Your Part In Managing Shelf Life at GDLS-C Ivey Spencer Leadership Centre London, Ontario
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What is Shelf Life? According to Mil Std 129-P, Shelf Life is: 1. The total period of time beginning with the date of manufacture, cure date (for elastomeric and rubber products only), assembly, or pack (subsistence only), 2. OR after visual inspection/certified laboratory test/restorative action, that an item may remain in the combined wholesale (including manufacturer s) and retail storage systems and still remain suitable for issue to and/or consumption by the end user. 3
Why Should You Care? GDLS-C is required to comply with Mil-Std 129P We must manage, control, and package shelf life products appropriately We require our suppliers to comply with these requirements in our Standard Ts & Cs Clause 48 By managing shelf life we ensure the products we provide are of the highest quality and meet our customers expectations 4
What is a Shelf Life Item? An item that possesses deteriorative or unstable characteristics to the degree that a storage time period must be assigned to ensure that it will perform satisfactorily in service. Shelf Life items fall into 2 Categories: Type 1: Definite shelf life Type 2: Extendable or re-certifiable 5
Type 1 Shelf Life Items An individual item of supply, which is determined through an evaluation of technical test data and/or actual experience, to be an item with a definite nonextendible period of shelf-life Typically rubber products, tapes and adhesives 6
Type 2 Shelf Life Items An item that has an assigned shelf-life time period that may be extended after completion of visual inspection or certified laboratory test, and/or restorative action Examples are paint, hydraulic fluids, fire extinguishers & hose assemblies We treat Type 2 items in 2 different ways: 1. Re-certifiable items are returned to the supplier 2. Maintainable items are managed by our Warehouse team 7
Why 2 Different Shelf Life Durations? The remaining Shelf Life duration on aftermarket parts is more strict than production material Our Service Parts Customers require 85% of shelf life at the time of shipment We need 90% of SL remaining to allow for packaging and presentation Our Production floor will consume material right up until expiry 25% of Shelf Life remaining allows us to move material to the floor well before expiry 8
Technical Guidelines & The Arbitration Board GDLS-C developed the Technical Guidelines document to help GDLS-C and our suppliers identify shelf life items We have established an Arbitration Board to resolve SL discrepancies The Board reviews the part drawing, the supplier s documentation, as well as appropriate technical guidelines and makes a final decision You will be notified of any decision that is contrary to what you have provided to GDLS-C 9
How Do I Notify GDLS-C? ORACLE isupplier Sourcing Responses 10
How Do I Notify GDLS-C? Your Buyer may ask for documentation Your information may conflict with another supplier s Shelf Life determination This will result in an Arbitration Board ruling Your packing slips should contain shelf life information Parts cannot be received into the warehouse if they are not labeled correctly 11
Please Don t Ship Product Expired or Unidentified material is Non- Conforming and will be treated accordingly Material will be sent to the Discrepant Material Control area You will be requested to provide acceptable Shelf Life information If you are unable to do so, the material will be returned to you for replacement 12
Accurate Shelf Life Labels Required 13
Accurate Shelf Life Labels Required 14
Commonly Asked Questions Are hoses Type 1 or Type 2 items They can be both. Uncut hoses are typically Type 1 items, while hoses that have been assembled with connectors or fittings are typically considered Type 2 Why should I label parts and packaging Appropriate identification ensures parts are received into the warehouse with ease. No identification = non-conformance Labeled parts allow us to control expiry in the warehouse and ensures we are delivering conforming parts to our Customers 15
Commonly Asked Questions What about shelf life parts that are consumed in assemblies If shelf life parts are consumed in assemblies (for example a gasket adhered to a metal part), the assembly is not a shelf life item. Where can I find more information Refer to GDLS-C s Technical Guidelines document. It, along with the presentation, and questions & answers of today, will be available on GDLS-C s website early next week. 16
Commonly Asked Questions What is the difference between shelf life and service life An item enters its service life when it is consumed or assembled for its intended purpose. Example - when an adhesive is used to glue a neoprene pad onto a bracket. There is no shelf life requirement for the adhesive and pad in the bracket assembly; it is considered service life at that point. Please refer to the Mil Hand Book and the Mil Stds referenced in this presentation 17
To Learn More Technical Guidelines Document 1. MIL-HDBK-695E 2. SAE ARP5316 Rev B 3. SAE J1273 Rev Sep14 4. MIL-STD 129P 5. DOD 4140.27M 6. DOD 4100.39M Purchase Order Terms & Conditions 1. Clause 48 2. Packaging Guidelines Our website www.gdlscanada.com 18