MICROSOFT POWERPOINT 2010 FORMAT A PRESENTATION Lasted Edited: 2012-07-09 1
Use a theme... 4 Apply a theme to the entire presentation... 4 Apply a theme for a particular slide in the presentation... 5 Change the color, font or effects of a theme... 5 Use fonts and color... 6 Use bullets and list numbering... 7 Change the bullets to the number list... 7 Change the number list to the bullets... 8 Remove the number list or bullet list... 8 Change text alignment... 8 Align the text to left, right or center of the text box... 8 Align the text to top, middle, or bottom of the text box... 9 Use picture effects... 10 Access picture effects feature... 10 Send the picture to the background or the foreground... 10 Crop the picture to reduce the size... 11 Re-apply all formatting settings of a picture to other pictures... 11 Remove backgrounds from photos... 12 Understand slide masters... 15 Insert the Slide Master... 15 Lasted Edited: 2012-07-09 2
Close Slide Master View... 16 Change slide background... 16 Add a logo to the background... 18 Crop the picture in the shape... 20 Bring the picture behind the logo... 21 Apply slide transitions... 22 Apply the transition to a slide... 22 Apply Effect Options to a Slide that has a transition inserted... 22 Apply transitions and effect options to the entire presentation... 23 Quick tips... 23 Save the design template... 24 The following training document is using information from Microsoft Power Point 2010 Help Lasted Edited: 2012-07-09 3
Use a theme Apply a theme to the entire presentation Select any slide of the PowerPoint presentation Go to Design tab Themes group click the down arrow in the Theme Gallery to expand for more themes Select a desired theme to apply to all the slides in the presentation including the Title slide Lasted Edited: 2012-07-09 4
Apply a theme for a particular slide in the presentation Select the slide to apply a different theme Go to Design tab Themes group click the down arrow in the Theme Gallery to expand for more themes Right click on a desired theme to apply to the slide and choose Apply to Selected Slide Change the color, font or effects of a theme Go to Design tab Themes group click Colors, Fonts or Effects Select a desired set of color, font or effect to apply to all the slides in the presentation Lasted Edited: 2012-07-09 5
Use fonts and color Select the text to apply font changes or color changes Click on the bullet to select all the text associated with it Click on the boundary of the text box to select the entire text in it Move the mouse/cursor gently up and towards the right to enable the Quick Format Toolbar to select desired formatting options. The icons available in the Quick Format Toolbar are very similar to commands in Font group on Home tab Lasted Edited: 2012-07-09 6
To reset fonts and color to original format, go to Home tab Slides group click Reset Quick tips: Press TAB key to move between the selected object to another selectable objects within the current slide Press arrow keys on the keyboard to nudge the text in the text box Select the boundary of the text box to turn on the Drawing Tool tab on the Ribbon Use bullets and list numbering Change the bullets to the number list Click on the boundary of the text box Go to Home tab Paragraph group click on Numbering Lasted Edited: 2012-07-09 7
Change the number list to the bullets Click on the boundary of the text box Go to Home tab Paragraph group click on Bullets Remove the number list or bullet list Click on the boundary of the text box Go to Home tab Paragraph group select any of following options: Click on Numbering to remove the number list Click on Bullets to remove the bullet list Change text alignment Align the text to left, right or center of the text box Select the text or click the boundary of the text box to select the entire text in it Go to Home tab Paragraph group select the desired alignment option in the command group Lasted Edited: 2012-07-09 8
Align the text to top, middle, or bottom of the text box Select the boundary of the text box to select the entire text in it Right-click on the text box click on Format Shape on the shortcut menu In the Format Shape dialog box, do the following: Click on Text Box Under the Text layout section, click the Vertical alignment down arrow select a desired option from the list Lasted Edited: 2012-07-09 9
Use picture effects Besides resizing and moving a photo in PowerPoint slides, there are a variety of changes to apply to it such as: color adjustment, artistic effects, frames, shadows, 3D angles, cropping and more Access picture effects feature Click on the picture to select it Go to Picture Tools tab Format tab select desired photo effects to apply to the selected photo Send the picture to the background or the foreground Select the picture Do one of the following: Right click on the picture and select either Bring to Front or Send to Back option from the drop down menu Lasted Edited: 2012-07-09 10
Go to Picture Tools tab Format tab Arrange group click on the arrow either next to Bring Forward or Send Backward to select a desired option Crop the picture to reduce the size Select the picture to crop Go to Picture Tools tab Format tab Size group click on Crop Do one of the following: To crop one side, drag the center cropping handle on that side inward. To crop equally on two sides at once, press and hold CTRL while dragging the center cropping handle on either side inward. To crop equally on all four sides at once, press and hold CTRL while dragging a corner cropping handle inward. Click anywhere on the document to crop the picture Re-apply all formatting settings of a picture to other pictures Click on the formatted picture to select it Go to Home tab Clipboard group click on Format Painter The cursor/ mouse pointer turns into Format Painter Brush Lasted Edited: 2012-07-09 11
Click on the new picture on other slides to apply all of the formatting settings from the previous picture Remove backgrounds from photos In Office 2010, a background of a picture can be easily removed to accent or highlight the subject of the picture or to remove distracting detail Select the picture to remove its background Go to Picture Tools tab Adjust group click on Remove Background Click one of the handles on the marquee lines and then drag the line so that it contains the portion of the picture that needs to be kept and excludes most of the area to remove Lasted Edited: 2012-07-09 12
Do one or both of the following: To indicate which parts of the picture not to be automatically removed, go to Background Removal tab Refine group click Mark Areas to Keep The mouse pointer turns into a pencil Click, drag and let the pencil go to draw the line To indicate which parts of the picture to remove in addition to those automatically marked, go to Background Removal tab Refine group click Mark Areas to Remove The mouse pointer turns into a pencil Click, drag and let the pencil go to draw the line Lasted Edited: 2012-07-09 13
Go to Background Removal tab Close group click Keep Changes To cancel the automatic background removal, go to Background Removal tab Close group click Discard All Changes If changing mind about the area marked with a line either to keep or to remove it, go to Background Removal tab Refine group click Delete Mark click the line to change it Lasted Edited: 2012-07-09 14
Quick tips: While drawing the line, everything touched from the beginning to the end of the line will be either kept or removed depending on the selected option Do not need to be precise when drawing a line Use the Zoom slider on the Status Bar to adjust the view of the picture while drawing the line Understand slide masters When changing the font sizes and colors, or changing from bullets to numbers, those changes were localized changes and did not affect any other slides. Slide Masters, somewhat like a template, influence the format and layout of the presentation. By modifying a Slide Master, all of the slides linked to that master will be modified the same as the master in order to maintain consistency and save time Insert the Slide Master Go to View tab Master Views group click on Slide Master In the Normal view, Slide Masters are inserted in the Slides tab under the pane containing Slides tab and Outline tab Notes: The number of Slide Masters inserted in the presentation is dependent on how many slides have the same design setting Under each Slide Master is a variety of slide layout and incorporated design Every Slide Master has layouts to choose to position placeholders for text and other content Lasted Edited: 2012-07-09 15
Close Slide Master View Go to Slide Master tab Close group Click on Close Master View Change slide background Insert the Slide Master In the Normal view, select the first Slide Master in the pane Go to Slide Master tab Background group click on Background Styles Select a preset color which is based on different colors from the current color set Select Format Background for advanced background formatting Lasted Edited: 2012-07-09 16
In the Format Background dialog box, do the following: Click Fill select Picture or texture fill option click File button to insert the picture to apply as background Click Picture Color go to Recolor section click on the Fill button next to Presets select a desired style Click Close to apply the background for all slides of the presentation Lasted Edited: 2012-07-09 17
Go to Slide Master tab Background group click on Close Master View to see how the new background applied to slides in the presentation looks Notes: The new background change affected most, but not all, of the layouts inside the Slide Master The current theme of the presentation will decide which slides in the presentation need a background in order to make slides look professional because not every single layout is using a background Add a logo to the background Insert the Slide Master In the Normal view, select the first Slide Master in the pane Go to Insert tab Images group click on Picture Locate the picture to insert in the slide and then click Insert If necessary, use Remove Background feature in PowerPoint 2010 to remove the background of the inserted picture Lasted Edited: 2012-07-09 18
Apply formatting settings for the inserted picture under Picture Tools tab such as Shadow or Glow in Picture Effects Lasted Edited: 2012-07-09 19
Crop the picture in the shape Select the picture to crop Go to Picture Tools tab Format tab Size group click the Crop down arrow If necessary, select Crop to crop the picture first to reduce the size of the graphic Point to Crop to Shape choose a desired shape Lasted Edited: 2012-07-09 20
Bring the picture behind the logo Do one of the following: Select the picture, and go to Picture Tools tab Format tab Arrange group click the Send Backward down arrow select Send Back Right click on the picture, go to Send to Back click on Send to Back from the shortcut menu Lasted Edited: 2012-07-09 21
Apply slide transitions A transition is what the audience sees between slides, the transition from one slide to the next Transitions can be subtle, like a soft fade or horizontal shift from one slide to the next or can be exciting using PowerPoint 2010 s new 3D graphic features Apply the transition to a slide Select the slide to apply the transition Go to Transitions tab Transition to This Slide group do any of the following: Select a desired transition style in the Transition Gallery to apply to the slide Click the down arrow under the Transition Gallery for more transition style Apply Effect Options to a Slide that has a transition inserted Effect Options control the direction, shape, or style of the transition. However, not all the transition have effect options available Select the slide applied transition Go to Transitions tab Transition to This Slide group click on Effect Options select a desired effect from the list Lasted Edited: 2012-07-09 22
Apply transitions and effect options to the entire presentation Apply a transitions and effect options in a slide in the presentation Go to Transition tab Timing group click Apply To All Quick tips The consistency of transition in the presentation slide show is important; therefore, choose the desired transition style as well as its effect option and then apply to all the slides in the presentation To preview the slide applied transition in full screen, press SHIFT + F5 on the keyboard To exit the preview in full screen mode, press ESC on the keyboard To adjust time of slide transitions, go to Transition tab Timing group adjust the time in the Duration box To quickly see the effect of transition changes, go to Transition tab click Preview Lasted Edited: 2012-07-09 23
Save the design template Creating a well-designed slideshow can take a long time. Therefore, it is necessary to save a great looking slideshow as a template in order to save time in creating other presentation in the future with exactly the same in design but new content After create a well-designed presentation, go to Design tab Themes group click the down arrow in the Themes Gallery click Save Current Theme Name a custom theme, and then click Save Lasted Edited: 2012-07-09 24