Database for Workforce Development Table Structure FYI Purposes Only. This document provides the basic table structure that we are looking to collect. The actual table structure created by the programmer might be different due to system limitations, standard industry practices, etc. However, we are would assume that the below is the desired reporting information and other field names might be necessary to allow the database to work properly in a transactional framework. Data Fields and Details: Green Highlighted items are references to other Tables. Table Name/Type Field Name Type of Field Definition of Field Individual First Name Text Field First Name of the Individual Middle Initial Text Field Middle Initial of the Individual Last Name Text Field Last Name of the Individual Contact Information Mailing Address Text Field Street Number and Name (including ST, DR, AVE, etc.) City Text Field Name of the city where the person lives State Drop Down Text Listing of all 50 states employee lives Zip Code Zip Code Zip code where the employee live (base +4 if possible) Home Phone Telephone Number Home telephone number where he/she can be contacted Cell Phone Telephone Number Cell telephone number where he/she can be contacted Phone Preference Choice Allows the enter of the Home or Cell telephone number to be called first Email Address Text Field Email address where he/she can be contacted Demographic Date of Birth Date Field Date of he/she was born First Date Practicing as RN Date Field Date he/she was licensed and practiced as a RN First Date Practicing as RN in USA Date Field Date he/she was licensed and practiced as a RN in the USA (can be the same date as above) Gender Drop Down Male or Female Drop Down Race Drop Down Drop down of the standard EEO codes of Race Military Experience Drop Down Yes/No field if the person had military experience or not Country of Origin (if not USA) Text Field Home country of the individual if not from the USA Marital Status Drop Down Drop down of: Single, Married, Divorced, Domestic Partner, or Other Dependents Drop Down Yes/No field if the person has any dependents 9/10/2007 Section 11 Sample 1 for Bid Only_Development Table Structure Page 1 of 5
First Career? Drop Down Yes/No field if this is the person s first career Education Experience Degree obtained/seeking Drop Down Drop down allowing the person to list past or future awarded degrees, such as: BA, BS, BSN, MSN, PHD, AD, etc. Date Degree started Date Field Date the person started to obtain his or her degree Graduation Date Date Field Date the person obtained or will obtain his or her degree School Name Drop Down Drop down of the schools in Houston Area as well as the State or online School Name not listed Text Field Free form text field allowed to be used when other is listed in the drop down. School State Drop Down Drop down of the 50 states Contacted before Graduation? Drop Down Yes/No field Has the person be contacted before he/she has graduated? Letter, Email or Phone Drop Down If yes, a check box for the three methods of communication can be noted. Date Contacted Date Field Date the person was contacted Work Experience Employer Text Field Name of the company, hospital, practice, etc. where the employee worked Employer City Text Field Location of where the employee reported to work (not the home office) Employer State Drop Down Drop Down of the 50 states where the employee reported to work Employer Start Date Date Field Date the employee started his/her job at the employer Employer End Date Date Field Date the employee ended his/her job at the employer Job Title Text Field The last job title of the employee at this employer Anderson Specific Information Effective Date Date Field Date the employee was first hired or transferred in MDACC Hiring/New Department Drop Down Drop down of all of the major departments (units) in MDACC (not required when they have updated PDM Level) Transfering Department Drop Down Drop down of all of the major departments (units) in MDACC (not required for new employees or updates to PDM Level) Job Title Drop Down Drop down of typical MDACC Job Titles (can be modified if needed) PDM Level Drop Down Drop down of all PDM Levels (can be modified if needed) Types of Programs (List of Programs/Drop Down No Key) Residency New Graduate Residency Program for newly graduating staff working fresh from school Student Programs Program for current Nursing students to work at MDACC while still obtaining their undergraduate degree, rotate through the hospital as part of their education and gaining clinical experience, and APN to further their graduate education while gaining experience from the inpatient and outpatient areas. Rising Stars Up and coming nursing employees that are given the opportunity and exposure/training of leadership. Cohort Program for the staff to obtain nursing degrees to meet the division s standards, such as a BSN. 9/10/2007 Section 11 Sample 1 for Bid Only_Development Table Structure Page 2 of 5
Licensing/Certification License Numeric License number Is this is Temporary or Boards Yes/No Clarification of the type of the license the nurse can obtain as temporary or full fledged nurse Certification Text Field Text field if the individual has a certification or NCLEX Date Obtained Date Field Date the nurse obtains a license or certification Date of Expiration Date Field Date the nurse license or certification expires Course Detail Track Course Name Text Field Text field that describes the course Course Date Date Field Date the course was or estimated to be complete Faculty Name Text Clinical faculty name leading the course Faculty Number Telephone Clinical faculty contact number that is leading the course Faculty Email Address Email Email address of the clinical faculty contract that is leading the course School Text Text field of the school where the employee is taking the course Course Grade Numeric Score the person received from taking that particular course Tuition Payee Decision Block Decide if Tuition was reimbursable back to the employee or paid direct to the 3 rd Party Tuition Amount Numeric Amount that was reimbursable or paid to the 3 rd party for tuition. Book Payee Decision Block Decide if Books was reimbursable back to the employee or paid direct to the 3 rd Party Book Amount Numeric Amount that was reimbursable or paid to the 3 rd party for books. Residency Course Course Name Drop Down Drop Down of the following specific courses (MBTI, LPI, DISC, Gallup, and Hogan) Course Date Date Field Date the course was completed Course Score Text Field Score the person received from taking the particular course. Termination Was Termination Voluntary or Not? Yes/No Check box to tell us if the choice was voluntary by the employee or not. Reason for Termination Drop Down Drop down of standard reason: Return to School, Other Opportunity, Didn t like Nursing, Failed/Unable to take Boards, Performance, Hours and/or Schedule, Child care issues, Parent/Elder care issues, Moved near family, Relocation, Attendance, 9/10/2007 Section 11 Sample 1 for Bid Only_Development Table Structure Page 3 of 5
Manager Conflict, Personal illness, No return from FMLA, Per Diem - unable to contact, Desired unit not available (break into OR - PEDI - ICU - EC - Clinic), Transfer out of residency - remain at MDACC, Other Detail Reason Free Text Field Free texts field we were privilege to more information about the person s termination, such as going to another hospital, relocation due to spouse new job, etc.) Residency Specific Orientation Start Date Date Field Field that the orientation starts of the new graduate Orientation End Date Date Field Field that the orientation ends of the new graduate Residency Course Table Cohort Specific Orientation Start Date Date Field Date field that the orientation starts of the new graduate Orientation End Date Date Field Field that the orientation ends of the new graduate Type of Cohort Drop Down Drop down of the current cohorts: Associate Degree RN (ADN RN), Bachelor Degree RN (BSN RN), LVN to RN, RN-BSN, MSN, MSN Leadership (UT), MSN Leadership (UTMB), Doctoral Type of MSN Drop Down Drop down of the current MSN tracts: CNS, Adult NP, Pedi NP, Emergency Care, Education, Leadership/Administration, Acute Care, Family NP, Gerontology, Nurse Anesthesia, Oncology, Women's Health Care, MSN/MPH Contract Agreement Yes/No Has the individual acknowledged and signed the contractual agreement of expectations and costs? Release Time Drop Down The time the employee is allowed with pay off work, such as: 4 hours, 8 hours, or None. Student Specific 9/10/2007 Section 11 Sample 1 for Bid Only_Development Table Structure Page 4 of 5
Education Status Drop Down Drop Down of the individuals current level in school: Junior, Senior, or Graduate Program Drop Down Drop Down of the program the student is coming into MDACC, such as: PSNE, Academic Rotation, NP, CNS, or Other Clinical Start Date Date Field Date field that individual starts clinical starts Clinical End Date Date Field Date field that individual starts clinical ends Preceptor Text Field Name of the assigned Preceptor if applicable Clinical Areas Requested Text Field List of areas the person want to rotate through Rising Stars Specific Program Start Date Date Field Date field that the Program starts Program End Date Date Field Date field that the Program ends Tract Drop Down Drop Down of the program regarding our employee, such as: NP, CNS, or Other Residency Course Table 9/10/2007 Section 11 Sample 1 for Bid Only_Development Table Structure Page 5 of 5