ivue Accounting and Business Solutions 2.x for Telecommunications Improve productivity. Reduce costs. Streamline operations. NISC s ivue ABS 2.x, a completely integrated suite of applications, allows you to quickly perform a full range of accounting, sales, financial and other business-management functions. Flexible and easy to use NISC s ivue Accounting and Business Solutions are designed to work the way you work, and feature a single point of data entry, integration among all applications and unparalleled ease of use. The flexibility of NISC s ivue gives you the power to define and create open fields to suit your specific needs. You can also predefine a set of values in order to validate and ensure accuracy of your data collection. All this, along with a powerful query builder that allows you to create simple and fast data queries that can be organized and sorted to your specifications and dropped into a third-party spreadsheet without having to involve your technical staff. Scalable to meet your needs today and in the future ivue is scalable to fit the needs of every telecommunication company large or small. Implement the features you need now and add new features as your needs or markets change. Flexible, affordable and multi-platform compatible, ivue is the information management revolution you ve been awaiting. Integration helps you provide outstanding customer service Information is power: the power to see, respond and take action. Total integration of ivue Customer Care, Accounting and Business Solutions (ABS) and Engineering and Operations (E&O) data means fast, efficient service for your customers as well as your employees. View a customer s account status, billing and payment history, diversified services used, view scheduled tasks, check inventory levels, see capital credit allocations, check service orders, view employee information through the web-based employee self-serve product and much more, all quickly and easily through ivue. Designed to put you in control NISC s ivue integrated enterprise solution is built using the latest technology, tools, processes and design techniques. ivue uses a robust relational database for greater efficiency, speed and flexibility. The power behind the ivue solution is a rich graphical user interface (GUI) that utilizes an open architecture. ivue solutions also feature comprehensive online help. ivue Accounting and Business Solutions 2.x for telecommunications companies include the following applications: ivue General Ledger ivue Purchase Order ivue Accounts Payable ivue Material Inventory ivue Payroll / Labor ivue Employee Self-Serve ivue Fleet Management ivue Work Order ivue Asset Management ivue Miscellaneous Receivables ivue Bank Reconciliation ivue Central Office Equipment For your accounting and business functions, ivue really adds up. With ivue, data from our accounting, billing and engineering applications are all integrated. For systems that offer diversified services, the ivue Accounting and Business Solutions delivers a multi-business enterprise-wide accounting solution.
That makes it easy to generate invoices, work orders, purchase orders, track sales and returns, share customer information with the Subscriber Information System (SIS) and E&O products, create custom forms, reports and queries. You don t need to worry about data imports, conversions or format compatibility. ivue puts you in control of all the data you need. NISC s full suite of graphical accounting and business applications, from General Ledger to Payroll to Accounts Payable and from Purchase Order to Work Order, offers your telecommunications company flexible software integration capabilities for streamlining your operations. The bottom line: ivue represents a revolution in data management, developed specifically for the needs of systems like yours. ivue General Ledger In today s economic environment, it s essential that you consistently monitor your telecom s financial situation. NISC s ivue General Ledger is designed to be the central hub of your financial system, providing you with powerful data you need to make informed decisions. ivue General Ledger features: Full integration with all ivue applications Multi-company capabilities with individual or consolidated totals Customizable divisions up to four digits and account/sub-account format up to 10 digits Separate associations for departments and activities Historical transactions retained for comparison and other analysis One-time, recurring and auto-reversing entries Multiple periods open simultaneously with proper security Up to a 600-character extended reference per transaction to enhance audit trail Activity-based accounting Spreadsheet style journal-entry screen Budgeting by any division, account, department and activity code combination ivue General Ledger is designed to be the central hub of your financial system. It provides powerful data you can use to make informed decisions, full integration with all ivue applications, multi-company capabilities with individual or consolidated totals and much more. ivue Purchase Order NISC s ivue Purchase Order solution is the business front-end application for the ivue Accounting and Business Solutions suite. ivue Purchase Order sets the standard for other applications as it maintains purchase order information, reduces manual work and saves time keying information. ivue Purchase Order features: Requisitioning capability Software-generated purchase orders Purchase order email and electronic signature capabilities Invoice/line items expensing option Track discounts by vendor Integrates with other ivue applications including General Ledger, Accounts Payable, Material Inventory, Work Order, Fleet Management, Asset Management and more Request quotations to multiple vendors
Integration available to support vendor managed inventory agreements Purchase order creation available from work order pick lists Blanket purchase order capability Purchase/requisition security limits by user Tiered authorization hierarchy for requisitions and purchase orders with email notification capability Ability to update inventory/general ledger at an estimated cost upon receiving, but prior to invoicing Ability to estimate taxes, freight and discounts Automated requisition creation based on monthly inventory minimum levels Multiple receiving for a single purchase order with the ability to require receiving before the entry of the invoice for non-inventory items Option to require accounting assignment during requisition/ purchase order entry Ability to define over-receipt tolerances, allowing for a warning or requiring authorization above defined tolerances ivue Purchase Order helps you quickly and efficiently maintain purchase order information, reduce manual processing and save time keying information. ivue Accounts Payable Managing cash resources for one or multiple companies can be the difference between a positive fiscal period and a negative one. NISC s ivue Accounts Payable solution is designed to assist you with cash flow by maximizing cash control. With ivue Accounts Payable, each invoice can be paid immediately or accrued for payment later. By using the due date and monitoring discounts, you can make the best use of your cash resources. The cash requirement functions can automate the decision process of paying invoices. The ivue Accounts Payable solution also computes the cash required and can produce a suggested payments listing. ivue Accounts Payable features: Integrates with other ivue applications including General Ledger, Fleet Management, Work Order, Purchase Order, Asset Management, Capital Credits, Material Inventory, Bank Reconciliation and Subscriber Information System. 15-character alphanumeric vendor identifier Electronic 1099 filing with optional filing by division Software-generated checks with reprint options Direct Deposit (NACHA standard) with e-mail notification Wire transfer capability Miscellaneous credit tracking with automated or manual application Available and lost early payment discount tracking Add vendors on the fly Historical trial balance Use-tax calculation capability Ability to establish recurring invoices Ability to restrict AP/GL accounts to a single vendor Ability to assign default account distribution to a vendor Ability to preview the GL Accounting distribution with overhead distributions applied on invoice entry ivue Accounts Payable is designed to help you improve cash flow by effectively maximizing cash control. With ivue Accounts Payable, each invoice can be paid immediately or accrued for payment later.
ivue Material Inventory Simplify your daily inventory procedures with NISC s ivue Material Inventory. This powerful application allows you to efficiently manage valuable assets by tracking past requirements, discounts and deliveries. ivue Material Inventory also allows you to increase your purchasing power, control stock levels and lower expenses. Historical balancing reports are standard features of ivue Material Inventory. ivue Material Inventory features: Multiple locations Look up by item and description Inventory can be captured for count and updating at a later date while ongoing business continues History by item and purchase order Purchase order activity by vendor and item Items grouping for analysis Unfilled purchase order reporting Item reorder point options Integrates with all ivue applications Inventory by reel with tracking by quantity or sequence Active/inactive items Price information based on average value or last purchase price Serialized inventory Attachable bitmap images Historical stock status balancing report Ability to distribute stores expense at time of each charge out and/or at end of period Capability to track item quantity for items expensed upon purchase (exempt material) Allow negative inventory levels by inventory groupings Ability to predefine accounting distribution for expensed items at the item level (non inventory and exempt items) ivue Material Inventory helps you manage valuable assets by tracking past requirements, discounts and deliveries. You can use it to increase your purchasing power, control stock levels and reduce expenses.
ivue Payroll / Labor NISC s ivue Payroll / Labor application offers one of the industry s most comprehensive Payroll / Labor solutions. It s reliable, on time, flexible and accurate. Whether your organization provides payroll for one or multiple companies, ivue Payroll / Labor delivers complete information that s properly reported, easily updated and allocated in the labor distribution. What s more, ivue Payroll / Labor features fully automated inter-divisionalized entries. Like all ivue Accounting and Business applications, the Payroll / Labor application does not require redundant information to be re-entered. Payroll entry by exception increases the efficiency of managing your payroll information and ensures accuracy of data that s been entered. With its robust flexibility and security, ivue Payroll / Labor simplifies the process of delivering timely and accurate employee compensation. ivue Payroll / Labor features: Integrates with ivue General Ledger (standard defaults available), Work Order, Fleet Management, Miscellaneous Receivables and Bank Reconciliation 401(k) processing, automated file creation formats and additional options for third-party investments Section 125 processing Flexible pay periods Date sensitive pay rates, deductions, taxable benefits and direct deposit setup. Alternate pay rates by employee Multiple state reporting Unlimited number of pays, deductions, paid time off benefits, taxable benefits and taxes. Direct Deposit (NACHA Standard) Special situations such as bonus options and more Flexible accrued labor options Labor distribution by employee Dependent tracking Employee review ratings and tracking Automatic increase in vacation and other accrual hours Automated labor distribution, with detailed historical reporting and inquiries available Automated distribution to allocate non-payroll related costs 941 reporting Electronic W-2s Third-party sick pay tracking with W-2 and 941 capability Automated group term life calculation Mass change capability for pay rates, deductions, benefits and paid time off Automated Federal Income, FICA, FUTA and State Income tax table updates ivue Payroll / Labor is reliable, on time, flexible and accurate one of the industry s most comprehensive payroll solutions. It delivers complete information that s properly reported, easily updated and allocated in the labor distribution.
ivue Employee Self-Serve NISC s ivue Employee Self-Serve gives your employees convenient access to personnel-related information and functions, allowing your staff to operate more efficiently. This application uses many of today s top technologies, including HTML and Java, and is available for use on any web browser. The ivue Employee Self-Serve solution doesn t require any additional hardware or software. As a web-based application, ivue Employee Self-Serve offers the security you and your employees expect. Supervisors have access to data for the employees they re responsible for, while other employees have access only to their own information. ivue Employee Self-Serve features: Timesheet Entry. With ivue Employee Self-Serve Timesheet Entry application, employees may enter their work hours anytime online, 24 hours a day, 7 days a week. This web-based time entry system allows rapid entry of the hours worked during the timesheet period. Fleet Management Service and Usage. Telecom employees will also be able to enter any service, usage and expense information. Totals. Totals may be accumulated by several methods, including day of the week, task and more. Timesheet Report. The Timesheet Report can be printed through the browser and is formatted to display, at a glance, the activity of the employee during a specified period of time. The Timesheet Report lists detail information, summary information, or both, and lookup and drop-down lists are available for many items to reduce errors in data entry. Timesheet Approval. Your supervisors are able to approve timesheets submitted through Employee Self-Serve s Timesheet Approval tool. A listing of the employees under their supervision is presented and timesheet approval requires only point and a click to complete. Totals are available, along with the ability to enter comments pertaining to a particular timesheet. Vacations and other paid time off. Employees are able to view their paid time off balances and absence history within Employee Self-Serve. Just choose the Paid Time Off menu item to display available and used vacation, sick leave and other paid time off codes. The Absence History menu item will display the day and hours the employee was absent. Paid time off tracking of requests and approvals are integrated with Microsoft Outlook calendar entries. ivue Employee Self-Serve provides convenient access to personnel-related information, and offers the security your employees expect.
ivue Fleet Management NISC s ivue Fleet Management provides an efficient way to maintain fleet asset information, both accounting and service events, for your company. ivue allows all fleet assets to be grouped by class to better handle distribution of expenses. Expense dollars flow into Fleet Management from various applications and can be allocated to fleet assets based on usage, current expense proration, fixed dollars or purchase price. These expenses can then be distributed from Fleet Management into General Ledger accounts based on usage, direct labor hours, or fixed rate per unit of usage and on to the Work Order application for subsequent capitalization. All service events can also be scheduled through entry and then tracked using ivue report options. ivue Fleet Management features: 15-character alphanumeric fleet asset identifier Ability to establish service schedules for each fleet asset Ability to establish service intervals by usage or days Report capabilities show pending service and service history Direct integration from Asset Management allows depreciation expense to flow directly to Fleet Management Ability to attach a fleet asset, such as a boom, to a base fleet asset and expense each fleet asset separately Ability to have service only fleet assets attached to the base unit Ability to allocate expenses by usage, current expense, number of fleet assets in a particular class, purchase price, fixed rate per unit of usage or direct labor hours from the ivue Payroll / Labor application Clearing and expense account number flexibility Integration with the General Ledger, Work Order, Asset Management, Accounts Payable, Payroll / Labor, Material Inventory and Purchase Order applications Tracking of historical cost per mile Ability to track licensing, CDL and multiple warranty information ivue Fleet Management provides an efficient way to maintain your company s fleet asset information. With ivue Fleet Management all fleet assets can be grouped by class to better handle distribution of expenses.
ivue Work Order NISC s ivue Work Order System is a completely integrated solution that reduces errors and automates most repetitive tasks associated with work order accounting processes. By using all Work Order System applications, including ivue Asset Management, your telecom will realize great time savings, improved information flow and availability as well as increased data integrity. The ivue Work Order accounting system provides fully automated divisionalized accounting entries, as well as subsidiary detail for construction, retirement, expense tracking, accumulated depreciation and fixed asset accounts in the ivue General Ledger solution. ivue Work Order features: Integrates with ivue Subscriber Information System, Purchase Order, Accounts Payable, Material Inventory, Payroll / Labor, Fleet Management, Miscellaneous Receivables, General Ledger, Asset Management, and Staking and Mapping software Blanket work order capability Estimation capability 15-character alphanumeric Work Order identifier Software generated RUS 771 or 771a Form Option to delete or abandon work orders Loan tracking supports amendments, the inquiry of original loan, the dollars used and the amounts remaining Work orders can be reopened, if necessary Multiple work order types Expense tracking work orders Multiple taxing districts per work order closing Multiple construction, retirement and aid to construction/retirement general ledger accounts set up at the work order level Detailed information from interfacing applications Ease of transferring work order costs to other work orders or directly to the general ledger Automated pick list functionality User defined engineering codes to track miles of fiber and other statistical information Automated allocation to active work order of overhead work order charges Automated work order closing procedures with backout capability Ability to update plant based on standard costs and/or direct material charges Work Orders can be grouped and tracked by projects Up to 99 user-defined cost categories Historical reporting 20-character alphanumeric assembly code Multiple estimate code calculations for installation and removal of labor, overhead and materials ivue Work Order System is an integrated solution that reduces errors and automates most repetitive tasks associated with work order accounting processes. With ivue Work Order System you benefit from time savings, improved information flow and availability and increased data integrity.
ivue Asset Management Using NISC s ivue Asset Management your company can easily track both outside plant and general assets. These assets can be grouped and reported on by business entity, location, tax district or department. In addition, depreciation expense is automatically transferred to the Fleet Management application for the distribution of the assets depreciation. The additions and retirements are seamlessly transferred from the Work Order and Accounts Payable applications. ivue Asset Management features: Depreciation calculated by months to depreciate, percentage of asset, a combination or a percentage of the General Ledger account balance Integrates with ivue Purchase Order, Accounts Payable, Work Order, Material Inventory, General Ledger and Fleet Management Depreciation and retirement accounting specified at the general ledger account asset level 15-character alphanumeric asset identifier Detailed tracking by asset of additions, retirements and depreciation Calculating standard costs based on materials and labor Average unit cost, standard unit cost and salvage value are stored by asset General plant tracking and depreciation Tracking of property value by tax district ivue Asset Management allows you to track both outside plant and general assets, and to report these assets by business, entity, location, tax district or department.
ivue Miscellaneous Receivables NISC s ivue Miscellaneous Receivables offers robust functionality for performing counter sales and subscriber orders through Point-of-Sale functionality along with monthly billings. Through integration with the ivue Material Inventory application, ivue Miscellaneous Receivables will provide real-time information for Point-of-Sale counter sale transactions or a detailed order tracking system. ivue Miscellaneous Receivables maintains up-to-date information on subscribers, orders and invoices as well as provides subsidiary detail to support the accounts receivable balances in the General Ledger application. Through integration between ivue Miscellaneous Receivables and the ivue Subscriber Information System, your subscribers can receive a single bill. ivue Miscellaneous Receivables features: Supports sales, returns and trade-ins Cash register credit card swipe and authorization Return tracking Serialized inventory Warranty tracking Allows for multiple accounts receivable general ledger accounts Multiple order types: standard, monthly, recurring and quote Flexible pricing options including unlimited price groups Shares a central subscriber with the Subscriber Information System User-defined payment terms Multiple statement formats: balance forward and open balance Integrates with ivue General Ledger, Work Order, Purchase Order, Material Inventory, Cash Register, Accounts Payable, Payroll, Installment Loans and Subscriber Information System Custom-defined invoice and statement messages Rapid payment entry and payment reversal functionality Multiple banks for payments Electronic Funds Transfer (NACHA Standard) Transfer option to Subscriber Information System Write-off functionality NSF charges Miscellaneous credit apply and reversal, as well as miscellaneous credits auto-apply option Credit refund ability using accounts payable Prints special forms on demand: invoices, orders and statements Historical open balance reporting ivue Miscellaneous Receivables offers real-time information for Point-of-Sale counter sale transactions and maintains up-to-date subscriber information.
ivue Bank Reconciliation NISC s ivue Bank Reconciliation ensures real-time, reliable cash balance that you can depend on by delivering an integrated solution to quickly reconcile your bank statements to ivue s General Ledger. Whether your company utilizes one or more bank accounts ivue s Bank Reconciliation will easily track checks, electronic payments, deposits, electronic deposits and transfers. What s more is the information from Capital Credits, Payroll / Labor, Accounts Payable, Miscellaneous Receivables and General Ledger are tightly integrated with ivue Bank Reconciliation. The reconciliation process can save time and ensure accuracy by quickly identifying the items to clear. In addition, ivue Bank Reconciliation allows for transactions to be imported and cleared through a simple import process, which can be easily customized by bank account to match your banks electronic output. ivue Bank Reconciliation features: Integrates with ivue General Ledger, Payroll / Labor, Accounts Payable, Miscellaneous Receivables, Capital Credits, SIS, Cash Register, E-Bill, Kiosk and more On-screen bank reconciliation from bank statement to the GL cash account Single point of entry for all check void processes User-defined file formats for the import of your banks reconciliation files Transaction inquiry and drill down to source application Check signature security and multiple signature authority can be defined with each bank Secured access to payroll information ivue Bank Reconciliation delivers real-time, reliable cash balance and offers integration with ivue General Ledger Payroll / Labor and more.
ivue Central Office Equipment and Continuing Property Records NISC s ivue Central Office Equipment and Continuing Property Records preserves accounting information for equipment that is installed and maintained in the central office of a telecom. Material and overhead costs associated with equipment are tracked and appraised using multiple depreciation methods. Central Office Equipment can calculate and keep track of the accumulated depreciation of equipment. The Central Office Equipment-Continuing Property Records (COE-CPR) module maintains all of the transaction history over the life of the equipment from initial capitalization through retirement. With ivue Central Office Equipment and Continuing Property Records, you can: Assign each piece of equipment to a particular exchange, location, rack, bay, sequence and position Associate each piece of equipment to a cost separations category for cost reporting Allocate costs to multiple equipment records at once based on the Material Cost (Trial Cost) of the various equipment records Setup a piece of equipment (including the addition of equipment details and entering depreciation detail for the piece of equipment), distributing costs (material and overhead) over the equipment, transferring of equipment across locations, retiring of equipment, depreciating the equipment (via period-end processing), and creating new records and balances for the next year (via year-end processing) The COE-CPR module is designed to be a fully integrated part of the ivue software solution. In an interfaced environment, equipment is added to the COE-CPR module through Accounts Payable (AP) and/or Work Order (WO) modules. The Material Inventory (MI) module will update COE-CPR with the equipment material information. Each piece of equipment can be retired through the Work Order module. The COE-CPR module will update the General Ledger (GL) module with the associated accounting information. COE-CPR can also be used in a stand-alone mode without interfacing to other ivue modules. In a stand-alone environment, the addition and retirement of a piece of equipment is done in the COE-CPR module itself. Additional Information To learn more about ivue Accounting and Business Solutions for telecommunications companies: CALL 1.866.999.6472 VISIT www.nisc.coop E-MAIL kevin.anderson@nisc.coop Mandan, North Dakota Lake Saint Louis, Missouri 1.866.WWW.NISC (1.866.999.6472)