk assessment record; c. The results of atmospheric monitoring; d. The health surveillance report; e. A record of the date when a person was removed from, or returned to, the lead risk work. Workers and workplace health and safety representatives are allowed to access and copy these documents as relevant. 66. Where the risk assessment shows that a process does not include lead risk work the risk assessment record will be kept for 5 years from the day it was made. 67. All training and induction records relevant to lead will be kept for 5 years from the date of the last entry in the record. Page 11 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 REFERENCES Document Title Standard/Section No. Work Health and Safety Regulation 2011 Chapter 7 s. 346, s.384 Schedule(s): 10, 11, 13, 14, 34 VIC - Occupational Health and Safety Act 2004 Sections 21-23 & 26 VIC - Occupational Health and Safety Regulations 2007 Chapter 4 Dangerous Goods Safety Management Act (QLD) 2001 Part 2 Hazardous Chemicals Code of Practice (QLD) 2003 Section s 6,7,8 National Codes of Practice 2011 Labelling of Workplace Hazardous Chemicals ALL NSW- Code of Practice for the control of Workplace Hazardous Substances 2006 QLD- Code of Practice preparation of Safety Data sheets for Hazardous Chemicals 2011 Approved criteria for classifying hazardous substances NOHSC:1008(2004) Australian Standards The storage and handling of flammable & combustible AS 1940-2004 liquids Australian Standards -Identification of the Contents of Piping, Conduits and AS 1345-1995 Ducts Emergency Response Plan WHSMP Appendix 8 Hazardous Substances Register HB-HSEQ-F-040 Hazardous Substance Risk Assessment HB-HSEQ-F-040-A Hazardous Substances/Dangerous Goods Training Record HB-HSEQ-F-040-B www.ntc.gov.au RESPONSIBILITY/MONITORING Items 3-4 (to monitor compliance) Item 5(to ensure safe use of all hazardous substances on site) Items 1-4, 6 32, 35-58 Item 1-2, 33-34, 59-62 Site Foreman Subcontractors and Site Foremen to ensure compliance of subcontractors Relevant Managers and Hutchinson Builders personnel specifically using hazardous substances and/or dangerous goods HS Manager DOCUMENTATION REQUIRED (AS RELEVANT) A complete Hazardous Substances and Dangerous Goods Register including SDS s are to be maintained on file on site. Relevant notifications of use of substances to state authorities. Records of Hazardous Substance/Lead risk assessments. Records of any health surveillance/monitoring. Lead management plans. Records of removal from/return to lead risk work. Training records. DOCUMENT CONTROL Version: 5 Approving Authority: H&S Manager Date Approved: 17.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: SP: 01 Page 12 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 Annex A - Separation and Segregation Matrix - As detailed in the above procedure hazardous substances must be separated / segregated as detailed in AS 3833:2007. The following table identifies the classes and the compatibility between substances Class of goods 2.1 2.2 2.1 2.2 2.2 SR 5.1 2.3 3 4.1 4.2 4.3 5.1 5.2 6.1 8 9 Combustible Liquids A B S1 S1 S2 S2 S4 S5 S2 S4 S1 S1 C S2 B A B S1 S2 S2 S4 S5 B S4 B S1 C S2 2.2 SR 5.1 S1 B B S1 S2 S2 S4 S5 S2 S4 C S1 C S2 2.3 3 4.1 4.2 4.3 5.1 5.2 6.1 8 9 S1 S1 S1 I S2 S2 S4 S5 S2 S4 C S1 C S2 S2 S2 S2 S2 A S2 S4 S5 S2 S4 S3 B B B S2 S2 S2 S2 S3 A S4 S5 S2 S4 S3 B B S2 S4 S4 S4 S4 S4 S4 A S5 S4 S4 S4 B B S4 S5 S5 S5 S5 S5 S5 S5 A S5 S5 S5 S5 G S5 S2 B S2 S2 S2 S2 S4 S5 D S4 C S3 C S3 S4 S4 S4 S4 S4 S4 S4 S5 S4 E CE S4 CE S4 S1 B C C S3 S3 S4 S5 C CE A H B S3 S1 S1 S1 S1 B B B S5 S3 S4 H F C S3 C C C C B B B G C CE B C A B Combustible Liquids S2 S2 S2 S2 B S2 S4 S5 S3 S4 S3 S3 B A Page 13 of 14
SP:01 Hazardous Substances, Dangerous Goods and Lead Version: 5 Symbol S1 S2 S3 S4 S5 Letter A B C D E F G H I Meaning May be compatible in many cases with exception. Follow the alphabetical compatible goods Guidance notes. Likely to be incompatible. Segregation strongly recommended, follow the segregation of guidance notes for incompatible goods. Segregation of these goods by 3m or more in a well-ventilated area. For liquid dangerous goods the distance is measured from the edge of the spill catchment area. Segregation of these goods by 5m or more in a well-ventilated area. For liquid dangerous goods the distance is measured from the edge of the spill catchment area. Segregate by 3m or more for PGIII goods and 5m or more for PGII, PGI goods or where the goods may react dangerously. If both are solids then a minimum of 1m separation may be used. Where one of the goods is liquid the distance is measured from the edge of the spill catchment area. Segregation preferred by the use of fire rated partitioned areas. Consider the use of separate detached building for organic peroxides and for highly phosphoric class 4.2 goods. Segregation of class 4.3 preferred by use of a separate, dethatched building without water based suppression system In most cases materials of the same class will be compatible. SDS should be checked. Meaning In most cases materials of the same class will be compatible. Subsidiary risks should be checked refer to SDS. If one of the substances present is also a fire risk substance (one of class 2.1,3,4,5, a combustible liquid or has a subsidiary risk of one of these) or elevated temperature goods, segregation is required by at least 3m or more. Sub-risk MUST be considered. Other exceptions apply. Please check SDS. Not all class 5.1 goods are compatible as follows: ammonium nitrate and calcium hypochlorite (and its mixtures) are incompatible with most other 5.1. Please check MSDS and contact Safety officer before storing any Class 5.1 material. Organic peroxides are highly reactive materials. Please check SDS before storing to ensure compatibility. When one of the goods to be stored together is deemed a concentrated strong acid and the other is a concentrated strong alkali, they should be deemed incompatible. Class 4.3 goods should not be stored next to goods that are in a solution containing water, or where water or foam is the chosen fire fighting/ spill/ leak dispersal or suppression media for the storage area. Except where the class 6.1 cyanide and the class 8 an acid. See SDS. Toxic gases ammonia and chlorine must be segregated due to risk of explosion. It is important to refer to the SDS for compatibilities within this class/division. It is strongly recommended that each different toxic gas (Class 2.3) be segregated unless information on the SDS says otherwise. Page 14 of 14
SP:02 Noise Version: 3 PURPOSE & SCOPE Excessive noise in the workplace can damage a person s hearing resulting in noise induced hearing loss, tinnitus and other effects. Hutchinson Builders aims to control noise hazards through the application of the risk management process by identifying noise hazards, assessing the associated risk, identifying appropriate control measures using the hierarchy of control, implementing those control measures and monitoring and reviewing the effectiveness of those control measures and the risk management process for noise. This procedure applies to all of Hutchinson Builders operations. DEFINITIONS Audiometric Testing Noise Excessive Noise Means the testing and measurement of the hearing threshold levels of each ear of the person by means of pure tone air conduction threshold test. According to the Qld Code of Practice for Noise, means, unwanted sound that may damage a person s hearing. excessive noise is a level of noise above a) an 8 hour equivalent continuous A-weighted sound pressure level of 85dB(A), referenced to 20µPa; or b) a C-weighted peak sound pressure level of 140dB(C), referenced to 20µPa. PROCEDURE Hutchinson Builders and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. 1. Hutchinson Builders shall ensure that control measures are implemented to prevent persons from being exposed to excessive noise. 2. Hutchinson Builders shall provide information to employees about noise, its effect on health and the relevant control measures applied at the specific site. 3. Hutchinson Builders will undertake to purchase equipment to minimise noise exposure. 4. Noise assessments shall be undertaken: a) when Hutchinson Builders identifies a risk of exposure to excessive noise; and b) In accordance with the relevant code of practice or Australian standard. 5. Noise assessment results and records are to be made available to all relevant personnel. 6. Where personal hearing protectors are identified as a control measure, those employees required to wear hearing protectors are to be: a) Supplied with the personal hearing protectors b) Instructed in their correct usage c) Instructed to wear them when exposed to noise. 7. Where personal hearing protectors are identified as a control measure Hutchinson Builders shall monitor the use and condition of hearing protectors. 8. Areas on Hutchinson Builders sites where persons may be exposed to excessive noise are to be sign posted, warning persons of the issue and indicating any hearing protection equipment required. Note: This may apply to general access to a site, or specific discrete site areas. 9. Task specific noise control measures to be implemented by workers or subcontractors are to be documented in the relevant Hutchinson Builders/subcontractor safe work method statement. Page 1 of 2
SP:02 Noise Version: 3 10. Audiometric testing of workers may be undertaken where workers are regularly exposed to excessive noise or where Hutchinson Builders identify that further assessment of worker s hearing for the purposes of monitoring and evaluating control measures is required (refer to WHS Regulation s.58). a) Testing must occur within 3 months of the worker commencing the work; and b) In any event, every 2 years. 11. Where audiometric testing shall be undertaken and records kept in accordance with the relevant Code of Practice/Australian Standard. 12. Hutchinson builders will review audiometric test results to ensure hearing thresholds are maintained. In the event of a negative test result Hutchinson Builders will monitor the workers exposure to noise and adjust working conditions accordingly. 13. Audiometric testing results are to be provided to the worker to whom they relate accompanied by a written explanation, written in lay terms, of their meaning and implications. 14. Where audiometric testing results are provided to Hutchinson Builders they will be held as confidential documents in a safe, secure location. REFERENCES Document Title Workplace Health and Safety Regulation 2011 Part 12 QLD Code of Practice Managing Noise and preventing hearing loss at work 2011 NSW Noise, Management and Protection of Hearing at Work Code of Practice RESPONSIBILITY/MONITORING QLD Code of Practice Noise 2004 Standard / Section No. s. 58, VIC Occupational Health and Safety Regulations 2007 Part 3.2 Item 1 Items 8 Project Management Team DOCUMENTATION REQUIRED Records of workplace noise assessments Records of audiometric testing (where relevant) DOCUMENT CONTROL Version: 3 Approving Authority: OH&S Manager Date Approved: 20.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: SP: 02 Page 2 of 2
PURPOSE & SCOPE HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:03 Isolation & Lock Out Version: 3 This procedure outlines the standard operating process for the effective isolation of equipment and machinery from all sources of motive power, stored energy, process or substances prior to any maintenance or repairs. This aims to reduce the risk of incident or accident to any person by eliminating any unauthorised plant or equipment operation. This procedure applies to operation for control of unplanned release of energy from plant & equipment. This procedure is a means of isolation, padlocking, tagging, testing and reconnection of plant or equipment and applies to all sites under control of Hutchinson Builders. This covers the servicing and maintenance of machines and equipment in which the unexpected energization, start up of the machines or equipment, or release of stored energy could cause injury to employees. Energy sources may include: electrical, mechanical, hydraulic, pneumatic, chemical, nuclear, thermal or other energy. DEFINITIONS Authorized Employee Energized Energy Isolating Device Energy Sources Isolated Lock out Plant Tag-out PROCEDURE General Safety Precautions Hutchinson Builders and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and references. 1. All equipment shall be assumed to be hazardous until all energy sources have been isolated, discharged or stored energy released, confirmatory tests performed and tagged. 2. Personal safety should be priority before attempting to rescue another person. Identify Equipment An employee who isolates or locks out plant or equipment in order to perform servicing or maintenance on that machine or equipment. Connected to an energy source or containing residual or stored energy. A mechanical device that physically prevents the transmission or release of energy. Manually operated disconnect switches, line valves, blocks and slide gates are examples of energy control devices that provide visible indication of the position of the device. On/off buttons, selector switches and other control circuit devices are not energy control devices. Any electrical, mechanical, hydraulic, pneumatic, chemical, nuclear, thermal or other energy. A device isolated and locked where appropriate and tagged by a competent person. The placement of a lock out device on an energy isolating device, in accordance with an established procedure, ensures that the energy isolating device and the equipment being controlled cannot be operated until the lock out device is removed. Lock out Device - a device that utilizes a positive means, such as lock, either key or combination, to hold an energy isolating device in a safe position and prevent energising of a machine or equipment. Includes any machinery, equipment (mobile or fixed), appliance, apparatus, implement or tool and any component, fitting or accessory thereof, including all associated switches, valves, levers, controlling devices or isolators. The placement of a tag-out device on an energy isolating device, in accordance with an established procedure, to indicate that the energy isolating device and the equipment being controlled may not be operated until the tag-out device is removed. 3. Identify the equipment to be worked upon & relevant point of positive isolation. 4. Identify any other associated equipment that may be a source of harmful energy. Page 1 of 8
Risk Assessment HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:03 Isolation & Lock Out Version: 3 5. Risk assessments for Isolation & Lock Out are to be conducted in accordance with MP: 10 Risk Assessment Procedure. The process shall be identified through the completion of the Isolation & Lock-Out Permit (HB-HSEQ-F- 074). The permit will identify the following: 6. Procedures for Isolation & Lock Out Assessment of energy sources Lock outs and tag outs installed to isolate Fire protection equipment installed Barricades and signage erected Inspection of ladders and scaffolds Notification of all affected persons. Application of Energy Control 7. To safely apply energy control to plant or equipment (using either lockout or tag-out devices), authorized employees must perform certain procedures, in a specific order. 1. Machine or equipment shutdown: The machine or equipment must be turned off or shut down using the procedures established for it to avoid any additional or increased hazards to employees as a result of the machine or equipment stoppage. 2. Plant or equipment isolation: All energy isolating devices that are needed to control the machine's energy source must be located. These devices must then be used to isolate the Plant or equipment from its energy source. 3. Lockout or tag-out device application: Authorized employees must affix lockout or tag-out devices to each energy-isolating device. Each authorized employee shall place his/her own personal lockout device or tag-out device on the energy isolating device(s). When an energy-isolating device cannot accept multiple locks or tags, a multiple lockout or tag-out device (hasp) may be used. If lockout is used, a single lock may be used to lockout the machine or equipment. The Key is to be placed in a lockout box or cabinet which allows the use of multiple locks to secure the box or cabinet. Each authorized employee will then use his/her own lock to secure the box or cabinet. Lockout devices when used must be affixed in a manner that will hold the energy isolating devices in a "safe" or "off" position. Where tag-out devices are used, it must be affixed in a manner that will clearly indicate that the operation or movement of energy isolating devices from the "safe" or "off" position is prohibited. Where tag-out devices are used with energy isolating devices designed with the capability of being locked, the tag attachment shall be fastened at the same point at which the lock would have been attached. If the tag cannot be affixed directly to the energy isolating device, the tag must be located as close as safely possible to the device, in a position that will be immediately obvious to anyone attempting to operate the device. 4. Stored energy: After the energy isolating device has been locked out or tagged out, all potentially hazardous stored or residual energy must be relieved, disconnected, restrained, or otherwise rendered safe. If there is a possibility of re-accumulation of stored energy to a hazardous level, verification of isolation shall be continued until the servicing or maintenance is completed, or until the possibility of such accumulation no longer exists. 5. Verification of isolation: Before any work begins on plant or equipment that have been locked out or tagged out, an authorized employee must verify that the machine or equipment has been properly isolated and de-energized. Page 2 of 8
Equipment for Lockout/tag-out HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:03 Isolation & Lock Out Version: 3 For the purpose of achieving lockout/tag-out, employees will be provided with appropriate lockout equipment by their employer. Table1. Lock Equipment for Lockout procedure. Central Lock Point (CLP) An accessible and fixed location for the placement of the Isolation Lock keys, the PTW, the Isolation Record Form and all other associated documents, which shall be secured by the Permit Issuer Lock and which may be supplemented by the Job Lock and Personal Locks. This may be by means of a hasp or box. Isolation Lock Permit Issuer Lock The Isolation Lock secures the position and the status of an isolation device and can be used for the following purposes: Securing process protection; Securing safety systems; Securing routine process isolation; and Securing process isolation for PTW activities; etc. The Isolation Lock is not to be removed until its purpose has been fulfilled, the work has been completed and the PTW has been returned. Each Isolation Lock has the following attributes: YELLOW in colour; Individually keyed and numbered with one key per lock or a set of locks keyed alike and numbered with one master key for each set of locks; The master key shall be kept by the Site Manager; Identification number on the lock body and the key; and Remains in place for the duration of the PTW, project or any other Intended purpose. The keys of the Isolation Locks are the responsibility of the Site Manager and may be locked up in the Lockout Station for protective and process Isolation Locks or at the CLP for PTW Isolation Locks for the duration of the PTW. Each CLP shall be secured with a Permit Issuer Lock. Only the Permit Issuer for the site carries the Permit Issuer key and on each change of shift or duty of the Permit Issuer, the key to the CLP shall be handed over. Before securing the CLP, the Permit Issuer shall verify the following: Status of all isolation devices in accordance with the isolation plan and/or the PTW; Placement of the isolation locks in accordance with the isolation Plan and/or the PTW; and Capture of the all isolation lock keys at the CLP Page 3 of 8
Each PA Lock has the following attributes: BLUE in colour; A set of individually keyed locks and numbered with one key per Lock; Identification number on the lock body and the key; Remains in place for the duration of the work or project; and In the personal care of the Permit Issuer. The individual keys of the Permit Issuer Lock remain in the possession of the Permit Issuer. A master key of the Permit Issuer Lock set may be kept safe by the Site Manager. HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:03 Isolation & Lock Out Version: 3 Job Lock Personal Lock The Job Lock may be utilised by the person responsible for the work or the project. This is normally the Permit Holder. Utilisation of the Job Lock will ensure that the status of the isolation devices cannot be changed unless the work has been completed and the area has been made safe to the satisfaction also of the Permit Holder responsible for the work. Each Job Lock has the following attributes: GREEN in colour; Individually keyed and numbered with one key per lock; Identification number on the lock body and the key; Can only be installed after the placement of the Permit Issuer lock On the CLP; and Remains in place for the duration of the PTW. The key of the Job Lock remains in the possession of the person identified on the Work Permit as the Permit Holder. The Personal Lock may be utilised by each person in the Work Party. Utilisation of the Personal Lock will ensure that the status of the isolation devices cannot be changed unless the work has been completed and the area has been made safe to the satisfaction of at least all persons in the Work Party. Each Personal Lock has the following attributes: RED in colour; Individually keyed and numbered with one key per lock; Identification number or the person s name on the lock body and the Key; Remains in place for the duration of the PTW only or for as long as The person is on site and working under the PTW; and Page 4 of 8
In the personal care of each person in the Work Party. Personal Locks are to be removed only by the person who placed the lock and new ones may be installed by persons of the incoming shift when there is a change of personnel. The key of the Personal Lock remains with the individual person for the duration of the placement of the lock. HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:03 Isolation & Lock Out Version: 3 8. Equipment shall include, but not be limited to: Padlocks Lockout clamps Lockout tags/devices Circuit breaker lockout a) Padlocks refer to table 1. Lock equipment for Lockout procedure. b) Lockout Clamps - These devices are designed to accommodate more than one lockout padlock when more than one person is working on de-activated equipment. Each person, to assure his or her safety, will apply a lock and warning tag and remove it when the task is completed. c) Warning Tags - Authorized employees will obtain warning tags which must be used whenever or where ever a padlock cannot be applied & whenever a padlock is used (to identify the person initiating the lockout). The tag must be affixed as closely as possible to the energy disconnect. Extra caution must be exercised since there is no physical restraint when only a tag is used and energy can be restored without removing a padlock. In addition, where possible, energy source components should be altered, removed, or obstructions should be placed to restrict access to energy disconnects. Electricians may remove fuses but must attach a tag to the panel involved and remove it when the machine is ready for service and the fuse is replaced. Table 2. Warning Tag equipment for lock out procedure Danger A Danger Tag, hasp and lock (where they can be fitted) shall be attached to an isolator, valve or any isolation or earth device whenever there is a danger of personal injury from the unexpected operation of plant. Steps for the use of isolation tags: 1. Place all Danger Tags, hasps and locks to correct isolation points before you being work on the equipment; Affix a hasp and then lock the hasp and attach a Personal Danger Tag to the lock and retain the key. 2. Ensure YOUR Personal Danger Tag is printed legibly with required details fully completed. 3. The lock and hasp can only be removed after all danger tags have been taken off and destroyed. IF IN ANY DOUBT AS TO WHERE AND HOW TO ISOLATE, YOU SHALL ASK FOR ASSISTANCE FROM SUPERVISION. DO NOT: 4. Attempt to operate an isolator where there is a lock or danger tag attached to it, unless it is done in circumstances of emergency. 5. Connect or plug into any power source, an electrical cable or air/water line that is locked and has a Danger Tag fitted. Page 5 of 8
SP:03 Isolation & Lock Out Version: 3 Out of service 6. The key holder is the only person permitted to remove the lock. 7. You are the only person permitted to remove your Personal Danger Tag 8. The tag may be removed with the approval of the Site Manager and only after all reasonable precautions have been taken to ensure it is safe to do so. The out of service tag is designed to be place faulty or unsafe plant out of service & to prevent injury to personnel or damage to plant. It shall not be used for any other purpose. Attach a tag to the isolating device (switch, plug or valve) if the operation of that plant could cause damage to plant or injury to personnel. Attach to the isolator NOT the lock or hasp. Ensure details printed on card are legible Ensure the tag is securely attached to device and clearly visible. Out of service tags are only to be removed upon rectification of the malfunction to plant/equipment. The person removing the tag must be authorised by supervisor & competent to decide if the problem was rectified. Release from Lockout/Tag-out 9. The Lockout/Tag out procedure includes requirements for releasing machines or equipment that have been locked out or tagged out prior to restoring energy to the equipment and using it. Before lockout or tag-out devices are removed, and energy restored, authorized employee must complete certain procedures. 1. Plant/equipment inspection: The work area must be inspected to ensure that nonessential items (e.g., tools, spare parts) have been removed. 2. Verify that all controls are in the Neutral position. 3. Positioning of employees: The work area must be checked to ensure that all employees have been safely positioned or have cleared the area. In addition, Hutchinson Builders/ Contractors must be notified that the lockout or tag-out devices have been removed before the equipment is started. 4. Lockout or tag-out device removal: Each lockout or tag-out device must be removed from the energyisolating device by the employee who applied the device. 5. If another person s tag is removed or damaged replace the out of service tag, place you own name in the appropriate section. On the reverse side write this tag replaces Out of Service Tag of whose tag has accidentally been removed. After replacing the tag notify supervision and the person who placed the original tag on the isolator. Release from Lockout by other Staff When can an employee other than the one who applied the lockout/tag-out device to remove the device? 10. When the authorized employee who applied the lockout or tag-out device is not available to remove it, that device may be removed by a supervisor of the employer that installed the lockout or tag-out under the direction of Hutchinson Builders under the following circumstances. 11. Steps to be taken (by employee other than the one who applied the lockout/tag-out device) to remove the device: 1. The employer must verify that the authorized employee who applied the device is not on site. Page 6 of 8
SP:03 Isolation & Lock Out Version: 3 2. The employer must make all reasonable efforts to contact the authorized employee to inform him/her that his/her lockout or tag-out device needs to be removed. 3. The employer must ensure that the authorized employees know that the lockout device has been removed before he/she resumes work on site. 12. (Contractors) Releasing plant/equipment from Lockout Periodic Inspection Whenever contractors and other outside servicing personnel perform tasks covered by the Lockout/Tagout procedure, they must adhere to all the procedure's requirements. The contractor or outside employer and the onsite Maintenance manager or equivalent must inform each other of their respective energy control program responsibilities. The Electrical Contractor must ensure that his/her employees understand and comply with the restrictions and prohibitions of Hutchinson Builders. 13. Periodic inspections must be conducted by the person authorised to tag out, (weekly 3 monthly depending on the work being carried out) to ensure that the energy control procedures continue to be implemented properly, that the employees are familiar with their responsibilities and that any deviations or procedural inadequacies that are observed are corrected. The person conducting the inspection should be the authorised person or his supervisor. The inspection should, at minimum, include the following: 1. Must identify any deficiencies or deviations from the lock out installed. 2. Where deficiencies are noted the area affected is to be shut down until isolation and tag out requirements are reinstated General Safety 14. EVERY PERSON who intends to work on mechanical equipment, whether the said systems are alive or dead but capable of being made alive, shall be correctly dressed & shall wear all protective clothing or equipment issued for the purpose. Specialised Energy Systems 15. High Voltage - When approaching high voltage conductors or faulty high voltage equipment, maintain minimum approach distances detailed in AS 3007.5, 16. Mechanical Stored energy 17. Pressure-Pneumatic, Hydraulic & Pressurised Stored Energy - May be contained in cylinders, hoses, fittings, tanks, receivers, accumulators, tyres & portable hydraulic equipment. Secure measures including isolation, tagging, locking and test for dead procedures should be carried out on this equipment. REFERENCES Document Title Standard / Section No. Work Health and Safety Act 2011 VIC Occupational Health and Safety Act 2004 VIC Occupational Health and Safety Regulation 2007 Div 3 Section 3.4.8 Isolation & Lock Out Permit HB-HSEQ-F-074 RESPONSIBILITY/MONITORING Procedure items 1-9 Site Manager, Foreman and Contractors Page 7 of 8
SP:03 Isolation & Lock Out Version: 3 DOCUMENTATION REQUIRED Records of Lock Out Permits Isolation Permit DOCUMENT CONTROL Version: 3 Approving Authority: OH&S Manager Date Approved: 17.01.2013 Review Date: Approval Date + 2 years Restriction: Controlled Document No: SP: 03 Page 8 of 8
SP:04 Fitness for Work Version: 5 POLICY STATEMENT The Company is committed to ensuring the health, safety and welfare of all employees at work and has recognised the need to ensure that all persons are fit to be engaged in activities at the workplace. Physical and psychological conditions such as fatigue, grief, stress and illness, as well as drugs and alcohol can all result in reduced fitness for duty. This procedure ensures: Ensure that all parties are aware of their duty of care obligations; and A reduction in individual and organisational exposure to the potentially harmful consequences of conditions or substances which diminish fitness for duty. This policy applies to all employees of Hutchinson Builders and all subcontractors and Employees of Sub-contractors performing work for Hutchinson Builders. PROCEDURE Hutchinson Builders and subcontracted personnel are to comply with the relevant provisions of the following procedural requirements and legislative references. The typical hazards addressed by this procedure include: Employee Obligations Employees and Sub-contractors of Hutchinson Builders are obliged, as a condition of their employment, to present to work in a fit state so that in carrying out normal work activities they do not: Subject themselves, their co-workers, contractors or the general public to unnecessary health and safety risks; Inhibit their ability to fulfil the requirements of their position; Inhibit the ability of their co-workers to fulfil the requirements of their positions. Employees are not permitted to commence duty when it is reasonable to assume that the employee: Is exhibiting signs of being intoxicated Is under the influence of any illegal or prohibited drug; or Is in any other condition (physical, psychological, mental or emotional) which may reasonably be considered to endanger the health and safety of the employee and/or other persons on site. In addition, each employee has an obligation to ensure that any medication taken is done so according to instructions from the Doctor, Pharmacist or information included in or on the packaging of such medication. In accordance with this, employees are required to notify and record at site, the use of any medication that could impair their ability to perform tasks. Where medication advice is that it may cause drowsiness or diminish the employee s fitness for work, this shall be discussed with a Supervisor/Manager. The Supervisor/Manager will then assess whether the employee is fit to perform their normal duties, not fit for duty or, where applicable, may consider suitable alternative duties prior to the start of work. Employees are obligated to take action (where applicable) to resolve their own alcohol and/or other drug related problems. Where appropriate, Hutchinson Builders will assist in this matter. Further, persons who have reason to believe that another person on the site may not be fit for duty, either by being under the influence of alcohol or drugs or due to some other physical or psychological impairment should immediately notify the site manager. Employees are also expected to participate in training and education associated with the communication and implementation of this policy. Page 1 of 6
SP:04 Fitness for Work Version: 5 All drug and alcohol testing will be carried out in accordance with the applicable legislation and site specific systems, standards, and policies. Fitness for Duty- Medical Examinations Hutchinson Builders does not currently require a medical examination prior to employment for all employees. Employees may be required to undergo a medical examination prior to commencement of employment to assess fitness for work. Each employee will be required to complete a new starter pack which details specific Health and Safety background questions. If an identified health and safety issue is identified a medical exam may be required to assist in developing suitable duties for the worker throughout the course of employment. Employees may also be required to complete a medical exam in accordance with relevant health and safety legislation or client requirements. Fitness for Duty Alcohol Managers should be prepared to manage situations where alcohol use renders an employee not fit to perform normal duties or remain in the workplace. The use of alcohol on site is prohibited and will not be tolerated by Hutchinson Builders. Hutchinson Builders has a zero tolerance level for alcohol. In cases where an act or an omission by a person may have been a contributing factor to an accident, the person may be required to have their BAC tested. All alcohol testing will be carried out randomly by a third party. Where the client requires BAC testing on site Hutchinson Builders staff will be adequately trained in the administration of all testing. a) All testing devices will comply with Australian Standard 3547:2000 Breath Alcohol Testing Devices for Personal Use. b) All equipment will be calibrated as per the manufacturer s recommendations. If a person is found to have a positive BAC reading, then they shall be managed in accordance with the Company disciplinary procedure. Furthermore, alcohol dependency is recognised as a treatable medical condition and Hutchinson Builders encourages those employees who may be affected to seek assistance from appropriate organisations or support groups. Fitness for Duty Drugs Managers should be prepared to manage situations where the use of drugs renders an employee not fit to perform normal duties or remain in the workplace. The use and/or possession of illegal or prohibited drugs on site are strictly not allowed. A person may be declared not fit for duty if they are found to have any drug concentration in their body. It is recognised that employees may be required to take medication as prescribed by a Doctor or obtained over the counter from a Pharmacist. Some of these medications still have the ability to cause impairment and reduce a person s fitness for duty. As such, the onus is on the employee to ensure that these medications are taken as prescribed or directed by a Doctor and/or Pharmacist and that the relevant Site Manager is notified. In cases where an act or an omission by a person may have been a contributing factor to an accident, the person may be required to be drug tested. Where applicable, any drug testing will be carried out by a third party or suitably trained internal employee. If a person is found to be under the influence of illegal or prohibited drugs, then they shall be managed in accordance with the Company disciplinary procedure. Page 2 of 6
Fitness for Duty Fatigue HUTCHINSON BUILDERS - OH&S Corporate Procedures Manual SP:04 Fitness for Work Version: 5 It is recognised that a person can cause harm to themselves or others due to fatigue. Fatigue will be managed in accordance with Fatigue Management Protocols. All employees will receive training on the effects of and recognition of fatigue and how to manage the impacts of shift work on lifestyle and non-work activities. If an employee believes that they are suffering from fatigue and could be placing themselves or others at risk, they shall immediately report this to their Supervisor. If an employee believes that one of their co-workers may be suffering from fatigue, they shall immediately report this to their Supervisor. The Site Manager or Safety Manager shall conduct an Assessment of Fatigue. If it is found that the employee is suffering fatigue, steps will then be taken to manage the risk to an acceptable level. Management have a general duty to manage the risk of the potential onset of fatigue or illness. Control measure may include (but is not limited to): a) Job rotation; b) Ad-hoc rest breaks (as required); c) Proper management of crib breaks; d) Education on fatigue management; and e) Allocation to alternate duties (as required). When deciding on control measures for managing fatigue the hierarchy of controls will be followed in accordance with Risk Management practices and as outlined in MP:10 Risk Management. The hierarchy of control ensure that control measures are implemented from most effective to least effective; a) Eliminate b) Substitute c) Isolate d) Engineering e) Administration f) Personal Protective Equipment Fitness for Duty Physical and Psychological Impairment It is recognised that a person can cause harm to themselves or others due to physical or psychological impairment. All employees receive training on the effects of and recognition of physical and psychological impairment. Where an employee is suspected of suffering from a physical or psychological problem that may cause harm or problems to others, the following shall occur: If an employee believes that they are suffering from a physical or psychological impairment that could place themselves or others at risk, they shall immediately report this to their Manager. If an employee believes that one of their co-workers may be suffering from a physical or psychological impairment, they shall immediately report this to their Supervisor. The employee shall undergo a compulsory assessment performed by a qualified medical practitioner. If an employee is assessed to be suffering from a physical or psychological impairment, they will be provided with support and encouraged to use the Employee Assistance Program (EAP) (detailed in MP:08 Incident/Accident Investigation & Reporting) Management have a general duty to manage the risk due to physical or psychological impairment. In particular, Managers and Supervisors should be prepared to manage situations where grief, stress or some other psychological disturbance renders an employee not fit for duty. If the situation arises that an employee expresses or shows signs of grief or overwhelming stress, Management should be prepared to offer assistance Page 3 of 6
SP:04 Fitness for Work Version: 5 to the employee (where possible) in the form of transportation home, leave referral to the EAP or alternative rostering arrangements. Not Fit for Duty When it is evident or reported that an employee is identified as not being in a fit state to carry out their normal duties, Hutchinson Builders reserves the right to remove the employee from the work site and to seek advice from a medical practitioner on the employee s fitness for duty. In particular, Supervisors should follow the following procedure: Assess the situation to determine whether prescribed or over the counter medication may be producing their behaviour; Assess the impact of work duties that may contribute to increased levels of stress and/or fatigue; Obtain advice from specialist H&S personnel, Senior Management and/or a medical practitioner, as required; Inform employee they will be stood down from work pending a full investigation, if necessary; Arrange for testing of alcohol and/or other drugs, if appropriate; Arrange suitable transport home, where necessary; Advise affected employee of their option to access the EAP; Where practicable, obtain witness statement of any incidents involving the affected employee; and Submit an incident report. Employees will not be able to return to work until they can show with suitable medication certification or through an assessment that they are fit for duty. With regard to Alcohol and Drugs, the following additional procedures shall apply: Step 1 Should any employee obtain a non-negative test result, the following shall occur: Employee to be transported safely off site On return to work, the employee will be required to attend a meeting with his/her senior company representative and employee representative (if applicable) Notes from the meeting will be recorded on the employee s personnel file Employee to receive refresher training on Fitness for Work requirements and responsibilities. If the worker is a subcontractor copies of any records will be sent with a notification of the first breach Step 2 Should any employee test non-negative on a second occasion within a two year period, the following shall occur: Formal Written Warning which will be kept on file and a copy given to the worker and their respective employer As above, but also strongly encourage the employee to attend counselling through the EAP. Step 3 In the event of a third non-negative test within a two year period, the employee will be required to undergo rehabilitation at a recognised clinic or hospital. The employer of the worker will be notified and a letter formal removing the worker from site will be signed by all parties. Special circumstances may allow the worker to return to normal duties once he/she can demonstrate (through way of written documentation from a clinic or hospital) that the dependency is under control and that the impairment will no longer impact on their ability to be Fit for Duty. Further Action Unlawful, inappropriate and irresponsible use of alcohol and other drugs can have a negative impact on judgement, response capabilities, work performance, health, safety and person relationships. Affected persons can cause injury Page 4 of 6
SP:04 Fitness for Work Version: 5 to themselves or others, damage to property and equipment and adversely affect the rights, comfort and enjoyment of others. As such, Hutchinson Builders reserves the right to implement disciplinary action against any employee who is expected of being affected by illegal drugs, prescription drugs and/or alcohol to the extent that they have breached this policy and/or that their work performance may be impaired. The disciplinary process listed above will be followed for breaches of the fitness for work policy: The extent of the disciplinary action will be dependent on the circumstances of the situation. Instant dismissal or any other lawful or legitimate action Hutchinson Builders deems fit under the circumstances. The following factors should be examined when considering taking disciplinary action against an employee who is allegedly impaired by drugs and/or alcohol: Physical and mental state of the employee; Possibility of anger, aggression and/or violence being directed to other employees; Whether the employee was claiming to be fit for duty or not; History of the employee including any previous disciplinary action and current medical treatment; Other evidence and witnesses available which would support the proposed disciplinary action. In particular, severe and/or repeated breaches of this policy, as well as failure and/or refusal to commence or continue an appropriate course of treatment or rehabilitation may result in the termination of the employee s employment. The possession, consumption, distribution and sale of illegal drugs in the workplace must be referred to the police. Monthly records will be kept, detailing the number of workers tested and the breakdown of the number of positive tests for each drug class and alcohol, where applicable. Overview of Responsibilities Employees, contractors and visitors are required to comply with this policy. This includes ensuring that they are fit for duty and do not possess, sell, store or distribute alcohol or drugs while they are on site. Awareness and Training Fitness for Duty education and awareness training will be conducted with all employees, contractors and visitors at safety inductions and employees will be refreshed at a minimum of three (3) years. This training may cover: What constitutes harmful drug and alcohol use and appropriate ways of dealing with it; Negative effects of drug and alcohol use on health, safety and work performance; Company s legal stance and policy in relation to drug and alcohol use and testing; Consequences for employees or persons who fail to comply with this policy; Skills for Managers, Supervisors and Safety Officers in identifying conditions that may diminish fitness for duty; Procedures for managing incidences (or suspected incidences) of diminished fitness for duty and associated issues; Who to approach for assistance and Counselling, treatment and rehabilitation services available both in the workplace and externally. In addition, this policy should be well publicised at site with a copy to be provided to all new starters on commencement. Additional copies can also be obtained on request. Regular consultation by relevant site safety personnel will take place to review and monitor this policy for compliance and relevance moving forward. Other Wherever possible and in accordance with the provisions of the law, all matters relating to fitness for duty (including any associated meetings, correspondence, testing, results and/or appointments) will be kept strictly confidential. Page 5 of 6
SP:04 Fitness for Work Version: 5 ATTACHMENTS Resources for Assistance with Drug and Alcohol Issues Organisation Phone Number Alcohol and Drug Foundation (Qld) 07) 3832 3795 Alcohol and Drug Information Service (Qld) 1800 177 833 Workplace Health and Safety 1300 369 915 Alcoholics Anonymous (07) 3255 9162 Lifeline (Qld) 13 11 14 Converge International (EAP Provider) 1300 855 039 REFERENCES Document Title Standard / Section No. QLD Workplace Health and Safety Regulation 2011 QLD Dangerous Goods Safety Management Act & Regulation 2001 Breath Alcohol Testing Devices for Personal Use AS 3547:2000 RESPONSIBILITY/MONITORING Project Manager Site Manager Site Safety Manager DOCUMENT CONTROL Version: 5 Approving Authority: OH&S Manager Date Approved: 31.11.20 12 Review Date: Approval Date + 2 years Restriction: Controlled Document No: SP: 04 Page 6 of 6