OSA Minutes from the Beginning of Relevant Time Jake Mower 1, Kishore Padmaraju 1 June 17, 2011 Department of Electrical Engineering, Columbia University, New York, NY 10025 Contents 1 2011-06-23: Columbia Unversity OSA Officer s meeting (talking points) 2 2 2011-06-09: Columbia Unversity OSA Officer s meeting 4 3 2011-05-19: Columbia Unversity OSA Officer s meeting 6 1
1 2011-06-23: COLUMBIA UNVERSITY OSA OFFICER S MEETING (TALKING POINTS) 1 2011-06-23: Columbia Unversity OSA Officer s meeting (talking points) I. Website a. Up and running with membership forms c. Get our website listed on the main OSA website (Kishore) d. Get a general OSA e-mail account from CUIT (Kishore) II. Consider writing a constitution (Jeff) a. Other OSA chapters focus on three main tasks: guest lectures, community outreach, and interaction with industry b. Which of these will we focus on? Guest lectures and interaction with industry III. Funds / Funding a. Get the Employer Identification Number (EIN) (Rich) b. Open checking account under the name OSA Student Chapter Columbia University (Rich) c. Membership fee remittance: investigate whether we get a discount on our student fees (Kishore) d. Monetize a Google site, sit back (All) IV. Activity a. We missed April 30th deadline for July Dec. Events b. Next deadline is Oct. 31, for Jan-June Events c. Will incur debt to have pizza at the general meeting (under our current financial outlook) d. Inagural event for the Fall i. Plan during the third officer s meeting ii. In the meantime, think about the question, What are the incentives to join the OSA student chapter? (Everyone) iii. Optics drinks (Rich) V. Coordinated trips a. Coordinate with other OSA chapters, organizations (IEEE, EGSC...)? b. NEC, Xiaoping Inc., IBM Yorktown, Thorlabs, Princeton Instruments? c. Who needs to be contacted at these places? (Someone) VI. Guest Lecturer a. Leaning toward Fauchet (Jake) b. Work around Optics Seminars, avoiding integration? c. Work out the procedure for scheduling/booking lecturer (Kishore) d. Add our lecture announcement to Optics Seminar poster (Kishore) VII. VIII. OSA student leadership conference at FIO (Kishore) Collaboration with Other OSA chapters 2
1 2011-06-23: COLUMBIA UNVERSITY OSA OFFICER S MEETING (TALKING POINTS) a. Investigate and get in touch with other OSA chapters in NYC area: Rutgers, CUNYs, NYU, Cooper Union, Stony Brook (Jeff) b. Look into the Stevens chapter (Kishore) IX. Improve formatting of Minutes document (Jake) X. Following meeting is 3
2 2011-06-09: COLUMBIA UNVERSITY OSA OFFICER S MEETING 2 2011-06-09: Columbia Unversity OSA Officer s meeting I. Website a. Up and running with membership forms c. Get our website listed on the main OSA website (Kishore) d. Get a general OSA e-mail account from CUIT (Kishore) II. Consider writing a constitution (Jeff) a. Other OSA chapters focus on three main tasks: guest lectures, community outreach, and interaction with industry b. Which of these will we focus on? Guest lectures and interaction with industry III. Funds / Funding a. Get money (Rich) i. Get the Employer Identification Number (EIN) (Rich) ii. Contact OSA, get the check for 250$ iii. Go to bank, open account b. Open checking account under the name OSA Student Chapter Columbia University (Rich) c. Membership fee remittance: investigate whether we get a discount on our student fees (Kishore) d. Monetize a Google site, sit back (All) e. IV. Activity a. Next deadline is Oct. 31, for Jan-June Events b. Inagural event for the Fall V. Coordinated trips i. Plan during the third officer s meeting ii. In the meantime, think about the question, What are the incentives to join the OSA student chapter? (Everyone) iii. Optics drinks (Rich) a. Coordinate with other OSA chapters, organizations (IEEE, EGSC...)? b. NEC, Xiaoping Inc., IBM Yorktown, Thorlabs, Princeton Instruments? c. Who needs to be contacted at these places? (Someone) VI. Guest Lecturer a. Leaning toward Fauchet (Jake) b. Work around Optics Seminars, avoiding integration? c. Work out the procedure for scheduling/booking lecturer (Kishore) d. Add our lecture announcement to Optics Seminar poster (Kishore) 4
2 2011-06-09: COLUMBIA UNVERSITY OSA OFFICER S MEETING VII. VIII. OSA student leadership conference at FIO (Kishore) Collaboration with other OSA chapters a. Investigate and get in touch with other OSA chapters in NYC area: Rutgers, CUNYs, NYU, Cooper Union, Stony Brook (Jeff) b. Look into the Stevens chapter (Kishore) IX. Improve formatting of Minutes document (Jake) X. Following meeting is June 23rd, 5 PM 5
3 2011-05-19: COLUMBIA UNVERSITY OSA OFFICER S MEETING 3 2011-05-19: Columbia Unversity OSA Officer s meeting I. Website a. Contact Bill McCabe about hosting on EE domain (Kishore) b. Add membership forms (Kishore) c. Get our website listed on the main OSA website (Kishore) d. Get a general OSA e-mail account from CUIT (Kishore) II. III. Consider writing a constitution (Jeff) Funds a. We have $0 b. Open checking account under the name OSA Student Chapter Columbia University (Rich) IV. Activity Grants a. We missed April 30th deadline for July Dec. Events b. Next deadline is (probably) Oct. 31, for Jan-June Events V. Funding for Annual Activities a. Will incur debt to have pizza at the general meeting (under our current financial outlook) VI. Field Trip a. Coordinate with other OSA chapters, organizations (IEEE, EGSC...)? b. Think about places we would like to visit (Everyone) VII. Membership fee remittance a. Investigate whether we get a discount on our student fees (Jeff) VIII. Guest Lecturer a. Talk to Osgood about incorporating this within the Fall Optics Seminar series (Jeff) b. Take a look at the list and spot some interesting lecturers (Jake, Everyone else as well) IX. OSA student leadership conference at FIO (Kishore) X. First General Members meeting a. Plan during the second officer s meeting b. In the meantime, think about the question, What are the incentives to join the OSA student chapter? (Everyone) XI. Collaboration with Other OSA chapters a. Investigate and get in touch with other OSA chapters in NYC area: Rutgers, Stevens (doesn t have one), CUNYs, NYU, Cooper Union, Stony Brook (Jeff) XII. Second officer s meeting is tentatively June 2nd, 5 PM 6