Annual Report Guidelines School Year

Annual Report Guidelines School Year 2014-15 3333 14th Street NW, Suite 210 Washington, DC 20010 Phone: (202) 328-2660 www.dcpcsb.org

TABLE OF CONTENTS INTRODUCTION... 2 SUBMISSION TIMELINE... 3 REQUIRED COMPONENTS... 4 NARRATIVE... 5 DATA REPORT... 7 1

INTRODUCTION The School Reform Act ( SRA ) requires that public charter schools produce an annual report detailing its performance and other information. 1 Purpose A school s annual report serves two primary purposes: 1. Performance Monitoring. The Public Charter School Board ( ) will use information provided in annual reports to monitor each school s progress in meeting its mission, student academic achievement expectations, and goals, and will reference this information as part of the charter review or renewal process. 2. Transparency. shares schools annual reports on its website to communicate with its stakeholders about each school it authorizes. Rationale for Content The SRA stipulates that certain information must be included in a school s annual report. 2 Additionally, requires schools to produce further information necessary for it to adequately execute its oversight powers. 3 assesses the attainment of a school s goals, in part, through the annual report. Multi-Campus LEAs Multi-campus LEAs should submit one annual report, but must provide a separate data report for each campus. Questions Please send questions to datatickets@dcpcsb.org. If you have questions specifically about data validation for the Data Report, you may contact Tim Harwood at tharwood@dcpcsb.org or (202) 328-2761. If you have questions about Annual Report submission into Epicenter, please contact Katherine Dammann at kdammann@dcpcsb.org or (202) 330-4051. 1 Charter schools are required to prepare annual reports by SRA 38-1802.04(c)(11);). 2 See D.C. Code 38-1802.04(B). 3 See D.C. Code 38-1802.11(a)(2). 2

SUBMISSION TIMELINE Action Item Description Date sends schools their goals and academic achievement expectations template. Schools that have elected to adopt the PMF will receive confirmation that they are not required to report on their goals this year. Schools view webinar detailing annual report process (optional) Schools validate data points shares tool to create data report with schools Schools submit Annual Report in Epicenter The template contains goals and student academic achievement expectations that the school agreed to in its charter agreement, as amended. staff will conduct a one-hour webinar to explain the annual report process and answer questions from schools. The following data points must be validated: Year-end attendance Year-end discipline Promotion rates See the data points that will be requested on page 7. The entire Annual Report includes all components described on page 4 in one document. May 20 Offered on two dates: 3:00pm on June 3 and June 5 May 13 through July 15 August 1 September 8 3

REQUIRED COMPONENTS The contents of the Annual Report should be presented in the following order: 1. Cover Page Include LEA name, address, phone number, and name of board chair for school year 2014-15 2. Table of Contents 3. Annual Report Narrative See further guidelines for preparing the narrative on page 5. This section includes the explanation of goals and academic achievement. 4. Data Report One per campus school-submitted data combined with -provided data 5. Appendices a. Staff roster for 2014-15 school year that details all staff s qualifications and responsibilities: 4 The roster should include teachers, instructional support staff, administration, and any other staff who work directly with students. Qualifications may be listed individually per staff member (e.g., John Doe BA in English), or described as an aggregate (e.g., 70% of teachers have Master s Degree) Responsibilities may be listed as the staff s title (e.g., Jane Doe 8 th grade math teacher) Dates of employment b. Board roster for 2014-15 school year: Do not include home addresses or personal phone numbers of board members because the annual report is a public document that will be posted on the website. Board member s name and whether or not s/he is a DC resident Role on the board (e.g. board chair, treasurer, parent member, parent compliant liaison for, committee member or committee chair, etc.) Date of appointment and date appointment expires c. Unaudited Year-end 2014-15 Financial Statement d. Approved 2015-16 Budget e. Other appendices, if applicable The Annual Report should be submitted into Epicenter by September 8, 2015. 4 As required by D.C. Code 38-1802.04(c)(11)(x). 4

NARRATIVE The annual report narrative should include the following information. I. School Description A. Mission Statement Include the mission statement from the school s charter agreement. Note, if the mission has changed, the school must submit a charter amendment to update its charter. B. School Program In addition to any school-specific descriptions, include the following: 1. Summary of curriculum design and instructional approach; and 2. Parent involvement efforts, 5 describing the methods and frequency of parent involvement Multi-campus LEAs may provide separate information for campuses with different programs and for different grade spans. For example, the school may choose to describe their early childhood program separately from their middle school program. IIIIII. School Performance II. School Performance A. Performance and Progress* Example: 1. Describe the extent to which the school is meeting its mission, detailing programs and/or methodologies through which the school pursues its mission. 6 2. Describe the extent to which the school is meeting its goals and academic achievement expectations detailed in its charter. 7 Using the -provided template that includes each school s goals and academic achievement expectations for school year 2014-15, as per the school s charter, as amended, schools must report whether each goal was met or not met, and cite the evidence used to make the determination. This may be placed in the annual report in the form of a narrative or chart. Goal Students in grades 3 through 8 will have a 95% in seat attendance rate Met/Not Met Met Evidence Students in grades 3 through 8 have ISA of 96% according to our Student Information System (and shown in SharePoint) 5 Required by D.C. Code 38-1802.04(c)(11)(B)(v). 6 Required by D.C. Code 38-1802.04(c)(11)(B)(i). 7 Required by D.C. Code 38-1802.04(c)(11)(B)(i). 5

For schools that have adopted the PMF as its goals and academic achievement expectations, the school need not report on PMF progress, as will do so in its annual publication of the PMF results. For schools that have goals tied to state assessment outcomes, we realize that there will be no available performance information to report. Schools are not required to report on state assessment results this year. However, the school may choose to report on other internal academic achievement or student progress data. If the school has adopted goals and academic achievement expectations beyond the PMF or state assessments, the school should describe progress towards meeting them in the annual report. Note: The annual report is an opportunity for schools to self-report on their progress in meeting their goals and academic achievement expectations. will not, as part of the annual report process, make an independent assessment of school goal attainment. s acceptance of and publication of a school s annual report does not imply s concurrence or disagreement with the school s self-assessment. will assess in its formal charter reviews and renewals whether a school has met its goals. Charter reviews normally occur every five years but may occur at any time. Charter renewals occur in the fifteenth year of the school s charter. When the school undergoes such a review or renewal, may seek supporting documents and additional data to validate this narrative. B. Lessons Learned and Actions Taken* Describe lessons learned and/or actions taken or planned based on the school s performance and progress described above. This may include modifications made to instructional programming, parent involvement, professional development, human capital, and/or supplemental programming. C. Unique Accomplishments Describe unique accomplishments achieved, awards earned, and/or other recognition. D. List of Donors Detail all donors and grantors that have contributed monetary or in-kind donations having a value equal to or exceeding $500 during the 2014-15 school year. 8 (Names may be kept anonymous if preferred.) * Multi-campus LEAs should provide separate information for each campus and/ or grade span. 8 Required by D.C. Code 38-1802.04(c)(11)(xi). 6

DATA REPORT The 2014-15 school year data report component of the Annual Report collects campus-level data in the following three areas: Name and General Information, Student Data, and Faculty and Staff Data. Please fill out these three sections for each campus served by the LEA in the data report will post to SharePoint on August 1 st. No later than August 1, schools will be able to access and fill out the Annual Report Campus Data in SharePoint to create the data report component. To access the report in SharePoint go to www.schools.dcpubliccharter.com, enter in the SharePoint credentials used by the school s data manager, and select the School Profiles report under the Additional Resources drop down. Data points sourced by, per the list below, will be pre-populated in the SharePoint profile data tool. Schools will be able to update school profile information that is outdated through the SharePoint tool during the School Profile data validation window from July 6 to July 24 (see the summer data collection timeline for more information). Data points sourced by the school, per the list below, will be empty in the SharePoint tool. Schools must populate these data during the School Profile data validation window. Starting no later than August 1, schools will be able to export the data report from the SharePoint data tool into an Excel file and print out the reports for each campus. The last step is to append the data report. Each campus data report must be appended with the other components of the Annual Report as one document and submitted to Epicenter on September 8, 2015. Source School Data Point GENERAL INFORMATION LEA Name Campus Name Ages served Enrollment by grade level STUDENT DATA POINTS Total number of instructional days Number of instructional days, not including holidays or professional development days, for the majority of the school. If your school has certain grades with different calendars, please note it. Suspension Rate number of students with out of school suspension number of students enrolled as of Oct. 2014 audit Expulsion Rate number of students expelled number of students enrolled as of Oct. 2014 audit Instructional Time Lost to Discipline (sum of suspension days due to out of school suspensions) (sum of enrollment days for all students for the SY 2014 15 school year) 7

Source Data Point Promotion rate number of students who advanced 1 grade level in the LEA based on the grade level in the Oct. 2013 and Oct. 2014 audited enrollment files number of students enrolled as of Oct. 2014 audit Average Daily Attendance The SRA requires annual reports to include a school s average daily membership. To meet this requirement, will provide following verified data points: (1) audited enrollment; (2) mid-year withdrawals; and (3) mid-year entries. (No further action by schools is necessary.) Mid-Year Withdrawals number of students in the Oct. 2014 audit count who are not on the school s roster through May 31, 2015 number of students enrolled as of Oct 2014 audit Mid-Year Entries (SY 13-14) (SY 13-14) College Acceptance Rates number of students who enroll after Oct. 2014 audit and remain enrolled through May 31, 2015 number of students enrolled as of Oct. 2014 audit number of 12 grade students accepted to a full time college or university number of 12 grade students College Admission Test Scores number of current grade 12 students scoring at least 800 in SAT & 16 or higher in ACT number of grade 12 students Graduation Rates (SY 13-14) number of students in cohort who graduated by June or August 2014 with a standard dipolma numer of first time grade 9 students in fall 2010 + transfers in transfers out emigrants students who pass away School School School FACULTY AND STAFF DATA POINTS Teacher Attrition Rate number of teachers retired/resigned/outplaced between October 7, 2013 and first day of school for SY 2014 2015 (number of teachers employed as of October 7, 2013) Number of Teachers Teacher is defined as any adult responsible for the instruction of students at least 50% of the time, including, but not limited to, lead teachers, teacher residents, special education teachers, and teacher fellows. Teacher Salary 1. Average: $ 2. Range -- Minimum: $ Maximum: $ 8