Guide for Printing and Scanning Table of contents: Printer Specs & Queues: Page 1 PC Prep for Printing: Page 2 Document Preperation: Page 3 Printing: Page 4 Paying for Job: Page 5 Scanning: Page 6 Printer Specifications and Queue Names Colorwave 600 B/W TDS 320 B/W Copier Color Copier Paper size Paper Types Ink Type Pricing 42 roll 36 roll Letter (8.5 x 11 ) & Tabloid (11 x 17 ) Bond and Transparent Bond non-archival, non-acid free CMYK toner pearls $0.36/sq foot for b/w $0.91/sq foot for color black toner $0.36/sq foot for b/w Bond non-archival, non-acid free black toner CMYK toner $0.06 for 1-sided letter $0.40 for 1-sided letter $0.12 for 2-sided letter $0.61 for 2-sided letter $0.12 for 1-sided tabloid $0.70 for 1-sided tabloid $0.24 for 2-sided tabloid $1.09 for 2-sided tabloid Location AOC, 1232 Sullivan Next to AIADO office; 1257 Sullivan Lounge 12th floor Sullivan Access Payment Self service; Open to all SAIC community (students, faculty, staff and alumni) All payment must be made with an ArtiCard Queue Names BOND_CLR_PrintQ BOND_BW_PrintQ TRANS_CLR_PrintQ Su1232_OceBW- PLAIN_PrintQ Su1232_Oce-BW- VELLUM_PrintQ Su_BWLaser_PrintQ Su_ColorLaser_PrintQ TRANS_BW_PrintQ Page: 1 of 7
PC Prep for Printing Drivers must be installed on your laptop in order to print to any of the AOC printers. Drivers for the printers listed above are included in the General Access Printer installer, which is available online. Allow 3rd party installation (Mac version 10.8+) Newer versions of Mac OS require you to authorize installation of 3rd party applications. This must be done to install the print drivers. 1. Navigate to System Settings and Security & Privacy 2. Click the lock to make changes and enter your password 3. Change the option from Mac App Store and identified developers to Anywhere. 4. Click allow in the pop up window. Download The Drivers Open your browser and navigate to: http://crit.artic.edu/printing/ Click on the link to General Access Printer Installer at the top of the page. The file should begin downloading. Depending on your browser, you may be prompted for different options. Once the file is completed downloaded, complete the installer After the installer is complete you should now have access to all the printers. Page: 2 of 7
Document Preparation and Printing Programs differ slightly in terms of print preparation and color processing. The following instructions are general guidelines, and particular programs may vary. If you have questions about a specific program, please check the manual or help file for printing specifics. The Océ color printer attempts to match on-screen colors by making automatic adjustments. It is recommended that in-program color management be assigned to the post-script printer. Print Resolution TIFF, JPEG, PSD, raster resolution for PC or Mac is HIGHLY recommended to be less than 150PPI (pixels per inch). Higher resolutions than this will not increase the quality of the print and only make the print take longer to queue up. PDF Optimization Use Acrobat s Preflight batch processor to automatically check for PDF errors and downsample images to appropriate resolutions to drastically reduce printing times. Preflight works the same in Windows or Mac OS. Learn more about Preflight in a video tutorial at: http://www.adobe.com/designcenter/video_workshop/?id=vid0110 Download the s Preflight package and installation instructions at: http://crit.artic.edu/aoc/pdfs/acrobat_preflight_profile.zip Page: 3 of 7
Printing from Mac OSX Page Setup Photoshop/Acrobat/Vectorworks (File menu) Illustrator/InDesign (Print dialog) Page Setup is usually located under the File menu, or as an option in the Print dialog. Set the Format for: option to the name of the printer you want. For example, select Su1232_CW600_BOND_PrintQ for a large-format color print on bond. Once the printer has been selected, set the Paper Size option. (For custom sizes, see the Custom Size section below). Set the orientation to landscape or portrait mode. Hit OK. Custom Sizes Under Paper Size, select Manage Custom Sizes. Create a new custom size by clicking + and give it a title. Set the width and height in inches width must set to 36 unless printing to CW600, which should be set at 42 Leave the margins at 0. Click OK. Your custom size will now be selectable below the default page size list. Printing from Windows 7 Page Setup & Printer Options Acrobat (File menu) Illustrator (Print dialog) Photoshop (Print dialog) Select File -> Print. Select a large-format printer queue (listed on page 1), then access the printer options. This is usually a button labeled Page Setup, Setup, Properties, or Preferences, and will vary from program to program. Select the Advanced button to set page size and other printer options. Page: 4 of 7
Select a paper size from the dropdown list. (OPTIONAL) Select printer options o Large-format color printer Quality option can be set to either Check, Release, or Presentation. Presentation is the default for Bond paper; this looks the best on Bond, however Release is the default for vellum, since printing in Presentation mode on Vellum can often lead to ink smearing. o For the large-format black and white printer, the Printer Features offers Quality options of Standard, Line Text, and Poster Mode. Poster Mode is better for images, while Line Text is better for lines and text. Standard is somewhere in between. Custom Sizes To access the custom size settings, select PostScript Custom Page Size from the Paper Size dropdown (shown above). Set the Units to Inches. Set width and height. **NOTE** Width MUST be set to the width of the paper (36 on B/W and 42 on the color). If this is not set correctly your print will come out wrong! If your height is greater than your width, set Paper Feed Direction to short edge first, otherwise select long edge first. ********* When printing multiple prints or very large prints, ******** ********* You MUST be present during printing to remove the prints from the printer tray. ******** ********* Failure to do so will result in massive paper jams and your job will not be reprinted! ******** Paying for Print Jobs Once your document has been sent to the a print queue, you must come to the AOC to pay with your ArtiCard on the Uni- Print station, or on the stations attached to the copier-printers. ArtiCard is the only form of payment accepted for print jobs. The AOC printers are self-serve, and users are responsible for making sure they are selecting the appropriate settings for their document. The AOC WILL NOT refund payment for unsatisfactory prints. If you have questions about whether or not your settings are correct, please ask BEFORE sending your job through. ArtiCard Payment If you need a receipt for your print job, please ask a lab monitor BEFORE paying at the UniPrint station. The AOC has one UniPrint station designated for payment of print jobs sent to the large format color and large format black and white printers. To pay for a job, swipe your card on the card-reader. Select your print job, and click the Print button. Prints can sometimes take a long to process, so be patient. If you have questions about your print job, please ask the AOC staff. Page: 5 of 7
General Scanning Information The AOC offers two methods of scanning documents: the Epson 10000XL flatbed scanner and the Oce CS4236 large format scanner. Océ CS4236 Large Format Scanner Scanner Type Roller Scanner Media Types Thin, rectangular media. Nothing abrasive, wet, dirty or smudge-able. Scan Size 36 wide by whatever length; 72-1200dpi; various image formats Location AOC, 1232 Sullivan Interface Direct PC connection. Scan to file and transfer to self supplied media. Access Epson 10000XL Flatbed Scanner Self-serve; first-come, first-serve; Open to all SAIC community during regular business hours. Scanner Type Flatbed Scanner Media Types Any. Works best for non-transparent media Scan Size 11 x 17 ; 72-1200dpi Location AOC, 1232 Sullivan Interface Mac laptop using Image Capture or Viewscan; PC using EpsonScan Access Self-serve; first-come, first-serve; Open to all SAIC community. Scanning from the Epson 10000XL with a Mac laptop Plug the scanner s USB cable into your Mac laptop. Navigate to your applications folder, and open Image Capture Change to Show Details mode in the bottom left corner. Change the settings as you see fit. Drag select in the preview what you would like to scan. Click Scan Scanning from the Epson 10000XL with a PC laptop If you do not have the scanner driver installed on your PC, go to Epson.com and locate the GT-15000 driver and EpsonScan program under Drivers and Support. You can also ask an AOC employee to help you install the driver and scanning program. Once the driver and EpsonScan are installed, plug the scanner s USB cable into your PC laptop. Scan using EpsonScan. Page: 6 of 7
Scanning from the Oce CS4236 large-format scanner The Oce CS4236 scanner can scan most flat paper documents, including charcoal, pastel and pencil drawings. Charcoal drawings must be sprayed with fixative before scanning! Nothing abrasive or wet should ever be put through the scanner. For questions about specific materials, please contact an AOC staff member. There is no charge to use the scanner. To get started first make sure the scanner is awake by pushing the power button. The button will be green when the scanner is awake. Now that the scanner is awake, on the PC, open up Océ Copy Easy on the desktop. When the software first loads up, it ll ask you to confirm your scanner. Make sure that it says Océ CS4236. For available printer, just set it to Demo Printer as our scanner is not set up for direct copy. With the software loaded up, the next thing you ll have to do is switch over to Scan to File mode. This can be accessed by pressing the disk on the bottom left side. Now that you are in the Scan to File mode, set your settings, paying attention to scan location, file format, and resolution. It is best not to scan directly to a USB storage device. Once your settings are put in, feed the document in facing UP. The scanner will automatically catch the document if fed correctly. Click the button for Scan on the desktop. The scanner will then proceed to measure the document, do a short preview scan, then scan the whole document to your target location. When the scanning is complete the document will drop out the back. If you notice any streaks or problems please report them to the lab monitor. Do not attempt to clean the scanner yourself. Page: 7 of 7