Tessco Technologies Routing Guide Effective September 2015 Index Page General Instructions 2 Inbound Collect Shipments Inbound Parcel Shipments 3 Inbound LTL Shipments 3 Inbound TL Shipments 7 Inbound Prepaid Shipments Inbound Parcel Shipments 3 Inbound LTL Shipments 4 Inbound TL Shipments 7 Airfreight Shipments 7 Truckload Shipments 7 Bill Of Lading Instructions 8 Packaging 9 Label Instructions 9 Penalties For Non-Compliance 14 1 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
General Instructions The purpose of this guide is to ensure that the shipments made by, to, or on behalf of Tessco Technologies are shipped by the proper mode of transportation. It is also designed to ensure the timely delivery of the shipment, while considering the economics of the transportation mode being used. Our standard shipping practices include: Forego daily parcel shipments in favor of LTL shipments at every opportunity. Consolidate all orders moving on the same day into 1 shipment on 1 bill of lading. Standard shipping method is ground transportation. If expedited service is required to meet delivery commitment, approval by Tessco purchasing or logistics must be obtained prior to shipment. 2 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
Shipping by United Parcel Service Parcel Shipments are to be tendered to UPS as collect. UPS Ground Service - This service is standard on all shipments and is to be used when the package or cartons weigh less than 150 pounds each (or an aggregate weight of 250 pounds) and measure less than 108 inches in length and 130 in girth. Girth = (1x length + 2xwidth + 2xheight.) Shipments that total over 250 pounds or do not meet UPS requirements should be shipped by regular LTL carrier as described in the LTL Carrier Matrix on page 4. Shipments are NOT to be insured or otherwise covered for declared value. Insurance charges incurred will be charged back to the shipper plus a 10% penalty. Prepaid Parcel Shipments can be tendered to the carrier of choice, however please note that UPS is TESSCO s preferred inbound parcel carrier. Shipping Via LTL Carrier Less than truck load carriers will be used when shipments are too large for UPS, either by weight or volume. All shipments that are the responsibility of TESSCO, shall be tendered to the LTL carriers as 3 rd Party Prepaid. The freight bill for the shipment needs to be sent to: TESSCO c/o Veraction 3400 Players Club Parkway, Suite 300 Memphis, TN 38125 If a shipment consumes 12 or more (typically 6 non-stackable pallets) of a trailer, you must contact the Tessco Logistics Team for instructions by email logistics@tessco.com The team will provide direction based on shipping costs and time constraints. 3 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
LTL Shipments LTL Collect Routing Tender all collect LTL shipments to ABF Freight Systems. Contact information is below: ABF Freight www.abf.com Telephone 800 610-5544 LTL Prepaid Routing ABF Freight Systems is TESSCO s preferred LTL carrier. For all prepaid shipments not tendered to ABF please note the following: Delivery appointments are required for all LTL shipments not tendered to ABF. TESSCO Purchase Order numbers and carton counts must be included on all bills of lading. If not shipping via ABF then use one of the following carriers that are familiar with our Inbound receiving process. UPS Freight A.Duie Pyle Pitt Ohio New Penn Express 4 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
TESSCO Technologies Distribution Centers GLC TESSCO Technologies 11111 Gilroy Rd. Hunt Valley, MD 21031 East Coast U.S. Contacts: Mary Jo Chaney 410-229-1626 Email address: Inbound11111@tessco.com IC TESSCO Technologies 10999 McCormick Rd. Hunt Valley, MD 21031 Contacts:Matt Schiavi 443-506-6194 Email address:inbound10999@tessco.com West Coast U.S. ALC TESSCO Technologies 4775 Air Center Circle Reno, NV 89502 Contacts:Jeff Rinaldi 775-689-5586 Email address: Inbound4775@tessco.com 5 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
Shipments originating from Alaska, Hawaii, Puerto Rico, and Canada must be routed through the Logistics Team by email Logistics@tessco.com. Please include all the necessary information in the request, such as ship from address, ship to address, pieces, weight, dimensions and commodity description. Please also include contact names and telephone numbers. 6 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requirements
Shipping By Air Freight AirFreight will only be used on an as needed basis and only after approval has been received. Hazardous materials, flammable, or caustic items, etc. may not be shipped by air. When airfreight is required, authorization must be obtained from the Tessco Logistics Team at email: logistics@tessco.com Shipping Collect By Truck Load Carrier Shipments that consume 12 or more of a trailer, or when combined with additional shipments to be delivered to TESSCO that make up 12 of trailer will be routed via a TL carrier. When shipments meet these parameters the shipper must contact TESSCO Logistics for routing instructions by email: logistics @ tessco.com Shipping Prepaid By Truck Load Carrier If the shipper is responsible for the freight charges. You may use a carrier of your choice, however the following rules apply: Delivery appointments are required at all TESSCO locations. Email: logistics@tessco.com TESSCO Purchase Order numbers, carton & pallet count must be included on all bills of lading. 7 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
Bill Of Lading Instructions The Bill of Lading is a legal document used to move a shipment from origin point to destination. The Bill of Lading establishes a contract between the shipper and the carrier. The Bill of Lading must be completed to contain the following data points. Ship from Name and Address Ship to Name and Address TESSCO Purchase Order Number Number of Cartons / Pieces (Not Skids, or Handling Units) Weight NMFC and Item Number The Bill of Lading must be marked prepaid if the shipper is responsible for the freight charges. If Tessco is responsible for the freight charges then the shipper must use the carrier specified by TESSCO in the routing matrix on page 4. The Bill of Lading must be marked as Prepaid 3 rd Party. in the area of the bill of lading which indicates where the freight bill is to be sent; please complete as follows: TESSCO,Inc. c/o Veraction. 3400 Players Club Parkway Suite 300 Memphis, TN 38125 8 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
Packaging and Labeling Adequate packaging must always be used in order to protect the contents from damage during transit. Shipping cartons and dunnage: Exterior cartons must be labeled with the Box Manufacturer s Certification (BMC) and comply with all guidelines presented in the National Motor Freight Classification Item 222 and Uniform Freight Classification Rule 41. Pictorial markings must be applied to all shipping containers. Markings must be compliant with ISO 780 standards. Appropriate dunnage must be used to prevent damage associated with crush, shift and friction. Labeling and Paperwork: Each Carton must be labeled with the following information: 1) TESSCO P.O. # 2) TESSCO SKU 3) Manufacturer s Part # 4) Quantity in Carton When a shipment is packed in multiple cartons, each carton must be numbered and show the total number of cartons (ie, 1 of 5.) A packing list must be included with every shipment. The packing list must include the shipper s name, origin address, destination address, date of shipment, method of shipment, TESSCO P.O., TESSCO SKU, Manufacturer s part number, quantity shipped, number of cartons and contents in each carton. For shipments containing multiple cartons, the packing list must be included in or attached to the master carton. The master carton must be clearly marked. For shipments containing loose or banded pieces (such as steel components,) each piece or bundle must be marked with the following information: 1) TESSCO P.O.# 2) TESSCO SKU 3) Manufacturer s part # 4) Quantity 9 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
Serial Numbers: Unless otherwise specified in writing by TESSCO operations, all product serial numbers must be identified on the outside of the carton with both human readable characters using barcode format 128. The barcode cannot exceed 20 characters in length. No spaces are allowed in the barcode. The barcode quiet zone must be 150 mil (.150 ) (10 x min element), with an ANSI Grade B or better. All labels must meet print quality requirements outlined in the ANSI Barcode print Quality Guideline ANSI X3.182-1990. All barcodes are to be printed to a density of between 5.9 CPI and 3.7 CPI. A single unit or selling unit cannot have more than two serial number barcodes. Additionally, a product barcode needs to have a consistent length. For example, the barcode length cannot change from 13 characters to 14 characters, it must stay 13 characters. The length must be consistent within a shipment and across different shipments for the life of the product and must be the same for all TESSCO warehouses. Any product that does not meet the above criteria there must be written approval from the TESSCO operations department before receiving the product. For any questions, barcode information, or waiver approvals, please contact the CFD_Team@tessco.com. For 2D Serial Barcode all products must have approval before receiving the product from the CFD_Team@tessco.com. The barcodes must be in standard PDF417 format comma delimited or QR format meeting the following requirements: Minimum Element: (X Dimension) 10 mil (.010 ) Maximum Height: (Y Dimension) 20 mil (.020 ) Bar Height: 1.0 or greater ANSI Grade: B or better Product Barcodes: All product labels must have barcodes using formats 39, 128, UPC-A, or Interleaved 2 of 5. The barcode quiet zone must be 150 mil (.150 ) (10 x min element), with an ANSI Grade B or better. The height of the barcode must exceed ¼ inch. No hidden or extra characters can be added to the barcode such as a FNC1 character. The barcode code must match the human readable. There cannot be any leading blanks in alias or anywhere in the sequence. All characters must be alpha numeric. Character such as + (plus), / (back slash) can never be used in the string. The maximum length is 15 characters. 10 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
TESSCO Inbound Routing Guide Instructions Inbound Labeling Requirements: Each shipping container must have a label that contains the following information: o TESSCO Vendor Name o TESSCO Purchase Order Number o TESSCO Vendor Part Number o TESSCO SKU Number o Quantity shipped in this Container o Barcode readable Format 128 or 39 o See example below Label size can vary as TESSCO receiving operations are equipped with barcode readers. Non compliance to the above format requirements will be subjected to TESSCO corrective actions and financial penalty. Packing lists should be placed in or on a Marked carton on the last pallet or carton in the shipment. 11 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
Pallets: Pallets shipped to TESSCO must meet the following criteria: 1) 48 x 40 footprint (1219.2 mm x 1016mm) 2) Wood grade #2 or better (Aluminum pallets are acceptable, plywood pallets are not acceptable.) 3) Broken or damaged pallets are not acceptable 4) 4 way pallets (partial or full) are required. 5) Block style, standard GPA and GMA stringer style pallets are acceptable. Palletization: When shipping multiple cartons or pieces on a pallet, shipments must meet the following criteria: 1) Pallet height must be less than 50, including the pallet. 2) Merchandise must not overhang the pallet. 3) To prevent damage, corner supports/protectors are required for stacked pallets. 4) Pallets must be enclosed in clear shrink wrap, allowing visibility of labels and preventing shifting of load. 5) It is preferred that nylon strapping be used to secure loads to pallets. 6) For shipments of steel product, the above criteria must be met; however metal banding can be used. Failure to comply with these requirements will result in refusal of shipments. Any incremental transportation costs will be the responsibility of the shipper. 12 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme
Penalty For Non Compliance In the event that a vendor does not comply with these requirements, a notice will be sent informing the vendor of non authorized shipping method. The notice will include the cost of that occurrence. In the event of a second occurrence, a charge back notice will be sent for the difference in transportation costs to the vendor for non-compliance. This charge back will indicate the cost of the non-compliance plus a minimum administrative charge of $ 50.00. A deduction will then be made from the vendor s invoice. The charge back will be equal to the difference in freight cost as charged by the non complying mode of transportation and the cost that would have been charged had the vendor complied with the directions set forth herein. This will be in addition to the administrative charge. A third occurrence will precipitate a meeting/conference call between vendor and Tessco Logistics/Tessco Vendor Transaction Team for resolution. Any questions or concerns with the forgoing instructions should be directed to the Tessco Logistics Team at email logistics@tessco.com. 13 OF 13 Logistics Routing Guide 9/16/2015 Added Serial Number and Barcode Requireme