Offshore Vessel Inspection Database Guidelines for Implementation. 21st December 2009

Offshore Vessel Inspection Database Guidelines for Implementation 21st December 2009 copyright OCIMF 2009 OVID Guide v1 21/12/2009

Offshore Vessel Inspection Database Operational Tenants and Guidelines Contents 1. OVID Statement of Aims... 3 1.1 General... 3 1.2 Benefits of OVID... 3 1.3 Phase I development... 3 1.4 Phase II development... 4 2. Offshore Vessel Inspection Questionnaire (OVIQ)... 5 3. Offshore Vessel Particulars Questionnaire (OVPQ)... 7 4. Membership structure... 8 4.1 Submitter... 8 4.2 Recipient... 9 4.3 Major Charterer... 9 4.4 Vessel/ Unit operators... 10 4.5 Use of third party contractors... 10 5 Inspector Accreditation... 11 5.1 General... 11 5.2 Inspector qualifications... 11 5.3 Grandfathering... 11 5.4 New inspectors... 12 5.5 Continuous assessment... 12 6 Inspection Process... 12 6.1 OVIQ... 12 6.2 Inspection reporting... 14 6.3 Report processing... 15 7 Referenced Documents... 15 Appendix I OVID Inspector Qualifications Matrix... 16

OVID Statement of Aims 1.1 General The Offshore Vessel Inspection Database has been developed by OCIMF in response to a request from members to provide a database of offshore inspections broadly following the format of SIRE. Recognition that the offshore industry has different processes and procedures than the tanker world for assurance and chartering has been taken into account. The aim of OVID is to provide a robust web based inspection tool and database of inspection reports; this will be underpinned with professional, trained and accredited inspectors. In the long term it is an aspiration that OVID will form a tool that is central to the selection and assurance of offshore vessels complimented by an Offshore Vessel Management Self Assessment (OVMSA) protocol that will inform Oil Company assurance teams of the capabilities of the vessel/ unit managing organisation. OVID will be developed in phases; phase I will be complete by the end of 2009, a second phase will commence in 2010. 1.2 Benefits of OVID OVID has been designed to provide a number of positive benefits to OCIMF/ OGP Members and vessel managers. By utilising a database where inspection reports are available to OVID participating members experience has demonstrated that inspection numbers will drop over time. Assurance checks as a part of the chartering process may be speeded up as the assurance personnel have access instantly to credible information on the vessel and its safety performance. OCIMF members have cooperated to develop a common inspection document and format that will eliminate the need for inspectors to conduct inspections using a core document and client specific supplements; this should simplify the inspection process for both inspectors and ships staff and also provide assurance personnel in the oil companies with increased confidence in the inspection report content. The provision of a document detailing vessel/ unit principal dimensions and equipment will give vessel operators the ability to show case its capabilities and provide a tool to project teams to pre screen vessels that are capable of undertaking the required activities. Having this document controlled by the vessel/unit operator allows for rapid amendment to reflect upgrading activities, and hence allowing project teams to quickly evaluate the vessels new capabilities. Proactive owners of offshore vessels will quickly see the benefit of keeping an active inspection on the database as it will streamline the pre chartering process and, for competent vessel operators reinforce their positive image with the clients. 1.3 Phase I development Phase I represents the development of the basic structures for OVID including some common elements with the SIRE system.

The major elements visible to the user that have been developed are the:- Offshore Vessel Inspection Questionnaire (OVIQ) Offshore Vessel Particulars Questionnaire (OVPQ) Report Editor Web Interface Inspectors Registration Portal Inspector Familiarisation Course, and OVID Administration Module 1.4 Phase II development Phase II development will include a number of additional elements identified during Phase I, additional structure for the inspector accreditation process and importantly an Offshore Vessel Managers Self Assessment questionnaire, web portal and database. The additional elements identified are:- Credit card billing Q1 2010 (implemented Q4 2009 for TMSA) Crew Matrix Q1 2010 (implemented for SIRE Q4 2009 requiring some minor modification for OVID) Refine OVPQ document Operational feedback on OVIQ to reflect IT Schema for Member companies to integrate OVID into their IT systems The Offshore Vessel Managers Self Assessment will be developed in 2010 to establish a link between the performance of the vessel and procedures in a manager s office. The OVMSA will be very substantially similar to TMSA, building on versions of this document that have been developed by members for offshore vessel managers. The accreditation elements will include:- Inspector management section for OVID Administration Module New inspectors course Identification and training of auditing inspectors Inspector competence matrix and development module

2. Offshore Vessel Inspection Questionnaire (OVIQ) The OVIQ will be commissioned by member oil companies, operators of offshore projects and charterers of offshore vessels to aid them in the assurance of the vessel/ units under consideration. The OVIQ will form the basis of a wider marine assurance tool that will include a vessel particulars questionnaire (OVPQ), Offshore Vessel Managers Self Assessment tool (OVMSA) and operational HSE questionnaires for activities such as seismic survey, diving etc. OVIQ is a vessel inspection tool that will look at the marine elements of a vessel/ units operation in short will it float, can it safely navigate and will mission systems (where they impact on marine activities) affect the safety of personnel aboard? The OVIQ is NOT designed to provide a suitability survey complete fit for purpose inspection for all aspects of a vessel/ units operational capability, i.e. drilling. The OVIQ will focus the inspector s attention most importantly on how it is operated and managed but also to a lesser degree at the vessel/ units hardware and certification. The commissioning process for the report will allow the company to specify the scope of the inspection; by selecting filters within the inspection wizard the commissioner will define the operational elements to be inspected, i.e. how dive systems impact on the marine elements or if the inspection should include a section for DP or Ice Operations. The OVIQ wizard consists of a number of high level filters defining the type of vessel/ unit being inspected and some generic operational capabilities:- DP Operations Ice Operations Helicopter Operations Small craft variant (for vessels < 150grt) Column Stabilised Units (semi subs) Non Propelled craft In addition there are 19 vessel operation types:- Seismic Geotechnical Diving Drilling ROV Operations Ice Breaking Cable Laying Pipe Laying Heavy Lift Anchor Handling Supply Operations Emergency Rescue and Recovery (ERRV)/ Stand-by Oil Recovery

Large Crew Boat Accommodation Towing/ Pushing Well Servicing and Sub Sea Operations Trenching Gravel/ Stone Discharge Over time these maybe added to, or subtracted from to tailor the inspection document to industries needs. The inspector will be presented with a list of questions to be addressed during the inspection based on the selections of the commissioning company, however if during the inspection the inspector is requested to broaden its scope he will be able to do so. The OVIQ will be a living document and it is anticipated that a number of versions will be post OVID launch; this will allow feedback from commissioning companies, inspectors and vessel operators to be incorporated into the inspection document.

OVIQ Definition by Commissioning Company 3. Offshore Vessel Particulars Questionnaire (OVPQ) The OVPQ is a document that is owned by the vessel operator and maybe used by them to showcase the capabilities of their vessel. The OVPQ is a live document that will record the permanent and semi permanent features of the vessel such as dimensions, tonnages, tank capacities, crane capabilities, dive spread details etc. The OVPQ will be accessible via the OVID site for vessel/ unit operators and will be available to create for each ship in the operator s fleet. The OVPQ will viewable by member oil companies and inspectors; it will likely be used by Oil Company project teams to short list vessels for inspection utilising the OVIQ.

4. Membership structure OVID Members will be divided in to the following categories following the same requirements as within the SIRE system, excepting the new category of Major Charterer :- Submitter Recipient Major Charterer Vessel/ Unit Operators Participation in the OVID programme is strictly voluntary and each Programme Recipient determines independently how to evaluate the information contained in Reports received under the OVID Programme. 4.1 Submitter OCIMF and International Association of Oil and Gas Producers (OGP) Member companies will be eligible on application to access OVID, they will have rights to:- Commission and post inspection reports to the database Withdraw reports from the database Sponsor inspectors, and Purchase reports Other companies/ organisations may also apply to become submitters and will be accepted subject to the approval of OCIMF. The eligibility of non-ocimf Member Companies to submit inspection reports to OVID will be determined by the following criteria. Specifically, the applicant must: i. be involved with the day-to-day inspection of vessels utilised in the offshore industry, and ii. (a) on a regular basis charter such vessels for operations on the applicants projects, or (b) receive such vessels at terminals/ installations that are owned or operated by the Applicant; and iii. share OCIMF s concerns for marine safety and pollution prevention. Approval shall be granted by OCIMF only on a case-by-case basis, and under strict adherence to the above criteria and procedures set out hereunder The Applicant will make a formal application to OCIMF using the current edition of Submitting Company and Programme Recipient Application. The OCIMF Director will review the application, in the first instance. This review will test the eligibility of the Applicant to participate under the parameters set out in 3.3.1 (i), (ii) and (iii) above. If the Director considers that the Application meets these requirements, it will be passed to the OCIMF Legal

Committee for further review. If the Director considers that the Applicant does not meet the eligibility requirements, the Applicant will be so informed as to the reason. An Applicant who has been informed by the OCIMF Director that they have failed to meet the eligibility requirements, may appeal to the OCIMF Legal Committee to reverse such decision. The Legal Committee is required to consider this submission. However, if the Legal Committee agrees to uphold the decision of the Director, the Applicant will be so informed, and such decision is final. An application that has been successfully reviewed by the OCIMF Legal Committee, will be passed to the OCIMF Executive Committee for final approval. The decision of the Executive Committee as to eligibility will be final. 4.2 Recipient All Submitting Companies and certain other entities that share OCIMF s concern for the safety of Offshore Vessels and pollution prevention can have access to the OVID System Index and can access Reports together with Operator Comments and/or OVPQ documents. Companies qualifying for OVID Programme Output may include: Offshore terminal/ installation operators; Owners of vessels who also provide wider technical services to the offshore industry and charter vessel/ units in to provide services to OCIMF/ OGP members (referred to in the OVID programme as Major Charterers) 1 Governmental bodies which supervise safety and/or pollution prevention in respect of ships (e.g., port, canal and flag State Authorities). Examples of entities which are not entitled to Programme Output are: shipowners 2, media, P&I Clubs, Hull underwriters, ship inspection or ship vetting companies 3, Classification Societies, environmental groups, academic/research organisations, 4.3 Major Charterer Major Charterers are vessel/ unit operators who typically also have project departments who provide OCIMF/ OGP members with services beyond the capability of their own fleet resulting in vessels being 1 Major Charterers have the right to receive output from the OVID system only with the permission of the vessel/ unit owner for which the report is being requested 2 Except as indicated for Major Charterers 3 Exceptions to this requirement may be applied where in-house marine expertise is not available and the Programme Recipient requires to utilise the services of a third party vetting contractor

chartered in and supplied to the member as a part of the contract to provide the service. In some instances Members will undertake assurance of these vessels themselves but often it will be the contractor who will be required to demonstrate due diligence as a part of the provision of services. Major Charterers will be able to:- Commission and submit inspections Receive/ download inspection reports from the database with the express approval of the vessel/ unit s owner (email via the OVID application) Develop OVPQs for owned vessel/ units, and Respond to/ comment on inspections on owned vessel/ units Major Charterers are not able to sponsor inspectors and when commissioning inspections they will only have the ability to select an inspector from the list of inspectors that have been sponsored by OCIMF members; minus those inspectors who are member employees. 4.4 Vessel/ Unit operators Vessel/ Unit operators are not members of the OVID Programme, they do however have access to the system. Operators of vessels/ units who are not OCIMF/ OGP members or included in the category of Major Charterer will have rights to:- Create, amend and view vessels in owned/ operated fleet Create and amend OVPQ s for owned/ operated fleet Update and maintain crew matrix for vessels in fleet Respond to/ comment on inspections on owned vessel/ units Accept or reject applications by Major Charterers to view existing reports on owned/ operated vessels/ units in fleet 4.5 Use of third party contractors Submission of Reports may be made by approved Submitting Companies or by certain approved thirdparty contractors that are authorised by OCIMF to undertake this work on behalf of a Submitting Company. Eligibility to participate in the OVID Programme as a Submitting Company will be determined by OCIMF on a case-by-case basis. Companies which are affiliated, or associated with a participating OCIMF Member shall, themselves, be deemed to be Submitting Companies. Where either a Submitting Company or a Programme Recipient uses the marine expertise services of a third party contractor ( Contractor ) both to process and submit reports and/or evaluate Programme Output, several additional conditions apply. In the case of a Submitting Company, the Submitting Company must undertake to: Provide to OCIMF, the name of the Contractor who will undertake the duties as agent for the Submitting Company Ensure that the Contractor complies with the requirements of the Composite Programme Guidelines as may be applicable

Ensure that use of OVID and its Programme Output will be made by the contractor for the sole purpose of the Submitting Company s business, and Enter into a written agreement with the Contractor to keep all Programme Output private and confidential and safeguard it accordingly. 5 Inspector Accreditation 5.1 General Under this programme, all inspectors who inspect vessels under the OVID programme must be duly accredited. The Ship Inspector Training and Accreditation Procedures controlling the inspector accreditation programme are referred to in this document with a current copy being available on the OCIMF web-page. Inspections conducted under the OVID Programme must be made by OVID Accredited inspectors. Initially OVID inspectors will be accepted as being accredited by virtue of a Grandfathering Agreement, details of which are contained in 5.3 below. At a date to be decided by the OVID Focus Group and ratified by the Offshore Marine Committee Grandfathering will cease and any new inspectors will be subject to the sponsoring and full accreditation process as detailed in 5.4 below. A Training and Accreditation Committee drawn from Members of the OVID Accreditation Work Group in the short term and OVID Focus Group is responsible for developing the training, examination and accreditation requirements under the Inspector Accreditation Programme. The Training and Accreditation Committee is also responsible for the selection of Auditors and for administering the OVID Accreditation Appeals procedures. 5.2 Inspector qualifications Participating Submitting Companies must use for OVID inspections, only Inspectors who possess minimum qualifications of Certification, Work Experience, Knowledge and Capabilities which are fully described within the current issue of Ship Inspector Training and Accreditation Procedures and are contained in Appendix I. 5.3 Grandfathering A grandfather clause is an exception that allows an old rule to continue to apply to some existing situations, when a new rule will apply to all future situations. In the case OVID Grandfathering means the acceptance of inspectors who are currently involved in inspections of offshore vessels subject to an application detailing experience and screening based on the contents of the matrix contained in Appendix I. The grandfathered inspectors, on acceptance of their application will be required to attend a 2 day Familiarisation Course which will provide them with exposure to OCIMF Member s expectations regarding the conduct and processes for inspection and reporting and also provide training on the use of the IT systems.

Grandfathered inspectors maybe sponsored by a member into the programme, but this is not necessary for a period of 2 years, however at the end of 2011 if an inspector remains without member sponsorship he/ she will be required to obtain this or lose their accreditation. Commencing at the beginning of 2012 grandfathered inspectors will be required to validate their accreditation through attendance at an OVID Refresher Course, completion of an examination and undertaking an audited inspection. A grandfathered inspector will be required to complete the validation process not later than 3 years from the date that they completed their familiarisation course otherwise their accreditation will lapse. 5.4 New inspectors Inspectors who apply for a position as an OVID inspector after the period for grandfathering has closed will be required to undertake a new inspector process. Their application will be considered subject to having the sponsorship of an OCIMF member and their qualifications and experience meeting the requirements in Appendix I. New inspectors will be required to undertake two accompanied inspections, a new inspector s course, an examination and an audited inspection. Accompanied inspections will conducted by an accredited inspector with the applicant observing. On successful completion of the process an inspector will be accredited for 3 years. 5.5 Continuous assessment Both grandfathered and new inspectors will be subject to a 3 year renewal process for their accreditation, they will be required to attend a refresher course and undertake an audited inspection. Inspectors are also expected to undertake a minimum number of inspections per year; this figure is nominally 12 for inspectors or 6 for inspectors who also undertake other operational or assurance roles in an offshore environment. It is recognised that in the first year of operation for OVID these figures will be used as a guide only. OVID inspectors have a competence matrix based on their experience; this is populated initially as a part of the application process. Inspectors will have the opportunity to update this as they gain experience or undertake training. 6 Inspection Process 6.1 OVIQ The Offshore Vessel Inspection Questionnaire OVIQ is the inspection document for OVID, the document is comprised of 15 Chapters, and chapters 13, 14 and 15 relate to specific operational capabilities of the vessel i.e. Ice Operations, Helicopter Operations and Dynamic Positioning. Chapter 8 is comprised of 19 sections that relate to individual operations that a vessel/ unit maybe capable of undertaking such as; diving, ROV operations, supply operations, heavy transportation etc. In addition a commissioning member is able to define some physical characteristics of the vessel to be inspected; these are propelled/ non- propelled, small craft (<150grt) and column stabilised units (semi-submersibles). As a consequence of this structure the number of permutations of inspections (variants) is extensive; this will allow maximum flexibility to address the types of vessels used in the offshore industry. If no operations

types are selected from chapter 8, the OVIQ may be used to address ship types such as General Cargo ships that are often used to transport large critical offshore equipment. Report Editor Template Modification

Report Editor completion of question Report Editor tracking reporting progress 6.2 Inspection reporting On commissioning of an inspection a member will define the inspection that he/ she wishes to take place and will be presented with a list of inspectors together with an indication of a match between their competencies and the inspection requirements. When completing the inspection report the Inspector must (with limited exception) respond to all Questions, changing the not Seen response as appropriate, to Yes, No or Not Applicable, as may be the case. In the event that a question is not addressed, the Not Seen response will remain. In certain circumstances, the Inspector is required to supplement the answers to Questions with explanatory comment. Inspector comments may be made as appropriate, to each Question and at the end of each VIQ Chapter. Where a question is answered Yes, Inspector comment is, in most cases, not required. On the other hand, where a question is answered No, the Inspector must specify and explain the nature of the observation. Additionally, where a question is answered with a Not Seen or Not Applicable response, the Inspector must give the reason for the response. Finally, the Inspector is free to give comment in response to a question no matter how the Question is answered. At the end of each VIQ Chapter, space is provided to permit Additional Comments to be added. By definition, such comments are those additional to responses to the direct questions contained in the Chapter and refer to issues specifically not addressed in the Chapter Questions themselves.

The printed Vessel Inspection Questionnaire document must be converted into, and be answered in, electronic form. To accomplish the foregoing conversion and response, the Inspector must use a computer in conjunction with specialised, OCIMF-supplied, software The Report Editor. 6.3 Report processing On completion the inspector will submit the report via the Report Editor to the OVID website and it will then become available for the commissioner to review and validate. On validation the vessel/unit operators will receive an email informing them that the report is ready to be viewed and commented on. On completion of comments the vessel/ unit operator will release the report to the database. At this point the report becomes available to view and download over the database to other members. If the vessel owner fails to comment within a period of 14 days from the report becoming available to them then it will automatically go live; comments submitted subsequently will be reflected in the report available for download. The vessel/ unit operator has a second right to reply to the inspection which can be exercised from the day the report is published until 12months following the date of inspection. In exceptional circumstances a report commissioner may withdraw it, prior to publishing. The report can also be made available to the inspector to amend and resubmit. 7 Referenced Documents The documents listed below are referenced within these guidelines; however the current and complete editions should be viewed from the OCIMF web-site. Ship Inspector Training and Accreditation Procedures Submitting Company and Programme Recipient Application Offshore Vessel Inspection Questionnaire Offshore Vessel Particulars Questionnaire

Appendix I OVID Inspector Qualifications Matrix Operation Type Qualification Experience Notes Additional Additional Experience Qualification General Requirements (Includes General cargo/ container) Class 1 certificate of competency (deck or engine) Higher educational or professional qualification in marine related subject (i.e. Naval Architecture) Secondary marine qualification e.g class 2 certificate DP Operations A DP Operators certificate of competency Specialist Operation Types Specialist training where appropriate 2 years in a senior position serving aboard 4 years experience in a marine operations related post such as surveyor, superintendent etc. 15 years applicable marine operational experience in an offshore environment 2 years operational experience aboard a DP ship/ unit; being responsible for station keeping and/ or engineering management of the DP system 4 years experience of DP Operations including performing DP FMEA and DP Trials 2 years experience in a senior marine role aboard a vessel/ unit undertaking or 4 years supervising the operation or undertaking marine quality assurance (MQA) with a member company 4 years supervising the operation or undertaking marine quality assurance with a member company As a guide 10 DP Trials and 4 DP FMEA s

Operation Type Qualification Experience Notes Additional Additional Experience Qualification Small Craft Non Propelled Class 2 certificate of competence or equivalent Higher educational or professional qualification in marine related subject (i.e. Naval Architecture) Class 2 certificate of competence or equivalent Higher educational or professional qualification in marine related subject (i.e. Naval Architecture) 2 years in a senior position aboard 4 years experience in a marine operations related post such as surveyor, superintendent, MQA etc. 2 years in a senior position aboard 4 years experience in a marine operations related post such as surveyor, superintendent, MQA etc. For specific operation types requirements for qualifications and experience as above For specific operation types requirements for qualifications and experience as above For specific operation types requirements for qualifications and experience as above For specific operation types requirements for qualifications and experience as above