Catalina Foothills High School Band Camp Packet

Catalina Foothills High School Band Camp Packet All Forms Due: March 19, 2014 Payment #1 Due: March 19, 2014 Payment #2 Due: April 24, 2014 *********************************** CHECKLIST FOR FORMS AND FEES Below is a checklist of forms required to be returned, along with your payment: Band Camp Payment Form Scholarship Request (if applicable) page 6 Travel/Emergency Medical Service Permission Form (Form must be notarized and parent signature is required) Copy of Insurance Card Trip Policy Form (Parent AND student signatures required) Travel Permission Form (Parent signature required) Falcon Band Commitment Form (Parent AND student signatures required) All forms (except Payment #2) must be returned by March 19, even if your student cannot attend Band Camp. SCHOLARSHIPS WILL NOT BE CONSIDERED UNLESS ALL FORMS ARE SUBMITTED BY THE MARCH 19 DEADLINE Page 1

Catalina Foothills Falcon Marching Band 4300 E. Sunrise Drive Tucson, AZ 85718 March 3, 2014 Dear Parents, Attached is important band camp information. Please note that due to state requirements, we must deposit all checks within 4 days of receipt. In order to keep proper records of all payments made, we are requesting that you make your band camp payments in one of the following ways only: 1. Submit the forms and payment to your middle school band director either the day before or the day that the payment is due. (Please do not turn in payments earlier than these times.) 2. Put your forms and payment in the folder on the high school band room table the day before or the day that the payment is due. (Please do not mail payments.) 3. If you wish to pay the entire amount on the first payment date, you may do so. You must complete both payment forms and attach the three separate checks. Separate checks are required due to State procurement procedures. Please note that there is a late fee for payments made after the due dates. Please contact Renee Shane-Boyd at rshaneboyd@cfsd16.org prior to the payment due date if you will be unable to meet the payment deadlines. Thanks for your cooperation. Renee Shane-Boyd Director of Bands IT IS VERY IMPORTANT THAT EVERYONE ATTEND BAND CAMP IF AT ALL POSSIBLE. SCHOLARSHIPS ARE AVAILABLE FOR BAND CAMP. PLEASE SEE THE BACK OF THE FIRST PAYMENT FORM FOR MORE SCHOLARSHIP INFORMATION. Page 2

FOOTHILLS FALCON BAND CAMP 2014 July 20 - July 25 Embry-Riddle Aeronautical University Prescott, Arizona ** ** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ********** WHO: 9th - 12th grade students enrolled in Concert Band, Symphonic Band, Wind Ensemble, Drum Line, Color Guard, and Pom Line. COST: Band camp will cost $495 (including room, transportation, most meals, facility, and staffing costs). Because you will receive tax credit for most of your band camp payment, the entire amount is non-refundable. This cost is based on 200 students attending. A student may transfer money from his/her high school band student account towards the cost of camp. It is VERY important that every student attend. Financial assistance is available from the Band Boosters on a case-by-case basis. Please see the Scholarship Request form on page 6. Please check the dates for payments on the attached payment form. Those submitting payments late will need to pay a late fee as shown on the payment form. If you are unable to meet the payment deadlines, please contact Ms. Shane-Boyd in advance in order to avoid the late fee. TRANSPORTATION: Bus transportation departs from CFHS the morning of July 20, or parents may drive students to Prescott. No band member will be allowed to drive his/her own car to band camp. Busses and parents picking up students will leave Prescott by 4:00 pm on July 25 and return to CFHS by 9:00 pm. Only a certain number of seats are available, so the busses will be filled on a first come, first serve basis as payments are received. TAX CREDIT: The state of Arizona allows up to $400 in fees or donations to be used as a tax credit. All of the fees paid now for Band Camp 2014 except $70 will be eligible for tax credit at the end of 2014. All checks must be made payable to Catalina Foothills School District. Payment #1 for $200 is eligible for tax credit. Payment #2 will be made in two separate checks. The $70 portion covers expenses that are NOT eligible for tax credit. The $225 portion covers fees which WILL qualify for tax credit. Any money used from band student accounts will not qualify for tax credit. You do not need to submit a tax credit form. Please use your cancelled check(s) as your receipt, or you may contact the high school front office to request a receipt for your payment. All payments are non-refundable. FRESHMAN/NEW STUDENT PRACTICE: Freshmen and new students will meet at CFHS from approximately 8:00 am to 4:00 pm on Thursday, July 17 and Friday, July 18, to learn basic marching skills prior to camp. More information will follow about these dates to all new students. These are very important rehearsals. EXTREME BAND CAMP: If a student has an extreme circumstance which will not allow him/her to attend Band Camp, he/she will need to attend Extreme Band Camp, a 3-day catch-up session on August 4, 5, and 6 at CFHS in Tucson. The cost is $100. See page 11 and 12 for more information. FOR MORE INFORMATION: Contact Renee Shane-Boyd at rshaneboyd@cfsd16.org Page 3

BAND CAMP 2014 PAYMENT INSTRUCTIONS Payment #1 Due: March 19 (all forms except payment #2 form are due on this date) Payment #2 Due: April 24 By the above dates please: 1. Complete the appropriate payment forms. If you are using credit from your student account in payment #2, please indicate that amount on the payment form. Subtract that amount from the payment due. If you have a financial hardship, please fill out the Scholarship Request sheet on the back of the Payment #1 form. 2. Make checks payable to Catalina Foothills School District (CFSD). 3. Attach your check(s) to the payment form. 4. Return the following forms along with your first payment on March 19. Attach your check and put everything in the band camp folder on the high school band room table or give it to your middle school band director. a. Payment #1 Form b. Scholarship Request (if applicable) page 6 c. Travel/Emergency Medical Service Permission Form (must be notarized) d. Copy of Insurance Card e. Trip Policy Form (parent AND student signatures required) f. Travel Permission Form (parent signature required) g. Falcon Band Commitment Form (parent AND student signatures required) Individuals experiencing difficulties with the deadlines must contact Ms. Shane-Boyd in advance of the due dates to avoid incurring additional fees. All payments are non-refundable. Page 4

BAND CAMP 2014 PAYMENT #1 Due Date: March 19 Amount Due = $200 ($225 if paid after March 19) Extreme Band Camp = $100 Student s Last Name First Name Marching Instrument Home Phone Student Cell Phone Graduation Year Home Address Zip Preferred Family email Student email Mother s Name Father s Name Mother s Cell phone Father s Cell phone Mother s email Father s email Student s T-shirt size: S M L XL My student has a medically diagnosed special dietary need Please make your selection(s) below: I have attached a check for $200 (siblings: one student per check please) My child is attending Extreme Band Camp and I have attached a check for $100 I would like to request financial assistance (Please see the back of this form) I would like to make a donation to cover band camp costs for other students in need Check Number Amount of Check $ Donation Amount $ (Payable to CFSD) (Optional check payable to Band Boosters) (You may ONLY use your student account funds for Payment #2, due April 24.) All payments are non-refundable. My student will be riding the bus: TO and FROM band camp TO camp only FROM camp only Forms attached here: Notarized Medical Form Copy of Insurance Card Trip Policy Form Travel Permission Form Falcon Band Commitment Form Page 5

REQUEST FOR SCHOLARSHIP ASSISTANCE It is very important that everyone attend Band Camp if at all possible. Students with sincere need can apply for financial assistance from the Band Boosters. If you request scholarship assistance, we ask that you be willing to participate in Band Booster fundraisers during the next school year. Please check below if you think you might need financial help. This information will be kept strictly confidential. Yes, I need financial assistance. Student Name High School Graduation year Instrument Parent Names(s) Family Email Address Parent Phone numbers Are you willing to participate in fundraisers during the coming year? Yes No Could you pay for Band Camp if a Payment Plan is offered, for example, $62.50 x 8 months? Yes, I could afford a payment plan of $ /month for months (max 10 months) I have a relative or family friend in Arizona who could pay up to $400 of my child s band camp fees and receive the Arizona Tax Credit for their payment (If you have questions about this option, please contact Ms. Shane-Boyd.) Even these payment programs would be a hardship for our family. Please consider awarding a scholarship in the amount of $ Please submit this request to Ms. Shane-Boyd prior to payment due dates. Note: When a scholarship is granted, Band Camp expenditures are made for the student by the Falcon Band immediately. It is imperative that students requesting scholarships follow through and honor their commitment to attend Band Camp and participate throughout the marching season. Page 6

BAND CAMP 2014 PAYMENT #2 Due Date: April 24 (Return this form on April 24, along with your payment) Amount Due = $295 ($320 if paid after April 24) (This payment must be made in in two checks Check #1 for $70.00 and Check# 2 for $225.00) (Note: two separate checks are required by CFSD for accounting purposes.) Student Name Family email Parent Name Parent Signature I will use $ from my child s student account and pay the balance by check (If you are using money from your student account, please reduce the amount of Check #1 first before reducing the amount of Check #2.) Families with siblings, please write one set of checks for each student. Check #1 $ $70 (unless using student account funds) (Payable to CFSD) Check #2 $ $225 (unless using additional student accounts funds) (Payable to CFSD) All payments are non-refundable. Page 7

FOOTHILLS FALCON BAND TRAVEL/EMERGENCY MEDICAL SERVICE PERMISSION FORM Last Name First Name Date of Birth Mother s Name Home Phone Father s Name Home Phone Work Phone Work Phone Cell Phone Cell Phone In case parents/guardians cannot be reached, please contact (This person must be available to receive any student who is sent home due to behavioral reasons at any point during the trip if the parents are not available. They must also be willing to incur the cost of transporting the student to Tucson): 1. PHONE 2. PHONE Child s Doctor PHONE MEDICAL INFORMATION: YES NO IF YES, explain Allergies Asthma Seizures Diabetes Other health concerns Students may not carry medications of any kind, with the exception of pre-authorized inhalers, epi-pens, or diabetes testing materials. Please mark below the non-prescription medications you give permission for your child to receive if needed, through the teacher or chaperone: YES NO Tums tablet 2 tablets by mouth Acetaminophen (generic Tylenol) 325-650 mg every 4 hours Ibuprofen 200 mg tablets 200-400 mg every 6-8 hours ***PLEASE CHECK ONE: A copy of our insurance card is attached. We do not have medical insurance. In the event of illness or injury, I agree to any emergency treatment deemed necessary by the medical personnel designated by the CFHS Band Director, Renee Shane-Boyd, or any other chaperone under her direction. Permission is hereby granted to the attending physician to proceed with any medical or minor surgical treatment, x-ray examinations and immunizations for the above-named student. In the event of an emergency arising out of serious illness, the need for major surgery, or significant accidental injury, I understand that an attempt will be made by the attending physician to contact me in the most expeditious way possible. If said physician is not able to communicate with me, the treatment necessary for the best interest of the abovenamed student may be given. Sworn and subscribed to before me(name of Notary), of the County of, State of Arizona, this day of, 2014. Parent Name (printed) Parent Signature Date Signature of Notary Date My commission expires Page 8

FOOTHILLS FALCON BAND TRIP POLICY FORM TO MAINTAIN AN ENJOYABLE AND SAFE ATMOSPHERE FOR ALL STUDENTS, THE FOLLOWING POLICIES ARE REQUIRED FOR ALL CFHS BAND TRIPS: 1. All students traveling with the Foothills Falcon Band should conduct themselves in a manner which represents the band and the school in a positive way. Only flawless behavior is acceptable. 2. Use of drugs, alcohol, cigarettes, foul language and any other illegal activity is strictly prohibited. Students arrested will be left in the custody of the proper authorities until they can be released to a parent or legal guardian. 3. At hotels and restaurants, students should remember that other guests are present and appropriate behavior should be maintained. 4. Lights Out times are established for the comfort and safety of everyone on the trip. Students are expected to be in their room after the established lights out time. 5. Students should respect and follow the directions of chaperones at all times. 6. Students must stay with the group at all times except with permission of a chaperone. 7. Students should not bring any items of value other than instruments. Stereos and video games should not be brought. Any student bringing these items will be completely responsible for their safekeeping. No other student will be held responsible for damage or loss of these items. 8. Students may not carry medications of any kind other than those specifically pre-authorized by both parents and CFHS staff (limited to inhalers, epi-pens and diabetes testing materials). Any other necessary medications, along with the consent form, must be provided to and administered by the teacher or chaperone. VIOLATION OF ANY OF THE ABOVE RULES MAY RESULT IN THE STUDENT BEING SENT HOME FROM A TRIP, EXCLUSION FROM FUTURE TRIPS, AND LOSS OF MEMBERSHIP IN THE BAND. I hereby give my consent for, my son/daughter, to participate with the Catalina Foothills Falcon High School Band on the various activities during the 2014 2015 school year. I understand that my student is responsible for expenses incurred in these trips. I have read and understand the Foothills Falcon Band Trip Policies. I understand that they are set forth in order to represent our school and band proudly. I realize that violation of the policies can result in my student being sent home from the trip, loss of all future trips, and loss of membership in the Foothills Falcon Band. I (the parent/legal guardian) agree to support the decision of the director and to provide transportation home at the request of the director should my student break any of the above rules. I understand that no chaperones will accompany my student home in this event. Student Signature Parent Signature Page 9

FOOTHILLS FALCON BAND TRAVEL PERMISSION FORM The 2014-2015 band calendar will be distributed in May. Required activities are a part of each student s band grade. In the case of optional activities or new dates, information and permission slips will be sent home. My student,, has permission to participate in all of the required activities shown in bold on the CFHS Band Calendar. I understand that students will be transported by school bus in most cases, or district van when small groups are involved. I further understand that my student may not drive to these activities. I understand that these activities are a part of my student s grade, and I may have my student excused from one of these required activities by submitting a concert excuse form such as the one shown in the band handbook no later than one month prior to the activity without affecting my student s grade. I also understand that failure to turn in a concert excuse form by the deadline will result in the lowering of my student s grade. I understand that emergencies will be taken into consideration and dealt with on an individual basis. Parent Name Email address (PLEASE PRINT LEGIBLY) Parent Signature Date Page 10

FALCON BAND COMMITMENT FORM Due to the large number of students enrolled in band next year, only those attending band camp will be assigned a spot in the marching show. Even if a student needs to miss a couple of days of band camp, it is better that they attend a few days of the camp rather than none at all. We will offer a three-day catch-up session (August 4, 5, and 6) at the high school after band camp for those students who have extreme circumstances that cause them to miss band camp. There is a $100 staffing fee for this Extreme Band Camp. This fee is non-refundable. Those with extreme circumstances who would like to attend this Extreme Band Camp catch-up session must note the circumstances on the form on the back side of this page at the time the first payment is due. Assignment to regular or alternate marching spots will be made at the discretion of the director. Students must consistently participate in a positive manner and represent our school well at all times. Students may lose their spots or be sent home from band camp immediately for inappropriate actions or attitudes. Freshmen who cannot attend either Band Camp or Extreme Band Camp will be assigned alternate spots in the show. It is important that you understand that due to the band s size, and due to the desire of the returning students to perform well, after instruction at band camp students will be expected to demonstrate rudimentary marching skills and knowledge of their music. Those students who demonstrate a positive attitude on the marching field as well as these skills will be able to keep their assigned spot in the show. Students not displaying appropriate effort and attitude may not be assigned a spot even if they attend band camp. PLEASE NOTE: Alternates attend all rehearsals and performances during the regular season and are responsible for learning the music. When other students are absent, they may be assigned a spot in the show. REGARDLESS OF WHETHER OR NOT YOU ARE ATTENDING BAND CAMP, THE FOLLOWING FORMS MUST BE SUBMITTED IN ORDER TO PARTICIPATE IN THE BAND PROGRAM FOR THE SCHOOL YEAR 2014-2015: Travel/Emergency Medical Service Permission Form (must be notarized) Copy of Insurance Card Trip Policy Form (parent AND student signatures required) Travel Permission Form (parent signature required) Falcon Band Commitment Form (parent AND student signatures required) Page 11

FALCON BAND COMMITMENT FORM Student Name Intended Marching Instrument (Please indicate your student s situation.) A. My student WILL be attending band camp. B. My student WILL NOT be attending band camp and will be an alternate. C. My student has an extreme circumstance which will not allow him/her to attend band camp. My student would like to attend the Extreme Band Camp catch-up days on August 4, 5, and 6 in Tucson in order to be considered for a spot in the show. Please attach your $100 check to the Payment #1 form. Please explain the extreme circumstance below: We (parent and student) commit to the choice we have marked above. We understand that much planning and work will be done over the summer based on the choices indicated above. We understand that if we are requesting a spot in the show, it is imperative that we follow through on that commitment, realizing that changes will impact many students. We understand that if we are requesting a spot as an alternate, our student will be expected to be at all events and complete all work but will only have a spot in the show if someone is absent. We also understand that retaining a spot in the show is dependent on meeting all of the expectations of the Falcon Band program that are stated in this two-page Falcon Band Commitment Form. If we have requested financial assistance, we understand that band camp expenditures are incurred by the Falcon Band for our student immediately. We will honor our commitment to attend band camp and participate throughout the marching season. WE ACKNOWLEDGE THAT ALL BAND CAMP AND EXTREME BAND CAMP FEES ARE NON-REFUNDABLE. Parent Signature Family email (please print) Student Signature Date Page 12