Literature Preparation and Bulk Mailing Services Contract Information Guide Bid # 13-0612-ES Contract Period 7/13/2012-7/12/2013
Vendor Contact Information Bid # 13-0612-ES Vendor L & M Mail Service 2452 Truax Blvd Eau Claire, WI 54703 Initial Account Set Up Name Bill Blackburn Phone (715)836-0138 Fax (715)836-7636 bblackburn@lmmailservice.com Quotes Name Bill Blackburn Dan Everhart Phone (715)836-0138 (715)836-0138 Fax (715)836-7636 (715)836-7636 bblackburn@lmmailservice.com deverhart@lmmailservice.com Order Placement / Information Name Jeanette Hendrickson Phone (715)836-0138 Fax (715)836-7636 data@lmmailservice.com Billing Name Bill Blackburn Dan Everhart Phone (715)836-0138 (715)836-0138 Fax (715)836-7636 (715)836-7636 bblackburn@lmmailservice.com deverhart@lmmailservice.com
Service Packages Bid # 13-0612-ES Services included with each package: addressing, barcoding, bulk mail preparation, pick up and delivery Package # Item Description 1 Postcard (up to 6" x 11") 200-2000 2001-2499 2500-4000 4001-10,000 +.035 P/P $0.032 $0.025 Note -.035 would be multiplied by the # needed within the 2001-2499 range. Example: Order for 2300 pcs..cost would be 70.00 +.035 x 300 = $80.50 2 Letter Size Envelope #10 200-1944 1945-2499 2500-4000 4001-10,000 +.036 P/P $0.033 $0.026 3 Self Mailer 200-1891 1892-2499 2500-4000 4001-10,000 +.037 P/P $0.034 $0.027 4 Large Envelope " Flat " (not exceeding 1/16" thickness) 200-1400 1401-2499 2500-4000 4001-10,000 +.05 P/P $0.045 $0.038 5 Brochure "Flat" (not exceeding 1/16" thickness) 200-1400 1401-2499 2500-4000 4001-10,000 +.05 P/P $0.045 $0.038 P/P - per piece minumum Pricing other than the minimum is P/P
Folded Brochure Mailings Bid # 13-0612-ES Folded Brochure Mailings - (Includes 1 tab at the top of each piece) Finish Requested Services Requested Option # Folded Brochure Matte Matte Dull Dull Suede Suede Gloss Gloss Addressing (inkjet) Barcoding Bulk Mail Preparation Pick up and Delivery 200-2499 2500-4000 4001-8,000 ** Minimum Service Charge $ 1 60 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 2 60 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 3 60 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 4 60 # Paper - Sterling Matte Text X X X X X $0.051 $0.044 $0.035 $80.00 5 70 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 6 70 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 7 70 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 8 70 # Paper - Sterling Matte Text X X X X X $0.051 $0.044 $0.035 $80.00 9 80 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 10 80 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 11 80 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 12 80 # Paper - Sterling Matte Text X X X X X $0.051 $0.044 $0.035 $80.00 13 100 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 14 100 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 15 100 # Paper - Sterling Matte Text X X X X X $0.049 $0.042 $0.033 $80.00 16 100 # Paper - Sterling Matte Text X X X X X $0.049 $0.044 $0.035 $80.00 ** Orders over 8,000 pcs will be discounted further
Individual Mailing and Preparation Services Literature Preparation and Bulk Mailing Services Individual Mailing and Preparation Services Bid # 13-0612-ES Service Requested 200-2499 2500-4000 4001-10,000 Minimum $ Service Charge Addressing (address labels - includes application) $0.09 $0.08 $0.08 Addressing (inkjet) Barcoding $0.035 $0.032 $0.025 Cost Included in Addressing Above $40.00 Bulk Mail Preparation Cost Included in Addressing Above Tabbing - 1 tab $0.012 $0.009 $0.009 $20.00 Tabbing - 2 tabs (same side) $0.018 $0.014 $0.014 $20.00 $25.00 $30.00 $35.00 NCOA ($5.00 less if part of ($5.00 less if part of ($5.00 less if part of $20.00 mailing) mailing) mailing) Folding $0.01 $0.01 $0.009 $20.00 Inserting - One page only $0.015 $0.0125 $0.0125 $30.00 Inserting - Pages in addition to the first page * $0.005 $0.0025 $0.0025 $10.00 Preparation/sorting of preaddressed mail $0.04 $0.035 $0.03 $60.00 Carrier Route Analysis and Application Large "Flat" Mailings - First Class "Postage Only" Discount ** Campus Pick Up Delivery to Post Office Set-up Fee Per Order Storage Cost for Materials Per Month (up to 8 months) $125.000 $125.000 $125.000 $0.05 $0.05 $0.05 * Up to 4 pages total ** Larger discount possible based on address sort
Contract Information Bid # 13-0612-ES Additional Contract Services Provided Department notification of USPS rule and regulation changes Individual invoices will be created for each order/service and will reference the corresponding department PO number Invoice will be sent to each individual department for approval prior to payment Literature o Addressing o Barcoding o Tabbing (single and multiple) o Folding o Inserting o NCOA o Carrier Route Analysis Postage Presorting of First Class mail A Sample of all new mailings must be supplied, if requested UWEC to provide "file ready" address lists in Excel or similar format via e-mail or CD Mailings to be sent within 2 business days following pick-up and receipt of mailing list Priority will be given to time sensitive mailings USPS bulk mail delivery - Monday, Tuesday or Wednesday (rush orders do not apply) Very large mailings or mailings that require significant manual labor will require an estimated date of completion upon order Pick up locations: Central Stores, 651 University Drive and/or Continuing Education, 210 Water Street, delivery to USPS Contract Administrator Jody Schneider University of Wisconsin - Eau Claire Purchasing Agent - Facilities Management 651 University Drive Eau Claire, WI 54701 715-836-3406 phone 715-831-4575 fax schneja@uwec.edu Contract Term 7/13/12-7/12/13 Contract will be automatically extended for two (2) additional one year terms if agreed to by both parties