EXHIBITOR MANUAL 12 th International automotive exhibition August 25-28, 2016 Crocus Expo International Exhibition Center: Mezhdunarodnaya 16, P.O. box 92, Krasnogorsk 143402, Krasnogorsk area, Moscow region Myakinino metro station Organizer: Crocus Expo IEC http://eng.interauto-expo.ru 1
DEAR EXHIBITORS! We are pleased you have taken the opportunity to present your goods and services at the 12 th International automotive exhibition InterAuto. We are very pleased to offer our assistance in organizing your exposition. The present Exhibitor s manual will help you to plan your activities and to achieve the goal you pursue by participating in the exhibition. To avoid unnecessary troubles, please study it thoroughly and follow the instructions stated hereby. Please be aware of the information submission deadlines, it will allow us to meet your orders in due time. NOTE! Please provide this Manual to the departments or representatives of your Company responsible for exhibits delivery, stand design and construction. Should you have any questions, don t hesitate to contact us: INTERAUTO 2016 EXHIBITION MANAGEMENT OFFICE Phone/fax: +7 (495) 727-2631 Serguei Shkambarny Anna Gromova Elena Guskova Maria Vasilkina Andrey Korovkin shkambarniy@crocus-off.ru gromova@crocus-off.ru guskova@crocus-off.ru vasilkina@crocus-off.ru korovkin@crocus-off.ru SEE YOU AT THE EXHIBITION! 2
CONTENTS: 1. General Provisions. Exhibition regulations and instructions p. 5-10 2. General Information p. 11-13 3. Stands: 3.1. Space Only Site p. 14 3.2. Standard Stand p. 15 4. Standard stand equipment and samples p. 17-18 5. Additional equipment and services p. 19-23 6. Advertising in the show catalogue p. 24 7. Passes to loading/unloading area p. 25 8. Procedure of entering Crocus Expo IEC p. 25 9. Forms according to Exhibitor manual p. 26-29 3
All Application forms can be downloaded from the official website of the Exhibition (Exhibitor section): http://eng.interauto-expo.ru/interauto/exposant All application forms (but form 5 to be arranged against arrival) should be submitted to the Exhibiton management office before July 1, 2016. Application forms according to the Exhibitor manual: Form 02 Standard stand Form 03 Additional equipment Form 04 Catalogue entry (English and Russian versions, electronic format only) Form 05 Exhibits and equipment entry and removal Form 06 Advertising in the official show catalogue Application forms according to Services Guide for services provided by the IEC Crocus Expo: Order 01 Advertising services Order 02 Phones installation Order 03 Stand cleaning Order 03A Exhibits and equipment wiping Order 04 Suspension of light structures Order form 04 Suspension of light structures Order 06 Transportation and logistics services Order 07 Conference halls lease (Pavilions 1 and 2) Order 08 Conference halls lease (Pavilion 3) Order 9 Overtime at set up and dismantling periods Order for services provision for services outside above mentioned (individual guard and Internet) SHOULD YOU HAVE ANY QUESTIONS RELATED TO EXTRA EQUIPMENT FOR STANDARD STANDS PLEASE CONTACT: Artem Taran +7 (910) 490-4891 taran@crocus-off.ru 4
GENERAL PROVISIONS EXHIBITION REGULATIONS AND INSTRUCTIONS The definitions of the Manual have the following meanings: Event Participants organizers, exhibitors and other events participants, as well as stand constructing agencies contracted by the Event Participants; Exhibitor legal or physical person contracted participation in the Event for the Exhibitor s employees work at the exhibition/fair and/or exhibits demonstration (goods and services); Exhibition Management Office persons authorized by AO CROCUS for organization and holding of exhibitions; Service centre Crocus Expo subdivision located in the lobby of the pavilion aiming to render day-today services for exhibition participants; Exhibition stand a structure installed within contracted space on the Exhibition site and designed for exhibits placement and relevant Exhibitor s work; Unequipped exhibit space a space located on the Exhibition site contracted between the Exhibitor and the Organizer intended for an exhibition stand, exhibits, exhibition and other relevant equipment installation; Standard stand an exhibition space contracted between the Exhibitor and the Organizer equipped with standard exhibition elements; AO CROCUS Joint Stock Venture CROCUS INTERNATIONAL; Crocus Expo Krasnogorsk subsidiary Crocus Expo of the Joint Stock Venture CROCUS INTERNATIONAL Exhibition Centre Crocus Expo International Exhibition Centre. Stand-attendants. Only employees and official representatives of the Exhibitor are authorized to work at the Exhibitor s stand. All stand-attendants must have Exhibitor badges issued by the Exhibition Management Office. The Exhibitor badges are individual and shall not be handed over to another person. Working at the Exhibition. Compliance with labour and fire safety regulations constitutes an integral condition of participation in the Exhibition (please study carefully Safety and Fire Regulations, pages 7-8 herein). Exhibitor s representatives are fully responsible for compliance with the regulations stated hereby. Non-compliance with these regulations could result in unilateral termination of the contract by the Exhibition Organizer. Funds paid by the Exhibitor shall not be returned. In the course of promotional actions at stands with the use of audio and video appliances the level of noise should not exceed 75 db. In case of complains on high level of noise the Exhibition Organizer reserves the right to disconnect the source of noise upon verbal warning. Exhibitors are entitled only to holding events approved by the Exhibition Organizer. The Exhibition Organizer is entitled to revoke the approval at any time and demand abolish of the event in case of violations of the Exhibition terms and in case the event attracts visitors in excess in the hallways or if other exhibitors are being annoyed or if the event is not included into the official calendar of events of the show. Advertising materials. Exhibitors are allowed to distribute printed advertising materials or hold any advertising actions only at their stand area. Exhibitors shall arrange their activities so as not to block main passes and endanger or infringe the rights of the Exhibitors and visitors. It is strongly prohibited to place advertising materials of the outside events, organizations, institutions, firms and companies not participating in the Exhibition within the exhibition grounds. If the above-mentioned condition is violated, the Exhibition Organizer reserves the right to apply fine sanctions including stands shut-down. In that case neither compensation will be paid nor funds paid by the Exhibitor as a participation fee will be returned. Aisles and stands blocking. Any promotional activity leading to blocking of aisles and impeding access to stands, shall be suspended for a period of time advised by the Exhibition Management Office. To ensure safety and comfort of visitors, the Exhibitors shall provide a sufficient space at their stand area. Damage to property. Exhibitors shall bear responsibility for any damage caused to floor, walls, pillars, stand equipment or property of other Exhibitors. Exhibitors shall not use paints, lacquers or any sticky substances for floor, walls, pillars or stand equipment covering. Insurance. Exhibition Organizer shall insure with Ingosstrakh Insurance Company, the civil liability of the Exhibition Organizer as well as the civil liability of the Exhibitor against damage or harm caused to health and/or property of the third parties, including Exhibition Organizer, exhibitors and visitors. The Exhibitors shall insure individually against other risks, including insurance against loss or damage due to the Exhibition cancellation, loss or damage of the exhibits or other properties of their stands area. 5
Exhibits attendance and transportation. Exhibits shall be installed by the Exhibitor. Exhibits shall be delivered by trucks upon presentation of gate passes issued by the Exhibition Organizer upon Exhibitors request. Exposition set-up must be completed by 10:00 a.m. on August 25, 2016; otherwise the uninstalled exhibits and equipment could be removed to storehouse at the Exhibitor s expense. Exhibitors are responsible for exhibits attendance and cleaning of the stand areas. Exhibition Organizer is responsible for cleaning of the aisles. Exhibits shall not be removed or packed before the official close of the Exhibition; otherwise no removal permit will be given to the Exhibitor by the Exhibition Organizer. Exhibitors are not allowed to display goods, which might constitute a danger to people, do not correspond with the Exhibition subject or do not belong to the Exhibitor. Exhibits loading and unloading. To enter the exhibition-site and to deliver exhibits into the exhibition hall, the Exhibitor shall write a letter asking a permission to enter. The letter shall be presented to the Crocus Expo Service Center in four copies, signed and sealed by the authorized representative of the Exhibitor s company, enclosed with the list of exhibits delivered. On the basis of the letter, verified by the Service Center stamp (ENTRY IS PERMITTED), the Hall Manager issues one-pass exhibits entry permission and the security guards allow access to the exhibition hall. All handling operations at the Crocus Expo grounds are to be carried out exclusively by the Crocus Expo. To remove the exhibits, the Exhibitor shall present one copy of the entry permission letter verified by the Service Center stamp (REMOVAL IS PERMITTED) to the security guards. It is strictly prohibited to store empties inside the exhibition hall and in the aisles. Apply to your forwarder services or transportation department services to arrange the storage of empties. USAGE OF EXHIBITOR S OWN CRANES AND HANDLING EQUIPMENT IS PROHIBITED! Passes to loading/unloading zones are chargeable in accordance with clause 6.7 of the Services Guide for services provided during holding events at the Crocus Expo IEC. Exhibition space not occupied by the Exhibitor. The Exhibition Organizer reserves the right to use the exhibition space leased to but not occupied by the Exhibitor till the end of the exhibition set-up period. Extra time for exhibits installation / dismantling. At the Exhibitor s request and expense the Exhibition Organizer can prolong the exhibition hall working hours during installation/dismantling period. If you need extra time, please contact the Exhibition Organizer. The amount of extra payment is based on your stand space and time of prolongation. Drink receptions during non-working hours. No drink receptions are allowed in the exhibition hall after the end of the Exhibition working hours. All exhibitors shall vacate the exhibition hall within 30 minutes after the end of the Exhibition working hours. Security. The Exhibition Organizer provides twenty-four-hour security for the duration of the Exhibition, but is not responsible for the safety of the exhibits. The overnight security during Exhibition period is provided from 08:00 p.m. till 08:00 a.m. To order individual security for your stand, please contact the Exhibition Organizer. No security guards of your own are allowed to stay in the exhibition hall overnight. To order an individual security, please draw up an application in due time or else order it on-site in the Service Center. The Exhibition Organizer is not responsible for loss or damage of the exhibits or other material valuables of the Exhibitor, as well as for any injury or damage caused to health the Exhibitor s employees, unless occurred through a direct fault of the Exhibition Organizer. We strongly recommend you to order individual security at your stand or to arrange for an all-time attendant. Exhibition goods delivery and customs clearance. DHL Logistic LLC (office in Crocus Expo IEC) Tel.: +7 (495) 727-2568, fax: +7 (495) 727-2569, website: www.dhl.com. Elena Malyugina, Head of Trade Fairs & Events Russia tel.: +7 (915) 360-2745, e-mail: Elena.Malugina@dhl.com Alexey Ampar, Coordinator Trade Fairs&Events tel.: +7 (910) 414-8277, e-mail: Alexey.Ampar@dhl.com ООО CROCUS LOGISTIC (customs representative) Mezhdunarodnaya 18, Krasnogorsk, Moscow Region, Russia, Crocus Expo IEC (Pavilion I, offices 201 and 211). Phone: +7 (495) 727-2649, www.crocusterminal.ru. Olga Larionova, Director General mobile phone: +7 (916) 679-2675, e-mail: larionova@crocusterminal.ru Irina Faevskaya, Deputy Director mobile phone: +7 (905) 702-1829, e-mail: cl-fia@crocusterminal.ru. 6
EXPOTRANS SPA SALES IN ITALY Via Portuense 1555, Rome Italy Website: www.expotrans.it. Daniele Bergonzoni E-mail: daniele.bergonzoni@expotrans.net Tel.: +39 051 864466 Cell phone (Russia): +7 903 716 3810 Cell phone (Italy): +39 335 6158176 Mirella Giardina E-mail: mirella.giardina@expotrans.net DID.: +39 06 40041563 Tel.: +39 06 65004846 EXPOTRANS LLC (Russia) Moscow, Antonova-Ovsienko15/4, office 102. Phone: +7 (495) 988-0967 Website: www.expotransmoscow.ru Olga Serzhantova, Director General Mobile phone: +7 (903) 286-5608 E-mail: olga.serjantova@expotrans.net Evgueny Mylnikov, exhibition related cargos Cell. Phone: +7 (903) 286-5609 E-mail: evgeniy.mylnikov@expotrans.net ADEFA OOO Crocus Expo IEC, Pavilion 1, office 210 Tel.: +7 (495) 223-4028, fax: +7 (495) 223-4029. Vladimir Bormatov, Director General tel.: +7 (985) 763-9362, e-mail: adefa@bk.ru Anton Popov, Head of logistics department tel.: +7 (903) 228-9476, e-mail: adefa@bk.ru. HANSA-MESSE-SPEED GmbH Bornberg 94, 42109 Wuppertal, Germany. Tel.: +49 202 27158 21, fax: +49 202 27158 56, www.hansa-messe-speed.com. Jörg Kessenbrock, General Director Tel.: +49 202 27158 11, e-mail: joerg.kessenbrock@hansa-messe-speed.de Elena Paule, Business Development manager Russia and CIS Tel.: +49 202 27158 21, cell phone: +49 170 3366016, e-mail: elena.paule@hansa-messe-speed.de Zbigniew Pluta, Area manager Russia and CIS Tel.: +49 202 27158 16, cell phone: +49 171 3281297, e-mail: zbigniew.pluta@hansa-messe-speed.de Eduard Altergott, Department manager Tel.: +49 202 27158 21, cell phone: +49 170 4404402, e-mail: eduard.altergott@hansa-messe-speed.de. HMS Expo LLC (Russia) Crocus Expo IEC, Pavilion 1, office 109 Anna Akimova, General Director Cell phone: +7 (916) 530-4875, e-mail: anna.akimova@hansa-messe-speed.ru Anton Vazimov, Commercial Director Cell phone: +7 (968) 098-8030, e-mail: anton.vazimov@hansa-messe-speed.ru. Overall floor plan of the fairground and stand construction. The stands are allocated by the Exhibition Organizer according to the principles and concept of the show, outward appearance, convenient navigation both for the Exhibitors and Visitors. Due to it the Exhibition Organizer reserves the right to conduct modifications of a stand layout and design. Minimum stand space is 9 sq m. Stands construction for the events organized by the Crocus Expo shall be carried out by BuildExpo LLC. Construction of non-standard stands shall be carried out on the basis of special Agreements. Any external agency contracted by the Exhibitor shall sign an Agreement with BuildExpo LLC. not later than 5 working days prior to the Exposition set-up, as well as to follow the General Terms of Holding an Exhibition, Fire Safety Instruction, Electrical Works Regulations and other instructions effective at the Crocus Expo IEC. For detailed information related to stand construction please visit website http://eng.buildexpo.ru. No part of the stand structure, banners or exhibits shall exceed the boundaries of the space contracted; otherwise the Exhibitors will be forced to dismantle these parts at their own expense. The Exhibitors shall vacate and restore the indoor and outdoor exhibition space rented at their own expense not later than the end of the dismantling period. Acceptance/transfer of the indoor and outdoor exhibition space rented shall be authorized by an Act signed by both parties. Exhibitors shall refund damages caused to exhibition and storehouse premises, stands, electric network, water supply and sewage systems and other EC properties. 7
Exhibitor s telecommunication and audio-, video-equipment application rules. Exhibitor s telecommunication and audio-, video-equipment (plasma panel, projecting facilities, audio amplifiers, etc.) application shall be allowed only if approved by the Audio and Video Facilities department. The inspection of the Exhibitor s equipment costs 44 EUR. Permission for usage of presentation devices and equipment in conference halls Crocus Expo IEC (projector, audio amplifiers, simultaneous interpretation, plasma and LED screens) costs 176 EUR (per exhibitor). Suspended structures. Exhibitors are allowed to fix light, advertising, audio-, video and other equipment to the frame structure of the exhibition halls. To suspend the above stated equipment the Exhibitor shall submit an application prior at least 14 calendar days the overall exhibition period, drawn up in conformity with a set form, and equipment disposition layout to the Exhibition Management Office for approval. The Layout should specify: composition drawing; number of composition elements, composition overall weight and weight of each element; equipment suspension points on the girder frames layout; applied materials ecological certificates, fire safety documentation; equipment electric and sound power; equipment mounting and dismantling time schedule. Load-carrying capacity of 1 frame structure 900 kg, with distributed load 75 kg on 1 power pack. Cable hoists, chain hoists, chains and wire rope cables without engineering certification are not allowed. Equipment mounting (elevated works) shall be executed only the KONTA company provided the Layout is approved by the Exhibition Management Office. Konta contacts: Sergei Khrabrov, +7 (916) 514-9542 (mobile phone) Crocus Expo IEC contacts (administrative building, Pavilion 3, Entrance 1, ground floor lobby, office 107 or 112): Anatoly Kalinin, +7 (916) 266-0427 (mobile phone). If the Layout is not approved or changed in the course of mounting, the works will be interrupted until all the detected violations are eliminated. Safety and Fire Regulations. All types of engineering services (i.e. electrical works, water and compressed air connection etc.) are provided only by the IEC Crocus Expo attendants. During Exhibition set-up period it is allowed to use portable electrical tools connected to mobile electric boards. Electric equipment and cables applied for electrical installation works shall meet Russian safety standards. A free access to electrical-junction devices shall be kept free. The display stand shall be constructed within the space contracted by the Exhibitor. Aisles shall be kept free from equipment, empties and construction waste. To perform painting the floor surface and hall walls adjacent to the stand shall safely covered with polyethylene film or any other cover material. to: During Exhibition set-up and dismantling periods the Exhibitor (or stand constructing agency) engage themselves remove empties, package materials to specially assigned place, construction wastes to storage bins; restore the floor surface and building structure if damaged; comply with load-carrying capacity norms. When applying for participation in the Exhibition, the Exhibitor should inform the Exhibition Management Office of exhibits with negative stability or specific manner of fastening, or if the equipment doesn t meet load-carrying capacity norms, and obtain a permit for exhibits installation. It is strongly prohibited to: construct display stands within immediate proximity to stable electric boards, fire cabinet, telecommunication closets and other engineering facilities; change electrical circuit scheme during set-up period without approval, apply undeclared electrical appliances; unauthorized connection to electric power, water and compressed air supply mains, turn on the water and compressed air tap, electric distributing electric switchboard; relocate, move, break down, dissemble stable and mobile electric switchboards and connect electric appliances; fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape, to loor (asphalt pavement) using hold-down bolts; use woodworking and polishing tools not equipped with dust collecting bags; 8
use metal-cutting tools without firing work permit; use pressure tanks without engineering certification; apply paint, dope, glue or other hard-to-remove adhesive substances to floor surface and asphalt pavement; drill holes in building structure, walls, floor surface and asphalt pavement. Exhibitors and their authorized representatives are responsible for observing fire regulations during Exhibition period (including set-up, open days and dismantling). Equipment and materials applied for stands construction and design shall be certified. Width of aisles in the exhibition halls shall be not less than 3 m, spacing between the exhibits and equipment not less than 1 m. Carpets, carpet strips and other coverings shall be safely fixed to the floor. Temporary storage of combustible wastes and empties in the exhibition halls are not allowed; disposable containers shall be utilized; returnable containers shall be stored at warehouse. Closed-space display stands shall be equipped with automatic fire alarm detectors connected to Central Alarm Station. In the EC premises it is strongly prohibited to: apply flammable stand constructing materials not treated by fire-retarding composition; apply household electric extension cord, substandard (home-produced) appliances; install projectors and border lights within 0.5 m to flammable constructions and sprinkler system distributors; wrap electric lamps in paper, textile or other flammable materials; apply organic glass, polystyrene and other flammable materials for light diffusers; block access to automatic fire alarm system, indoor fire hydrants and fire-extinguishers; install and use tanks with fuel gases; demonstrate exhibits applying open flame; cause damage to sprinkler distributors; smoke in areas unprovided for smoking (smoking is only allowed in smoking areas); carry out hot works (i.e. welding, brazing, metal-cutting etc.) without approval of the Crocus Expo authorities; All other issues not regulated by the present Instruction, arising during the Exhibition installation period (as well as exhibition days and dismantling periods) shall be settled on-site with the EC authorities. If the Exhibitor violates the requirements of the present Instruction, the EC administration is authorized to demand the Exhibitor s stand to be dismantled. Additional services. Crocus Expo IEC renders various additional relevant services to exhibitors. An organizer can enter into additional agreements to the contract provided an order for a service is submitted before July 1, 2016. For detailed information about the services and the list of available services please visit the official web site of the fairgrounds at: http://eng.crocus-expo.ru/partner/rent.php The organizer strongly recommends consulting specialists at relevant departments of the exhibition centre. Please be informed that required additional services can be ordered directly at departments below. INFORMATION AND ADVERTISING DEPARTMENT Production and placement of outdoor advertising in the Crocus Expo IEC territory, at Crocus Expo official web site, distribution of advertising products during the event and etc. ACS DEPARTMENT Communication equipment lease with access to long distance and international lines, connection to communication and Internet lines; phones, facsimile, PCs installation and connection, local networks installation, office appliances installation, engineering maintenance of the leased equipment by the Crocus Expo specialists. AUDIO-, VIDEO DEVICES DEPARTMENT BUILDEXPO LLC http://eng.crocus-reklama.ru/adv Please submit Order 01 (advertising services) http://eng.buildexpo.ru/bexpo/contacts/g 9 Phone: +7 (495) 727-2639 E-mail: stepanov@crocus-off.ru (Serguei Stepanov) Phone: +7 (495) 727-2616 E-mail: asu@crocus-off.ru (Serguei Baryshnikov) Phone: +7 (495) 727-2615
Audio-, video-, projection equipment rent for installation at an exhibitor stand and in the Crocus Expo premises. enerall.php Cell phone: +7 925 488 5360 E-mail: edid@crocus-off.ru (Mikhail Edidovich) MAINTENANCE DEPARTMENT Connection to the main power supply, compressed air mains, water supply and drainage system connection (please consult a representative of general Constructor Maintenance department) TRANSPORTATION AND LOGISTICS DEPARTMENT Loading/unloading, handling services. Warehouse space rent including stand-fitting materials, containers and empties. DEPARTMENT OF NON-EXHIBITION AND CONGRESS EVENTS Conference halls lease for conferences, presentations, seminars, fashion shows and shows, meeting rooms rent, rent of premises for fourshets, receptions and banquets, etc. CATERING SERVICES Order for catering services for exhibitors, banquets, fourshets and drink receptions (Sucre Banquet). http://eng.buildexpo.ru/bexpo/contacts/g enerall.php http://eng.crocusexpo.ru/partner/arconfzal.php http://eng.crocusexpo.ru/partner/catering.php Phone.: + 7 (495) 727-2612 E-mail: ote@buildexpo.ru Phone.: +7 (495) 727-2587 E-mail: trans@crocus-off.ru Phone: + 7 (495) 727-2593 E-mail: gorshkova@crocus-off.ru (Elena Gorshkova) Phone.: +7 (925) 508-6006 E-mail: sucre.banket@gmail.com (Ellada Gubanova) 10
2. GENERAL INFORMATION EXHIBITION TIMETABLE EXHIBITION SET-UP Sunday, August 21...08:00 a.m. 08:00 p.m. Monday, August 22...08:00 a.m. 08:00 p.m. Tuesday, August 23...08:00 a.m. 08:00 p.m. Wednesday, August 24...08:00 a.m. 08:00 p.m. PREPARATION TO THE OPENING Thursday, August 25...08:00 a.m. 10:00 a.m. EXHIBITION HOURS Thursday, August 25...10:00 a.m. 06:00 p.m. Friday, August 26...10:00 a.m. 06:00 p.m. Saturday, August 27...10:00 a.m. 06:00 p.m. Sunday, August 28...10:00 a.m. 04:00 p.m. EXHIBITION DISMANTLING Sunday, August 28. 04:00 p.m. 08:00 p.m. Monday, August 29...08:00 a.m. 08:00 p.m. Tuesday, August 30...08:00 a.m. 08:00 p.m. OVERALL EXHIBITOR AVAILABILITY PERIOD* Wednesday, August 26..08:00 a.m. 08:00 p.m. Thursday, August 27...08:00 a.m. 08:00 p.m. Friday, August 28...09:00 a.m. 08:00 p.m. Saturday, August 29...09:00 a.m. 08:00 p.m. Sunday, August 30...09:00 a.m. 08:00 p.m. Monday, August 31...08:00 a.m. 08:00 p.m. Tuesday, August 30...08:00 a.m. 08:00 p.m. * Overall exhibitor availability period means the period within which at least one Exhibitor representative is available at the stand. Equipped standard stand shall be presented to the exhibitor not later than 24 hours prior the Opening of the Exhibition. Stands not occupied by 12:00 p.m. August 24, 2016 shall be deemed vacant. 11
REGISTRATION FEE Registration fee amounting to 200 EUR is binding. The registration fee will cover expenses related to the registration system operation, official catalogue entry including description of the company (up to 50 words), and a copy of the official show catalogue to the main exhibitor. SERVICE CENTER A Service Center operates at the Exhibition (foyer of Pavilion 1). Please contact the Service Center of Pavilion 1 for all on-site orders, entry/removal permits and exhibitor badges. Please do not hesitate to inform the personnel of the Service Center of any problems you might face. ACCESS TO THE EXHIBITION SITE Exhibitor badges. Exhibitor badges allow exhibitors access to the exhibition hall. Exhibitors are entitled to one badge for every 4 m2 contracted (second floor space are left out of account). Extra exhibitor badges may be purchased at the price of 22 EUR. Purchased amount is restricted to 50% from standard amount. NOTE! Stand constructors employed by the Exhibitor shall be provided with passes allowing access to the exhibition hall. Exhibitors contracted Space Only sites shall provide their personnel with passes. The passes are to be issued by the Service Center according to the list submitted by the exhibitors well in advance. Complementary visitor tickets (invitations). Exhibitors will receive 1 complementary visitor ticket for each 2 m2 contracted (second floor space are left out of account). Invitations shall be valid for InterAuto visit within the period August 25 through 28, 2016. Extra invitations may be purchased at the price of: 2,3 EUR per an invitation (for a set of complimentary tickets 300 pcs) and 4,6 EUR per an invitation (for a set of complimentary tickets less than 300 pcs). Invitations to Gala reception devoted to the opening of InterAuto will be given as follows: 1 Gala reception invitation per 16 sq m of stand contracted. 2 Gala reception invitations per from 17 to 100 sq m of stand contracted. 3 Gala reception invitations per exceeding 100 sq m of stand contracted. Gala reception for InterAuto exhibitors will be held August 26, 2016. ON-SITE ORDERS Orders for services and equipment placed after July 1, 2016 will be accepted at the Service Centre only on condition that all due time orders have been executed and there is equipment available. On-site orders shall be paid for by cash at the Service Centre. PAYMENT Accounts shall be settled in rubles at the exchange rate, fixed by the Central Bank of the Russian Federation on the date of payment, following the payment details specified and are due within 5 (five) days since the billing date. Of any financial discrepancies immediately advise the Exhibition Management Office. DEAR EXHIBITORS, PLEASE NOTE! Exhibitors should provide their representatives with a warrant empowering to execute financial documents at the exhibition InterAuto, company stamp and with all data related to the contract-application. 12
SECURITY The security guards are placed at the main entrance to the EC and loading gates of the exhibition halls. Exhibition Organizers shall not be responsible for the safety of the exhibits. During set-up and dismantling periods the exhibition hall will be open from 08:00 a.m. till 08:00 p.m. During Exhibition days the exhibition hall will be open from 08:00 till 06:00 p.m. For the Exhibition days the overnight security will be provided from 06:00 p.m. till 08:00 a.m. To ensure daily security of your stand, please order an individual security guard or don t leave it unattended. You can order overnight security guard to ensure overnight security of your stand. Only Crocus Expo security guards are authorized to stay in the exhibition hall overnight. On-site order for individual security shall be paid by cash. STAND CLEANING To order individual daily cleaning for your stand area, please fill in an application form (refer to Services Guide for services provided by the Crocus Expo IEC). Your stand will be cleaned once a day. On-site order for individual cleaning shall be paid by cash. 13
3. INFORMATION ABOUT STANDS 3.1. SPACE ONLY SITES Exhibitors contracting Space Only sites are responsible for the stand construction and furnishing. The stand design should comply with Exhibition regulations and be approved by BuildExpo LLC (http://eng.buildexpo.ru). Phone: +7 (495) 727-2671. If the exhibition regulations are violated, the stand construction will be prohibited. Stand constructors and designers employed by the Exhibitor should abide the norms and regulations set forth in Section Exhibition Regulations and Instructions (page 5). Stand constructors shall conclude an accreditation contract with BuildExpo LLC. not later than 10 days prior to the Exhibition installation to carry out stands construction. Please advise the name and contact details of your stand constructor (see requirements to the stand constructing agencies, Section Exhibition Regulations and Instructions). Construction of double-decker stand shall be subject to 30% surcharge of the rent rate per each 1 sq m of floor-space of the upper floor of the stand. The Organizer shall not provide furniture for the Exhibitors contracted Net Space sites! For details please contact BuidExpo LLC at phone +7 495 727 2671 and visit their official website at http://eng.buildexpo.ru. STAND LAYOUT Exhibitors contracted Space only sites shall submit their stand layouts indicating: 1) Company name, stand floor space and index number. 2) The floor space of the upper floor of the stand (if constructed). Note: The height of the double-decker stand shall not exceed 5.5 m. 3) Layout of the ground floor. 4) Layout of the first floor. 5) Stand profile. 6) Construction materials applied. 7) Location of power distribution board and water connection points. 8) Total demand of electric power required. 9) Telephone and fax lines entry points. 10) Open side of the stand. 11) Builder contact data. Please refer to Form 1 to order utilities and draw stand layout. UTILITIES Please contact BuildExpo specialists to order connection to mains, water supply and compressed air supply at: +7 495 727 2438 or contact by e-mail at: ote@builexpo.ru (Victor Braguin). Unauthorized connection to power supply mains is strictly prohibited. Power distribution board, plug sockets and wires shall be provided by the Exhibitor or by stand constructors. Standard voltage provided 220 V. Use Form No.1 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. All services are rendered according to the Services Guide for services provided during holding events in the Crocus Expo IEC. 14
3.2. STANDARD STAND Standard stand includes all necessary equipment and furniture (see pages 19-23 of the present Manual). Please refer to pages 17-18 of the Manual to see the Standard Stand sample sets. The layouts can be drawn by the Exhibitors individually or else provided upon written request. Standard set of the stand equipment includes wall elements, plug sockets, illuminants, floor covering and fascia board. To order additional furniture, please use Form No. 3 (please specify only extra equipment, do not specify equipment included into standard stand). Please contact the Service Center, if ordered equipment is not available at your stand. IEC. For other services please refer to the Services Guide for services provided during holding events in the Crocus Expo NOTE! The stand layout and any amendments shall be submitted to the Exhibition Management Office not later than July 1, 2016. Exhibitors contracted Standard Stand cannot change their order to Space Only sites after July 1, 2016. STAND LAYOUT Stand layout drawn in Form No. 2 shall be submitted to the Exhibition Management Office by July 1, 2016. After July 01, 2016 companies reserved standard stand are not entitled to change the reservation for unequipped stand (space only). The layout shall indicate the location of: Furniture, including the contents of the Standard stand and additional equipment, as well as company s logo (if ordered) and fascia panel. Lamps, plug sockets. Telephone and other communication facilities. Open sides of the stand in accordance with Exposition layout. NOTE! Equipment not indicated on the layout will not be provided! Lamps (510), plug sockets (504), doors (241), curtains (242), panels (220) will be installed as indicated in Form No. 2. If not indicated, your stand will be equipped as specified in sample sets. Unless specially advised, no wall panels will be installed if the stand is located in the corner. UTILITIES Standard Stand will be connected to power supply mains and includes plug sockets with up to 1kW capacity each. The number of plug sockets depends on the stand floor space. Use Form 3 to order additional sockets. Please mark with E the locations of the sockets at your stand; mark E24 to order power supply for 24-hour operating exhibits. If you order refrigerator, the power supply will be provided automatically (the cost of power supply is included in the cost of refrigerator). Standard voltage provided 220 V. Use Form No.3 to order voltage of 380 V. If your equipment operates on 110 V, you will need a voltage adaptor. To order other utilities (water, compressed air) use Form No.3, indicating connection points. COMPANY NAME Company name written in Russian or Latin (maximum 9 characters) and stand index number will be placed free-ofcharge on a fascia board of an open side of the stand. Company name written in Russian and Latin is subject to an extra charge. Use Form No. 3 to order optional fascia names. Company s logo: to order company s logo to be placed on the fascia board, please send the image (preferably *CDR file in vector format, A4) to the Crocus Expo Sales Department. No logo will be placed unless the image is provided. 15
NOTE! At a Standard stand It is strongly prohibited to: Fix stands elements to steel structures and wall panels of the exhibition halls with the use of hardware and adhesive tape. Use adhesive tape when decorating wall panels; fix stands elements with stapler; drill holes in building structure. Place and install within the limits of the stand any exhibit goods or equipment outside the Exhibition application. If the Exhibitor violates the requirements of the present Instruction, the Crocus Expo IEC administration is authorized to demand the refund for damaged equipment. During set-up and Exhibition period stands constructed and decorated by BuildExpo LLC are not subject to any amendments and dismantling in full or partially by the Exhibitor. The Exhibitor has no right to execute any changes of structures or electric installations. If the Exhibitor violates the present condition a penalty is due amounting to 100% of dismantled equipment (structure). 16
4. STANDARD STAND EQUIPMENT AND SAMPLES NOTE! MINIMUM STANDARD STAND SPACE IS 9 SQ M. All equipment (additional and standard) should be indicated on the layout. Equipment not indicated on the layout will not be provided. Carpeting, company name and stand index on one of the open sides, made in standard type form part of a standard stand. Additional equipment and signs should be specified in Form 2 and 3, but after July 1, 2016. Late orders are executed subject to availability. Only preliminary paid for orders are executed. Services ordered after July 01, 2016 are subject to 100% surcharge and are subject to engineering potential. Change of standard stand equipment cannot be made! 6-11 sq m 6 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 377 characters) 382 4. 2 chairs 300 5. 1 display table 382 6. 1 spot light 510 300 7. 1 plug socket 504 1kW СТУЛ 8. Waste basket 377 300 СТУЛ Надпись на фризе 9 знаков 12-17 sq m 12 sq m 1. Perimeter walls 2. Carpet flooring 377 3. Fascia panel, company name (9 characters) 4. 2 chairs 300 382 5. 1 display table 382 6. 1 spot light 510 300 СТУЛ 7. 1 plug socket 504 1kW 8. 1 door 240/241 9. 1 wall panel 220 (office) 10. Waste basket 377 300 СТУЛ Н А Д П И С Ь Н А Ф Р И З Е 9 З Н А К О В 18-35 sq m 18 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 4 chairs 300 5. 2 display tables 382 6. 2 spot light 510 7. 2 plug sockets 504 1kW 8. 1 door 240/241 9. 4 wall panels 220 (office) 10. 1 table 310/314 11. Waste basket 377 17
36-53 sq m 36 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 300 СТУЛ characters) 310 4. 6 chairs 300 СТОЛ 382 800Х800 5. 3 display tables 382 6. 4 spot light 510 300 СТУЛ 7. 3 plug sockets 504 1kW 8. 1 door 240/241 9. 1 curtain 242 300 10. 7 wall panels 220 (office) 11. 2 tables 310/314 СТУЛ 382 300 СТУЛ 12. Waste basket 377 377 314 СТОЛ D=800 300 СТУЛ 300 СТУЛ 382 Н А Д П И С Ь Н А Ф Р И З Е 9 З Н А К О В 54-71 sq m 54 sq m 1. Perimeter walls 2. Carpet flooring 3. Fascia panel, company name (9 characters) 4. 8 chairs 300 5. 4 display tables 382 6. 6 spot light 510 7. 4 plug sockets 504 1kW 8. 1 door 240/241 9. 1 curtain 242 10. 12 wall panels 220 (office) 11. 2 tables 310/314 12. 1 refrigerator 350 (plug socket for 24 hours operation) 13. Waste basket 377 18
5. ADDITIONAL EQUIPMENT AND SERVICES Price No. DESCRIPTION Code for 1 pcs (EUR, VAT incl.) CONSTRUCTION OF THE STAND FROM MERO R8 1 Wall panel 1000 2500 220 31,5 2 Wall panel 500 2500 221 25,2 3 Rounded wall panel, H=2500, R=1000 (1/4 circles) 222 97,65 4 Rounded wall panel, H=2500, R=500 (1/4 circles) 223 49,35 5 Wall panel 1400 2500 (diagonal 1 1 m) 226 97,65 6 Wall panel 700 2500 (diagonal 0,5 0,5 m) 224 31,5 7 Wall panel 400 2500 (diagonal for door installation at an angle 45 ) 227 25,2 8 Wall panel 1000 2500 plexyglass 403 127,05 9 Wall panel 1000 2500 with glass 1000 1260 401 63 10 Wall panel 500 2500 with glass 500 1260 402 49,35 11 Wall panel 1000 2500 chipboard laminated 228 95,55 12 Wall panel 1400 2500 chipboard laminated (diagonal 1 1 m) 229 127,05 13 Econom-panel 1000 2500 225 105 14 Lockable extensible door 1000 2500 (plastic) 240a 55,65 15 Lockable extensible door 1000 2500 (leatherette, improved lock) 240b 84 16 Lockable wing door 1000 2500 241 84 17 Lockable wing door with glass 1000 2500 245 108,15 18 Curtain (office) 1000 2500 242 25,2 19 Jalousie 1400 1000 404 14,7 20 Wall extension by 500 mm, per 1 lm 13,65 21 Wall extension by 750 mm, per 1 lm 18,9 22 Wall extension by 1100 mm, per 1 lm 23,1 23 Wall extension by 2500 mm, per 1 lm 31,5 24 External panel for fixing of the hinged equipment, chipboard laminated, 600 1000 239 46,2 25 Ceil's raster 1000 1000 (with profile H=70, H=175), per 1 sq.m 250 13,65 26 Ceil's grid 1000 1000 (without ceil's raster), per 1 sq.m 260 13,65 27 The fence for a decorative chain H=500 (a), H=800 (b), H=1100 (с), for 1 pcs. 267 10,5 28 Chain decorative, per 1 m 280 5,78 THE FURNITURE 29 Chair 300 12,6 30 Soft chair 303 17,85 31 Office swivel chair 305 22,05 32 Bar stool 306 21 33 Table 800 800 310 31,5 34 Table round D=800 314 31,5 35 Table 800 1200 315 37,8 36 Bistro table D=600, H=1200 316a 46,2 37 Bistro table D=600, H=800 316b 46,2 38 Glass round table D=800 314a 46,2 39 Armchair single, leatherette, 870 820 860 (black, white) 333 91,35 40 Sofa double, leatherette, 1460 820 860 (black, white) 334 223,65 41 Glass journal table, right-angled, 900 550, H=400 335 153,3 42 Glass journal table, round, D=800, H=495 336 153,3 43 Negotianting table, 1000 2200, H=720 337 231 44 Display table / podium 500 1000, H=800 (from construction) 382 25,2 45 Display table / podium 1000 1000, H=800 (from construction) 384 42 INFORMATION COUNTERS, ARCHIVAL CUPBOARDS 46 Information counter 500 1000, H=1100 318 46,2 19
47 Information counter 500 1000, H=1100 (with a narrow top shelf) 319 46,2 48 Information counter rounded corner 500 500, R=500, H=1100 318r 46,2 49 Information counter rounded R1=500, R2=1000, H=1100 708 97,65 50 Information counter rounded R=1000, H=1100 709 70,35 51 TV pedestal 500 500, H=800 (from conctruction) 388a 30,45 52 TV pedestal 500 500, H=1100 (from conctruction) 388b 38,85 53 Archival cupboard 500 1000, H=1100 (with sliding door 645 500) 317 54,6 54 Archival cupboard 500 1000, H=800 (with sliding door 645 500) 320 46,2 55 Archival cupboard 500 1000, H=1100 (with sliding door 950 500) 321 54,6 SHOWCASES 56 Glass showcase 500 1000, H=1100 394 77,7 57 Glass showcase 500 500, H=1100 394a 63 58 Glass showcase 500 500, R=500, H=1100 394ar 77,7 59 Radius glass showcase H=1100, R int.=500, R ext.=1000 394r 92,4 60 Glass showcase 500 1000, H=2000 (2 glass shelves) 396 92,4 61 Glass showcase 500 1000, H=2500 (inside lighting, 2 glass shelves) 398 101,85 62 Glass showcase 500 500, H=2500 (inside lighting, 2 glass shelves) 398a 86,1 63 Glass showcase 500 500, R=500, H=2500 (inside lighting, 2 glass shelves) 398ar 101,85 64 Glass showcase 500 1000, H=2500 (inside lighting, 2 glass shelves, bottom curtain) 398ш 116,55 65 Radius glass showcase H=2500, R=1000 (inside lighting, 2 glass shelves) 399 210 66 Radius round glass showcase H=2500, R=500, (inside lighting, 2 glass shelves) 400 279,3 67 Sliding doors for showcases 396, 398, podiums 382, 384, infocounters 318, 319 113 14,7 RACKS AND SHELVES 68 Rack with 5 shelves 300 1000, H=2070 340 31,5 69 Rack with 5 shelves 500 1000, H=2070 701 46,2 70 Rack with 5 shelves 1000 1000, H=2070 702 60,9 71 Rack mobile 500 1000, H=1600 740 60,9 72 Wall shelf 1000 300 380 14,7 73 Inclined wall shelf 1000 300 (angle of 45 ) 381 24,15 74 Wall lattice (1500 800), cell 50 50, without hooks 375 46,2 75 Euro-panel with perforation (hinged) 955 2000, without hooks 376a 49,35 76 Euro-panel with perforation (hinged) 955 1000, without hooks 376b 35,7 77 Stack (detached) 324 24,15 78 Additional wooden shelf (500 1000, 500 500) 112a 14,7 79 Additional wooden shelf (R int.=500, R ext.=1000) 112b 23,1 80 Additional wooden shelf =1000 112c 31,5 81 Additional glass shelf (500 1000, 500 500) for showcase 398, 398а 111a 14,7 82 Additional glass shelf (R int.=500, R ext.=1000) for showcase 399 111b 23,1 83 Additional glass shelf ( =1000) for showcase 400 111c 31,5 84 S-shaped hook L50, per 1 pcs (for wall lattice) 378a 2,1 85 S-shaped hook L70, per 1 pcs (for frame profile) 378b 2,1 OFFICE 86 Mirror wall-mounted 1500 600 330a 24,15 87 Mirror floor 1500 600 330b 32,55 88 Coat rack wall-mounted 331 9,45 89 Coat rack floor-level 332 38,85 90 Wastepaper basket 377 2,1 ELECTRICAL EQUIPMENT 91 Spotlight (100 W) 510 17,85 92 Spotlight metal-halide (70 W) 511 36,75 93 Spotlight halogen (75 W) 515 27,3 94 Projector halogen (300 W) 513 46,2 95 Projector metal-halide (150 W) 514 77,7 96 Projecting halogen lamp (on the bar) (150 W) 516 46,2 97 Projector halogen (1000 W) 512 112,35 20
98 Fluorescent lamp (40 W) 520 24,15 99 Mini-spotlight for showcase (35W) 510a 27,3 100 LED tape, L=0,5 m 42 101 LED tape, L=1 m 53,55 102 Electrical socket 220V (single, up to 1,0 kw) 504a 22,05 103 Electrical socket 220V (single, up to 2,5 kw) 504b 38,85 104 Electrical socket 220V (power connector 32A, up to 5 kw) 504c 46,2 105 Electrical socket 220V (triple, up to 1,0 kw) 505a 30,45 106 Electrical socket 220V (triple, up to 2,5 kw) 505b 60,9 107 Electrical socket 220V (single, 24 hour, up to 1,0 kw) 508a 38,85 108 Electrical socket 220V (single, 24 hour, up to 2,5 kw) 508b 77,7 109 Electrical socket 220V (triple, 24 hour, up to 1,0 kw) 509a 60,9 110 Electrical socket 220V (triple, 24 hour, up to 2,5 kw) 509b 92,4 111 Electrical socket 380V (power connector 16A, up to 10 kw) 506a 54,6 112 Electrical socket 380V (power connector 32A, up to 20 kw) 506b 108,15 113 Electrical socket 380V (power connector 63A, up to 40 kw) 506c 216,3 114 Rotating advertising cube (1000 1000 1000) (without logos) 707a 123,9 115 Rotating ellipse (H=1000, R=1000) (without logos) 707b 123,9 116 Electric switchboard 32A (without cable) 517a 127,05 117 Electric switchboard 63A (without cable) 517b 168 118 The rent of power cable: up to 15 lm 70,35 119 The rent of power cable: from 15 up to 25 lm 98,7 120 The rent of power cable: from 25 up to 35 lm 112,35 121 The rent of power cable: over 35 lm, each lm 4,2 122 Supply rail, per 1 lm 500 11,55 123 Floor cable-channel, per 1 lm 15,75 124 Cable laying 5 10 sq.mm, per 1 lm 17,85 125 Cable laying 5 25 sq.mm, per 1 lm 27,3 KITCHEN 126 Refrigerator 200 litres (600 600 1200), with 24-hour socket 350 108,15 127 Refrigerator 280 litres (600 600 1600), with 24-hour socket 351 130,2 128 Coffee maker 370 38,85 129 Cooler + bottle of water (19 litres) (550W) 338 112,35 130 Bottle of water 19 litres for cooler 338а 27,3 131 Coffee machine (1,25 kw) 339 210 132 Kitchen unit (sink) (550 900 850) 600 184,8 FLOOR COVERINGS 133 Carpet covering, for 1 sq.m, with covering, without cutting (with fireproof processing)) 281 14,7 134 Carpet covering, for 1 sq.m, with covering, with cutting (with fireproof processing)) 282 19,95 135 Polyethylene film for a carpet, per 1 sq.m 285 0,525 136 Laminated flooring board (with laying), for 1 sq.m 284 42 137 Laying of laminated flooring board (material of the customer) 22,05 138 Artificial grass, per 1 sq.m 49,35 139 Podium H=120...180 Mero modul, height adjustable, per 1 sq.m 35,7 140 Podium with light H=200 (without a carpet covering), per 1 full and incomplete sq.m 55,65 141 Podium H=32 (without carpet covering), per 1 full and incomplete sq.m 23,1 142 Podium H=200 (without carpet covering), per 1 full and incomplete sq.m 27,3 143 Podium H=500 (without carpet covering), per 1 full and incomplete sq.m 42 144 Podium H=800 (without carpet covering), per 1 full and incomplete sq.m 49,35 145 Banner framing with metal corner, per 1 lm 4,2 COAT RACK 147 Movable coat rack 1000 1600 703 38,85 148 Coat rack-console, per 1 lm 704 22,05 ELEMENTS OF THE CONSTRUCTION 149 Wall panel H=750 / 1100, W=1000 219 25,2 21
150 Wall panel H=750 / 1100, W=500 218 15,75 151 Rounded wall panel, H=1100, R=1000 (1/4 circles) 217 30,45 152 Rounded wall panel, H=1100, R=500 (1/4 circles) 216 25,2 153 Supporting profile (octahedral profile), H=1600 (d), 2070 (e), 2480 (f) 118 14,7 154 Supporting profile (octahedral profile), H=480 (a), 750 (b), 1100 (c) 118 6,83 155 Girder H=70 (rectangular connecting profile), per 1 lm 114 7,88 156 Girder H=175 (rectangular strengthened connecting profile), per 1 lm 115 14,7 157 Fascia board, H=300, per 1 lm 116 9,45 158 Fascia panel, internal, H=350, per 1 lm 117 9,45 159 Glass Triplex 1000 1000 on spiders 25,2 160 Modul of the system "Tritix" (Joker), 1-scale, per 1 lm 14,7 161 Modul of the system "Tritix" (Joker), 2-scale, per 1 lm 43,05 162 Modul of the system "Tritix" (Joker), 4-scale, per 1 lm 71,4 163 Suspended modul of the system "Astralite", bearing truss, per 1 lm 35,7 164 Suspended modul of the system "Astralite", connection element, per 1 pcs 63 CONSTRUCTION OF THE STAND FROM MERO ADVANTEC & MERO R8 PLUS 165 Wall panel Advantec 1000 3000 920 77,7 166 Wall panel Advantec 500 3000 921 70,35 167 Wall panel Advantec 287 3000 922a 63 168 Wall panel Advantec 623 3000 922b 70,35 169 Wall panel Advantec 667 3000 922c 70,35 170 Wall panel Advantec 700 3000 922d 70,35 171 Wall panel Advantec 1000 1000 919 49,35 172 Wall panel Advantec 500 1000 920a 35,7 173 Lockable door Advantec 1000 3000 (doorset, door 2165) 921a 139,65 174 Lockable door Advantec, with glass, 1000 3000 945 210 175 Wall panel with glass Advantec 1000 3000 (glass 810 2090) 901 112,35 176 Wall panel with glass (glass 810 2090) and jalousie Advantec 1000 3000 902 139,65 177 Light beam Advantec with busduct, per 1 lm 900 27,3 178 Wall shelf 1000 300 Advantec 980 35,7 179 Wall shelf 1800 300 Advantec 980a 63 180 Coat rack-console, L=1000 Advantec 904 35,7 181 Information counter 400 1000, H=1100 (chipboard) Advantec 918 70,35 182 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=6060 813a 70,35 183 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=4960 813b 55,65 184 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=4000 813c 46,2 185 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=3000 813d 35,7 186 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=1960 813e 25,2 187 Supporting profile R8 PLUS (tetrahedral profile 80 80) H=1000, H=1100 813f 13,65 188 Supporting profile R8 PLUS (round profile =80) H=3000 813g 35,7 189 Supporting profile R8 PLUS (round profile =80) H=1960 813h 25,2 190 Supporting profile R8 PLUS (round profile =80) H=1000 813i 13,65 191 Girder R8 PLUS (tetrahedral profile 80 80), per 1 lm 814 15,75 192 Information counter R8 PLUS 500 1000, H=1100, glass 1000 1000 818 84 STANDS DESIGN (DECORATION) 193 Fascia name (9 signs, H=10 cm) 104 46,2 194 Additional symbol for a fascia name 104a 0,95 195 Logo on fascia board (the final price depends on quantity of colors and the size) 105 60,9 196 Logo on other surfaces (the final price depends on quantity of colors and the size) 106 92,4 197 Pasting with adhesive color film ORACAL, per 1 sq.m 24,15 198 Pasting with adhesive color film ORACAL "Strip" (width up to 0,5 m), per 1 lm 14,7 199 Pasting by a material of the customer, per 1 sq.m 22,05 200 Banner printing (with or without eyelets / pockets) 360 dpi, per 1 sq.m 15,75 201 Banner printing (with or without eyelets / pockets) 360 dpi, per 1 sq.m 24,15 22
202 Banner grid printing 360 dpi, per 1 sq.m 14,7 203 Banner grid printing 360 dpi, per 1 sq.m 23,1 204 Silk printing (thermal transfer), per 1 sq.m 42 205 Film ORAJET fullcolor printing and pasting, per 1 sq.m 49,35 EQUIPMENT AND SERVICES FOR ORGANISERS 206 Door keys, the complete set of showcase's keys (for each 2500 sq.m of standart building; 27 hours) 462 207 Door keys, the complete set of showcase's keys (for each additional hour) 22,05 208 Counter for the opening ceremony (2 pcs) 77,7 209 Podium for the opening ceremony 1500 1500, H=100, covered with red carpet (2 pcs) 231 210 Marking of exhibition area (day, from 8:00 am to 8:00 pm) 0,11 211 Marking of exhibition area (night, from 8:00 pm to 8:00 am) 0,16 212 Marking of exhibition area (out of the pavillion) 0,27 MATERIALS FOR NON-STANDART CONSTRUCTIONS 213 Polystyrene (4 mm), per 1 sq m 32,55 214 PVC (4 mm), per 1 sq m 22,05 215 Cellular polycarbonate (4 mm), per 1 sq m 25,2 216 Plexiglas transparent (4 mm), per 1 sq m 57,75 217 Plexiglas dairy (4 mm), per 1 sq m 69,3 218 Plexiglas colour (4 mm), per 1 sq m 89,25 219 Chipboard rough (16 mm), per 1 sq m 25,2 220 Chipboard laminated (16 mm), per 1 sq m 32,55 SUSPENSION WORKS 221 Suspension (up to 10 kg) to ceiling constructions of pavilions, per 1 suspension point 349,65 222 Suspension (up to 50 kg) to ceiling constructions of pavilions, per 1 suspension point 470,4 223 Rent of the electric winch (for all period of event), with 1 suspension 228,9 224 Suspension of the electric winch to ceiling constructions of pavilions, per 1 suspension point 228,9 225 Additional dropping / lifting of construction of suspension, per each action 70,35 226 Additional dropping / lifting of detached electrical winch, per each action 13,65 OTHER 227 Mounting of the banner by eyelets (at a height up to 5 m), per 1 sq.m of the banner 8,4 228 Mounting of the banner by chipboard rails (at a height up to 5 m), per 1 sq.m of the banner 15,75 229 Chipboard rail, per 1 lm 3,15 230 Banner framing with PVC corner, per 1 lm 2,1 231 Installation of the gauge of the fire alarm system (installation, adjustment, dismantle), for 1 pcs 139,65 232 Coat hanger, per 1 pcs. 1,37 233 Number, per 1 pcs. 0,68 234 Artificial tree "Fir", H=1500 139,65 EQUIPMENT AND SERVICES FOR INDEPENDENT BUILDERS 235 Fireproofing of wooden constructions, per 1 sq.m 5,78 236 Fireproofing of carpet covering, per 1 sq.m 4,31 237 Rent of a stairs (height from 4 to 5 m), per 1 day 46,2 238 Rent of rook (height up to 6 m), per 1 day 92,4 DEPOSIT SUMS FOR THE GIVEN EQUIPMENT 239 Coffee machine 38,85 240 Cooler 105 241 Coffee grinder 144,9 242 Control board for Plazma panel, DVD-player, Televideo unit, per 1 pcs. 38,85 243 Key from the door / doorlock with key from sliding doors 13,65 23
6. ADVERTISING IN THE EXHIBITION CATALOGUE Description 1. Rate, EUR (VAT incl.) 1/2 page colour 80 1 page colour 150 2. Company logo 10 3. 2 nd, 3 rd and 4 th cover pages 575 4. Double-page spread 640 5. First four pages 430 Technical requirements to files submitted electronically: Colour system All colours should be presented in CMYK colour mode. Bleed Half page: Bleeds must extend at least 5mm beyond the trim on all sides that bleed. Full page: Bleeds must extend at least 5mm beyond the trim on all sides that bleed. Lay-out size А5: bleed size 158x220 mm, advertising size 148x210 mm, type area 138x200. А4: bleed size 158x110 mm, advertising size 148x105 mm, type area 138x100. Raster format Presented format: TIFF, in scale 1:1 to the ready size, minimum resolution 225-300 dpi. All fonts should be converted to curves. Colours Total summary colours should not exceed 320%. Vector format Accepted images in EPS format created in Adobe Illustrator and FreeHand. All fonts should be converted to curves. Files in Corel Draw should be exported to TIFF (in 300 dpi) or to Adobe Illustrator. Files in CDR format are not accepted! Page proof (Quark Express) The file should be collected via Collect and contain raster images in scale 1:1 with resolution 225-300 dpi, CMYK colour mode, all fonts should be converted to curves. Text placement Necessary technological margin of 5 mm over the edge from each side is accounted Deadline for the model July 10, 2016! Order form 4 *.xls may be downloaded at the official website of the Exhibition (Exhibitor section): http://eng.interauto-expo.ru/interauto/exposant 24
7. PASSES TO LOADING/UNLOADING AREA NOTE! Entry and exit through Crocus City archway are strictly prohibited! For the sake of exhibits upload and lifting works safety and convenience a special zone along the perimeter of the pavilion 30 meters wide is assigned. In order to deliver your exhibits to the pavilion and upload them, you need to get a pass for every vehicle you will be bringing to the loading gates. Passes are provided by the managers of Crocus Expo transportation department at the Service Centre desk pursuant to tariffs below. The service shall be documented by contract application with transportation department at the Service Centre counters. Free vehicle passes will be provided to those exhibitors and constructors who are using Crocus Expo transportation department services (but order for a cart and cargo up to 100 kg). It is strictly prohibited to leave your transport in loading and unloading area over authorized period. Should you have any questions please contact Transportation department Crocus Expo IEC at +7 (495) 727-2587. Overall period (EUR, VAT including) passenger car 31,50; truck 102,90. Allowed time period for a transport mean staying in the loading/unloading area: passenger car 1 hour; truck 2 hours. 8. PROCEDURE OF ENTERING CROCUS EXPO IEC 1. Exhibitors fill a goods/property delivery/export application in four copies on a letterhead blank with original stamps with full list of exhibit goods/property. If you deliver goods several days a delivery application should be duly arranged each day. 2. At the territory of IEC Crocus Expo the driver follows security instructions to park the vehicle on a temporary parking lot. Entry and exit through Crocus City archway are strictly prohibited. 3. The representative or a driver goes to the Exhibition Management office with a duly arranged goods/property delivery/export application (4 copies). After the Application is authorized by the Exhibition Management the person proceeds to the Service centre where the Application is DELIVERY PERMITTED stamped, registered and numbered. One copy is left at the Service centre, the second is left with the security guard at loading gates, the third copy is left with the representative of fire safety department at the Service Centre counter and the fourth is kept till your departure after the show for the REMOVAL authorization. 4. Then a representative of the exhibitor goes to the transportation department at Service Centre to purchase a vehicle pass at tariffs established for the upload zone admittance. 5. The vehicle with the completed pass proceeds further to a required loading gate for unloading. The payment is obligatory for exhibitors executing loading/unloading works on their own. Free vehicle passes will be provided to those exhibitors and constructors who are using Crocus Expo transportation and handling department services (except a cart and freight order up to 300 kg). Trucks equipped with load-lifting manipulators are used for unloading (loading) of the freight, arrived (removed) on this vehicle. Allowed time period for a transport mean staying in the loading/unloading area: passenger car 1 hour; truck 2 hours. Once a day starting from the second day the pass to the loading and unloading zone may be changed to another car plate (car of the same type). The pass isn't subject to return. For vehicles which are intended for loading (unloading) to the halls of the upper level the standard period of loading (unloading) time is extended for1 hour. Each 30 minutes of excess time are charged 28,60 EUR. 25
FORM 2 9. FORMS ACCORDING TO EXHIBITOR MANUAL 12 th International automotive exhibition InterAuto STANDARD STAND Submit to the Exhibition Management office before July 1, 2016. Orders for additional equipment should be placed at the Exhibition Management and are subject to availability. Services and additional equipment ordered during set up period are subject to 100% surcharge. Contract: Company: Stand : hall : Sq. meters: Contact person: Phone: FASCIA COMPANY NAME (UP TO 9 CHARACTERS, ONE LANGUAGE): Fascia name color (mark) Black Blue Grey Green Red If not marked, the standard color is black TO BE COMPLETED BY THE ORGANIZER ITEM incl addit total note Send to the Exhibition Management office by fax: +7 (495) 727 2631 or by e-mail: shkambarniy@crocus-off.ru, vasilkina@crocus-off.ru, guskova@crocus-off.ru, korovkin@crocus-off.ru, gromova@crocus-off.ru Use the following letters to indicate: Plug sockets Е, Plug sockets (operating 24-hours) Е24 Spotlights L, Water P Phone / Fax / Internet T / F / INT Total kw: Voltage required (mark): 220 V or 380 V NOTES: Draw the layout of your stand. Indicate open sides and equipment to be installed (indicate also separately located pieces of furniture). Equipment not indicated on the layout will not be provided! Please indicate indexes and location of adjacent stands Full name: Signature: Date: 26
FORM 3 12 th International automotive exhibition InterAuto ADDITIONAL EQUIPMENT To be submitted before July 1, 2016! For the list and prices for additional equipment please refer to the Exhibitor Manual, section 5, p. 19-23. Contract: Company name as contracted: Exhibitor: Date: Stand :, hall : Sq. m: Orders for additional equipment placed after July 1, 2016 are subject to 100% surcharge. Orders for additional equipment submitted during build up period are subject to the equipment availability. On-site orders shall be paid for in cash at the Service Centre. Orders shall be executed against the payment in full. Description Code Price Q-ty Total TOTAL: Value in figures Value spelled out Organizer Exhibitor AO CROCUS INTERNATIONAL (short title AO CROCUS) Crocus Expo Krasnogorsk subsidiary Deputy Director Crocus Expo Krasnogorsk subsidiary /D.N. Uspensky/ Stamp / / Stamp 27
FORM 5 / ФОРМА 5 ОБРАЗЕЦ ПИСЬМА НА ВВОЗ И ВЫВОЗ ОБОРУДОВАНИЯ И ЭКСПОНАТОВ / EXHIBITS AND EQUIPMENT ENTRY AND REMOVAL Составляется в четырех экземплярах и предоставляется непосредственно при заезде на монтаж! / To be written in four copies and submitted against arrival! БЛАНК ФИРМЫ / LETTERHEAD BLANK В дирекцию 12-й международной выставки автомобильной индустрии «Интеравто» To the 12 th International exhibition of automotive industry Interauto management От/From (название организации / company name) Зал/Hall Стенд/Stand Просим Вас разрешить ввоз на выставку и вывоз после ее окончания следующего оборудования (или следующих экспонатов): / We kindly ask you to permit inbound-outbound of the exhibiting equipment for exhibition: Список экспонатов с указанием идентификационного номера теле-, видеоаппаратуры, бытовой и оргтехники / Equipment list with the identification number of TV and video equipment, office equipment 1. кол-во/q-ty 2. кол-во/q-ty 3. кол-во/q-ty 4. кол-во/q-ty 5. кол-во/q-ty 6. кол-во/q-ty 7. кол-во/q-ty The equipment will be inbound: Auto model Экспонаты ввозятся: Марка машины The equipment will be outbound: Auto model Экспонаты вывозятся: Марка машины Гос.номер License plate Гос.номер License plate Ф.И.О. сотрудников компании, проводящих монтаж/демонтаж стенда / Full names of installers: 1. 2. 3. Ответственный за стенд (Ф.И.О.): Stand supervisor (Full name) Пропуск действителен только на время монтажа/демонтажа! The pass is valid only for the build up and dismantling periods! Печать организации Company stamp Подпись Signature Дата Date 28
FORM 6 12 th International automotive exhibition InterAuto ADVERTISING IN THE OFFICIAL SHOW CATALOGUE TO BE SUBMITTED BEFORE JULY 10, 2016! For technical requirements to images please refer to Exhibitor Manual (page 24) Submit to the Exhibition Management office By fax: +7 (495) 727 2631 or by e-mail: shkambarniy@crocus-off.ru, vasilkina@crocus-off.ru, guskova@crocus-off.ru, korovkin@crocus-off.ru, gromova@crocus-off.ru To the contract: dated: Company name as contracted: Exhibitor name: Contact person (full name): Phone: Date: Description 1. Rate, EUR (VAT incl.) 1/2 page colour 80 1 page colour 150 2. Company logo 10 3. 2 nd, 3 rd and 4 th cover pages 575 4. Double-page spread 640 5. First four pages 430 Mark + to order Organizer Exhibitor AO CROCUS INTERNATIONAL (short title AO CROCUS) Crocus Expo Krasnogorsk subsidiary Deputy Director Crocus Expo Krasnogorsk subsidiary /D.N. Uspensky/ Stamp / / Stamp 29