Training Workshop on Proposal writing Introduction Dr. Sabine Steiner Lange National Contact Point Life Sciences PtJ and PT-DLR / Heinrich-Konen-Str. 1 / 53227 Bonn / Germany Tel. +49 (0)228 3821 1690 / Fax 0049 (0)228 3821 1699 / sabine.steiner-lange@dlr.de
What do you need for a good Proposal? A good project idea Scientific Excellence / High Innovation Potential The Project has to serve the needs of the European Community / European Policies (Impact) The Project has to match the requirements of the Topic / Work Programme An excellent consortium A well written proposal The proposal has to convince the evaluators The proposal has to follow the rules/guidelines
Important Documents The different Parts of the Proposal Evaluation
What to read Work Programme (use the latest version!) Topics and background Information Proposal Template (specific for call and funding scheme) Rules for Participation (Annotated) Model Grant Agreement (Details on rules for particiption and financing) Guide for Proposal Submission and Evaluation Model for Consoritum Agreement Ethics Checklist Political Background Papers
http://ec.europa.eu/research/participants/portal/desktop/en/funding/reference_docs.html#h2020-call_ptef-pt There is no Guide for Applicants as in FP7
Important Documents The different Parts of the Proposal Evaluation
Submission Electronic submission only Single Stage Procedure: Direct submission of a full proposal ( ~ 70 pages) Two Stage Procedure: First Submission of a short proposal (usually 15 pages, in some cases 7 pages) If all thresholds are met in the first stage: Submission of a full proposal Fixed Deadlines
Structure of the Proposal Forms Title, Acronym, Duration, Key Words, Abstract Partner (Stage1: only Coordinator) Budget (Stage1: only one amount for total Budget, budget breakdown only in stage two) Ethics, Environment, Third Countries (not in stage 1) In collaboation with the administration of your organisation Free text description of the project along a predifined template (Technical Annex, Part B) including some tables and forms
Abstract Should enable the scientific officer to select the right evaluators (together with the key words) Should provide the reader (evaluator) with a clear idea about Objectives / aims of the planned project and how they shall be met Relate to the Topic Significance of results Should Be easy to read and understand Convince the evaluators make them curious 14
Structure of the proposal 1 st stage
Technical Annex Structure 1. Excellence 2. Impact (even more important than in FP7) 3. Implementation Section 4: Members of the consortium Section 5: Ethics and Security Not in 1st stage Evaluation Criteria
Structure of the proposal 1. Excellence 1.1 Objectives 1.2 Relation to the work programme (Topic) 1 st stage 1.3 Concept and approach 1.4 Ambition 2. Impact 2.1 Expected impacts 1 st stage 2.2 Measures to maximize impact a) Dissemination and exploitation of results b) Communication activities 3. Implementation 3.1 Work plan Work packages, deliverables and milestones (Tables) 3.2 Management structure and procedures 3.3 Consortium as a whole 3.4 Resources to be committed
Structure of the proposal Section 4: Members of the consortium 4.1. Participants (applicants) 4.2 Third parties involved in the project (including use of third party resources) Section 5: Ethics and Security 5.1 Ethics submit an ethics self assessment provide the documents that you need under national law(if you already have them), e.g.:» an ethics committee opinion;» the document notifying activities raising ethical issues or authorizing such activities 5.2 Security
Important : Coherence of the different parts of the proposal Impact Objectives & Overall Approach Specific Aims Work packages / Tasks Project Results Milestones
Important Documents The different Parts of the Proposal Evaluation
Commission Independent Observers Evaluators (min 3) Ethics Review - Ethics Screening - Ethics Assessment Receipt of proposals Individual evaluation Consensus group Panel Review Finalisation Eligibility check Allocation of proposals to evaluators Remote Individual Evaluation Reports Consensus Report Panel report Evaluation Summary Report Panel ranked list Final ranked list Source: European Commission
Excellence Clarity and pertinence of the objectives Soundness of the concept, including trans-disciplinary considerations, where relevant Extent that proposed work is ambitious, has innovation potential, and is beyond the state of the art (e.g. ground-breaking objectives, novel concepts and approaches) Credibility of the proposed approach Impact The expected impacts listed in the work program under the relevant topic Enhancing innovation capacity and integration of new knowledge Strengthening the competitiveness and growth of companies by developing innovations meeting the needs of European and global markets; and, where relevant, by delivering such innovations to the markets Any other environmental and socially important impacts (not already covered above) Effectiveness of the proposed measures to exploit and disseminate the project results (including management of IPR), to communicate the project, and to manage research data where relevant Implementation Coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources Complementarity of the participants within the consortium (when relevant) Appropriateness of the management structures and procedures, including risk and innovation management https://ec.europa.eu/research/participants/portal4/desktop/en/funding/reference_docs.html#h2020 workprogrammes 2014 15 annexes
Points Points between 0 (poor) and 5 (excellent) Standard threshold for the different criteria (may differ for some parts of Horizon 2020) Full proposal: 3 (of 5) Short Proposal: 4 (of 5) Standard threshold total (may differ for some parts of Horizon 2020): Full proposal: 10 (of 15) Short Proposal: 8 (of 10) SME I und IA: Score für Impact 1.5 fold If threshold failed in one criterium no further evaluation You compete with others: You usually need more than 10 points to receive funding!!! In the first stage in some parts of H2020 (e.g. SC1): no consensus meeting but median of points
Evaluation Mind. 3 Experts (often 5 or more) Stage 1 Proposal: possibility to involve only 2 experts Additional experts for ethics Independent observers Only stage 1 Proposals passing all thresholds are invited to submit in stage 2 Experts are briefed
Evaluators Prerequisite Quality Experts from Science and Industry Bound to: Independence Confidntiality Objectivity Openess Consistency Interdisciplinary Composition: Experience, Expertise, geographice diversity, sex, public and private sektor Not in every case experts for all aspects of a topic Challenge: Find the right experts (for broad topics)
How to obtain funding from EC General advices 1. Understand what the European Commission intends with the call 2. Choose your partners carefully, and understand your partners perspectives
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