REQUEST FOR INFORMATION
|
|
- Ruby Perry
- 8 years ago
- Views:
Transcription
1 REQUEST FOR INFORMATION AGENCY: Office of Information Technology RFI NO.: D F1 TITLE: Countywide Mailing and Fulfillment Services CONTACT: Name: John A. Kunzman Address: 115 So. Andrews Avenue, Rm. 212, Fort Lauderdale, FL Telephone: Fax: Due Date / Time: March 31, 2014 before or until 5:00 P.M. This Request for Information (RFI) is intended to ascertain whether the services specified below are currently available from more than one source. This is not a request for pricing or a commitment to purchase. This description of contractual services intended for purchase will remain posted on the Purchasing Division website at for a period of seven (7) calendar days and response is due at the date and time indicated above. It is the intent for Broward County to issue a formal solicitation should it be determined that there is potentially more than one source for these services. Please indicate by a yes or no if your firm is able to provide the services listed below: Item No. Description Comply Comments Yes No 1. Daily Mail Services 1.1. Letter Mail Barcoding (1-3 oz) 1.2. Letter Mail Encoding 1.3. Flat Mail Presort (3-5 oz) 1
2 Item No. Description Comply Comments Yes No 1.4. Heavies & Parcel 1.5. Fast Forward 1.6. Metering (all mail types) 1.7. International (including postage) 1.8. Certified Mail 1.9. E-certified 2. Direct Mail/Fulfillment 2.1. Setups 2.2. Metering 2.3. Hand Sort rd Class Presort 2.5. MLORC Preparation & Sorting Sort 3-5 Digit Sorting RVE 2.8. MLORC 2.9. Tab Tab Folding Additional Fold Inserts Additional Insert 2
3 Item No. Description Comply Comments Yes No Inkjet 3. Data Services 3.1. Setups 3.2. Load Convert Format 3.3. Cass Certify 3.4. Mail Stream 3.5. De-Duping 4. Postage Quantity or Term: Five-year contract with the possibility of two one-year renewals. Purpose In this bid, the County will contract with a mail fulfillment vendor to process all outgoing mail. This entails daily mail pickups from one location, twice a day and approximately 200 special mailings each year which require special handling and pickup, as determined by the requesting agency. The vendor will pick-up, sort, commingle, and bar-code the mail. Staff estimates annual mailings of approximately 1,500,000 pieces. Scope of Work Overview: Service Provider shall comingle Broward County s mail with other client s mail in order to receive a maximum postage discount based on the volume of mail to each zip code. Vendor to be located in Broward County so that the County s indicia will reflect accurately and not require cross-county post offices. Provide mail pickup and delivery services during the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday, excluding County holidays. Comply with all USPS rules, regulations, policies and procedures that apply in handling customer s mail. Continually monitor performance and meet with representatives to ensure Customer is receiving optimal service levels. Specifications: Delivery/Pick-up Services: o Provide delivery/pick-up twice daily from and to designated areas and mail stops serviced in each location. Average monthly mailings are 125,000 pieces, not 3
4 o o including Special Mailings. The last afternoon pick-up should be made in time to meet the USPS last outbound mail processing Same-day delivery of all Customer s first class letters, business reply, flats, mail and packages from overnight mailbags, boxes, publications, accountable mail (certified, registered and insured) and express mail. Delivery shall be made on the next scheduled mail run after receipt and processing, as described above. Implement a computer-based tracking to manifest accountable mail Additional Outbound Mail Services: o Perform pickups from Customer s offices, in sorted bulk, outgoing correspondence and prepare it for dispatch. Outbound preparation shall include, but not be limited to, selection of appropriate mailing envelope, association of applicable inserts and enclosures, insertion into the envelope, processing by count/weight, bar-coding and sorting by postal (ZIP) code, postage metering and timely delivery to the appropriate outbound carrier port. o Process (sort and meter) to the appropriate carrier all outbound domestic and international mail received by the last mail run o Separate all mail to be metered, weighted and postage applied by the budget code (index number) and class of mail o Process and record all certified, registered and express outbound mail on a daily basis o Meter all first class letter mail at the lowest appropriate postal rate, in order to achieve the highest possible discount (or the lowest possible rate). o Ensure that the best possible class selection is chosen for all out-going mail based on cost, policy, timeliness and delivery requirements. o Ensure that all postal administrative and security requirements are met. o Process outbound mail that requires inserting (automated and manual) and folding. Receive material from the Customer, verify job, fold and insert, meter, and pre-sort all production mail on automated inserting equipment; perform quality checks according to schedule and meet all required time frames. o Ensure that outbound mail operations are completed in time to meet postal outbound times for the working day o Provide auxiliary services, including but not limited to mailing list management, barcoding, date-stamping, hole-punching, addressing services and internal messenger services. Such additional services may be requested by the Customer in the Scope of Work contained in a Special Mailing Reporting Requirements o Provide management of data collection and provide informal and, as a deliverable, formal monthly reports to the Customer on incoming/outgoing mail volume by type and postage usage by location. Additional reporting may be required by the Customer for Special Mailings or on an ad hoc basis o Serve as the liaison for Customer with USPS. Provide a monthly report of any meetings and the results of the meetings to the Customer contract manager. Logistical Services o Furnish all off-site office space for incoming and outgoing mail processing o Provide all management, staffing, and training of full-time company employees. o Provide all business processes and implementation plan for mail services 4
5 o Meet all of the County s requirements for individual employee security, information security and facility physical security o Provide management of postage inventory, internal charge back accounts and penalty mail, including but not limited to, business reply and postage due accounts. Service Provider shall be responsible for ensuring all postal accounts are maintained. The Customer may pay directly for postage, as determined by Customer, including any postage payment required for the private carriage of mail due to the USPS. The Service Provider may pay postage costs and receive reimbursement, for special mailings if Service Provider applied postage is specified by Customer, or other circumstances as approved by the Contract Administrator or designee Special Mailings o Special Mailings may be ordered independently or may be combined with standard mail services. Customers should discuss these structures with the Service Provider representatives during the creation and negotiation of a particular Special Mailing Deliverables and Services o Service Provider warrants that the services will be delivered in a high quality manner in accordance with the requirements of the contract. o Service Provider is responsible for the acts and omissions of any subcontractors used by the Service Provider in the performance of services during the contract term. o Customer will accept each deliverable when it meets the requirements of this contract. The Customer will have a maximum period of twenty (20) business days after delivery of a deliverable to verify that the deliverable meets the contract s requirements. o Customer reserves the right to inspect operations and/or test any services that have been tendered for acceptance. o Time is of the essence in performing this contract. The Service Provider acknowledges that untimely performance or other material non-compliance will result in significant loss or damage to the Customer s operations. Service Descriptions include, but are not limited to, the following categories: o First Class Mail (1-2 oz) encode/presort (500,000) o First Class Mail (3-5 oz.) encode/presort (80,000) o Encode/Pre-sore/Zip plus 4 barcode (320,000) o Pre-barcoded mail pickup and delivery (30,000) o Bulk Mail (15,000) a. Set-up b. Barcoding c. Handling Charge d. Carrier Route e. Encode/pre-sort o Flats/First Class (encode/presort) o Optional Services a. Metering/Sealing/Weighing (1,500,000) b. Labeling c. Ink Jet (200,000) 5
6 d. Inserting (200,000) 1 item 2 items 3 items e. Folding (20,000) Tri Quad f. Tabbing (40,000) 1 2 g. Fast Forward (820,000) h. Mailing List i. Mailing List De-dupe j. MIS (250,000) Data Processing Load, Convert, Format Data Processing DPV Data Processing Mailstream Data Processing CASS Certification Data & Document Management Clean File Data Processing De-dupe k. Certified Mail Processing (32,000) Daily Mail Services: o Letter Mail Barcoding (1-3 oz) o Letter Mail Encoding o Flat Mail Presort (3-5 oz) o Letter Mail Barcoding (1-3 oz) o Heavies & Parcel o Fast Forward o Metering (All Mail Types) o International (including postage) o Certified Mail o e-certified Direct Mail/Fulfillment: o Setups o Metering o Hand Sort o 3 rd Class Presort o MLORC Preparation & Sorting o Sort 3-5 Digit o Sorting RVE o MLORC o Tab 1 o Tab 2 o Folding 1-2 o Additional Fold o Inserts o Additional Insert 6
7 o Inkjet Data Services: o Setups o Load Convert Format o Cass Certify o Mail Stream o De-duping Additional Scope: Metering: The Service Provider will process metered mail, metered at the 5-digit Automation Presort rate, with first class permit mail. Staging of Incoming Mail: Check-in employees with the assistance of Quality Control personnel will be responsible for separation of machine-operated versus manually-processed mail. The employee must check to ensure the client has segregated permit mail and pre-cancelled stamped mail based on the postage value affixed by the Customer. A random sampling, by Customer, of all incoming mail must be made to determine the quality. An Incoming Mail Quality Control Record will be completed. The control checks will include, but not be limited to: Verification of tray counts and other information from the Pickup Record Form Check mail for correct meter date and postage amount Estimated piece counts Mail is properly endorsed for postage rate and slug identification. Meter impressions are legible. Sample weights to ensure correct postage amounts are affixed on envelopes. Mail Processing: During processing, the OCR Machine Operator and Quality Control Supervisor will be required to routinely check the barcodes and acceptability of mail for verification of accuracy, clarity and barcode placement. Barcode placement will be verified by utilizing the USPS template for Automation Compatible Mail. The Machine Operator will be responsible for and must: Load all mail in the proper direction Use ink wipers as necessary (recommended every 1,000 pieces) Check barcode quality on mail pieces check for irregular or smudged bars Watch indicator lights on the control panel monitor to ensure all sensors are functioning Process rejects back through equipment while equipment is in RE FEED mode RE FEEDS which are still rejected after several attempts will be processed under one of the following categories: a. Rejects returned to Customer due to incomplete or improper addresses b. Taken to Remote Video Encoding (RVE) equipment for placement of barcode, then re-fed through OCR equipment c. Placed in residual trays and processed with the residual count 100 Traying of Mail: The Machine Operator and Quality Control personnel will be responsible for ensuring: Mail is trayed properly and the trays bear the correct tray label 7
8 Tray labels conform to be the correct labeling lists found in the USPS Domestic Mail Manual All trays are placed in containers with the tray labels facing outward All USPS equipment is properly checked prior to use to ensure its proper condition. Equipment which is unsafe should be marked Bad Equipment and staged in the Shipping Area PROCESSING OF DOCUMENTS AND MAILING STATEMENTS: The Machine Operator will generate from the equipment specified, detailed documents which pertain to each Client s mail. These documents consist of: 1. Zip+4 Report 2. Departmental Report 3. Combined mail Report 4. Postage Summary Report The aforementioned documents contain: A detailed tray listing for Zip code tray sortation level by postage payment Number of pieces claimed by each postage rate Number of permit imprinted pieces by 1, 2, and 3-ounce increments Number of metered pieces by the amount of postage affixed for the first ounce Cumulative postage due and cumulative postage affixed Upon producing these reports the Machine Operator will complete the proper mailing statements, based on the figure from these reports. A comparison should be made by Quality Control personnel to ensure the reports are compatible with the figures presented on the Pickup Record Form. If the figures are not compatible, an in-depth check must be conducted to determine the discrepancy. The Machine Operator will forward copies of the Documents, Mailing Statements, and Combined Mailing Postage Payment Worksheet along with the Pickup Record Form, Incoming Mail Control Record, and any other important information to the front office. These documents will be used for invoicing clients and will be held in Job Customer files for the retention period required by the Agreement. Permit mail rejects will be handled in the following manner: All permit mail rejects will be re-fed through the barcoder to attempt to barcode as many pieces as possible. The Computer Operator signals the computer to re-feed rejects. All rejects are then brought to Remote Video Encoding (RVE) department, where they are run under a separate job identifier. During this process, images of the mail pieces are transmitted to the vendor, Postalsoft. Postalsoft has manual encoders that RVE the image. Then, the data is transmitted back to the Service Provider who re-runs the mail pieces to print the barcode. The pieces are then brought back to the barcoders and read on the barcodes. Process rejects back through equipment while equipment is in RE FEED mode. RE FEEDS still rejected after several attempts will be processed under one of the following categories: o Rejects returned to Customer due to incomplete or improper addresses 8
9 o o Taken to Remote Video equipment for placement of barcode, then re-fed through OCR equipment Metered up to full postage Quality Control Procedure Quality Control begins at the Customer site when mail is picked up by the Service Vendor s couriers. The Customer completes a Service Vendor count slip. This count slip identifies the Customer, the date the mail is received, the type of mail received, i.e. letter/flats, the number of pieces of mail received and the mail class. The courier initiates a cursory inspection of the mail verifying meter date, indicia legibility, and postage affixed. When mail arrives at the Service Vendor s facility, their Verification and Distribution Supervisor (VDS) verifies that all mail picked up by the courier is, in fact, received by the Service Vendor. The count slip is dated and time stamped, and the VDS Supervisor initiates a second quality control check. The trays are counted, the date on the mail pieces are checked for correctness, and the class of mail is verified. Any problems found are documented and brought to the immediate attention of the Service Vendor s Customer Service Personnel and the Customer. Problem mail is removed from the mainstream until the problem has been corrected and/or resolved. The mail is then routed to the appropriate processing area. Handwritten mail is sent to the RVE process, mail without postage is forwarded to the Service Vendor s Metering Department and machine generated mail is forwarded to the Automated Sorting Area. a. The Service Vendor performs weighing, sealing and metering services for some Customers. To ensure that the correct postage is applied to each mail piece, the current Service Vendor uses Pitney Bowes Paragon equipment. This equipment provides weighing and metering, as well as monitoring and tracking postage through its mail management software. b. Handwritten mail is checked by RVE personnel to ensure legibility of indicia and correct date and postage affixed to the mail piece. Any problem that cannot be resolved by the encoders are brought to the attention of the Presort Supervisor and removed from the mailstream. Problems detected in this area are also documented and forwarded to the customer service personnel for Customer notification. All remote video encoded mail is joined into the automated mailstream. c. Currently, automated mail is sorted using Postal Technologies Barcoders, periodically certified by USPS Prior to placing mail onto the OCR, PCI s Sort Operators check the mail for the correct date, indicia legibility and postage. The Service Provider s OCR optically reads the addresses and sprays the appropriate eleven digit barcode on the mail pieces. The sorter is equipped with a barcode verified to ensure that barcodes sprayed on the pieces are accurate. In addition to mechanical verification, the Service Provider s Barcode Verification Supervisor (BVS) and Line personnel also check for barcode accuracy. 9
10 After mail has been processed, the Service Vendor s BVS verifies the sorting accuracy, packaging and tray labeling in both areas. Problems found are corrected and brought to the attention of the OCR Line, Metering and/or the Manual Sorting personnel who were involved in the initial processing. Errors detected by postal personnel when the Service Vendor delivers mail to the Post Office are handled in the following manner: o If the error is minor, the mail may be corrected at the Post Office o If the error is major, the mail is returned to the Service Vendor for re-processing. If there is no time to re-submit the corrected mail, it is returned to the Post Office. If the error is detected after the Service Vendor s drop time, the mailing is returned to the Service Vendor for re-processing and re-dating. A Quality Control Exception Report is generated for all major errors that are detected by the VDS and BVS Supervisors and forwarded to the Service Vendor s Production General Manager and Customer Service Manager. The General Manager ensures that all problems regarding customer mail processing are resolved and notifies the remainder of the Service Vendor s management team of problems and resolutions. Requester Office of Information Technology Fort Lauderdale, FL POTENTIAL BIDDERS QUESTIONNAIRE: How many years has your firm been in business while providing the aforementioned services? Does your firm have any existing or previous term contracts with other governmental entities for these services? Please check applicable box No Yes If yes, please indicate name of entity and dollar value of each contract below: Name of Entity/Contract No. Estimated Annual Expenditure 1. $ 2. $ Prospective vendors are requested to provide information regarding their ability to supply the commodities described. All vendor responses will be evaluated by Broward County which will be the sole determinate power in establishing the approved equal County, after reviewing any information received from prospective vendors, that the required commodities are available only from more than one sole source, the agency shall: (Continued on next page.) 10
11 1. Issue a Request for Quotation review and recommendation for award to the appropriate award authority. Company Name: (Print) Company Address: Contact Name: Phone Number: (Print) (Print) Fax Number: Address: 11
Request for Proposal RFP #201501. Printing & Mailing Services
Request for Proposal Printing & Mailing Services Date of Issue: 03/24/2015 For period beginning: 05/01/2015 Due Date/Time for Receipt of Proposals: 04/06/2015 @ 2:00 p.m. (EDT) RFP Number: 201501 Date
More informationHow To Print Mail From The Post Office
PRINTING AND MAILING, INC. Understanding Mailing UPDATED January 23, 2014 www.successprint.com www.successprint.com Let s Be Friends! 10 Pearl Street Norwalk, CT 06850 tel 203-847-1112 fax 203-846-2770
More informationShipping, Receiving, and Mail Services Procedure
Shipping, Receiving, and Mail Services Procedure Procedure Number Effective Date 5.1.3P TBD 1.0 PURPOSE The functions of Mail Services include receiving, processing, and delivering incoming, outgoing,
More informationRequest for Proposal S P R I N G F I E L D U T I L I T Y B O A R D MAIN OFFICE
S P R I N G F I E L D U T I L I T Y B O A R D MAIN OFFICE Request for Proposal Proposal For: Mailing Services Proposal Number: 09-16-15 Proposal Release Date: August 5, 2015 Proposal Due Date: August 21,
More informationUNIVERSITY OF HOUSTON VICTORIA MAIL SERVICES
UNIVERSITY OF HOUSTON VICTORIA MAIL SERVICES Welcome to the University of Houston-Victoria s Mail Services which is a division of the Department of Business Services. The mailroom is located in the University
More information233 Rates and Eligibility. 1.0 Rates and Fees for First-Class Mail
233233.1.5 233 Rates and Eligibility Overview 1.0 Rates and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Letters 3.0 Basic Standards for First-Class Mail Letters 4.0 Additional
More informationUSPS Postal Rates AN EVERYDAY MAILING REFERENCE. Your guide to postage rates and common types of mail. Effective April 10, 2016
USPS Postal Rates AN EVERYDAY MAILING REFERENCE Your guide to postage rates and common types of mail Includes the April 2016 USPS Rate Decrease Effective April 10, 2016 FP Mailing Solutions FP-USA.COM
More informationDos and Don ts of Direct Mail
Dos and Don ts of Direct Mail Do Consider Bulk Mailings for the following reasons: Bulk postage rates are much lower than straight 1st class rates; which saves you money. Mailing in bulk requires a permit,
More information333 Prices and Eligibility. 2.0 Content Standards for First-Class Mail Flats. 1.0 Prices and Fees for First-Class Mail
333333.2.1 333 Prices and Eligibility Overview 1.0 Prices and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Flats 3.0 Eligibility Standards for First-Class Mail Flats 4.0 Additional
More informationMAILROOM POLICIES & PROCEDURES
MAILROOM POLICIES & PROCEDURES Policy Id: Bus.014 Mailroom Policies and Procedures Contact: Michael Merseburg, Mailroom Coordinator mmerseburg@jjay.cuny.edu - Ext. 8532 Gary Zaragovitch-Graphics graphics@jjay.cuny.edu
More information333 Prices and Eligibility. 1.0 Prices and Fees for First-Class Mail. 1.0 Prices and Fees for First-Class Mail
333333.1.6 333 Prices and Eligibility Overview 1.0 Prices and Fees for First-Class Mail 2.0 Content Standards for First-Class Mail Flats 3.0 Eligibility Standards for First-Class Mail Flats 4.0 Additional
More informationLiterature Preparation and Bulk Mailing Services. Contract Information Guide
Literature Preparation and Bulk Mailing Services Contract Information Guide Bid # 13-0612-ES Contract Period 7/13/2012-7/12/2013 Vendor Contact Information Bid # 13-0612-ES Vendor L & M Mail Service 2452
More informationDirect Mail Reference Guide
Direct Mail Reference Guide Direct Mail touches people every day. Many people look forward to receiving their daily mail. In fact, 98 percent of consumers bring in their mail the day it s delivered, and
More informationUNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC MAIL MANAGEMENT PROGRAM
UNITED STATES DEPARTMENT OF AGRICULTURE FOOD SAFETY AND INSPECTION SERVICE WASHINGTON, DC FSIS DIRECTIVE 2660.1 Revision 4 8/25/14 CHAPTER I GENERAL I. PURPOSE MAIL MANAGEMENT PROGRAM This directive provides
More informationSaint Leo University Mailroom. Service/Reference Manual
Saint Leo University Mailroom Service/Reference Manual Table of Contents I. Introduction 3-4 Vision and Mission Departmental Responsibilities II. Incoming/Outgoing Mail 5-6 Mailing Services Provided -
More informationMail Services User Policies
Mail Services User Policies Table of Contents 01. Introduction... 2 02. University Locations and Contact Info... 2 03. Incoming Mail... 2 04. Outgoing Mail... 3 05. Interoffice Mail... 5 06. Automated
More informationDun & Bradstreet No. Mailing Date. Weight of a Single Piece. Periodicals
United States Postal Service Postage Statement - Standard Mail Post Office: Note Mail Arrival Date & Time Permit Holder's Name and Address and Email Address, If Any Telephone Name and Address of Mailing
More informationMAIL CENTER INFORMATION GUIDE
1 MAIL CENTER INFORMATION GUIDE University of Wisconsin-Stout Wisconsin s Polytechnic University 139 University Services Building Menomonie, WI 54751 715-232-1347 2 Table of Contents Letter to our Customers...
More informationImplementing the Intelligent Mail Barcode
Implementing the Intelligent Mail Barcode Make decisions that are right for your business today and tomorrow. NOTICE: In the Federal Register dated January 7, 2008, the USPS issued an Advance Notice of
More informationCORE Warrant Guide. September 2014
CORE Warrant Guide September 2014 Overview IDS has put together this CORE Warrant Guide and Tool to help you through each individual CORE warrant process, including specific contact information and a list
More informationSummary of Changes. Summary of Changes. Summary of Changes by Effective Date
Summary of Changes Overview The Summary of Changes lists revisions to this edition of Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM) by effective date. Summary of Changes
More informationDocument Management Operations Audit Checklist
PROJECT PLANNING AND START-UP 1. Do document management personnel have copies of reference materials: a. Document Management Standard Practices? b. Computerized Tracking System User Manual? 2. Are document
More informationCITY OF MARTINSVILLE REQUEST FOR PROPOSALS UTILITY BILL PRINTING & MAILING SERVICES SEPTEMBER 22, 2015
CITY OF MARTINSVILLE REQUEST FOR PROPOSALS UTILITY BILL PRINTING & MAILING SERVICES SEPTEMBER 22, 2015 The City of Martinsville is seeking proposals from qualified contractors to provide Bill Printing
More informationREQUEST FOR QUOTATIONS (RFQ) Open Market Lowest Price, Technically Acceptable
REQUEST FOR QUOTATIONS (RFQ) Open Market Lowest Price, Technically Acceptable U.S. District Court, U.S. Probation Services, and U.S. Bankruptcy Court of the Western District of Washington RFQ Number: WAWD.14.03
More informationDATES: We must receive comments on or before [INSERT DATE 30 DAYS FROM DATE OF PUBLICATION].
POSTAL SERVICE 39 CFR Part 111 New Standards for Domestic Mailing Services AGENCY: Postal Service. ACTION: Proposed rule. SUMMARY: In July 2010, the Postal Service filed a notice of mailing services price
More informationB Bounces Emails that do not reach their final destination. See hard bounce and soft bounce.
A Above the Fold The part of an email message or website that is visible without scrolling. Automated Area Distribution Center (AADC) A presort level in which all pieces in the bundle or tray are addressed
More informationUCLA Policy 310: UCLA Mail Services
UCLA Policy 310: UCLA Mail Services Issuing Officer: Administrative Vice Chancellor Responsible Dept: Mail, Document & Distribution Services Effective Date: April 29, 2009 Supersedes: UCLA Policy 310,
More informationTHE INTELLIGENT APPROACH TO PRINT AND MAIL PRODUCTION
THE INTELLIGENT APPROACH TO PRINT AND MAIL PRODUCTION The Intelligent Approach to an Efficient Mailstream The mailstream is immense, diverse, rapidly changing and essential to world-class customer communication
More informationOfficial Election Mail Training Webinar
Official Election Mail Training Webinar Agenda Official Election Mail Preparation procedures for Official Election Mail Steps for Successful Mailing Resources 2 Agenda Official Election Mail Definition
More informationMAIL SERVICES. (Except for the holidays observed by the University of Massachusetts Lowell)
MAIL SERVICES Mission: The mission of the Mail Services is to offer cost effective mail services to the university community, striving to provide quality and timely service to all academic and administrative
More informationInvitation to Bid (ITB) # 12-003. Utility Bill Processing, Printing, Postage, Print Stock, and Envelopes CITY OF KEY WEST
Invitation to Bid (ITB) # 12-003 Utility Bill Processing, Printing, Postage, Print Stock, and Envelopes CITY OF KEY WEST ITB # 12-003 TABLE OF CONTENTS SECTION 1 INTRODUCTION AND PROCEDURES 1.1 Purpose
More informationUNIVERSITY of WEST FLORIDA. MAIL uide. on a topic in the Table of Contents and be taken to the appropriate page!
g Click UNIVERSITY of WEST FLORIDA MAIL uide on a topic in the Table of Contents and be taken to the appropriate page! MAIL GUIDE QUICK SERVICE LINKS Abbreviations - 44 Address and List Verification -
More informationailing List A M e l i s s a D a t a W h i t e Pa p e r Saturation Mail: A Best Kept Secret No More
ailing List A M e l i s s a D a t a W h i t e Pa p e r Saturation Mail: A Best Kept Secret No More Saturation Mail: A Best-Kept Secret No More As postal rates continue to rise every year, mailers must
More informationWhen preparing your Mail Plan there are a few key decisions that you must determine before you start.
Pre-Production Setting up Your Mailing Plans: When preparing your Mail Plan there are a few key decisions that you must determine before you start. Determine Source of Data. For example, are you using
More informationCash Letter Deposit Service Guide
Cash Letter Deposit Service Guide July 2005 Table of Contents Cash Letter Deposit Service Overview...3 Introduction...3 Cash Letter Pre-Encoded Deposit Workflow...4 Cash Letter Un-Encoded Deposit Workflow...5
More informationDepartment of Defense INSTRUCTION
Department of Defense INSTRUCTION NUMBER 4525.08 August 11, 2006 USD(AT&L) SUBJECT: DoD Official Mail Management References: (a) DoD Instruction 4525.8, DoD Official Mail Management December 26, 2001 (hereby
More informationMail 101. What s new with the Postal Service? 4/9/12. Department Mail CLASS OBJECTIVES:
Mail 101 CLASS OBJECTIVES: USPS financial situation and the impact it will have Your departments address and how it impacts your mail delivery USPS Classifications explained A review of your choices regarding
More informationState Mail Services: An Introduction. 1910 Darbytown Road Richmond VA 23231 Mail Stop Code: 194-16
State Mail Services: An Introduction 1910 Darbytown Road Richmond VA 23231 Mail Stop Code: 194-16 16 What is SMS State Mail Services (SMS) is a unit of the Department of General Services that provides
More informationCommon Direct Mail Formats
Magalog Package Inserts Common Direct Mail Formats Brochure Buckslip Newsletters Postcard and Double Postcard Digest booklet Catalog Personalized Letter Self-Mailer Envelope package Lift note 7 8 Start
More informationHelpful Mailing Tips
Helpful Mailing Tips Mail Piece Specifications & Characteristics This document is an overview only. For the specific DMM (Domestic Mail Manual) standards, consult the DMM. This is not meant to be used
More informationGiftWorks Mailing Center Guide THE BIG PICTURE... 2 A CLOSER LOOK... 2 SCENARIOS... 4 CONCLUSION... 23
GiftWorks Mailing Center Guide THE BIG PICTURE... 2 A CLOSER LOOK... 2 SCENARIOS... 4 CONCLUSION... 23 THE BIG PICTURE The Mailing Center in GiftWorks is a comprehensive donor communications center that
More informationName and Address of Mailing Agent (If other than permit holder) Mailer's Mailing Date. Weight of a Single Piece. . pounds
United States Postal Service Statement - Package Services (Bound Printed Matter, Library Mail, Media Mail) and Parcel Select Use this form for all Package Services. Only Library Mail and Media Mail may
More informationManagement Instruction
Management Instruction Date May 1, 2008 Effective Number Obsoletes Unit Immediately PO-420-2008-1 PO-420-1999-1 Processing Operations Loop Mail Program Introduction This management instruction (MI) establishes
More informationOptimize Your Mailing Service
Optimize Your Mailing Service Bobby Kumar Roadrunner Mailing Service, Inc. Agenda Introductions Types of Mail Basic Requirements for Bulk Mail Time Line Considerations Do s and Don ts Other services provided
More informationGlossary of Direct Mail Terms
Glossary of Direct Mail Terms Affixing: The process of attaching a card to a mailer or letter by applying a strip of glue and laying down the card on top of the glue strip. Blind Match/Match Mail: A mailing
More informationGuide to USPS Postal Discounts
Guide to USPS Postal Discounts White Paper Discover a New Business Opportunity Contents Introduction... 1 Planning Your Mailing... 2 Standard Mail... 6 First-Class Mail... 15 Periodicals... 20 Using Bulk
More informationDEPARTMENTAL DIRECTIVE
ADMINISTRATIVE COMMUNICATIONS SYSTEM U.S. DEPARTMENT OF EDUCATION DEPARTMENTAL DIRECTIVE OM: 4-115 Page 1 of 14 (08/15/2012) Distribution: Approved by: /s/ All Department of Education Winona H. Varnon
More informationDirect Mail Tips #3 Classes of Mail, Prices & Postage Payment
Direct Mail Tips #3 Classes of Mail, Prices & Postage Payment First-Class Mail **Delivery time: Guaranteed in 1 3 business days Minimum Weight: None. Maximum Weight: 13 ounces (over 13 ounces, First-Class
More informationSimplified Mail Accountability Reporting Tool (SMART) User Guide
Simplified Mail Accountability Reporting Tool (SMART) User Guide Office of Asset and Transportation Management Office of Government-wide Policy General Services Administration Revised September 24, 2015
More informationKSRE Bookstore and Mail Center. Mandy Wilson Bookstore Manager mandyw@ksu.edu (785) 532-1146
KSRE Bookstore and Mail Center Mandy Wilson Bookstore Manager mandyw@ksu.edu (785) 532-1146 USPS Mail Classes Single-piece Full Postage Price Common stamped envelopes Small amounts of similar mail Many
More informationMailing Services. Made Easy. Providing the information and tools for your mail pieces from start to finish.
Mailing Services Made Easy. Guide Book Providing the information and tools for your mail pieces from start to finish. Mailing Services Made Easy. Table of Contents Smart, Dynamic Mailings.... 2 Classes
More informationBUSINESS MAIL 1 st CLASS AND BUSINESS MAIL
BUSINESS MAIL 1 st CLASS AND BUSINESS MAIL SUMMARY OF INFORMATION TABLE OF CONTENTS Definition of Business Mail 1 st Class and Business Mail Entry requirements Business Mail 1 st Class and Business Mail
More informationUPDATED FEBRUARY 2015: After the IM pb deadline: Managing Requirements FAQ s
UPDATED FEBRUARY 2015: After the IM pb deadline: Managing Requirements FAQ s 2 FEBRUARY 26 WEBINAR: UPDATED FAQ s During the February 26 2015 After the IM pb deadline: Managing Requirements webinar, participants
More informationPostal Services Guide Florida Atlantic University
Postal Services Guide Florida Atlantic University TABLE OF CONTENTS POSTAL SERVICES GUIDE CHAPTER SECTION PAGE I. FAU Mail Services. 4 A. Mission 4 B. Goals 4 C. Values 4 II. General Overview. 4 A. Purpose
More informationMeter Machine Processing Quiz
Name Date Rates and Services 1. What is the rate of postage that goes at First Class presort? (1) Answer: 2. How much is a regular sized 1 ounce metered letter? (1) Answer: 3. What is the most common form
More informationCITY OF LEMOORE REQUEST FOR PROPOSALS FOR CREDIT CARD PROCESSING SERVICE. City of Lemoore Finance Department 119 Fox St Lemoore, CA 93245
CITY OF LEMOORE REQUEST FOR PROPOSALS FOR CREDIT CARD PROCESSING SERVICE City of Lemoore Finance Department 119 Fox St Lemoore, CA 93245 Notice is hereby given that the City of Lemoore is soliciting proposals
More information1 Personnel Management... 1
Contents Contents 1 Personnel Management............................................... 1 11 Overview......................................................................... 1 12 Business Mail Entry Staff
More informationCOUNTY OF DUTCHESS OFFICE OF CENTRAL AND INFORMATION SERVICES DIVISION OF CENTRAL SERVICES 27 HIGH STREET POUGHKEEPSIE, NEW YORK 12601 (845) 486-3670
COUNTY OF DUTCHESS OFFICE OF CENTRAL AND INFORMATION SERVICES DIVISION OF CENTRAL SERVICES 27 HIGH STREET POUGHKEEPSIE, NEW YORK 12601 (845) 486-3670 The Division of Central Services has developed this
More informationOfficial Election Mail Training Webinar. Florida State Association of Supervisors of Elections Meeting December 2015
Official Election Mail Training Webinar Florida State Association of Supervisors of Elections Meeting December 2015 Florida District Managers Your Florida United States Postal Service is committed to a
More informationNASH ROCKY MOUNT PUBLIC SCHOOLS PURCHASING PROCEDURES
1 NASH ROCKY MOUNT PUBLIC SCHOOLS PURCHASING PROCEDURES INTRODUCTION The authority to purchase goods and services and to enter into contracts is given to Boards of Education by action of the North Carolina
More informationMailing Made Easy for Small Business
Mail Entry & Payment Technologies Mailing Made Easy for Small Business Intelligent Mail for Small Business (IMsb) Intelligent Mail for Small Business Tool The IMsb tool is a new, free online tool specifically
More informationReaping the Full Benefits from Full-Service IMb. Anchor Software, LLC. Jim Barlow Mail Systems Management Consultants
Title: Reaping the Full Benefits from Full-Service IMb Scheduled For: Monday, March 17, 2:45-3:45 pm Presented By: Anthony Aruldross Anchor Software, LLC Jim Barlow Mail Systems Management Consultants
More information509509.1.5. 509 Other Services. 1.0 Address Information System Services. Other Services: Address Information System Products
509509.1.5 Other Services: Address Information System Products 509 Other Services Overview 1.0 Address Information System Services 2.0 Nonpostal Services 1.0 Address Information System Services 1.1 General
More informationSolicitation 1210-014. Web Hosting Services for the Disaster Volunteer Network. State of California
Solicitation 1210-014 Web Hosting Services for the Disaster Volunteer Network State of California Oct 12, 2012 4:28:36 PM PDT p. 1 Bid 1210-014 Web Hosting Services for the Disaster Volunteer Network Bid
More informationMDA CUSTOMER SERVICE HELP DESK FREQUENTLY ASKED QUESTIONS (FAQS)
MDA CUSTOMER SERVICE HELP DESK FREQUENTLY ASKED QUESTIONS (FAQS) Revised July 29, 2014 1 MDA CUSTOMER SERVICE HELP DESK GENERAL INFORMATION... 3 1. MDA CUSTOMER SERVICE HELP DESK CONTACT INFORMATION &
More informationof Mailing Agent (If other than permit holder) Mailer's Mailing Date SSF Transaction # Weight of a Single Piece 0. pounds Periodicals Media Mail
United States Postal Service Statement - Standard Mail Post Office: Note Mail Arrival Date & Time (Do Not Round-Stamp) Mailing Mailer Permit Holder's Name and Address and Email Address, if Any CAPS Cust.
More informationbe smart mailing Rev. 04.12
be smart mailing Rev. 04.12 why isn't booklet maker working???? Summary Direct Mail is a powerful way to increase sales but the key is to use it effectively. Be smart. Use the experts at West Press to
More informationA Melissa Data White Paper. Saturation Mail: The Perfect Low-Cost Way to Reach More Customers
A Melissa Data White Paper Saturation Mail: The Perfect Low-Cost Way to Reach More Customers g 2 If you own a local business and are looking for an inexpensive way to increase your sales, or plan to expand
More informationMail Management. Handbook. MMS U.S. Department of the Interior Minerals Management Service MMSM 382.2-H
Mail Management MMSM 382.2-H Handbook MMS FORWARD This handbook supplements the requirements prescribed by MMSM 382.2, the U.S. Postal Service Domestic Mail Manual, and 41 CFR 201-45.107. The handbook
More informationPostage Guide. Action, Inc. Effective January 22, 2012. Includes information for: Mailpiece Layout... Page 8. Envelope Sizes...
Action, Inc. Postage Guide Includes information for: First-Class Mail... Pages 2-3 Standard Mail... Pages 4-5 Nonprofit Mail... Pages 6-7 Mailpiece Layout... Page 8 Move Update... Page 9 Envelope Sizes...
More informationPresort Mail 101 for Small Businesses. Patrick Whitehouse Endicia
Presort Mail 101 for Small Businesses Patrick Whitehouse Endicia Agenda What is Presort mail? Is it for me? What does typical Presort look like? What are some alternatives? What is Presort Mail? The USPS
More informationINTELLIGENT MAIL BARCODES FREQUENTLY ASKED QUESTIONS:
INTELLIGENT MAIL BARCODES FREQUENTLY ASKED QUESTIONS: General What is the Intelligent Mail barcode? The Intelligent Mail barcode, formerly referred to as the 4-State Customer barcode, is a new Postal Service
More informationCity of Overland Park, Kansas Request for Proposal. Mail Outsourcing
, Kansas Request for Proposal Mail Outsourcing The City of Overland Park, Kansas is requesting proposals from qualified firms which specialize in providing presort mail services to include PICKUP, SAME
More informationThe Secrets to Lower Postal Rates
The Secrets to Lower Postal Rates Steps you can take to save more money WHITE PAPER on each and every mailing WHITE PAPER While you may be taking advantage of some discounts, there are often significant
More informationof Mailing Agent (If other than permit holder) Mailer's Mailing Date SSF Transaction # Weight of a Single Piece 0. pounds Periodicals Media Mail
United States Postal Service Statement - Nonprofit Standard Mail Post Office: Note Mail Arrival Date & Time (Do Not Round-Stamp) Mailing Mailer Permit Holder's Name and Address and Email Address, if Any
More informationLighthouse Payment Services, Inc. Payment Processing Solutions. Lockbox Services
Lockbox Services September 20, 2013 This page left blank intentionally 2 Confidential INDEX The Decision... Page 4 About Us... Page 5 Description of Equipment... Page 6 Processing Schedule... Page 6 Mail
More informationOverview A. What is the Visa Purchasing card?
Overview A. What is the Visa Purchasing card? The Purchasing Card is a Visa Card used by The University of Winnipeg employees to purchase materials and services up to $999.99 per item (excluding sales
More informationMaximizing the benefits of USPS Full-Service Intelligent Mail
White paper Shipping & Mailing Parcel & Mail Sorting Maximizing the benefits of USPS Full-Service Intelligent Mail It improves the value of client communications and helps you control costs and streamline
More informationFOX VALLEY PARK DISTRICT. Merchant Credit Card Services Request for Quotation
FOX VALLEY PARK DISTRICT Merchant Credit Card Services Request for Quotation August 21, 2015 The Fox Valley Park District invites interested parties to submit pricing for relevant information on our system-wide
More informationBeaverton School District
Beaverton School District Code: EGAB-AR Adopted: 12/82, 8/94 Readopted: 4/1/00, 6/22/06 Orig. Code: 2000-7 MAIL AND DELIVERY SERVICES The Mail Center hours of operation are 6:30 a.m. to 4:30 p.m. The Mail
More informationSOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE
SOUTHERN ILLINOIS UNIVERSITY EDWARDSVILLE University Mailing Services Using ShipTicket to Prepare Outgoing Parcels and Packages Southern Illinois University Edwardsville- University Mailing Services Table
More informationUnderstanding the April 2016 U.S. Postal Service Price Change
Understanding the April 2016 U.S. Postal Service Price Change Each year at least once per year the U.S. Postal Service (USPS ) changes rates across their various mail classes and extra services. Often
More informationSales Guide Shipping Solved
. Sales Guide Shipping Solved Getting to know the Shipping Business Glossary of Terms: TMS: TMS stands for Transportation Management System. A transportation management system (TMS) is a subset of supply
More informationREQUEST FOR BID # 201506-307 MAILING SERVICES
REQUEST FOR BID # 201506-307 MAILING SERVICES BID SCHEDULE & DEADLINES: June 6 July 7, 2015 June 29, 2015 at 2:00 P.M. July 7, 2015 at 2:00 P.M. July 8, 2015 at 9:30 A.M. Bid Release Date / Advertising
More informationAncillary Service Endorsements
Ancillary Endorsements 015 Overview (F010.4) General (M012.4) Other Physical Standards (M012.4) OCR Read Area (M012.4) Ancillary service endorsements are used by mailers to request an addressee s new address
More informationMorning Route Post Office Pickup 7:30 AM. Afternoon Route 9:50 AM 9:25 AM. Central Receiving Heating Plant Alumni House Academic Building
Packages can be picked up by Mail Services to be shipped. Please fill out the proper forms. Any package can also be brought to the mail room by the department. Call 487-2348 if you have any questions about
More informationREQUEST FOR PROPOSAL E-RATE Funding Year 2015 HOSTED VOICE OVER IP (VOIP) for Tunica County School District
REQUEST FOR PROPOSAL E-RATE Funding Year 2015 HOSTED VOICE OVER IP (VOIP) for Tunica County School District Tunica County School District Technology Department 744 School Street P. O. Box 758 Tunica, MS
More informationBulk Mail Instructions
1 Bulk Mail Instructions Presorted Standard Mail Presorted Standard Mail usually consists of sales flyers, form letters, or other printed pieces that are generally identical in content. Each piece must
More informationPresort Services. Customer Guide Mailpiece Design
Presort Services Customer Guide Mailpiece Design Table Of Contents 1.0 Automation Compatible Mail 2.0 Mailpiece Design Letters 5 Cards 5 Flats 6 Self-Mailers 8 OCR Read Area 9 Address Format/Address Block
More informationRevisions to Publication 199, Intelligent Mail Package Barcode. (IMpb) Implementation Guide for: Confirmation Services and
Revisions to Publication 199, Intelligent Mail Package Barcode (IMpb) Implementation Guide for: Confirmation Services and Electronic Verification System (evs) Mailers Supplement for Bulk Proof of Delivery
More informationPostalSaver Guide for Australia
PostalSaver Guide for Australia 022608 2008 Blackbaud, Inc. This publication, or any part thereof, may not be reproduced or transmitted in any form or by any means, electronic, or mechanical, including
More informationTABLE OF CONTENTS... 2 MISSION STATEMENT:... 4 GENERAL INFORMATION... 5 AGENCY MAIL PREPARATION RESPONSIBILITIES... 8
Table of Contents TABLE OF CONTENTS... 2 MISSION STATEMENT:... 4 GENERAL INFORMATION... 5 ADDRESS... 5 HOURS OF OPERATION... 5 CONTACT INFORMATION... 5 WEB SITE:... 5 EMPLOYEE CONTACT INFORMATION:... 6
More informationVendor Performance Evaluation Requirements
Vendor Performance Evaluation Requirements The awarded vendor should note that the Contract Administrator will document the contractor s performance by completing a Vendor Performance Evaluation based
More informationRequests for Proposals
Requests for Proposals BANKING SERVICES (ONE YEAR CONTRACT WITH TWO ADDITIONAL ONE-YEAR OPTIONS) Effective May 7, 2012 Being accepted by Township Clerk Township of Egg Harbor 3515 Bargaintown Road Egg
More informationThe History of Worksharing Discounts and CASS Certified Software
The History of Worksharing Discounts and CASS Certified Software The History of Worksharing Discounts and CASS Certified Software In 1983, the United States Postal Service (USPS) implemented a program
More informationCR-370 CASH RECEIPTS
CR-370 CASH RECEIPTS 370.1 UNIT DEPOSITING PROCEDURES 370.2 GENERAL INTERNAL POLICIES RELATING TO THE CASHIER 370.3 TIMELY DEPOSITS 370.4 COUNTING THE ENTERPRISE UNIT DEPOSIT 370.5 PREPARING THE BANK DEPOSIT
More informationCITY OF URBANA, ILLINOIS REQUEST FOR QUOTE GENERAL TERMS, CONDITIONS AND SPECIFICATIONS FOR: ONE (1) ELECTRIC PASSENGER VEHICLE RFQ #1516-10
CITY OF URBANA, ILLINOIS REQUEST FOR QUOTE GENERAL TERMS, CONDITIONS AND SPECIFICATIONS FOR: ONE (1) ELECTRIC PASSENGER VEHICLE RFQ #1516-10 ISSUED: May 2, 2016 QUOTES DUE: 12:00 PM (NOON) MAY 20, 2016
More informationDebt Collection Services
NORTHWEST RURAL EMERGENCY MEDICAL SERVICES ASSOCIATION, INC. 29530 QUINN ROAD TOMBALL, TX 77375 281-351-8272 REQUEST FOR PROPOSALS For Debt Collection Services for Northwest EMS Proposals are due by 3:00
More informationManage Your InHome Window for Better Campaign Results
Page 1 of 5 Manage Your InHome Window for Better Campaign Results Do you believe that people respond the same on Monday as they do on Friday? Why then would you ever deliver mail on a non-responding day?
More informationSchool Nutrition Programs VENDOR CONTRACT Between
Form #233 Rev. 3/15 LOCAL EDUCATION AGENCY/COMMERCIAL VENDOR CONTRACT TEMPLATE School Nutrition Programs VENDOR CONTRACT Between Local Education Agency: Agreement Number: Address: Contact Person: Phone:
More information