Role of the national controller / adviser 2/4/2014 1

Role of the national controller / adviser 2/4/2014 1

My experience as NC/EA: EA for CISM (=military WOC) 2 times member of CISM technical comittee almost 10 years EA for Jukola (since 2011) national controller for NOC 2001 Finnish championships As a runner: member of national team 1980-1993; WOC relay 5 th 1985 Vuokatti project: start already in the national evaluation team in 2007 2/4/2014 2

Event adviser team Björn Persson (IOF Sports Director and Team Leader) Henning Spjelkavik (Senior Event Adviser) Heikki Peltola (National Controller) team work clear tasks and roles all official information via EA team 2/4/2014 3

Role of national controller 1) To be ensure that rules are followed, mistakes are avoided and that fairness is paramount to all teams 2) Work in close collaboration with the organizer and give them all possible assistance (in Vuokatti specially o technical matters) Co operation: WOC Event Director Jyrki Uotila Secratary: Mika, Jouni, Nina and others Media Heidi Lehikoinen Quarantine and start procedure Tuomas Huttunen Team of Finish Orienteering Federation (Mika Ilomäki, Petteri Palmi, Markku Haverinen took care of many other things 2/4/2014 4

General tasks taking part in organizing committee meetings (about 10 meetings ) o technical information in bulletins mapping guidelines corse controling quidelines co operation with TV producers answering in questions! 606 E mail 50 days in Vuokatti 9 000 km by car xxx h/ km on foot 2/4/2014 5

Basic materials: Rules: ocompetition RULES FOR INTERNATIONAL ORIENTEERING FEDERATION (IOF) FOOT ORIENTEERING EVENTS Documents for Event Advisers: oevent Advisers Handbook for World Ranking Events Organizers Guidelines: owoc Guidelines oguidelines for World Ranking Events Plan of the EA team 2/4/2014 6

National controller Heikki Peltola Course planners middle +relay: Börje Vartiainen, Jarmo Tonder Course controller long: Taisto Kemppainen middle+relay : Heikki Peltola Course planners long: Jussi Silvennoinen, Samuli Launiainen Mappers: Pasi Jokelainen, head+sprint, Rauno Asikainen long, Jussi Silvennoinen m+r Course controllers for public competitions and 2 course planners TV+GPS+ IT: Markku Mäkäräinen TV, Pekka Varis GPS, Timo Kokko and Risto Kivinen; results + drawing Course controller sprint: Jarmo Puttonen Course planners: Jukka Kemppainen, Antti Schroderus 2/4/2014 7

Some principles: planning and timing are keywords > voluntary people > reserve time check, check and check team work! You can not allways be nice 2/4/2014 8

Quarantine Same quarantine zone 1 for all individual competitions, transport to pre-start area. made it easy for everyone simplify the preparations for coaches and competitors 2/4/2014 9

Mapping 1 started 2008 with basic material included Euromeeting 2011, WCUP 2012 +KOW 2011 2013 training maps (paper, ocad) WOC maps were ready one year before the games last chances (small cuttings, green and yellow, fences to the sprint) in the end of may 2013 printing started 13.6 controlled by EA team, course controllers, course planners co operation with IOF map comission 2/4/2014 10

Mapping -> what to check everyone must have same OCAD versions! difficult areas/special features to map > do a small part of map and then check it together with course planners and course controllers 1: 15 000 map > not 1:10 000 in a smaller scale! maps must be readable when running check the maps with paper version! Rules: o International Specification for Orienteering Maps/ the international Specification for Sprint Orienteering Maps 2/4/2014 11

Cource planing+ checking separate control descriptions for each competitor with runners number on it maps with numbers course planner teams did first checkings and after that all materials were checked by controllers! 2/4/2014 12

Starting order and heat allocation + numbering the maps Middle qualification Women numbers and courses Number Course Course 1 A Q1 2 B Q2 3 C Q3 4 B Q2 5 C Q3 6 A Q1 7 C Q3 8 A Q1 9 B Q2 10 A Q1 11 B Q2 12 C Q3 13 B Q2 14 C Q3 15 A Q1 16 C Q3 17 A Q1 18 B Q2 19 A Q1 20 B Q2 21 C Q3 22 B Q2 23 C Q3 24 A Q1 25 C Q3 26 A Q1 27 B Q2 28 A Q1 29 B Q2 30 C Q3 31 B Q2 32 C Q3 33 A Q1 34 C Q3 35 A Q1 36 B Q2 37 A Q1 38 B Q2 39 C Q3 40 B Q2 41 C Q3 42 A Q1 43 C Q3 44 A Q1 45 B Q2 46 A Q1 47 B Q2 48 C Q3 49 B Q2 2/4/2014 13

9.7.2013 WOC long final TV+ online plan Controlname control number code Emit code Punching emits How to do it (two possibilities) Same as women Var 1 4 41 np 1 mobiili moxa M1 / puhelin Kyllä 3,52 VA1 5 37 np 1 lyönti / puhelin Kyllä 3,76 Var 2 7 58 np 1 mobiili moxa M2 / puhelin Ei 6,74 VA2 8 75 np 1 lyönti / puhelin Ei 6,89 Var 3 14 36 np 1 mobiili moxa M3 / puhelin Ei 9,85 VA3 15 84 np 1 lyönti / puhelin Kyllä 10,49 Var 4 17 85 np 1 kaapeli / kuuloke Kyllä 12,70 VA4 18 48 np 1 kaapeli / kuuloke Kyllä 13,06 VA5 19 63 np 1 Satel / puhelin (kaapeli/ku) Kyllä 14,02 Var 6 31 80 np 2 kaapeli / kuuloke [2 kaynt] kyllä 18,59 VA6 32 67 np 2 kaapeli / kuuloke Kyllä 18,83 viim.rasti 33 100 125 8 kaapeli Kyllä 19,56 Lenght from start 2/4/2014 14

Timetable when TV picture from forest 2/4/2014 15

WOC daily rutins in competion days: Björn quarantine zone Henning to the start (by 1.st buss) Heikki to finish area to meet the course controllers, then to start and after 1.st starts back to finish with Hennig checking the daily technical information before TOM meeting with Jyrki Organizers 2/4/2014 meetings (in Finnish) / NC 16

Timetable, when deal the maps By email to TV people outside Media in competition area Map selling+ VIP maps Name of the map 7.7.2013 9:30 9:30 9:30 Kumpula 12:00 =after the 8.7.2013 9:00 9:00 race Katinkulta 8.7.2013 17:50 20:20 long distance qualification sprint qualification 20:20=after the race Hiukka sprint final 9.7.2013 11:55 11:55 11:55 Kumpula long distance final 11.7.2013 9:00 9:00 9:00 Koljola middle distance qualification 12.7.2013 13:10 13:10 13:10 Koulurinne middle distance final 13.7.2013 18:00 18:00 18:00 = after the race Koulurinne relay One person took the maps daily to event center (maps were put in bags 5.-6.7 (controlled my NC). Media chief got every day one memory stick! 2/4/2014 17

Some speciall challanges to give public event runners the possibility to run in WOC terrains timing of public events forbidden areas no same controll legs traffic > own routes (+reserv plans) to teams; only with transportation with organizers 2/4/2014 18

Only in long qual because of spectators race, a few extra controls (other than WOC) exist in terrain In case they are located close to WOC controls, control structures are masked as shown in this picture 2/4/2014 19

Controls of the modell event for middle/relay were KOW controls, which were planned so that all different control types which would be in the competitions could be found here! 2/4/2014 20

Relay Main ideas: one must do his/hers own orienteering enough forking > 18+18+9= 45 live GPS all the time > quarantine area! partly different TV controls 2/4/2014 21

according the rules number comes from place year before (if not result or new team, then alphabetical order 18+ 18 forkings for legs 1 2 and 9 for 3.leg > totally 45. Be sure, that top teams do not get totally same forkings. WOC 2013 RELAY FORKING MEN Number Team 1. leg 2. leg 3. leg 20 BLR AXAI CZCJ BYBO 1 CZE AXAI BYBJ CZCO 21 BUL BYBJ AXAI CZCO 2 NOR BYBJ CZCI AXAO 22 AUS CZCI BYBJ AXAO 3 SWE CZCI AXAJ BYBO 23 GER AYAJ CXCI BZBO 4 SUI AYAJ BZBI CXCO 24 POR BZBI AYAJ CXCO 5 FRA BZBI CXCJ AYAO 25 NZL CXCJ BYBI AZAO 6 DEN CXCJ AYAI BZBO 26 IRL AZAI CYCJ BXBO 7 LAT AZAI BXBJ CYCO 27 BRA BXBJ AZAI CYCO 8 LTU BXBJ CYCI AZAO 28 CAN CYCI BXBJ AZAO 9 UKR CYCI AZAJ BXBO 29 USA AXAJ BZBI CYCO 10 POL AXAJ CZCI BYBO 31 JPN BYBI CZCJ AXAO 11 ITA BYBI AXAJ CZCO 32 CHN CZCJ BXBI AYAO 12 AUT CZCJ BYBI AXAO 33 HKG AYAI BZBJ CXCO 13 BEL AYAI CXCJ BZBO 34 COL BZBJ CXCI AYAO 15 FIN BZBJ AYAI CXCO 35 ISR CYCJ AZAI BXBO 16 GBR CXCI BZBJ AYAO 36 KOR AZAJ BXBI CYCO 17 EST AZAJ CYCI BXBO 37 MOL BXBI CYCJ AZAO 18 ESP BXBI AZAJ CYCO 38 RUS CXCI AYAJ BZBO 19 HUN CYCJ BXBI AZAO 2/4/2014 22

TV+GPS in womens relay, legs 1 2 GPS-allowed to show on 2.leg, when runners behind the hill TV TVcoverage at all controls Forking only for legs 1.-2 TV 2/4/2014 23

No forking in last part of 3.leg women to women made it possible to show the end of 2.leg in the screen! second last control in an area where middle runners did not visit same idea also for men 2/4/2014 24

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