Introduction to Research Data Management Clair Castle, Arthur Smith, Marta Teperek 31/07/2015 University of Cambridge
TODAY: Mixture of activities and talking Introduction 1. Backup and exchange strategies 2. How to organise your data well 3. Data sharing 4. how to avoid problems? We will send you the slides
Introduction
Open Access: making scholarly research outputs freely available to access online Photo credit Nic McPhee University of Cambridge
www.openaccess.cam.ac.uk
OPEN ACCESS PUBLICATIONS DATA
Problems with data Copyright yungyaw.photography exchange your problems!
Common problems with data Copyright: http://blog.etech7.com/ you will (hopefully) learn how to solve them
Part 1: Data backup and data exchange strategies 9
Data backup and exchange strategies Copyright: http://www.onlinedatabackupsolutions.co.uk/whatisdatabackup.html
How much of your PhD data would you lose if? Copyright: Chris Whittleston
How much of your PhD data would you lose if? Credit: Peter Murray-Rust http://blogs.ch.cam.ac.uk/pmr/2011/08 /01/why-you-need-a-datamanagement-plan/ August 2011, CC-BY
How much of your PhD data would you lose if?
How much of your PhD data would you lose if? your laptop got stolen your lab burnt you've lost your USB stick your portable hard drive got damaged data from your Dropbox account disappeared
Copyright: https://www.lacie.com/more/?id=10129
Backup strategies: Your own examples? Copyright: http://blog.baroan.com/
Backup strategies: Departmental backup system External drives Online backups At least two backups, at two different locations
File sharing: Your own strategies?
File sharing: Google Drive/Dropbox - cautious! E-mail Moodle Sharepoint FTP/SFTP University of Cambridge private cloud under development
Part 2: Data organisation 20
Data organisation Copyright: DAM Learning Centre
Data organisation: Your own examples?
Data organisation: consistent meaningful to you and your colleagues allow you to find files easily Would you be able to easily get hold of your own data?
Data organisation: also applied to physical samples do not name your samples 1, 2, 3
File naming conventions why matter? Would you know in 3 years time what are all these?
File naming conventions why matter? *** *** Copyright: http://10pm.com/
File naming convention: http://www.tils.qut.edu.au/initiatives/informationmanagement/docume nts/gdl_tilsdocnaming_v1_20090612.pdf
Part 3: Data sharing 28
Data sharing Copyright: http://mikeholtzer.com/
What is your opinion? 30
It would be useful if research data underpinning publications was available
I regularly share my research data underpinning publications
Why not to share? Outline 4 top reasons for your group Credit: Dr Jenny Molloy, Open Knowledge Foundation
Benefits of data sharing: Moving science forward Transparency in research Higher citation, better recognition More collaborations Public money better spent Less time wasted Better data management Cultural change
Funders policies for research data
Strictest data policy All publications published on/after 1st May 2015 need a statement describing how to access the underlying research data EPSRC will do random checks on publications: Is there a statement? Is data accessible? http://www.epsrc.ac.uk/about/standards/researchdata/expectations/
How to share data? Describe your data (metadata) Deposit your data in suitable repositories Use DOIs (Digital Object Identifiers) Store data for at least 10 years from the last access http://www.epsrc.ac.uk/about/standards/researchdata/expectations/
Exemptions Personal/sensitive data IP protection/commercial data Too expensive to share Appropriate statement in the publication needs to explain the reasons for restrictions http://www.epsrc.ac.uk/about/standards/researchdata/expectations/
Cambridge support for data management and sharing
www.data.cam.ac.uk
FUNDERS POLICIES www.data.cam.ac.uk/funders
DATA REPOSITORY www.data.cam.ac.uk/repository
DATA REPOSITORY University of Cambridge data repository www.data.cam.ac.uk/upload
www.data.cam.ac.uk/upload www.data.cam.ac.uk/upload
www.data.cam.ac.uk/upload www.data.cam.ac.uk/upload
Part 4: How to avoid problems with data management 46
Data management plan: roadmap to help you not to get lost with your data
DATA MANAGEMENT PLAN https://dmponline.dcc.ac.uk/ www.data.cam.ac.uk/support/external
DATA MANAGEMENT PLAN https://dmponline.dcc.ac.uk/ www.data.cam.ac.uk/support/external
Data management plan: Identify the type of data you are working with Decide on your data organisation strategy Define your backup plan (and follow it!) Decide on file exchange strategy What are your plans for data sharing? Will you experience any problems with data sharing?
Your data management plan Fill in and send to info@data.cam.ac.uk obenefit from free advice on your data management strategy no wrong answers!
TODAY S SUMMARY: Problems with data Backup and exchange strategies How to organise your data well? Data sharing how to avoid problems?
Final conclusions: Data management plan can save you from a lot of trouble www.data.cam.ac.uk info@data.cam.ac.uk
Announcements University of Cambridge
Information Security in a Research Environment Tuesday 25 August, 12.30-13.30 Mill Lane Lecture Room 5 Register: bit.ly/1g4ngvm
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