USA Transportation Logistics LLC All Gave Some, Some Gave All. Starting as a. Freight Agent. USA Transportation Logistics LLC

Transcription

1 USA Transportation Logistics LLC All Gave Some, Some Gave All Starting as a Freight Agent USA Transportation Logistics LLC USA Transportation Logistics LLC 302 Osborne Street Union, SC Main Number: training@usatransportationlogistics.com Training Phone Number: ext P a g e

2 TABLE OF CONTENTS I. About USA Transportation Logistics LLC 3 II. Program fee and Compensation 3 III. Programs and Load Boards 4 IV. Company / Phone Extension 4 V. Documents to get started 5 VI. What you need for your home office 5 VII. Hours of Operation 5 VIII. Non Activity of an Agent 5 IX. Leaving the Company 5 X. Duties of a Freight Agent 6 XI. FAQ 6 XII. Ready, Set, Go 8 2 P a g e

3 I. About USA Transportation Logistics LLC USA Transportation Logistics LLC was formed to provide Individuals a way to get a start into the Freight Agent/Broker Business with little or no experience. Most Freight Brokerages will not hire new agents; normally an Agent needs to have 2 years experience and a book of business before a company will even consider taking an agent into their company. Here at USA Transportation Logistics LLC we see the need to help individuals who want to become a Freight Agent or Broker, therefore we developed a program to get your business up and running under our licensing and bond. Even agents that have spent thousands of dollars for training at other companies soon find out that the companies they are given to contact after training will not hire you. So much for their GAURANTEED PLACEMENT instead you heard Two years experience and a book of business. Our Program is unlike any other company, we are willing to take on new agents, and everyone has to start somewhere and we are willing to give you the chance that no other Companies will give you. We also run background checks on all applicants, there is a lot of fraud in this business so unfortunately we find it necessary to have to run these checks, we verify name, address, social security and national criminal check. The fee for this check is $25.00 and must be paid at the time you turn in your documents. II. Program fee and Compensation We do charge a low monthly Program fee of $140.00, this covers all the programs and software used in the daily business operations and helps with administration costs which helps to be able to take on agents with no experience and no book of business, the normal cost if you were to get these programs on your own would cost you $ per month, other Companies charge anywhere from $ $ per month. You can also choose to add Shipper Mate Directory and system for $25.00 per month, normal cost on your own is $ per year. Normally, if you were to get these programs on your own the cost would start at about $404.00, but with adding you on as an agent to our existing programs through us is $ per month. Please understand, without these programs it is impossible to do this business. We understand that starting a business can be costly so we have kept our program as low as possible. Where can you start and run your own business and it only cost $ a month? Don t forget that these costs and fees are tax deductible. As an agent you are paid 60% of the net margin of each load you move and complete. Each year you are with the company you will receive a 5% increase in your commission topping out at 75%. We try and pay as soon as possible with all loads, as we are a new company and still building we currently pay as payments come in for the loads, some shippers that pay on receipt of all documents, some that pay weekly, 21 days and 30 days. As the company grows we will move towards paying you for the loads after completion of the loads and all documents are in that are necessary to Invoice the shipper. All accounting is done in the main office, you are not responsible for the accounting, but you are responsible to get all the necessary documents from the shipper and the carrier. The income possibilities are limitless in this business. You truly get out of this business what you put into this business. What you put into building your business is what you will get out of it. 3 P a g e

4 The Phrase, You can lead a horse to water, but you can t make them drink really describes the way this business is: We can give you all the training in the world, but we can t make you use it We can give you shipper leads, but we can t make you call them We can give you carrier leads, but we can t make you call them This business is truly based on your willingness, diligence and time you put into your business, Rome was not built in a day. III. Programs and Load Boards It s Dispatch; this is our main program for dispatch and moving your loads, it is the program we use for doing most of the paperwork and accounting involved in moving a load, it also includes Sales Manager which helps you to keep track of prospects and your customers. The normal cost for this program should you get it on your own would be $ per month. Truck Stop; this is one of the load boards and truck searches we use. This program is used to list your loads and to do searches for trucks that are currently located within a certain distance to your loads origin. This account includes Posting Loads and Searching for trucks, Rate Mate, Cacci for safety and insurance. Basic Post & Search $35.00 mo. Rate Mate $35.00 mo. Cacci $ mo. Should you try and purchase this program on your own the cost would be $ per month. You can also add other features to the TruckStop account at a huge discounted rate; these add-ons will help you do your job efficiently. Company Toll free number and Extension: Each agent receives an extension number for the company toll free line; the extension will ring through to whatever phone the agent desires to use. Company Address: Each agent receives a Company address, which can be used either on the web server or can be used with a mail program such as Microsoft Outlook. USA Transportation Logistics LLC reserves the right to add or change programs as necessary, but please know if any changes occur with the programs they would be changed because we replaced a program with one that will be better than one we are currently using,. New technology comes out all the time so we are always looking at programs that will help agents even greater than previous programs. IV. Company / Phone Extension You will be set up with a company address and a toll free company phone number and extension number. You will need an program to set up your company address such as MS Outlook, Outlook Express or Windows Live. You will need to set up a voic for your extension on the company s toll free number. 4 P a g e

5 V. Documents to get started We require New Agents to complete the following documents: New Agent Profile Broker Agent Contract W9 - Independent Contractor Background Check ($25.00) VI. What you need for your home office The items you need to run this business, you will need to have these in place to start: Computer Skills, extremely important we do not have computer training. You must have skills and Microsoft office, along with PDF. The heart of this business is your computer and telephone. Computer/Printer Phone with unlimited long distance; also we suggest a smart phone for when you are away from your office. Microsoft Office (complete program with Outlook) Ability to FAX, either a standard fax machine hooked to a telephone line or an online program. The office actually has two Magic Jack lines one for telephone and one for FAX, it runs us $60.00 a year for both. An online fax program alone will run you at least $90.00 a year. A regular phone line with your cable company or phone company can cost you as much as $ a year. VII. Hours of Operation The main office normal operating days and hours are Monday Friday 8:00 am 5:00 pm EST. We observe the following holidays: New Year s Eve, New Year s Day, Martin Luther King s Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Weekend, Christmas Eve, Christmas Day. Normally there is someone in the office beyond those stated days and hours and you will also be given specific phone numbers and contact information during training. There will normally be someone available to help you 24/7 should you need help with moving a load or emergency problems that may arise. VIII. Non Activity of an Agent If the Agent is not heard from in 30 days, the Agent will be dropped and no longer able to work under the Licensing and Insurance of USA Transportation Logistics, LLC. All the Agents accounts will be canceled. and program logins will be deleted and any contracts with USA Transportation Logistics, LLC are null and void. Should your monthly Program fee not be paid when due all accounts will be suspended until paid in full. IX. Leaving the Company Should an Agent wish to leave the company and gives a proper notice, all shipper and carrier accounts the Agent obtained while working under USA Transportation Logistics, LLC are theirs to take with them. You worked hard getting 5 P a g e

6 your accounts and we feel if you are to give proper notice you deserve to keep your accounts. Many other brokers require agents to sign a non-compete contract, we do not feel that is fair to the hard working agent. X. Duties of a Freight Agent Develop and maintain FTL (Full Truck Loads) business throughout North America and Canada To prospect for shipper leads to build a pipeline of customers, including heavy cold-calling. Manage accounts to retain existing relationships and grow share of business. Succeed at heavy price and service negotiation with customers and carriers. Develop and maintain a strong carrier portfolio according to the carrier selection criteria. Use both traditional and electronic communication tools to make contact with prospective, current and former customers. Create quotations and sales proposals for company services. Independently generate new sales revenue for your business. Translate business opportunities into incremental revenues through strong selling. Manage multiple projects simultaneously with a sense of urgency. Maintain and update accurate information in the company's operating systems. Understand and support the goals, policies and procedures of USA Transportation Logistics. Maintain confidentiality of company information. In summary, being a Freight Agent consists of obtaining accounts of Customers (Shippers and Manufacturers) and gains their business (Loads). Finding trucks to haul your loads. Doing all paperwork and dispatch responsibilities in the movement of the freight from pickup to delivery, receiving all documents pertaining to the load making sure your load was delivered safe and sound. There are basically two sides to this business: 1. To obtain and build customers and their loads. 2. Obtain and build a list of Carriers to carry your loads. XI. FAQ s 1. What is a Property Broker? A Property Broker is the term established by the Federal Motor Carrier Safety Administration (FMCSA), a division of the United States Department of Transportation, to describe licensed individuals, or companies, who help make a shipper 6 P a g e

7 and an authorized carrier successful in the transporting of freight. 2. What are the requirements of an FMCSA Property Broker? Each company or entity is required to obtain a "surety bond" in the amount of $75, with an approved bank or insurance company, and maintain "process service" agents in all 48 contiguous states. In order to get a Property Broker License you must show at least 2 years experience and evidence of training, there is a new law that will be implicated in the near future that you will also have to pass a written test. 3. What is a surety bond? Each company or entity must prove they are capable of paying the various truck lines, airlines, railroads, or any other entity being used by the broker. An individual's credit, and/or financial strength, is investigated with extreme thoroughness. Only then is a "bond" issued. Accordingly, if for some reason the broker fails to pay the transportation company, the bonding company must pay. As you can imagine, the bonding company is very careful about who they insure. 4. Is this a growing sector of the transportation industry? As of this writing, there are over 14,000 licensed transportation brokers in the United States of which only 50% are operating in a full time manner. Freight Brokers accounted for over 10%, around $60 billion, in revenues from the Transportation Industry. In a recent article, the Wall Street Journal reported "transportation brokerage, and logistics" as the fastest growing segment of the transportation industry. 5. Does a brokerage company carry cargo and liability insurance to protect its clients' interests? By law, a broker is not required to carry cargo or liability insurance. 6. What do I need to get started? If you want to become an Agent, you will need a computer with Microsoft Office or if you have a Mac the equivalent of Microsoft Office, telephone, and fax machine 7. Can I work from home? YES! It is a great place to start your small business and will keep your expenses down. 8. How long will it take for my business to become profitable? This is a relationship business and relationships take time to develop. Typically it will take 2-6 months to show a profit, but it has been accomplished in less time and in more time. You can generate revenue as soon as you become an agent. Your success depends on many factors, including your level of determination, your attention to detail, and your genuine desire to help your CUSTOMERS succeed. 7 P a g e

8 9. What is the difference between a Broker and an Agent? A Broker owns his/her own company and must obtain all of his/her own legal documents to get started. An Agent works for an established Broker under the Broker's legal documents. It is typically an all-commission position. 11. How long has your brokerage office been open? USA Transportation Logistics LLC opened over a 1 year ago. We are a smaller Brokerage but the business was started in order to help people that want to get into the Freight Brokering field. Almost every existing company requires 2 years experience and for you to have an established book of business but there are not very many companies that will give someone the opportunity to get those qualifications, so we opened our doors in order to provide that opportunity to individuals. 12. How much money can I expect to make? As a full-time Broker or Agent, you can make anywhere from $40,000 to well over $150,000 after you have developed you client database. As time goes on, and you continue to secure customers, your revenue will also grow. You set your own limits. I must let you know there are no guarantees in this business as we cannot control what effort you put into growing your business. 13. What is freight factoring? With Freight Factoring we give a trucking company quick cash for accounts receivables. Pay drivers and expenses in 48 hours... we collect from your customer in the customary 30 days. This is an excellent way to stabilize working capital and boost your company's cash flow. This is not a bank type loan. This is an alternative to traditional bank lending and is especially important in the current economic climate. Factoring is an effective financing tool used by both small business and many Fortune 500 companies. 14. How long does it take to get started? It depends on you; you can be set up in as little a day or two. It is based on when you get your documents completed and your Program fee paid. XII. Ready, Set, Go If you are now ready to bring a new era in your life and wish to become a Freight Agent follow these instructions to get started: 1. Go to our website and fill out the application (If you have not already done so). 2. Call us after reviewing this booklet and we can go over any other questions you may have. 3. We will then send out the documents that need to be filled out to get you set up and we will give you a link to pay the background check. 8 P a g e

9 4. After the documents and background check are complete we will then send a subscription link to set up your Monthly Program fee for your programs. 5. After the program subscription is paid your programs will be set up by the Customer Support for those programs, usually they can get all set up within a few hours (Monday Friday). 6. You will need to review our videos on how to use our dispatch program. There is also other training we can set up for you on how to use Internet TruckStop. We also have some sort extra training video s that you can review. 7. You will be ready to start your new career and building your business. In conclusion, there are Freight Agents and Brokers that have been in this industry anywhere from years and there s a reason they are in it for such a long time, but please be aware it takes time and investment to build your business. Think about it. 9 P a g e