SUPPLY CHAIN PREQUALIFICATION PACKAGE

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1 SUPPLY CHAIN PREQUALIFICATION PACKAGE 2015

2 PREQUALIFICATION AS AN APPROVED SUBCONTRACTOR / SUPPLIER In order for your company to be registered as an approved Vendor with StructureTone Limited, we require that you: 1) Complete the Pre-qualification Questionnaire 2) Review and sign the Terms & Conditions 3) Review and sign the Sub-Contractors Responsibilities Health & Safety 4) Review and sign the Construction Industry Self Billing form 5) Complete the Construction Industry Scheme details 6) Complete the Certificates of Insurance form 7) Completed Diversity form 8) Submit, in addition to the above, all other required documentation It is imperative that you complete the questionnaire in full and forward all the required documentation at your earliest convenience to: StructureTone Limited Accounts Supply Chain Management 77 Gracechurch Street London EC3V 0AS We have enclosed a Checklist of documentation to be provided in your return. Your response will be vetted by our Accounts, Commercial and Operations Departments and we will notify you in due course. Should you have any queries, please your request for further information to

3 CONTENTS 1.0 Introduction To StructureTone Limited 2.0 Pre-Qualification Questionnaire 3.0 StructureTone Limited Terms & Conditions 4.0 StructureTone Limited Sub-Contractors Responsibilities Health & Safety 5.0 Construction Industry Self Billing 6.0 Construction Industry Scheme 7.0 Certificates of Insurance 8.0 Diversity 9.0 Checklist of Documentation to be Provided

4 1.0 INTRODUCTION TO STRUCTURETONE LIMITED The StructureTone Organisation StructureTone was incorporated in the State of New York in Over the course of the past three decades, StructureTone has grown to achieve a reputation as one of the pre-eminent full-service Construction Management/General Contracting firms in the world today. The firm offers a complete scope of services ranging from site selection and development, corporate interior fit-outs, to new out of the ground construction, to major building infrastructure upgrades and modernization. Project highlights include not only projects like the 1.3 million square foot interiors build-out for Morgan Guaranty Trust Company of New York - this is one of the first projects to award the interior construction (in a building under construction) to a contractor, other than the base building constructor; and 2.2 million square foot infrastructure upgrade for Metropolitan Life Insurance Company, which is a Nationally Registered Federal Landmark structure. StructureTone also specializes in providing construction services for small and moderate sized projects for many of the top financial services firms in the nation. At StructureTone no project is too small, as we have the resources and talent to handle even the smallest fit-out project. At StructureTone, the needs of clients are met with the highest standards of professionalism and integrity, earning the firm the reputation of being a contractor that can be trusted. This evaluation is measured by the breadth of StructureTone s successes, financial stability, ability to consistently meet cost and schedule guarantees and the number of clients for whom we have constructed multiple projects throughout the United States and abroad. By further expanding our organisation we provide our clients with an unparalleled depth of talent, creativity and innovative techniques to meet their project challenges, goals and aesthetic criteria. StructureTone International (London) StructureTone International operations were established in London in 1988 as part of the StructureTone Organisation. Globally, we provide our clients with a totally integrated multi-national Management Contracting and General Contracting service. As with all members of our organization, StructureTone International maintains long-term client relationships throughout EMEA and Asia Pacific. Our International offices have combined the United States philosophy of being a service-oriented organisation, with a clear understanding and vision of the support and controls required by the Client s European Consultant and Design Teams. StructureTone International ensures we tailor our services to meet the challenges and requirements of our clients, worldwide.

5 2.0 PREQUALIFICATION QUESTIONNARE 1.0 COMPANY DETAILS 1.1 Please complete the details below: Company Name: Address: Contact: Title: Post Code: Tel: Registration No: Fax: Website: 1.2 Does this Company have a Parent Company or Ultimate Holding Company Yes No ( as appropriate) If yes, please provide details: 1.3 Please list all Directors within your organisation 1.4 Type of Business/ Service Provided

6 2.0 PREQUALIFICATION QUESTIONNARE 2.0 FINANCIAL STANDING 2.1 Provide the annual turnover for the last three years for the company or division who would carry out the works. YEAR TURNOVER 2.2 Provide the name and address of your Bankers and confirm clearance to approach your Banker for a reference. Banker s Name: Bankers Address: Clearance to approach Banker: Yes No ( as appropriate) 2.3 Will your company be prepared to provide a Performance Bond if so required? Yes No ( as appropriate) Provide the name and address of your Bonding Company. Name: Address: 2.4 Provide with your submission a copy of the last two years Audited Accounts Yes No ( as appropriate) 2.5 Provide, with your submission, your UTR Registration number or confirmation that you are exempt Yes No ( as appropriate) 2.6 Construction Industry Self Billing Scheme. Please provide signed form enclosed in this package. Yes No ( as appropriate)

7 3.0 STAFFING 2.0 PREQUALIFICATION QUESTIONNARE 3.1 Please provide details of the current Company Staffing by number and discipline/ trade. DISCIPLINE/TRADE NUMBER 3.2 Do you perform work on site with your own forces or do you sub-contract? YES NO If No which sub-contractors do you use 3.3 Do you fabricate your product in-house or do you use external fabricators? YES NO If No which sub-contractors do you use

8 2.0 PREQUALIFICATION QUESTIONNARE 4.0 RELEVANT EXPERIENCE/ REFERENCES 4.1 Please provide a list of recent projects you have completed which would be similar to the type of project you would expect to carry out for StructureTone Limited. DATE COMPLETED PROJECT NAME/ LOCATION TRADE CLIENT VALUE ( )

9 4.2 Provide at least three Client References NAME POSITION COMPANY CONTACT NO:

10 2.0 PREQUALIFICATION QUESTIONNARE 5.0 HEALTH & SAFETY REF QUESTION RESPONSE 5.0 SAFETY POLICY Do you employ more than 4 people? Have you a written & signed Health & Safety Policy Statement? If yes enclose a copy. If no why not? Yes = Copy Enclosed No Explanation enclosed Do you have a written safety manual? Please enclose a copy of the contents page Attach you procedure for the following: Risk Assessment Working at Height Manual Handling Accident/Incident Reporting COSHH Enclosed: 5.2 SAFETY PERFORMANCE Detail number of Reportable Incidents(defined by RIDDOR 95), Enforcement Notifications & Prosecutions for the last 3 years YEAR Fatalities Major Injuries Over 3 Day Injury Dangerous Occurrence Reportable Disease Prosecutions by HSE Prohibition Notices by HSE Improvement Notice by HSE Enforcement Action by Environmental Agency Average Number of Employees OFFICE USE ONLY

11 5.3.1 Who is the person responsible for H&S at Director Level? Name: Title: Qualifications: Do you have internal or external safety support? Internal/External - Provide Details: Name: Address: Tel:

12 5.3.3 Are the following services provided/ included? H&S Information and Advice. Accident Investigation H&S Inspections Training If you have answered NO to any of the questions in 3.3 above provide details of how these functions are carried out in your business How often are H&S Inspections carried out? Frequency: Enclose a copy of a recent inspection: If you have answered NO please detail why it s not enclosed Are you members of any organisation that promotes safety or has an involvement in H&S matters? Enclose details Have you received any Safety Awards? Enclose details 5.4 TRAINING What are your procedures for the following types of training: Site Induction First Aid Training Health & Safety Refresher Training CSCS Certification Sub Contractors

13 5.5 CONSTRUCTION (DESIGN & MANAGEMENT) REGULATIONS The CDM Regulations impose duties on Contractors. Please confirm that you understand your responsibilities as identified in the regulations and, in particular, that you will undertake your works in compliance to with these regulations. Signature: Position:

14 3.0 STRUCTURETONE LIMITED TERMS & CONDITIONS SUBCONTRACTORS RESPONSIBILITIES 1. All subcontractors will be expected to comply with the Company Policy for Health and Safety and must ensure their own Company Policy is made available on site whilst work is carried out. They must also comply with the requirements of any Health and Safety Plan developed for the site and co-operate with arrangements made to ensure health and safety on site. 2. All work must be carried out in accordance with the relevant statutory provisions and take into account the safety of others on the site and the general public. 3. Assessment of risk associated with any substance, process or work activity on site which will be hazardous to health and safety, must be provided to the contract management before work commences. Any material or substance brought on site which has health, fire or explosion risks must be used and stored in accordance with Regulations and current recommendations and that information must be provided to any other person who may be affected on site. 4. Scaffolding used by subcontractors employees (even when scaffold erected for other contractors) must be inspected by their employer or a competent person appointed by their employer to ensure that it is erected and maintained in accordance with the Regulations and codes of practice. 5. Subcontractors employees are not permitted to alter any scaffold provided for their use or use or interfere with any plant or equipment on the site unless authorised. 6. All plant or equipment brought onto site by subcontractors must be safe and in good working condition, fitted with any necessary guards and safety devices and with any necessary certification available for checking. Information and assessment on noise levels of plant, equipment or operations to be carried out by the subcontractor must be provided to our company s site representative before work commences. 7. No power tools or electrical equipment of greater voltage than 110 volts may be brought onto site. All transformers, generators, extension leads, plugs and sockets must be to latest British Standards for industrial use, in good condition and comply with the Requirements of the Electricity at Work Regulations Any injury sustained or damage caused by subcontractor s employees must be reported immediately to this company s site representative. Subcontractor s employees must comply with any safety instructions given by this company s site representative.

15 4.0 STRUCTURETONE LIMITED SUBCONTRACTORS RESPONSIBILITIES HEALTH & SAFETY 9. This Company has appointed a health & safety manager to inspect sites and report on health and safety matters. Subcontractors informed of any hazards or defects noted during these inspections will be expected to take immediate action. Subcontractors will provide the company s site representative with the name of the person they have appointed as safety adviser. 10. Suitable welfare facilities and first aid equipment in accordance with the Regulations must be provided by sub-contractors for their employees unless arrangements have been made for the subcontractors employees to have the use of this Company s facilities in which case details will be recorded in the site construction phase safety plan. 11. Subcontractors are particularly asked to note that workplaces must be kept tidy and all debris, waste materials, etc., cleared as work proceeds. 12. All operatives, subcontractors, visitors, etc., on the company s sites will wear safety helmets at all times other than in areas specifically designated as no risk areas by site management. Signs erected on site that safety helmets to be worn must be complied with by subcontractor personnel. 13. In accordance with the requirements of the site Health and Safety Plan a detailed method statement will be required from subcontractors carrying out high risk activities, e.g. asbestos removal, steel erection, demolition, roofing, entry into confined spaces, etc. The method statement must be agreed with our company site representative before work begins and copies made available on site so that compliance with the agreed method statement can be monitored. I/we confirm that I/we have read and agree to abide by the responsibilities as noted above for all Projects we will carry out for StructureTone Limited. Name: Date: Company:

16 5.0 CONSTRUCTION INDUSTRY SELF-BILLING SCHEME Company Name: Address: Date: StructureTone operates a Self-Billing procedure with the approval of the Customs & Excise Commissioners { SI 1985/886, Reg 12 (3) }. As such, contractors must agree not to issue tax invoices to StructureTone for the relevant transactions between our companies. StructureTone will endorse the self-bill invoice transmitted to you with the statement The tax shown is your output tax due to Customs and Excise (VAT News No 12). Please sign and return this form to remain on our Approved Contractors List. Thank You STRUCTURETONE Authorised Signatory Print Name & Position

17 6.0 CONSTRUCTION INDUSTRY SCHEME Company Name: Address: Date: Please provide the following details to comply with the new construction industry scheme. UTR: Company Registration Number: VAT Number: Bank Details: If you are exempt from the Construction Industry Scheme then please send written confirmation of this for our records and there will be no delays due to this with your payments.

18 7.0 CERTIFICATES OF INSURANCE Company Name: Address: Date: Please be advised that Orders for future work cannot be issued and payment for current work may be delayed if we do not have your current details. Please complete the summary below and FORWARD with renewal COVER NOTES / CERTIFICATES as soon as possible to alleviate any problems. Your prompt attention is appreciated. POLICY SUM UNDER- EXPIRY POLICY REF INSURED WRITER DATE Contractor s All Risk Public Liability Products Liability Employers Liability Professional Indemnity

19 8.0 DIVERSITY Company Name: Date: Structuretone values a workplace where diversity of thought, background and experience is embraced, particularly in light of our global business. We see diversity in our workforce and our supplier base, as critical to our success. A diverse supplier is one that is a company/trader owned and managed at least 51% by a non-white minority, a disabled person or a female. Please note that PLC s are not classified as diverse suppliers. In order for us to better understand the diversity of our supplier base and your company in particular; we would appreciate your time in completing this short questionnaire. Any analysis of this information by Structuretone will be of a high level and of a statistical nature. There is no benefit to be gained, or lost, from the provision of this information to Structuretone; it is a step for us towards gaining a greater awareness of the current status of supplier diversity within our organisation. All information will be treated in the strictest confidence and maintained in accordance with current legislation. Your assistance in this matter is greatly valued and we hope that you will complete and return the questionnaire with others. 1. Are you a PLC? Yes No 2. A diverse supplier is a company/trader owned and managed at least 51% by a non-white minority, a disabled person or a female. From this definition please indicate if your company is a diverse supplier: Yes No 3. If you answered yes to Question 2, please indicate which classification of a diverse supplier your company fall within: Non-white minority Disabled Female

20 9.0 CHECKLIST OF DOCUMENTATION TO BE PROVIDED Please check the items below in accordance with documentation to be provided with your response. Completed Prequalification Questionnaire Last two (2) years Audited Accounts Copy of signed Construction Industry Self Billing Scheme Confirmation of Bank Details, Insurances and UTR Number for Construction Industry Scheme Copy of completed Diversity Form Health & Safety Copy of signed Health & safety Policy Statement per Health & Safety Procedures for: Risk Assessment Working at Height Manual Handling Accident/ Incident Reporting COSHH Written confirmation of how functions are carried out per Copy of recent Site Inspection per Safety Awards per

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