2015 Price List Tents Page 2-3 Tent Accessories Page 3 Tables, Chairs, Table Covers & Skirting Page 4 Special Event Equip., Wedding Accessories Page 5 Bar and Beverage, Miscellaneous Page 5 Tips for a Successful Rental Page 6 Terms and Conditions Page 7 Rental Rate: All rates are quoted per day. Long term rates are available. Deposit is required on all rental reservations. Damage waiver available 5%. All prices quoted herein include installation and removal of tents. Delivery charges may apply based on size of order, time of year and delivery location. Table and Chair set up are available at a nominal fee. Delivery is made to dock, street level, or a convenient area. Please call our office for the charges.
Tents All tent prices include set up and removal for standard installations. Additional charges may apply for special delivery times or delivery locations. All prices assume that tents will be secured by staking. Additional charges may apply for tents that must be ballasted. Please check with your local fire or building department if your tent size requires a permit. Frame Tents Traditional Pole Tents Frame Tent tops are supported by a metal frame and do not require center poles to hold up the roof material. This means that you can enjoy a completely unobstructed event space. Various colors available. 6 Canopy (per foot) 10 Canopy (per foot) 6 x6 $80.00 6 x12 $160.00 8 x8 $90.00 10 x10 $120.00 10 x20 $220.00 12 x12 $145.00 12 x24 $250.00 15 x15 $230.00 15 x20 $270.00 15 x30 $360.00 18 x18 $300.00 20 x20 $320.00 20 x30 $460.00 20 x40 $600.00 20 x50 $740.00 20 x60 $880.00 30 x30 $675.00 30 x40 $885.00 30 x45 $990.00 30 x60 $1,305.00 40 x40 $1,200.00 Pole Tents use center poles to support the roof fabric. Pole Tents must be staked to the ground to pull the roof fabric tight. Various colors available. 20 x30 $365.00 20 x40 $450.00 30 x30 $450.00 30 x45 $615.00 30 x60 $780.00 30 x90 $1,110.00 40 x40 $785.00 40 x60 $1,080.00 40 x80 $1,375.00 40 x100 $1,670.00 60 x60 $1,410.00 60 x75 $1,750.00 60 x80 $1,865.00 60 x90 $2,090.00 80 x80 $2,950.00 80 x100 $3,670.00 Century Pole Tents Century Tents are similar to traditional pole tents because they use center poles to support the roof fabric. Century Tents utilize dramatic peaks at the center poles as a design upgrade. Century Tents are engineered to meet wind load requirements. 40 x60 $1,760.00 30 x30 $495.00 40 x80 $2,320.00 30 x45 $710.00 40 x100 $2,880.00 40 x40 $830.00 40 x60 $1,190.00 Summit Series Frame Tents 40 x80 $1,550.00 40 x100 $1,910.00 Summit Series Tents have all of the properties of a 60 x60 $2,220.00 frame tent but they ha ve the aesthetic benefit of a 60 x70 $2,550.00 high peak. 60 x80 $2,880.00 60 x90 $3,210.00 10 x10 $135.00 60 x100 $3,540.00 12 x12 $165.00 80 x40 $2,400.00 15 x15 $250.00 80 x70 $3,960.00 20 x20 $350.00 80 x90 $5,000.00 80 x100 $5,520.00 80 x120 $6,560.00
Clear Span Structures Clear Span Structures are engineered to meet building code requirements for wind loads. Clear Spans have no center poles as the A frame structure is completely self-supported. Roof fabric pulls through beams and gives a cleaner look. Clear Span Structures are great for large events like weddings, festivals, concerts or corporate events. Prices will vary depending on leg height. 20 Wide $.80/sq. ft. 33 Wide $.85/sq. ft. 40 Wide $.80/sq. ft. 45 Wide $.85/sq. ft. 49 Wide $.85/sq. ft. 66 Wide $.85/sq. ft. 82 Wide $.95/sq. ft. 98 Wide $1.30/sq. ft. Customer Pick Up and Return Tents Customer Pick Up and Return Tents are great for budget conscious residential events. Tents are picked up from our office and returned. We provide the equipment, you provide the labor. It s a great way to save on your event. 20 x20 Stake & Pole $180.00 20 x30 Stake & Pole $225.00 Side wall is available for an additional fee. Tent Accessories Depending on the style of tent that you choose, there are a number of options available to dress up your tent. Tent Wall Solid White Side Wall Mesh Side Wall French Window Wall Clear Side Wall $0.50/ft $0.50/ft $1.00/ft $3.00/ft Various colors of side wall are available. Please ask your customer service rep about options. Tent Lighting Festival Cage Lights (per strand) $26.00 LED Café Lights (per strand) $40.00 Spot Light Double Fixture $26.00 Single Fixture $15.50 Dimmer Switch for spot lights $26.00 400 Watt Halogen Light $80.00 LED Effect Light $50.00 Can be programmed to show any color of your choice. Can change color to the beat of the music. Single Globe Pedestal $21.00 Tent Heating All prices include one tank of propane. Additional tanks are available upon request. 60,000 BTU $175.00 80,000 BTU $175.00 170,000 BTU $200.00 Patio Heater $75.00 Additional 100 lb. tank $115.00 Additional 20 lb. tank $30.00 Tent Liner Clear Tent Tops Fire Extinguisher $40.00 Banner Pole $7.75 ea. Lighted Emergency Exit Sign $55.00 Standard Exit Sign $18.00 No Smoking Sign $18.00 Tent Double Door $325.00 Note on Tent Doors Tent doors do a great job of helping the keep the heat or cold air into the tent. Doors are not designed to be installed in pole tents. Doors work exceptionally well with frame tents or clear span structures.
Tables Banquet Tables 4 x30 (seats 6) $6.50 6 x30 (seats 8) $6.75 8 x30 (seats 10) $7.25 6 x30 Adj. Height Children $7.50 This table has a plastic top. Round Tables 30 Pedestal $7.00 30 Elbow Height $7.00 36 Pedestal $7.00 36 Elbow Height $7.00 42 Dia. (seats 4) $7.00 48 Dia. (seats 6) $7.00 60 Dia. (seats 8) $7.50 72 Dia. (seats 10) $9.50 Classroom Tables 6 x18 $7.50 8 x18 $7.50 Serpentine Tables Large $8.75 Small $8.25 Umbrella Table 48 Dia. w/umbrella Includes white cover & 6 Chairs $37.00 Heart Shaped Table For Cake or Fountain $7.50 Chairs White Samsonite Folding $1.50 Black Samsonite Folding $1.15 White Resin Padded $2.80 Black Wood Padded $2.80 Grey Wood Scarlet Seat $2.80 Chivari w/ Padded Seat $7.00 Chivari w/o Padded Seat $5.00 Wood Barstools $6.00 Chrome Barstools w/pad $10.00 Child Stacking Chairs $1.35 Wood Highchair $8.25 ASDA Table Covers and Skirting Square 54 x54 White/Color Poly Blend 54 x54 Specialty Pattern 72 x72 White/Color Poly Blend 72 x72 Specialty Pattern 90 x90 White/Color Poly Blend 90 x90 Specialty Pattern Round 90 White/Color Poly Blend 90 Specialty Pattern 108 White/Color Poly Blend 108 Specialty Pattern 120 White/Color Poly Blend 120 Specialty Pattern 132 White/Color Poly Blend 132 Specialty Pattern Rectangular 60 x120 White/Color Poly Blend 60 x120 Specialty Pattern 90 x132 White/Color 90 x132 Specialty Pattern 90 x156 White/Color 90 x156 Specialty Pattern Napkins 20 x20 White/Color Poly Blend 20 x20 Specialty Pattern Plastic Table Covers 54 x108 84 Round Fitted Plastic Table Covers 36 Round 48 Round 60 Round 72 Round 30 x72 30 x96 Skirting: Gathered Clip-On Plastic 13
Special Event Equipment Pipe & Drape 3 High (Per Linear Foot) $3.00 8 High (Per Linear Foot) $3.00 12 High (Per Linear Foot) $4.50 Staging 4 x4 Sections Steps (Required on 16 +) $18.50 Step Handrail $6.25 Guard Rail (Per Foot) $2.50 Stage Carpet Skirting $1.60 / ft. Ramp $52.00 Stanchions White Plastic $5.25 Black Plastic $5.25 Plastic Chain (10 Sections) $4.50 Chrome w/ retractable belt $19.00 Chrome $10.00 8 Black Velour Rope $6.50 Split Rail Fence 8 Sections (Price per Foot) $2.30 Dance Floor 4 x4 Oak Parquet $22.00 3 x3 Parquet (Indoor Use Only) $12.50 Coatracks 72 Coats w/ Hangers $31.00 80 Coats w/ Hooks $26.00 96 Coats w/ Hangers $41.00 Grills Charcoal 2 x5 $60.00 Propane 23 x53 w/ 30lb tank $115.00 Additional Propane Tanks (30lb) $45.00 Gas Griddle (20 x36 ) $105.00 Gas Griddle (20 x72 ) $155.00 All grills and griddles include one propane tank. Additional tanks are available. Bar and Beverage 2 Tier Table w/ Skirt $50.00 Avalanche Cooler $25.00 Miscellaneous Popcorn Popper 4oz $52.00 Popcorn Popper 6oz $62.00 8 oz. Popcorn Packet $1.50 Popcorn Bags $.05 each Cotton Candy Machine $75.00 Floss Sugar $9.50 / hlf gal Floss Cones $.05 each Floss Bags $8.40/100bgs Audio Lectern w/ Microphone $100.00 Easel Gold Folding $15.50 Fans 24 or 30 Pedestal $42.00 Oscillating Mounted 18 $26.00 42 Fan $52.00 Trash Container 55 Gallon Disposable Trash Can $11.98 Liner & optional sticker available
Tips for a Successful Rental We sincerely appreciate your business and pledge to do everything possible to make your rental experience a good one. Please take a moment to review the points below to help facilitate a smooth and efficient event rental. 1. BEFORE DELIVERY BE SURE TO READ THE RENTAL CONTRACT AS WELL AS THE ATTACHED TERMS AND CONDITIONS. The rental contract details the items and services we will provide. If the contract is not to your understanding, call us as soon as possible. DELIVERY/PICK UP CHARGES QUOTED ARE FOR STANDARD DELIVERY LOCATIONS (EASY TRUCK ACCESS, GROUND FLOOR DELIVERIES, ETC ). Additional charges may apply for deliveries that do not meet those criteria. 2. SITE PREPARATION PLEASE CALL 811 TO HAVE YOUR UNDERGROUND UTILITIES MARKED BEFORE YOUR TENT IS INSTALLED. A quick call can save you additional charges and delay in your installation. PLEASE DO NOT MOW YOUR GRASS BEFORE THE TENT IS INSTALLED. Please wait until after the install to avoid grass clippings from attaching to tent top. PLEASE BE ONSITE TO POINT OUT THE LOCATION OF THE TENT. If you cannot be there, let us know in advance and mark the site. 3. DELIVERY & USE OF RENTAL ITEMS Deliveries are usually made between 8 am and 5 pm. During the busy season, deliveries may run later than 5 pm. Our installation crew will call you a half an hour before they arrive. PLEASE COUNT YOUR RENTAL ITEMS TO CONFIRM THE QUANTITY DELIVERED. LINENS REQUIRE GREAT CARE. Normal soiling of linens happens. However, bagging damp linens can ruin them. Candle wax on linen will also ruin them. Please be sure to hang the linens to dry before pick up if they are wet. IT IS NORMAL FOR CONDENSATION TO DEVELOP ON THE BOTTOM SIDE OF A TENT. When temperature of the tent material is cooler than the air around it, moisture will condense on the tent. Do not be alarmed when the water starts running off. If there are any problems with count or quality of your rental items, please call us immediately. We cannot fix a problem we are unaware of. YOU ARE RESPONSIBLE FOR ALL RENTAL ITEMS FROM THE TIME THAT THEY ARE DELIVERED TO THE TIME THAT THEY ARE PICKED UP. Please provide security from the elements as well as from loss of the items until our crew accounts for all items on pick up. 4. PICK UP If you are not ready for pick up on your scheduled day, please call our office by noon the day prior to make other arrangements. PLEASE NEATLY STACK YOUR TABLES AND CHAIRS IN THE MANNER IN WHICH THEY WERE DELIVERED. That means all tables should be folded and all chairs returned to their bags if they were delivered that way. We offer set up and take down of tables and chairs for an additional fee, you may be charged this fee if tables and chairs are not ready for pick up. It is preferred that you are onsite for pick up to confirm any damages or shortages with our crew. 5. CUSTOMER PICK UP & RETURN Customer Pick Up & Return hours are from 9am to 4pm Monday through Friday. For pick up, we recommend you use a truck or van. If we have concerns about the safety of our equipment in your possession, we reserve the right to refuse your rental.
Terms and Conditions 1. FEE SCHEDULE In consideration of O Neil Tent Co. (the Lessor) agreements hereunder, Lessee agrees to pay Lessor promptly all charges which accrue because of this rental, including damages to rental equipment, and that all charges are based on the time in Lessee s possession whether in use or not. Lessee agrees to obtain and pay for any permits necessary for the installation of rental equipment in accordance with existing ordinances, if any, of the municipality in which the installation is made. Please check with your local fire department and/or building department for required permits. In the event this Agreement is terminated by Lessee prior to the Delivery Date, (i) the deposit shall be fully refundable if notice of termination is delivered in writing at least 60 days prior to the Delivery Date, (ii) in the event the notice of termination is delivered less than 60 days but more than 14 days prior to the Delivery Date, the deposit shall be 50% refundable, and (iii) should Lessee fail to give written notice of termination prior to 14 days before the Delivery Date, the deposit shall be deemed fully earned by Lessor. 2. SITE PREPARATION & CONDITION So that Lessor might deliver and erect the Personal Property at the site, Lessee shall provide unobstructed truck access to the Site together with sufficient unobstructed space at the Site for the delivery and installation of the Personal Property at the Site. Lessee also agrees to provide the same unobstructed access, and the removal of Lessee s personal property by the scheduled removal date of Lessor s Personal Rental Property. In the event that Lessee fails to provide Lessor with unobstructed access or fails to remove such personal property from the Rental Personal Property, or otherwise hinders the Lessor s performance in any way under this agreement, Lessee shall pay Lessor an additional fee of $35.00 per hour per man with respect to any delays incurred or additional labor performed. Lessor will endeavor to minimize damage to Lessee s Site including lawn plantings, underground utilities, sprinkler systems, etc. Lessee assumes the risk and releases Lessor from liability for any such damages that may occur. 3. DIRTY, DAMAGED OR LOST EQUIPMENT Lessee agrees to pay for any damage to or loss of the goods, as an insurer, regardless of cause, except reasonable wear and tear, while the goods are out of the possession of Lessor. Lessee also agrees to pay a reasonable cleaning charge for equipment returned dirty. Equipment damaged beyond repair will be paid for at its Fair Market Value when rented. The cost of repairs will be borne by Lessee, whether performed by Lessor, or, at Lessor's option, by others. 4. DAMAGE WAIVER If accepted by Lessee, Lessor agrees, in consideration of an additional charge of 5% of the gross rental charges, to modify the responsibilities of Lessee created in paragraph 3 above. Lessees accepting damage waiver are not responsible for damages to or destruction of rental equipment except damage due to Lessee s neglect or misuse. Equipment damaged or destroyed must be returned to Lessor. Theft or mysterious disappearances are not covered by the damage waiver. 5. OTHER CONSIDERATIONS a. Lessor and Lessee agree that said tent installation is to be used as a temporary structure, and that there is no warranty, express or implied, beyond the terms of this agreement to the use of the rental equipment furnished. Tables and chairs will be delivered in stacks and Lessee agrees to restack for removal by Lessor. Set up and take down labor can be provided by Lessor at additional cost. b. Each of the parties hereto shall carry insurance on their own property, and property of others for which they are responsible, and Lessee agrees to carry insurance for contents of the equipment for the perils of fire, lightning, windstorm, hail, water damage, explosion, riots, civil commotion and vandalism. Lessee agrees to carry sufficient liability insurance to protect occupants or rental equipment, and to release Lessor from any liability therefor. c. Lessor shall not be liable for delays or defaults in furnishing the rental equipment specified hereunder, if such delay, default or non-performance on the part of Lessor is caused by fires, floods, explosions, strikes, riots, acts of God, acts of a public enemy, acts of governmental authorities or any any other causes beyond the reasonable control and without fault or negligence of Lessor. d. Installation and removal dates are on or before and on or after, respectively. To provide services to all customers for a given date, Lessor may extend the rental period at no additional rental cost to the Lessee. Lessee will retain liability for the rental items and Lessor will minimize time before and after specified installation and removal dates.