TENANCY APPLICATION 15 Palm Beach Avenue, Palm Beach Phone: 07 5559 9600 Fax: 07 5598 2110 Email: rentals@palmbeachfn.com.au Please Read Before Completing This Application o o o YOU MUST HAVE PHOTO IDENTIFICATION TO APPLY FOR A RENTAL PROPERTY. You must fill in all required fields including phone, email and/or fax numbers for your Employer, Landlord and /or previous Agent. If this information is not included your application cannot be accepted. Each applicant must have at least one document from each of the headings below otherwise your application will not be accepted. PHOTO IDENTIFICATION: PROOF OF CURRENT ADDRESS: PROOF OF ALL INCOME SOURCES: PROOF OF RENT PAYMENTS/ HOME OWNERSHIP: PETS? Drivers licence or Passport Phone Bill/Electricity Bill/Car Registration or Tax Return Pay Slips/Centrelink Payment Statement or Bank Statement Rent Receipts/Tenant Ledger or Rates Notice Please supply a photo & council registration number We have inspected the property and wish to apply for six or twelve months (tick one only) from / / o o o I/we undertake to pay a rental bond equal to 4 weeks rent if my/our Application for Tenancy is successful. I/we agree to pay one weeks rent upon signing of the Tenancy Agreement and a second weeks rent on receipt of keys. I/we will pay the bond, which is to be lodged with the RTA by one of the following: BANK CHEQUE CASH EFTPOS CREDIT CARD HOUSING DEPARTMENT Tick one only NOTE: First National Palm Beach DOES NOT accept Bond Transfers or Personal Cheques for Bonds. Personal information is collected from tenants or potential Tenants in the course of a Tenancy Application and any subsequent Tenancy as is necessary for Palm Beach First National to verify the potential Tenant s identity, to process and evaluate the Application and to manage the Tenancy. I/we acknowledge and understand that should my/our Tenancy Application be unsuccessful that it is policy of Palm Beach First National that all Tenancy Applications and other supporting documents shall be shredded within 2 weeks. TICA Privacy Disclosure Form This form provides information about how your personal information is handled, as required by the Australian Privacy Principles in the Privacy Act 1988, and seeks your consent to disclosures to the TICA Group of companies (TICA) in specified circumstances. If you do not consent to the disclosure of your personal information to TICA we cannot process your application. As a professional asset manager we collect personal information about you. The information we collect can be accessed by you by contacting our office. Primary Purpose: Before a tenancy is accepted we collect your information to assess the risk to our clients in providing you with a property you have requested to rent and if considered acceptable provide you with a tenancy for the property. In order to assess your application we disclose your personal information to: The Lessor/Owners for approval or rejection of your application, TICA Default Tenancy Control Pty Ltd and TICA Assist Pty Ltd to assess the risk to our clients and verify the details provided in your tenancy application, Referees to validate information supplied in your application and Other Real Estate Agents to assess the risk to our clients. The Agent may also take into account any information that is disclosed to us by TICA relating to attempts by Debt Collection Agencies, Credit Providers and related person to contact or locate you. Secondary Purpose: During and after the tenancy we may disclose your personal information to: Trades people to contact you for repairs and maintenance of the property, Tribunals or Courts having jurisdiction seeking orders or remedies, Debt Collection Agencies and affiliated industries, TICA Default Tenancy Control Pty Ltd to record details of your tenancy history, Lessors / Owners insurer in the event of an insurance claim and Future rental references to other asset managers / owners. In the event of a successful tenancy application the applicant s personal information may be recorded in the Agent s TICA Virtual Manager System, which will allow the Agent to be advised of any future tenancy applications you make. Information regarding our data deletion practices can be advised should you wish. The TICA Virtual Manager program will monitor your tenancy applications as part of our Risk Management procedures to protect our landlord s exposure. The monitoring of your tenancy applications is not a listing on the TICA Tenancy History database. This information is information that would be available to the Agent on a truthfully completed tenancy application form. TICA Statement As the TICA Group may collect personal information about you, the following information about the TICA Group is provided in accordance with the Australian Privacy Principles in the Privacy Act 1988. TICA Default Tenancy Control Pty Ltd (ABN 84 087 400 379) is a tenancy database that records tenants personal information from its members including tenancy application inquiries and tenancy history. TICA Assist Pty Ltd (ABN 28137 488 503) is a database company that records information from mercantile agents and associated industries. In accordance with the Australian Privacy Principles you are entitled to have access to any personal information that we may hold on any of our databases. To obtain your information from the TICA Group proof of identity will be required and can be made by mail to: TICA Public Inquiries PO BOX 120, CONCORD NSW 2137 a fee of $19.80 TICA Primary Purpose The TICA Group collects information from its members and provides such information to other members as a risk management system for the purpose of assessing a tenancy application. The TICA Group does not provide any information that it collects to any other individual or organization other than its own group of companies for any other purpose other than assessing a tenancy application or risk management system or locating system other than government departments and or agencies allowed by law to obtain information from the TICA Group. The personal information that the TICA Group may hold is as follows: Name, date of birth, driver s license number, proof of age card number and or passport number (except Australian) and address at time of making a tenancy application, comments made by a TICA member in relation to your tenancy, which members you rented through and which members you applied to and which members are seeking you. FIRST APPLICANT S SIGNATURE THIRD APPLICATNT S SIGNATURE SECOND APPLICANT S SIGNATURE FOURTH APPLICANTS SIGNATURE DATE / /
FIRST APPLICANT DETAILS Property Address Applied for Rent P.W. PERSONAL DETAILS Full Name Date of Birth Home Phone Mobile Phone Work Phone Number of Dependants Names & Ages Email Pets Yes No Type/Breed Drivers Licence Number Car Rego Car Type CURRENT EMPLOYMENT Current Employer Occupation Employers Fax or Email PREVIOUS EMPLOYMENT Previous Employer Occupation SELF EMPLOYMENT DETAILS Company Name Trading As Address ABN Industry/Nature of Business Personal Net Income P.W. $ How Long Have You Been Self Employed Fax Number Accountant Phone Number Fax Number Creditor Phone Number STUDENT DETAILS Name of Learning Institution Faculty/Department Student Identification (ID) Number Income Source Net Weekly Income: $ CENTRELINK DETAILS Type of Payment Total Payment/ Fortnight: $ RESIDENTIAL DETAILS Current Address Previous Address REFERENCES Personal References Business References PERSONAL REPRESENTATIVE DETAILS (closest relatives not living with you) Has a landlord or agent ever evicted you? Yes or No Are you an undischarged bankrupt Yes or No Tick whichever is applicable Has any landlord or agent refused you a property? Yes or No Tick whichever is applicable Are you in debt to another landlord or agent? i.e. listed on TICA, NTD or Barclays? Yes or No Tick whichever is applicable Is there any reason known to you that would affect your ability to pay the rent? Yes or No Tick whichever is applicable Were any deductions made from your rental bond at your last address? Yes or No Tick whichever is applicable Do you own a lawnmower? Yes or No Do you have a Trailer? Caravan? Boat? Truck? Tick whichever is applicable Total number of vehicles to be kept on property? Are you a Smoker? Non-Smoker? Tick whichever is applicable Signature Date / /
SECOND APPLICANT DETAILS Property Address Applied for Rent P.W. PERSONAL DETAILS Full Name Date of Birth Home Phone Mobile Phone Work Phone Number of Dependants Names & Ages Email Pets Yes No Type/Breed Drivers Licence Number Car Rego Car Type CURRENT EMPLOYMENT Current Employer Occupation Employers Fax or Email PREVIOUS EMPLOYMENT Previous Employer Occupation SELF EMPLOYMENT DETAILS Company Name Trading As Address ABN Industry/Nature of Business Personal Net Income P.W. $ How Long Have You Been Self Employed Fax Number Accountant Phone Number Fax Number Creditor Phone Number STUDENT DETAILS Name of Learning Institution Faculty/Department Student Identification (ID) Number Income Source Net Weekly Income: $ CENTRELINK DETAILS Type of Payment Total Payment/ Fortnight: $ RESIDENTIAL DETAILS Current Address Previous Address REFERENCES Personal References Business References PERSONAL REPRESENTATIVE DETAILS (closest relatives not living with you) Has a landlord or agent ever evicted you? Yes or No Are you an undischarged bankrupt Yes or No Tick whichever is applicable Has any landlord or agent refused you a property? Yes or No Tick whichever is applicable Are you in debt to another landlord or agent? i.e. listed on TICA, NTD or Barclays? Yes or No Tick whichever is applicable Is there any reason known to you that would affect your ability to pay the rent? Yes or No Tick whichever is applicable Were any deductions made from your rental bond at your last address? Yes or No Tick whichever is applicable Do you own a lawnmower? Yes or No Do you have a Trailer? Caravan? Boat? Truck? Tick whichever is applicable Total number of vehicles to be kept on property? Are you a Smoker? Non-Smoker? Tick whichever is applicable Signature Date / /
THIRD APPLICANT DETAILS Property Address Applied for Rent P.W. PERSONAL DETAILS Full Name Date Of Birth Home Phone Mobile Phone Work Phone Number of Dependants Names & Ages Email Pets Yes No Type/Breed Drivers Licence Number Car Rego Car Type CURRENT EMPLOYMENT Current Employer Occupation Employers Fax or Email PREVIOUS EMPLOYMENT Previous Employer Occupation Length Of Employment Net Weekly Income$ Full Time Part-Time SELF EMPLOYMENT DETAILS Company Name Trading As Address ABN Industry/Nature Of Business Personal Net Income P.W. $ How Long Have You Been Self Employed Fax Number Accountant Phone Number Fax Number Creditor Phone Number STUDENT DETAILS Name of Learning Institution Faculty/Department Student Identification (ID) Number Income Source Net Weekly Income: $ CENTRELINK DETAILS Type of Payment Total Payment/ Fortnight: $ RESIDENTIAL DETAILS Current Address Previous Address REFERENCES Personal References Business References PERSONAL REPRESENTATIVE DETAILS (closest relatives not living with you) Has a landlord or agent ever evicted you? Yes or No Are you an undischarged bankrupt Yes or No Tick whichever is applicable Has any landlord or agent refused you a property? Yes or No Tick whichever is applicable Are you in debt to another landlord or agent? i.e. listed on TICA, NTD or Barclays? Yes or No Tick whichever is applicable Is there any reason known to you that would affect your ability to pay the rent? Yes or No Tick whichever is applicable Were any deductions made from your rental bond at your last address? Yes or No Tick whichever is applicable Do you own a lawnmower? Yes or No Do you have a Trailer? Caravan? Boat? Truck? Tick whichever is applicable Total number of vehicles to be kept on property? Are you a Smoker? Non-Smoker? Tick whichever is applicable Signature Date / /
FOURTH APPLICANT DETAILS Property Address Applied for Rent P.W. PERSONAL DETAILS Full Name Date of Birth Home Phone Mobile Phone Work Phone Number of Dependants Names & Ages Email Pets Yes No Type/Breed Drivers Licence Number Car Rego Car Type CURRENT EMPLOYMENT Current Employer Occupation Employers Fax or Email PREVIOUS EMPLOYMENT Previous Employer Occupation SELF EMPLOYMENT DETAILS Company Name Trading As Address ABN Industry/Nature of Business Personal Net Income P.W. $ How Long Have You Been Self Employed Fax Number Accountant Phone Number Fax Number Creditor Phone Number STUDENT DETAILS Name of Learning Institution Faculty/Department Student Identification (ID) Number Income Source Net Weekly Income: $ CENTRELINK DETAILS Type of Payment Total Payment/ Fortnight: $ RESIDENTIAL DETAILS Current Address Previous Address REFERENCES Personal References Business References PERSONAL REPRESENTATIVE DETAILS (closest relatives not living with you) Has a landlord or agent ever evicted you? Yes or No Are you an undischarged bankrupt Yes or No Tick whichever is applicable Has any landlord or agent refused you a property? Yes or No Tick whichever is applicable Are you in debt to another landlord or agent? i.e. listed on TICA, NTD or Barclays? Yes or No Tick whichever is applicable Is there any reason known to you that would affect your ability to pay the rent? Yes or No Tick whichever is applicable Were any deductions made from your rental bond at your last address? Yes or No Tick whichever is applicable Do you own a lawnmower? Yes or No Do you have a Trailer? Caravan? Boat? Truck? Tick whichever is applicable Total number of vehicles to be kept on property? Are you a Smoker? Non-Smoker? Tick whichever is applicable Signature Date / /
Pet Agreement This Pet Agreement forms part of the Tenancy Agreement between the Owners/Agents of the property at: and the following tenants: Basis The tenants have sought the agreement of the Owner to keep the pet(s) described below in the Schedule on the property and the Owner has consented to permit the pet(s) on the following conditions. Agreement The tenants agree that only the pet(s) described in the Schedule will be permitted to remain on the property and that this agreement does not include additional or replacement pets. The tenants also agree that during the course of this agreement they will:- 1. Not to allow the pet(s) inside the house at any time unless specific arrangements have been made in writing with the Owners or their agent. 2. Not to allow the pet(s) to roam unrestrained in public areas other than Council approved areas. 3. Not to allow the pet(s) to disturb the peaceful and quiet enjoyment of surrounding neighbours. 4. Ensure that the current fencing is and will remain at all times adequate to restrain the pet(s). 5. Regularly remove faeces from the lawn and gardens and dispose of it in an appropriate manner. 6. The pet(s) must not be allowed to damage the property and the tenants are responsible to make good at their own expense, any damage caused by their pet(s) inside or outside the house including the gardens, lawns, fences, glass doors & windows, timber doors and frames. 7. To regularly flea control the property to prevent flea infestation. 8. To have the property professionally fumigated inside and outside and deodorised as part of the Terms and Conditions of their Tenancy Agreement when vacating the property and provide a copy of the receipt for the work to the Owner s agent. 9. Should a pet urine smell still be evident inside the property after it has been professionally fumigated inside and outside and deodorised, all floor coverings including the underlay will be removed, the affected areas cleaned and treated and all floor coverings replaced, at the tenant s expense. 10. The tenants accept full responsibility for all animals that have been allowed on the rental property, either with or without the Owners or agents permission and they will be solely liable for any loss, damage or injuries suffered by another person who may have been attacked by such an animal. 11. Should an action be brought against the Owners or their agent for any claim, action, suit or demand, the tenants will indemnify and hold harmless both the Owners and their agent. Schedule Details of Pet(s) Pet type: Age: Breed Name: The pet is registered with Gold Coast City Council? Yes No Not Required Registration number: Pet type: Age: Breed Name: The pet is registered with Gold Coast City Council? Yes No Not Required Registration number: Pet type: Age: Breed Name: The pet is registered with Gold Coast City Council? Yes No Not Required Registration number: Dated this day of 20 Tenant signature: Tenant signature: Tenant signature: Tenant signature: Agent or Owner:
APPLICATION INFORMATION STATEMENT OFFICE HOURS Monday, Wednesday, Thursday, Friday 8:30 5:30 pm Tuesday 9:00 5:30 pm Saturday 9:00 12:00 pm OFFICE NUMBERS Phone: 07 5559 9600 Fax: 07 5598 2110 Email: rentals@palmbeachfn.com.au IN THE EVENT OF STATE EMERGENCY PLEASE CONTACT: SES: 1300 369 003 WEBSITE: www.emergency.qld.gov.au Thank you for applying to rent your new home from FIRST NATIONAL Real Estate. We manage a large portfolio of properties so we have a lot of owners and a lot of tenants. We strive to keep our relationships with both on a good basis and usually we succeed. But, developing good relationships is a two way street, we cannot do it by ourselves. Over the years we have found that it helps things along if everyone knows where they stand on the matters which most affect the relationship. OUR PREFERRED METHODS OF CONTACT E-MAIL This is the most effective and quickest contact method if you have email access also. Your Property Manager s direct email address appears on the business card provided. APPOINTMENT To see your Property Manager in person please contact us to make a time to suit you both. The nature of our role takes us out of the office and by making an appointment we can ensure we are there for you. PHONE If you don t have email or for emergencies please call 07 5559 9600. Messages left will be returned as soon as it is possible to do so. GENERAL REPAIRS AND MAINTENANCE All general repairs and maintenance requests must be forwarded to our office in writing or please lodge information online at www.palmbeachfn.com.au so we can act accordingly. Please provide as much information as possible of the repairs needed as well as access authorisation for the repairs to be done. Maintenance Request Forms are included in this folder. Please do not under any circumstances carry out patch painting; it is not acceptable. Our Agency can supply a list of preferred contractors who can carry out the work for you at your expense. If arranging your own contractors who can carry out the work for you at your expense. If arranging your own contractor ensure they are qualified and hold a current Public Liability Insurance cover.
POOL SAFETY LAWS AND TENANT RESPONSIBILITIES: UNDER NO CIRCUMSTANCES IS THE TENANT TO ACQUIRE, INSTALL OR ERECT A PORTABLE POOL AND /OR SPA ON THE PREMISES. If the Property has an existing pool and /or spa, it is the Tenants responsibility to ensure the gate is not kept open and that they notify us immediately if the gate ceases to be self closing. The Tenant must ensure there are no objects that would allow a person to gain access to the pool, other than via the pool gate. DAMAGE The tenant acknowledges that patch painting is not acceptable. If damage occurs, the entire wall/ceiling must be repainted (walls include wardrobe doors, inside wardrobes and garages). KEYS Locked out? Office hours you can collect our Management set and return within the hour. After hours Please contact Brad at Australian Lock Masters 0417726484 at your own expense. TERMITE MANAGEMENT Please report any unusual mud build-ups or mud tracks around the house. Don t allow garden beds, soil or mulch in gardens to block weep holes. Do not store items against the external wall of the house. PARKING OF CARS Cars, motorbikes, boats and vans are to only be parked in the designated areas. It is prohibited to park on the front lawn areas, nature strips or other lawn area etc. Unregistered vehicles are not to be kept at the property unless they are properly garaged and the only vehicle that you own. COMPLAINTS PROCEDURE We respect your rights as a tenant to quiet enjoyment and privacy during your tenancy and we will do our best to help you during our time together. However, should you believe you have a problem, which is not being treated on its merits, please put your complaint in writing and we will respond to your problem within seven (7) days. VACATE NOTICE Fourteen (14) days notice must be given in writing to the office prior to vacating. SMOKE ALARMS To comply with Queensland Fire and Rescue Services Legislation the following are responsibilities of the Tenant during the tenancy: 1) The Tenant/s will notify the Agent when a smoke alarm has failed or is about to fail, other than because the battery is flat or almost flat. 2) The Tenant/s will not remove, dispose of, or otherwise tamper with to cease its effectiveness, the smoke alarms installed at the premises unless it is to clean or change the battery. 3) The Tenant/s will ensure that all exits from the property are maintained as clearways so they can be safely and effectively used for escape in the event of a fire. 4) The Tenant/s agree to arrange for the cleaning and testing of each smoke alarm in the dwelling at least once every 12 months where the Fixed Term tenancy is 12 months or longer or a Periodic Tenancy. 5) The Tenant/s agree to arrange for the replacement of each battery that is spent or nearly spent during the Tenancy in accordance with the Information Statement (RTA Form 17A).
SAFETY SWITCH FOR POWER CIRCUIT The tenant/s agree to test the Safety Switch if installed for the Power Circuit on the Power Board every three (3) months. Instructions and information details: What is a Safety Switch? Safety Switches are an insurance against electric shock and are designed to prevent injury or death. They monitor the flow of electricity through a circuit. They automatically shut off the electricity supply when current is detected leaking from faulty switches, wiring or electrical appliances. This stops the chance of current flowing to earth, through a person, electrocuting them. Installing a safety switch is an inexpensive safety measure that protects everyone. Are Safety Switches failsafe? Nothing is failsafe. Safety Switches should be regularly checked. Just like a smoke alarm or other device, if it is not working properly, it cannot protect. It is also important to make sure electrical appliances, electrical wiring, extension leads and other electrical equipment are regularly checked and kept in good working order. How do I know if a safety switch is installed? Check by looking at the switchboard for a TEST/RESET button. That tells you if there is a Safety Switch installed. When you open the switchboard you should see something like this: Typical switchboard this shows the main switch, safety switch the test button, and four circuit breakers. All homes have circuit breakers or fuses. These are designed to protect the wiring and appliances within the premises. Only safety switches are designed to protect people. Testing a Safety Switch To test a safety switch, simply press the TEST button. This should automatically trip the switch to the off position. Reset by pushing the switch back to on. If it doesn t work, contact you Property Manager immediately. Carry out safety switch test every three (3) months.
Why did it trip? If a safety switch turns off the power, it may be that a resident could be using faulty appliances or the electrical wiring may have become faulty. Reset the safety switch. If it trips again, unplug the last appliance used. If everything works ok, take the appliance to a licensed electrical contractor to be checked. if the safety switch keeps tripping, disconnect all appliances and plug them in, one at a time, until the faulty one is located. Avoid touching appliances while carrying out this process. BREAKING YOUR LEASE OR CHANGE OF SHARED TENANCY The tenant/s acknowledge that they are responsible for the following charges in the event of a Break of Lease or Change of Shared Tenancy: Break of Lease One weeks rent plus GST, $70 marketing and rent until the new tenants lease commences. Change of Shared Tenancy - $55.00 plus GST ACKNOWLEDGEMENT BY TENANT/S By completing this confirmation the Tenant/s acknowledge having received the documents and items detailed above on or before the commencement of the Tenancy Agreement and acknowledge the responsibilities outlined as the Tenant. I have read and understand all of the above: Address of Rental Property:.. Tenant Name:.. Tenant Signature:. Date:. Tenant Name:.. Tenant Signature:. Date:. Tenant Name:.. Tenant Signature:. Date:. Tenant Name:.. Tenant Signature:. Date:.
Property Address: Reference Number: (office use only) Dear Tenant RENT PAYMENT OPTIONS PLEASE SELECT A RENT PAYMENT OPTION FROM THE FOLLOWING: These are the only ways you can pay your rent to FIRST NATIONAL Palm Beach. You must select ONE preferred method to pay your rent and hand this section back to the office before moving into your rental property, so we can allocate you with a unique reference number. Under No Circumstances can you use the reference rent. FIRST NATIONAL PALM BEACH ACCOUNT NUMBER: 014-636 3773 74512 FORGE PALM BEACH PTY LTD TRUST ACCOUNT BPAY: (see enclosed brochure) This enables you to pay your rent over the telephone by keying in a biller code. You can also use BPAY to pay your rent via your credit card. BPAY charge $1.25 per transaction. Conditions apply. INTERNET BANKING / TRANSFER FUNDS: You can pay your rent over the Internet direct from your account into our trust account. We will issue you with a unique reference so that we know the payment has come from you. At cost with your bank. DIRECT DEBIT / PERIODIC TRANSFER: You can set up a periodic transfer or a direct debit with your bank to automatically come out when your rent is due. We will issue you with a unique reference so that we know the payment has come from you. At cost with your bank. BANK CHEQUE: You can purchase a bank cheque from any bank, at cost with your bank. Should your cheque bounce there is a dishonour fee of $45 per dishonour. RENTAL REWARDS: Pay from your Bank Account, Credit or Debit Cards. We accept with Payments are automatically debited from your nominated account on the due date. Simply register and obtain further information on the benefits of this option via www.rentalrewards.com.au Rental Rewards charge a $5 monthly membership fee debited from your savings account + 1.1% for payments made from your Credit / Debit Card. SIGNATURE 1 SIGNATURE 3 SIGNATURE 2 SIGNATURE 4 DATE / /
Rental Enquiry Survey So that we can continue to improve the services we provide and how we advertise our available properties please take a moment to complete this single page survey form. Your answers will help us to help other people looking for properties to rent. Which of the following advertising, marketing or promotional sources FIRST caused you to contact our office regarding a property we have available for rent? Please tick ONE of the following Our web sites/internet. On The Move emailout A For Rent Sign on the property.. Newspaper Advertising.. Location of our offices at 15 Palm Beach Avenue, Palm Beach The Pines Shopping Centre Tree Tops Burleigh Waters Other Thank you for taking part in this survey. Property Location: Date: