Asbests Management Plan Defence Husing Australia Residential Sites 46075 Nel Arnld & Assciates Pty Ltd Level 3 / 818 Whitehrse Rad Bx Hill Victria 3128 Australia Ph: (03) 9890 8811 Fax: (03) 9890 8911 www.nel-arnld.cm.au MD0517:pga Asbests Management plan final.dc
Statement f Limitatins March 2008 This reprt has been prepared in accrdance with the agreement between Defence Husing Australia and Nel Arnld & Assciates Pty Ltd. Within the limitatins f the agreed upn scpe f services, this wrk has been undertaken and perfrmed in a prfessinal manner, in accrdance with generally accepted practices, using a degree f skill and care rdinarily exercised by members f its prfessin and cnsulting practice. N ther warranty, expressed r implied, is made. This reprt is slely fr the use fr Defence Husing Australia and any reliance n this reprt by third parties shall be at such party's sle risk and may nt cntain sufficient infrmatin fr purpses f ther parties r fr ther uses. This reprt shall nly be presented in full and may nt be used t supprt any ther bjective than thse set ut in the reprt, except where written apprval with cmments are prvided by Nel Arnld & Assciates Pty Ltd. Asbests Management plan final.dc MD0517:pga Page: iii
Asbests Management Plan March 2008 DEFENCE HOUSING AUSTRALIA Residential Sites 1. Glssary f terms... 1 2. Backgrund... 2 3. Asbests Prducts and Materials... 3 4. Overview f the Asbests Management Plan... 5 Element 1 Asbests Materials Database Register (The Asbests Register)... 5 Element 2 Respnsibilities... 5 Element 3 Training Arrangements and Cnsultatin... 5 Element 4 Maintenance Cntractr Safety Arrangements... 6 Element 5 - Licensed Asbests Remval... 6 Element 6 - Timetable fr Asbests Risk Assessment Reviews... 6 5. Element 1 - The Asbests Materials Register... 8 Risk Assessment Criteria... 8 Risk Ratings... 8 Disturbance Ptential fr Maintenance... 9 Element 2 DHA Management Respnsibilities... 10 Defence Husing Authrity... 10 HMC Prperty Managers... 10 Cntractrs... 10 Cmpetent Advisrs... 11 Tenants... 11 6. Element 3 Training, Ntificatin and OHS Inductin... 12 7. Element 4 Cntractr Safety fr Asbests Related Wrk... 13 Duty f Care... 13 Wrk Authrisatin... 13 Wrk Methd Statements... 13 Minr Wrks and DHA Maintenance Cntractrs... 14 Refurbishment/Demlitin Audit... 15 8. Element 5: Wrk Perfrmed by Licensed Asbests Remval Cntractr... 16 Asbests Management plan final.dc MD0517:pga Page: iv
March 2008 Asbests Cntrl Recrds and Revisin f Asbests Materials Register... 16 9. Element 6 - Asbests Risk Assessment Reviews... 17 Table 1: Timetable fr ACM Review...18 10. Labelling f Asbests Materials... 18 11. Summary f Required Actins... 18 12. Appendices... 20 Appendix B: Legislatin Summary... III Appendix C: References - Australian Safety and Cmpensatin Publicatins and Web-links [NOHSC: 2018 (2005)] and [NOHSC: 2002 (2005)] 2 nd editin...ix Appendix D: DHA Asbests Service Prviders...XI Asbests Management plan final.dc MD0517:pga Page: v
March 2008 1. Glssary f terms Abatement ACM Analysis Asbests Bnded T remedy r repair Any material bject, prduct r debris that cntain asbests Detailed examinatin f the structure. Statement f results frm the sample taken n site. Fibrus frm f mineral silicates belnging t the serpentine and amphible grups f rck frming material Encapsulated by ther material, in a dense frm. DHA Friable Defence Husing Australia Asbests cntaining material which when dry may becme crumbled r be reduced t pwder by hand pressure HMC Husing Management Centre (DHA) NOHSC Natinal Occupatinal Health and Safety Cmmissin SME Subject Matter Expert Wrk Methd Statement A detailed summary prepared by the cntractr befre any wrk cmmences detailing hw the cntractr will remve/repair r wrk with a prperty cntaining ACM t reduce the risk f expsure. Inaccessible Areas Means areas which are unable t be accessed such as wall cavities and lw clearance sub flrs Air Mnitring Airbrne asbests fibre sampling at assist in assessing the expsures and the effectiveness f cntrl measures. Asbests Management plan final.dc MD0517:pga Page: 1
March 2008 2. Backgrund The Defence Husing Australia (DHA) manages apprximately 17,000 prperties Australia wide. DHA prvides high quality husing and relcatin services t members f the Australian Defence Frce and members f the Australian Custms Service. The Natinal Occupatinal Health and Safety Cde f Practice fr the Management and Cntrl f Asbests in Wrkplaces [NOHSC: 2018 (2005)] recmmend that all agencies in cntrl f premises shuld develp an asbests management plan and cnduct risk assessments f prperties under their cntrl and recrd all findings in an asbests register. The management plan als reflects Cmmnwealth legislatin in regards t the Occupatinal Health and Safety Act (1991) Cmmnwealth Emplyment & Occupatinal Health and Safety Act (Cmmnwealth Emplyment) Regulatins 1994. T meet these bligatins, DHA has undertaken a review f asbests materials in the DHA prtfli f residential accmmdatin Australia wide. DHA engaged selected asbests industry cnsultants, t undertake a cmprehensive evaluatin and risk assessment f materials in the dwellings. All infrmatin has been cllated in an n-line database (The DHA Asbests Register). The prgram invlved the evaluatin f shrt term, medium term and lnger term cntrl measures and assessed the building materials presumed t cntain asbests and identified the lcatin f asbests materials at each site. Fr infrmatin regarding the survey and analysis prcess see Statement f Wrk fr Asbests survey and Analysis ( 1 ) Over recent years the adverse health risk assciated with the use f asbests have been widely publicised bth natinally and internatinally and the presence f asbests in the Defence Husing Australia (DHA) husing stck is an acknwledged issue f cncern t the DHA. DHA is cmmitted t achieving the highest standards f management in all aspects f ur business. The fllwing asbests management plan has been develped by DHA t assist it t meet its statutry bligatins and t prvide a cnsistent and standardized apprach t the management f asbests in the residences fr which it has respnsibility. The Asbests Register User Guide ( 2 ) prvides infrmatin n hw t access the web-based register, dwnlad reprts and up-dating asbests infrmatin in each DHA Regin. 1 Statement f Wrk fr Asbests Audit and Analysis 2 Defence Husing Australia Asbests Register User Guide (Versin 1), February 2006 Asbests Management plan final.dc MD0517:pga Page: 2
3. Asbests Prducts and Materials March 2008 Asbests prducts and/r asbests-cntaining materials (ACM s) are cmmnplace in Australian hmes pre-dating 1985, while particular cautin needs t be taken when wrking n buildings built prir t 1990, recycled materials in later buildings may als cntain asbests. ACM cmprises f but nt limited t: Asbests cement (AC) eaves AC clad garages and sheds AC t splashbacks, flr-backing sheet, shwer recesses and bath surrunds in bathrms AC walls and flr- backing sheet in laundries AC ven surrunds, flr backing sheet, wall and ceilings Asbests based flr vinyl flr cverings AC flues Asbests based insulatin bards and husing in electrical bards AC prches and veranda sffit and walls Ac panelling t stairs Cmpressed AC structural flr sheet While mst items are in the frm f nn-friable r bnded materials where the asbests fibres are cntained within cement, plastic r ther slid material, there is a ptential fr expsure frm disturbance f these ACM frm building and maintenance wrk. Fr instance, the inadvertent use f tls that drill, cut, r damage the ACM, such as pwer-perated tls, can generate respirable r breathable asbests fibres in air. It is impractical t remve all ACM frm the husing stck in the Shrt-Term. It is widely supprted that when ACM is cntained in a bnded frm and maintained in gd cnditin and left undisturbed, it presents n measurable health risk. Identificatin and management f ACM is a key bligatin f managers and emplyers at wrkplaces. In this regard, there is als duty f care bligatins fr managers f Defence residential prperties t ensure husehlders and tenants living in the residential sites are infrmed f the presence f ACM and t ensure that cntractrs abide by prcesses t avid disturbance f the ACM. Asbests Management plan final.dc MD0517:pga Page: 3
March 2008 OVERVIEW OF ASBESTOS MANAGEMENT PLAN THE ELEMENTS Asbests Management plan final.dc MD0517:pga Page: 4
4. Overview f the Asbests Management Plan March 2008 The Asbests Management Plan represents an integrated risk management apprach t ensure that all practicable steps are taken t prevent r minimise the risk f expsure t ACM. The Defence Husing Asbests Management Plan encmpasses the fllwing elements: Element 1 Asbests Materials Database Register (The Asbests Register) This element cvers the recrding f ACM lcatins and Survey and analysis results in a database register, which frms the basis f the Asbests Register fr recrding and dcumenting asbests abatement and mitigatin infrmatin. Cmprises the lcatins, frm, types, and cnditin f any ACM identified Details f any material presumed t cntain asbests Inaccessible areas that may cntain asbests Asbests identificatin results Date the survey was cnducted The name f the cmpetent persn wh carried ut the survey Risk assessment ratings Results f air mnitring testing Cntrl measures recmmended and implemented Abatement and maintenance measures and recrds Details f this element are discussed in Sectin 4 f this reprt. Element 2 Respnsibilities The respnsibilities utlined are fr the varius stakehlders assuming management and cntrl f asbests risks as well as thse cntractrs wrking t DHA guidelines and Defence tenants (husehlders) ccupying the hmes under tenancy agreements. Outlines the necessary management prcesses t cntrl the risk as required by the Asbests Regulatins Outlines respnsibilities, prcedures and systems fr the effective management and cntrl f ACM Organises asbests wrk t be undertaken in accrdance with lcal regulatry requirements Requires any ACM remval wrk t be undertaken by persns wh are apprpriately qualified Ensures that there is a dcumented prcedure prepared by a cmpetent persn and/r licensed asbests remval cntractr in rder t ensure that cntractrs undertaking wrk establish apprpriate cntrls in areas cntaining asbests materials Details f this element are discussed in Sectin 5 f this reprt Element 3 Training Arrangements and Cnsultatin DHA has bligatins t induct cntractrs in line with their activities and wrk in the vicinity f ACM and ensure an apprpriate level f training has been btained. Asbests Management plan final.dc MD0517:pga Page: 5
March 2008 Requires that persns invlved in management and maintenance peratins in each residential prperty are clearly infrmed and trained in this Plan. Requires licensing and/r training f apprved cntractrs wrking with ACM Cnsultatin and ntificatin f cntractrs wrking in DHA residential sites cntaining Asbests material Cnsultatin with the husehlders Details f this element are discussed in Sectin 6 f this reprt Element 4 Maintenance Cntractr Safety Arrangements DHA manages a variety f maintenance and service fr the Defence residential prperties and this element cvers the infrmatin and prcesses t ensure safety fr the cntractr and resident during these activities. Outlines guidance fr the SME/HMC Manager lcated at the HMC t check fr ACM and make a determinatin whether it is apprpriate fr the wrk t be cnducted by the cntractr r be subject t licensed asbests remval Develp safe wrk methds fr maintenance tasks Requires the cntractr t cmply with lcal statutry requirements, where wrk invlves disturbing and/r demlishing suspected asbests prducts and materials. Details f this element are discussed in Sectin 6 f this reprt Element 5 - Licensed Asbests Remval This element discusses the management and regulatry bligatins fr licensed asbests remval cntractrs undertaking asbests remval prcesses in residential prperties. Where wrk invlves any friable ACM, r nn-friable ACM greater than 10 square metres area f AC sheeting r vinyl flr tiles, must be cnducted by a licensed asbests remvalist in accrdance with State legislatin. Preparatin f a jb-specific remval safety plan, Cntrl Plan r safe wrk prcedures Ntificatin t regulatry authrity prir t cmmencement Air mnitring and clearance air testing during remval wrk Requirement fr issue f certificatin fllwing remval wrks by an cmpetent persn, usually emplyed independently f the asbests remvalist Recrds f abatement t be maintained by DHA s SME r DHA Prperty Cnsultant. Details f this element are discussed in Sectin 7 f this reprt Element 6 - Timetable fr Asbests Risk Assessment Reviews DHA has a web-based database register t enable the nging management f asbests infrmatin and recrds. These elements refer t the regulatry requirement t revise and review the Asbests Register and risk assessment peridically and types f asbests abatement recrds t be maintained in this Asbests Register. Establishes a timetable fr the nging review and assessment f the varius ACM Details the statutry requirement fr risk assessment reviews in each State Identifies the trigger fr new asbests risk assessments when new rental agreements are entered int r sale f prperty r renvatin is planned. Details f this element are discussed in Sectin 8 f this reprt Asbests Management plan final.dc MD0517:pga Page: 6
March 2008 ASBESTOS MANAGEMENT PLAN PROCESS THE DETAIL Asbests Management plan final.dc MD0517:pga Page: 7
5. Element 1 - The Asbests Materials Register March 2008 Reference shuld be made t the DHA Asbests Materials Register (the Asbests Register) fr each residential address where the tables identify the range and cnditin f ACM prducts and materials knwn t be present in each residence. The Asbests Register is up-t-date and describes the knwn ACM cnfirmed t exist at the date and time f the survey. While each Asbests Register prvides an indicative register f asbests material, further cnfirmatry sampling may be required prir t new installatins, refurbishment, demlitin r renvatin, particularly where the asbests materials have been presumed (deemed) r suspected t be present and n previus samples were taken. The Asbests Register cntains infrmatin relating t the lcatin, type, cnditin, actins required and cmments regarding any asbests identified. The Asbests Register frms an integral part f an effective Asbests Management Plan. The Asbests Management Plan and Asbests Register must be made available as required fr inspectin by Defence tenants, ther DHA emplyed cntractrs Defence cntractrs, maintenance persnnel, and n request t the relevant DHA s reginal Husing Management Centres (HMC) ffice, unin representatives with reginal jurisdictin. The asbests register shall be referred t prir t any maintenance r refurbishment wrk being undertaken by DHA s maintenance cntractrs, external service cntractrs r builders. Apprpriate wrk prcedures and hazard cntrls will be determined prir t cmmencing any activity that has the ptential t disturb asbests material. This will be dne in cnjunctin with Defence Husing Australian nminated risk management cnsultant and the State based regulatry authrity (where required). Risk Assessment Criteria The Purpse f the Risk assessment is t allw infrmed decisins t be made abut cntrl measures, including training, air mnitring and health surveillance requirements. Only cmpetent persns shuld perfrm risk assessments r any subsequent reviews r revisins f risk assessments. Decisins abut cntrl measures t prtect wrkers will depend n the assessed risk t health. The risk assessment shall take int accunt f the identificatin infrmatin in the register f ACM including: The cnditin f the ACM (e.g. wether they are friable r bnded and stable, and whether they are liable t damage r deteriratin) The likelihd f expsure Whether the nature r lcatin f any wrk t be carried ut is likely t disturb the ACM: The results f the risk assessment shuld be dcumented in the register f ACM. Risk Ratings The fllwing Risk Ratings are applied t the Asbests Register findings: Risk Rating 1: Has ptential fr high expsure risk if actively disturbed and immediate rectificatin is required. This generally means that the area has asbests materials that is damaged r is being expsed t cntinual disturbance. Remedial actin generally invlves Asbests Management plan final.dc MD0517:pga Page: 8
March 2008 immediate remval r repair f the asbests prduct and immediate evacuatin and sealing f the site. Risk Rating 2: Has ptential fr medium expsure risk if actively disturbed and sme rectificatin may be required. The area will usually have ACM present that is unstable r has the ptential fr disturbance. Remedial actin may invlve remval r repair f the ACM. Risk Rating 3: Has a Lw expsure risk ptential and nly regular inspectin will be necessary t ensure that cnditin des nt deterirate. Hwever, if materials are t be disturbed as a result f maintenance r refurbishment the risk rating may need t be re-evaluated. Remedial actin may invlve maintenance. Risk Rating 4: Has a negligible expsure risk ptential in its current state. The ACM lcated in the residence is undamaged and has a lw ptential fr disturbance. N remedial actin is required, althugh the ACM shuld be maintained and regular inspectins carried ut t ensure prduct des nt deterirate. A Risk Rating 1 applies t a situatin f damaged ACM that culd be readily disturbed t liberate asbests dust frm nrmal residential activity r is mderate damage inside the hme. Disturbance Ptential fr Maintenance Where a maintenance activity, renvatin r repair is cnducted, the assessment wuld need t cnsider the disturbance ptential f the activity and nature f asbests material likely t be disturbed and cntrl measures t be implemented at the time the activity was planned. Fr nly minr installatin and building wrk nt invlving asbests remval, the disturbance ptential is likely t be lw and cntrl measures nly require use f persnal prtective equipment and dust cntrls and remval f any minr fragments f ACM debris. Fr instance, shrt-term (less than few minutes), manual-sawing f a small hle in an AC wall, remval f several asbests flr tiles, r breaking a small pening fr a pwer utlet. Any such wrk wuld be subject t an HMC authrised safe wrk prcedure prepared in cnjunctin with the cntractr and ntificatin t the tenant as t cntrls measures. In this regard, it is implicit in this Asbests Management Plan prcess t prvide an up-date Survey r perfrm additinal sampling at the time f planned wrks specific t the areas f the residence likely t be affected. Cntractr maintenance and wrk that requires asbests remval r use f pwer perated tls n asbests switchbards r AC sheet must be given a Rating 1 at the time f assessment and suitable cntrl measures implemented t manage r remve the asbests hazard safely. Asbests Management plan final.dc MD0517:pga Page: 9
Element 2 DHA Management Respnsibilities March 2008 The Defence Husing Australia (DHA) is respnsible fr ensuring that the Husing Management Centres (HMC) in each regin r ther r authrised representative is respnsible fr administratin and supervisin f asbests-related tasks at DHA Managed Prperties. The respnsibility f each party is described as fllws: Defence Husing Australia The DHA is respnsible fr ensuring that: Implement the requirements f the Asbests Management Plan Ensure cmmunicatin f prcesses and requirements f Asbests Management Plan t relevant stakehlders Mnitr and review the perfrmance f the Asbests Management Plan Prepare budgets and prgram fr management and abatement f asbests items HMC Prperty Managers Each Prperty Manager in the reginal HMC ffices is respnsible fr: Raising maintenance wrk rders and ensuring a cpy f the Asbests Register at the time f raising the wrk is prvided t the cntractr. Prviding cntractrs with asbests prduct lcatin and cnditin infrmatin n request. This infrmatin can be surced thrugh the web-based asbests register Printing the asbests reprts each mnth by prperty t mnitr and determine if abatement f asbests hazards is required r any fllw up maintenance wrk. Actins will depend n the risk ratings and cnditin reprts Addressing the asbests maintenance issues as they arise Ensuring that cntractrs adhere t relevant legislatin when perfrming wrk n prperties that cntain asbests Perfrming nging regular inspectins n prperties t evaluate cnditin f the ACM Cntractrs The Cntractrs are respnsible fr: Reviewing the Asbests Register befre undertaking wrk at DHA prperties Ensure cntractr s emplyees have required asbests awareness training Immediately ntify HMC if further cnfirmatin testing is required fr suspected ACM Ntify HMC prir t any wrks that culd directly disturb any existing r knwn ACM Cmply with lcal regulatry requirements fr asbests remval Prepare and implement safe wrk methd statements fr wrk n r in the vicinity f ACM Ntify HMC f licensed asbests remval cntractr engagement scpe prir t cmmunicatin f wrks. Asbests Management plan final.dc MD0517:pga Page: 10
Cmpetent Advisrs March 2008 Cmpetent Industry Cnsultants are authrised t access the Asbests Register and recrd findings relating t the asbests cntent f the residences. Each Cntractr is presented with an inductin kit, which prvided instructins n arranging access t tenanted prperties. On receipt f a wrk rder, cntractrs are instructed t cntact the tenant and arrange a mutually cnvenient appintment time. All cntractrs are issued with Cntractr ID cards. Cntractrs are instructed nt t enter int any discussin with tenants cncerning their findings while n site and t refer all tenants enquiries t the Asbests Htline. A risk management cnsultant / ccupatinal hygienist can als assist the HMC in the fllwing areas: 1. Cnduct up-dated checks/surveys t assess risk invlved with prpsed wrks where disturbance f asbests cntaining material is likely t ccur prir t cmmencing prpsed wrks 2. Cnduct regular reviews f asbests cntaining materials as required by the regulatins. 3. Develp f Scpe f Wrk dcumentatin fr: Service installatin wrks Refurbishment and re-fit f tenancies Remval f asbests cntaining materials 4. Assist with inductin f cntractrs and prvisin f risk cmmunicatin fr tenants and service cntractrs. 5. Prvide ccupatinal hygienist services n behalf f the DHA reginal ffice during asbests abatement wrks in the residential site. Tenants Tenants may cntact a HMC requesting a cpy f the Survey and analysis reprt relating t the prperty in which they reside, DHA will blige. The tenants f DHA prperties enter int a Tenancy Agreement with Defence and must therefre abide by the cnditin f the agreement, including: Cmply with relevant prvisins in the Tenancy Agreement relating t wrks that they undertaken that may disturb ACM Reprt t the HMC any damage cnfirmed r suspected f ACM in residential husehld Ntify HMC f any prpsed installatin that wuld r ptentially disturb the building fabric f the residence Nt undertake any activity that wuld disturb ACM in the prperty Asbests Management plan final.dc MD0517:pga Page: 11
6. Element 3 Training, Ntificatin and OHS Inductin March 2008 An up-t-date cpy f the Asbests Register fr each residential prperty will be available at all times fr authrised cntractrs and DHA staff t review. The cntractrs shall then determine what ptential exists fr expsure t asbests during the curse f any cntract wrk. Pre-qualified cntractrs shuld have a minimum f ne-days Asbests Awareness Training r an equivalent license fr nn-friable asbests remval. The pre-qualified cntractrs must demnstrate t DHA that their wrkfrce invlved in wrking in prximity t ACM s have cmpleted apprpriate training and are equipped with persnal prtective equipment and tls t manage minr asbests wrks. The cntractr is then bligated t ntify the Husing Management Centres (HMC) f the ptential fr asbests expsure r need fr further cnfirmatry sampling. The Defence Department and DHA reserves the right t cntrl all wrk cnducted in their prperty and requires cntractrs t implement prcedures apprpriate t cntrl any asbests expsure risk t Defence tenants, staff, cntractrs r visitrs t the varius residential sites. The HMC Prperty Manager requires each service cntractr t maintain a high level f husekeeping and implement prcedures and wrk practices t prevent asbests disturbance. DHA authrised service cntractrs shall cmply with all relevant State based Occupatinal Health and Safety regulatins. Cntractrs must prepare necessary safe wrk prcedures and jb safety analysis fr any wrks that invlve majr OHS risks t themselves, t building ccupants r visitrs. The HMC shall ensure that the cntractrs they engage are suitably trained in asbests awareness and/r have an apprpriate license fr asbests remval wrk. Asbests Management plan final.dc MD0517:pga Page: 12
7. Element 4 Cntractr Safety fr Asbests Related Wrk March 2008 A residential site becmes a wrkplace fr cntractrs when they are perfrming wrks. DHA s SME is respnsible fr advising cntractrs f the lcatin f asbests if/when knwn. When DHA raise maintenance wrk rders t cntractrs, an anntatin under the heading warning will be printed n the wrk rder t alert the cntractr that there is a pssibility that an asbests prduct has been used in the cnstructin r that labratry results prve cnclusively that an asbests prduct has been identified. In all circumstances cntrl measures cntained in the Natinal Occupatinal Health and Safety Cuncil [NOHSC: 2002 (2005)] Cde f Practice fr the Safe Remval f Asbests and State based Regulatins shall be adhered t. Duty f Care DHA have a duty f care t ensure that all maintenance management activities accunts fr safe wrk in the vicinity f asbests materials. Tw aspects f this duty f care exist namely: t the resident r tenant t the cntractrs engaged t perfrm wrk at the site. Cntract maintenance, bth planned and respnsive at the residential sites are directly managed by reginal Defence Husing Australia Prperty Manager s and nminated DHA Head Office emplyees. The HMC will c-rdinate lcal cntractrs and DHA staff t supervise maintenance and new installatins at each f their reginal prtflis. Any asbests-related wrk must be managed in accrdance with this plan in rder t ensure that cntractrs wrks are cnducted in a safe manner withut harm r nuisance t the cntractrs themselves, r t the tenants, their families and visitrs. Wrk Authrisatin Defence Husing Australia r their authrised site representative must be ntified prir t any wrks that culd directly disturb any existing r knwn asbests materials. In these situatins, it is necessary fr the cntractr t refer t the Asbests Register r request a subsequent Survey f the site t check fr asbests as required. In all instances, the aim f the management plan is t prevent risk t the tenants, cntractrs and ther parties frm expsure t asbests dust. If a cntractr receives a wrk rder with an asbests warning, the cntractr shall request a cpy f the asbests register, by cntacting the relevant HMC t verify the lcatin f asbests. All HMC s have access t the asbests register database via the internet. HMC s are bligated t supply cntractrs with any infrmatin relating t asbests where the infrmatin is available. Cntractrs will be ntified f their bligatins t cmply with statutry requirements fr each regin thrugh the Residential Maintenance Service tender presentatins and inductins. Wrk Methd Statements Defence Husing Australia requires cntractrs and tenants t abide with all State regulatry requirements in the safe cnduct f asbests-related wrk. In particular, this means intrducing risk cntrls that will limit human expsure t asbests fibres. Asbests Management plan final.dc MD0517:pga Page: 13
March 2008 While the greater majrity f wrk perfrmed by cntractrs wuld nt invlve demlitin r significant disturbance f materials cntaining asbests, DHA recgnises that safe wrk methds shuld be emplyed t prevent expsure t cntractrs and tenants. Where Cmmnwealth, State r Territry Regulatins r the lcal statutry authrity requires the wrk t be perfrmed by licensed tradespersns, the cntractrs must prvide evidence f the required licenses prir t the cmmencement f any wrks. Each HMC will emply at least ne Subject Matter Expert (SME), wh has knwledge and/r experience in asbests risk management. The SME will assess site wrks and the likelihd f asbests disturbance based upn a standard range f pre determined risk scenaris. Where a cntractr identifies that there is a ptential expsure risk, the pre-qualified list f selected asbests industry cnsultants will survey and revise the risk assessment and/r prepare new prcedures. Wrk methd statements are t be cmpleted by the cntractr fr wrks perfrmed where asbests will be disturbed in any way during the curse f undertaking the wrks. The wrk methd statements are t be prepared prir t cmmencing wrk and ldged with DHA n cmpletin f wrk by attaching t invices alng with a cpy f the issued Wrk Order. All ACM shuld remain in gd repair n cnclusin f wrk. A standardised training prgram will be prepared and delivered t ensure training f the DHA SME. Nte: The Asbests survey and analysis prcess is an nging prgress. Any prperty meeting the age prfile that has been flagged n PMS t alert cntractrs shall take precautins when wrking in DHA Husing suspected f cntaining asbests prducts. If infrmatin relating t a particular prperty is nt available, cntractrs shuld be advised t refer t the DHA Cntractr Fact Sheet r direct any queries t the DHA Asbests Htline 1800 091 562. In all circumstances cntrl measures cntained in the Natinal Occupatinal Health and safety Cuncil (NOHSC) 2002. Cde f practice fr the safe remval f asbests and state based regulatins shall be adhered t. Apprpriate ntificatin and cnsultatin with all affected tenants and cntractrs must be undertaken prir t wrks cmmencing Cntractrs are nt t undertake majr demlitin r refurbishment wrks exceeding 10 square metres f nn-friable asbests, r wrk with any quantity f friable asbests material unless they are a fully licensed t undertake this wrk. Minr Wrks and DHA Maintenance Cntractrs DHA shall prvide infrmatin n the presence f ACM t their pre-qualified cntractrs. Minr wrk shuld be perfrmed in accrdance with guidelines utlined in the Natinal Cde f Practice Management f Asbests Materials in Wrkplaces [NOHSC 2018: (2005)] 1 and in accrdance with relevant State legislatin. Minr wrk usually invlves: Cleaning f gutters fr asbests rfs Drilling f asbests cement sheeting Patch repairing damaged asbests cement sheeting r vinyl flr cverings Preparatin and painting f asbests cement sheet claddings Remval f asbests cement sheeting in quantities amunting t less than 10 square metres Asbests Management plan final.dc MD0517:pga Page: 14
March 2008 The equipment and cntrl measures fr minr asbests wrks is dcumented in the Natinal Cde f Practice {NOHSC: 2018 (2005)] and cnfrm t lcal regulatry requirements. Nte: While ther States may nt at present recgnise residential prperties used largely fr dmestic purpses as wrkplaces, it is generally assessed that bligatin is present where the residence is t underg majr refurbishment. Majr refurbishment cnstitutes a licensed quantity f asbests remval wrk. Fr the purpses f this Guideline, any cntractrs wrk that may disturb the fabric f the building shall be apprved by the HMC and shall ensure that a recrd f ACM is reviewed in the Asbests Register. Where there is n definitive result, additinal sampling must be cnducted t cnfirm the presence r absence f ACM prir t the wrk cmmencing. Similarly, cntractrs must have access t recrds f the ACM lcatins r be requested t undertake testing where it is suspected that asbests materials may be present prir t cmmencement f wrk n that surface r material. Refurbishment/Demlitin Audit ACM may be present in a residential site but nt recrded in the register. Prir t any majr refurbishment wrk, r majr upgrade wrk n plant and machinery which culd disturb knwn r presumed (deemed) asbests materials, a detailed asbests and hazardus building materials audit shuld be undertaken t identify all asbests-cntaining materials that are likely t be disturbed. Befre any building wrks are undertaken invlving materials suspected f cntaining ACM and there is n cnfirmatin testing recrded n the register, further investigatin and additinal sampling shuld ccur. This must be rganised using the DHA panel f qualified auditrs prir t the cmmencement f any refurbishment wrk. An asbests and hazardus materials survey shall be cnducted prir t any tenancy fit-ut wrks, internal demlitin, r refurbishment f building Maintenance service activities in areas t determine asbests expsure risks and extent f ther specified hazardus building materials that impacts n the safety r health f cntractrs, tenants r ther ccupants during building wrks. A detailed survey can invlve investigating areas and surfaces nt previusly accessed in the previus asbests risk assessments (i.e. abve set plaster ceilings, tiled r linleum lined wall surfaces, eaves, vids and under carpeted areas fr example. Asbests Management plan final.dc MD0517:pga Page: 15
March 2008 8. Element 5: Wrk Perfrmed by Licensed Asbests Remval Cntractr Planned asbests remval wrks shuld be preceded by a further detailed asbests survey. This is a requirement f the Safe Remval f Asbests [NOHSC 2002: (2005)] and the State based Asbests Regulatins. It is imprtant t nte that mst States based authrities require ntificatin by the apprved asbests remval prcess unless emergency cnditins apply. A licensed asbests remval cntractr will cnduct wrks invlving the remval f ACM within a DHA residential prperty. A maximum quantity f asbests prduct is specified in the varius States fr mandatry engagement f a licensed asbests remvalist fr asbests remval activities, nminally mre than 10 square metres f nn-friable asbests prduct r material. Cntractrs must ensure that all asbests related wrks are carried ut in accrdance with: Relevant State legislatin cvering asbests remval (Refer Appendix B) The Cde f Practice fr the management and cntrl f Asbests in wrk places [NOHSC: 2018 (2005)] The Cde f Practice fr the Safe Remval f Asbests [NOHSC: 2002 (2005)] The Guidance Ntes n the Membrane Filter Methd fr estimating Airbrne Asbests Fibres [NOHSC: 3003 (2005)] Cmmnwealth Occupatinal Health and Safety Standards (1991 & 1994) Where asbests abatement wrk is required, Defence Husing Australia will nminate the licensed asbests remvalist and any cmpetent persn, such as an ccupatinal hygienist service prvider t be used. The fllwing Elements are required prir t any asbests remval wrk: 1. Review f prpsed wrk by HMC Subject Matter Expert (SME) with tenant and the service cntractr r builder 2. Preparatin f scpe f wrk (wrk methd statement) by licensed/apprved service cntractr r builder 3. Preparatin f technical scpe f wrk by a risk management cnsultant incrprating prcedures and guidelines fr apprpriate health and safety practice t cntrl asbests expsure risk, if the HMC SME deems this necessary 4. Review f prpsed scpe f wrk by nminated risk management cnsultant fr the residential site, if the HMC SME deems this necessary 5. Review f licensed asbests remval cntractr s Wrk Methd Statement 6. Review f prpsed ccupatinal hygienist services relating t any supervisin, air mnitring, inspectins and clearance inspectins 7. Prvisin f clearance visual inspectin and Clearance Certificate 8. Review f previus asbests abatement recrds Asbests Cntrl Recrds and Revisin f Asbests Materials Register The Defence Husing Australia Prperty Manager will retain cpies f all recrds relating t asbests risk assessments and abatement wrk in accrdance with State based Asbests Regulatins. DHA will dcument the ther prcess f asbests risk management. Asbests Management plan final.dc MD0517:pga Page: 16
March 2008 While each state varies in their prescriptin f asbests abatement recrds, it is seen that the fllwing recrds are the minimum requirement t dcument the effective management f asbests prcesses. These are: Identificatin The date n which the survey was made and the details f the cmpetent persn/s wh carried ut the survey. Details n the lcatin type and cnditin f the ACM Details f any material presumed t cntain asbests Any inaccessible area that is likely t cntain ACM. The results f any analysis that has cnfirmed a material in the wrkplace is r is nt an ACM Risk assessments The date the risk assessment was made and the details f the cmpetent persn/s wh carried ut the survey. The findings and cnclusins f the risk assessment including any reviews r revisins f the risk assessment The results f any air mnitring fr airbrne asbests fibres and an assessment f these results Cntrl measures The cntrl measures recmmended and decided upn as a result f the risk assessment. Any maintenance r service wrk n an ACM, including the cmpany r persn invlved, the date and the scpe f wrk undertaken and details f Clarence certificate. 9. Element 6 - Asbests Risk Assessment Reviews In accrdance with the State based Regulatins and the Cde f Practice fr the Management and Cntrl f Asbests in Wrkplaces [NOHSC: 2018 (2005)], an asbests risk assessment shuld be carried ut at least nce a year at each residential prperty, t review evidence f the presence f asbests-cntaining materials; and review damage t r deteriratin f any asbests-cntaining materials (Refer Table 1). In accrdance with the (NOHSC 2018 (2005), the web-based Asbests Register will be revised at least annually thrugh the HMC ffice, generally at the time f cnducting the annual prperty cnditin inspectin. Prir t any residential renvatin managed by DHA, the Register must be reviewed and where necessary, additinal detailed asbests assessment must be cnducted. Asbests Management plan final.dc MD0517:pga Page: 17
March 2008 Table 1: Timetable fr ACM Review State NOHSC 2018: (2005)* Review Perid Victria Yes Annually New Suth Wales Yes Annually Queensland Yes Annually Nrthern Territry Yes Annually ACT Yes Annually Western Australia Yes Annually Suth Australia Yes Annually Tasmania Yes Annually * Refer Appendix B The Asbests Regulatins generally require either Prperty Owners, Emplyers, Occupiers, Self-emplyed peple and ther Accuntable persns wh manage and have cntrl f a residential site t identify and assess and cntrl risks arising frm asbests where the site is a wrkplace. 10. Labelling f Asbests Materials Labelling f asbests materials shuld be reserved fr ACM prducts r surfaces. It is nt cnsidered necessary t label internal feature walls, tiling and external building claddings f residential hmes. While, the Natinal Occupatinal Health and Safety Cmmissin (NOHSC) has published an updated Cde f Practice( 3 ) that prvides advice in relatin t labelling it is mre necessary t label in wrkplaces as ppsed t tenant hmes. As DHA will manage asbests-related issues at each site and that there is an n-line asbests register, it is nt cnsidered necessary t place labels in the hme. Clearly, labels can fall ff, be defaced r painted ver. The impetus fr this Management Plan is the effective practive management f asbests at the DHA residential sites and cntrl f activities that culd disturb asbests materials. 11. Summary f Required Actins Subject t review f the up-dated recrds f asbests materials and review f planned and rutine maintenance and service tasks in the building, the fllwing actins are required as a minimum: 1. Implement bligatins under Asbests Management Plan in DHA prperties that cntain knwn surces f asbests materials r are suspected t cntain asbests materials (Deemed) 2. Frmally ntify and cnsult with Defence tenants n Asbests Register and Asbests Management Plan requirements in prperties cntaining asbests materials. 3 Natinal Occupatinal Health & Safety Cmmissin s Cde f Practice fr the Management and Cntrl f Asbests in Wrkplaces [NOHSC: 2018 (2005)] Asbests Management plan final.dc MD0517:pga Page: 18
March 2008 3. Frmally ntify and cnsult with building service cntractrs and building maintenance / custdial staff fr the residential prperty cntaining asbests materials. 4. Prvide inductin material and asbests awareness sessins fr nminated service cntractrs and building maintenance and DHA staff. 5. Prepare budgets and prgrams fr abatement f asbests materials in residential sites based upn risk prfile and prpsed up-grade f redevelpment wrks in line with State based Asbests Regulatins and t meet bligatins t reduce expsure risk t tenants, DHA service and maintenance cntractrs. Asbests Management plan final.dc MD0517:pga Page: 19
12. Appendices March 2008 A: Defence Husing Australia Asbests Register User Guide Versin, dated February 2006. This dcument has been develped as a basic guide t assist HMC staff in utilizing the Asbests Register until the final implementatin f the Asbests Management Plan. The Asbests Management Plan will be finalised at the cnclusin f prperty testing thrugh the Asbests Audit and Analysis prgram. http://dha-p-prtal01/asbestsinternal/ B: Legislative Summary and Key Asbests Requirements and Issues C: References Australian Safety and Cmpensatin Cuncil (ASCC) (frmer Natinal Occupatinal Health and Safety Cmmissin Web-links t Publicatins NOHSC Cde f Practice fr the Management and Cntrl f Asbests in Wrkplaces [NOHSC: 2018 (2005)] April 2005 NOHSC Cde f Practice fr the Safe Remval f Asbests, 2 nd Editin [NOHSC: 2002 (2005)] April 2005 D: DHA Asbests Service Prviders Asbests Management plan final.dc MD0517:pga Page: 20
March 2008 Asbests Management Plan DEFENCE HOUSING AUSTRALIA Residential Sites Asbests Management plan final.dc MD0517:pga Page: I
March 2008 Asbests Management Plan Defence Husing Authrity Residential Sites Appendix A: Legislatin Summary Asbests Management plan final.dc MD0517:pga Page: III
Victria New Suth Wales Queensland Suth Australia Western Australia Nrthern Territry Tasmania ACT Federal Legislatin Occupatinal Health and Safety Act 2004 Occupatinal Health and Safety (Asbests) Regulatins 2003 Industry Guideline Standard Specificatin fr Asbests Remval frm Buildings, Structures, Ships, Plant and Wrkplaces Victrian Asbests Remval Cnsultative Cmmittee (VARICC) cmprising varius industry representative (reprinted 2001 2 nd Editin 1991) Legislatin Occupatinal Health and Safety Act 2000 Occupatinal Health and Safety Regulatin 2001 Part 4 Wrkplace premises and wrking envirnment, Part 4.2 Wrk Premises Divisin 4 Asbests Part 8 Cnstructin wrk, Part 8.7 Asbests particular prvisins * Guideline Guide t the Occupatinal Health and Safety Regulatin 2001 Demlitin Licensing Chapters 10 and 11 Licensing Prvisins and Permits fr Certain Wrks Asbests - Guidelines fr Licensed Asbests Remval Cntractrs Legislatin Wrkplace Health and Safety Act 1995 Wrkplace Health and Safety Regulatin 1997 (Amended) Part 11Divisin 1 Onsite Management f Asbests Materials Divisin 2 Asbests Remval Divisin 3 Prhibitin abut Asbests * Advisry Standards Wrkplace Health and Safety (Asbests Remval) Advisry Standard 1999 Wrkplace Health and Safety (AC Sheeting) Advisry Standard 1999 Legislatin Occupatinal Health, Safety and Welfare Act 1986 Occupatinal Health, Safety and Welfare Regulatin 1995 Occupatinal Health, Safety and Welfare (OHSW) Regulatin Nvember 2001 Divisin 4.2 - Asbests Divisin 5.2 - Demlitin Schedule 1 Part 4 Hazardus Substance and Part 5 Hazardus Wrk Schedule 5 Hazardus Substances Prhibited fr Specified Use * Cde f Practice Cde f Practice fr the Safe Remval f Asbests Cde f Practice fr Asbests Wrk (Excluding Asbests Remval) Legislatin Occupatinal Safety and Health Act 1984 Occupatinal Safety and Health Regulatins 1996 Part 3 Wrkplace Safety requirements Divisin 9 Safety requirements in relatin t certain wrk prcesses r 3.126 Demlitin wrk invlving asbests Part 5 Hazardus Substances Divisin 4 Further requirements in relatin t certain hazardus substances r.5.42 Subdivisin 1 - Asbests Health (Asbests) Regulatin 1992 Cde f Practice Natinal Cde f Practice [NOHSC: 2002 (2005)] Safe Remval f Asbests ([NOHSC:2018 (2005)] Management and Cntrl f Asbests Materials in Wrkplaces Legislatin Wrk Health Act and varius amendments Wrk Health (Occupatinal Health & Safety) Regulatins 1992 Cde f Practice Natinal Cde f Practice [NOHSC: 2002 (2005)] Safe Remval f Asbests ([NOHSC:2018 (2005)] Management and Cntrl f Asbests Materials in Wrkplaces Legislatin Wrkplace Health and Safety Act 1995 Wrkplace Health and Safety Regulatins 1998 and Divisin 9 Asbests Cde f Practice Natinal Cde f Practice [NOHSC: 2002 (2005)] Safe Remval f Asbests ([NOHSC:2018 (2005)] Management and Cntrl f Asbests Materials in Wrkplaces Legislatin Occupatinal Health and Safety Act 1989 Dangerus Substances (Asbests Advice) Ntice 2006 (N 1) enacted in Dangerus Gds Act 1975 *Cde f Practice ACT Wrkcver Cde f Practice 2006 in line with Natinal Cde f Practice Legislatin Occupatinal Health and Safety (Cmmnwealth Emplyment) Act 1991 Cde f Practice Natinal Cde f Practice [NOHSC: 2002 (2005)] Safe Remval f Asbests ([NOHSC:2018 (2005)] Management and Cntrl f Asbests Materials in Wrkplaces Other Related Publicatins [http://www.nohsc.g v.au/hsinfrmatin/ NOHSCpublicatins/f ulltext/tc/h3-11.htm) * Nte varius State Bulletins and Advisry dcuments are in place, with impetus t use Natinal Cdes f Practice as main guide in mst States apart frm Victria. V
Specific Asbests Requirement r Issue Victria New Suth Wales Wh is respnsible fr asbests management & cntrl? Emplyer and Occupier ACT Queensland Suth Australia Emplyer Emplyer Owner/ Manager/ Occupier Emplyer and Occupier Western Australia Emplyer, persn with cntrl r cntractr Nrthern Territry Emplyer Tasmania Accuntable Persn Restrictin n purchase/retailing f asbests materials? Ttal Ban n imprtatin, use and re-use Hw is cmpliance enfrced? Fines - penalty units (pu) r $ With whm shuld the emplyer cnsult? HSR Emplyees Emplyees Emplyees and their reps HSR, emplyees Emplyees HSC, emplyees Emplyees/ cntractrs Are surveys required t identify asbests? Yes Yes Yes Yes Yes Yes Yes Yes Wh is respnsible fr cnducting audits? Emplyer/ Occupier Cntrller f premises Owners, lessees Owner, agent r manager Owners & pssessr f Emplyer, cntrl persn Emplyers Accuntable Persn asbests cntractr Is labelling required? Yes advised Yes Yes Yes Yes Yes Yes Yes Are risk assessments required fr asbests materials? Yes Yes Yes Yes Yes Yes Yes Yes If s, is there a prescribed methd fr risk assessments. OHS (Asb) Regs 2003 NSR Yes NOHSC: 2018 (2005) NOHSC: 2018 (2005) NOHSC: 2018 (2005) NOHSC: 2018 (2005) NOHSC: 2018 (2005) Wh is required t cnduct assessments? Cmpetent persn Cntrller f Premises Cmpetent persn Qualified persn Cmpetent persn Cmpetent persn Cmpetent persn Cmpetent persn Specific cntrls required fr asbests in buildings? Yes Yes Yes Yes Yes Yes Yes Yes Are apprved remval cntractrs required fr friable asbests? Yes Yes NSR Yes Yes Yes NSR Yes Are apprved remval cntractrs required fr nn-friable asbests? Yes >10m 2 Yes >10m 2 July 01, 2007 Yes (DG Amendment) July 2006 Yes >10m 2 Yes >10m 2 Yes >10m 2 Yes >10m 2 Yes Are registers required? Yes Yes Yes Yes Yes Yes Yes Yes Specific requirements fr remval f asbests OHS (Asb) Regs 2003 OHS Legislatin Yes NOHSC: 2002 (2005) NOHSC: 2002 (2005) NOHSC: 2002(2005) NOHSC: 2002 (2005) NOHSC: 2002 (2005) Are clearance certificates required t be issued by Yes Yes Yes Yes Yes Yes NSR Yes cmpetent persns (hygienist) Where are details f apprval prcess fund? Wrksafe Victria WrkCver Cmcare QLD DETIR Wrkcver Wrksafe WA Wrkplace Safety Wrkplace Standards Legend: NSR = N specific reference HSR = Health and Safety Representative(s) HSC = Health and Safety Cmmittee Asb = Asbests VII
Asbests Management Plan Defence Husing Authrity Residential Sites Appendix B: References - Australian Safety and Cmpensatin Publicatins and Web-links [NOHSC: 2018 (2005)] and [NOHSC: 2002 (2005)] 2 nd editin IX
Asbests Management Plan Defence Husing Authrity Residential Sites Appendix C: DHA Asbests Service Prviders Australian Safety and Cmpensatin Cuncil Frmer Natinal Occupatinal Health and Safety Cmmissin (NOHSC) Publicatin Links 1. Natinal Cde f Practice fr the Management and Cntrl f Asbests in Wrkplaces [NOHSC: 2018 (2005)] http://www.nohsc.gv.au/pdf/temp/managementcde.pdf 2. Natinal Cde f Practice fr the Safe Remval f Asbests, 2 nd Editin [NOHSC: 2002 (2005)] http://www.nohsc.gv.au/pdf/temp/saferemvalcdefpractice.pdf XI