NY Medicaid EHR Incentive Program

NY Medicaid EHR Incentive Program Eligible Professionals Program Prerequisites Webinar www.emedny.org/meipass Hosted by: Katrina McGhee January 2016

January 2016 2 Webinar Logistics

January 2016 3 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 4 Fee-For-Service Medicaid Enrollment All groups and providers must be enrolled as NY Medicaid fee-for-service providers in order to register for the EHR incentive program. The group enrollment process may be done simultaneously to enrolling the individual providers. Visit www.emedny.org/info/providerenrollment for enrollment forms and information. To find out if you are properly enrolled, contact NY Medicaid EHR Incentive Program Support at (877) 646-5410 Option 1

January 2016 5 Fee-For-Service Medicaid Enrollment Provider Enrollment information can be found on the emedny website at www.emedny.org/info/providerenrollment For assistance with NY Medicaid provider enrollment, or to find out the status of your application, contact: emedny Provider Services phone: (800) 343-9000

January 2016 6 Fee-For-Service Medicaid Enrollment If a provider chooses to reassign the incentive payment to another entity, then the payee must be a payable NY Medicaid provider. there must be an affiliation on file between the provider and payee. https://npi.emedny.org/facility/

January 2016 7 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 8 CMS Registration Medicare & Medicaid EHR Incentive Program Registration & Attestation System https://ehrincentives.cms.gov/ CMS Registration User Guide Login Information Eligible Professionals (EPs): National Plan and Provider Enumeration System (NPPES) web user account Eligible Hospitals (EHs): CMS Identity and Access Management (I&A) system account associated with the organizational NPI *EHs must also have an enrollment record in the Provider Enrollment, Chain and Ownership System (PECOS).

January 2016 9 CMS Registration Medicare & Medicaid EHR Incentive Program Registration & Attestation System https://ehrincentives.cms.gov/ National Provider Identifier (NPI) Selection of EHR Incentive Program (EPs only) Payee Information Individual: Social Security Number (SSN) Entity: Name, Taxpayer Identification Number (TIN), Organizational NPI Business address, phone number, and e-mail address

January 2016 10 CMS Registration Medicare & Medicaid EHR Incentive Program Registration & Attestation System https://ehrincentives.cms.gov/ Allow at least 1 business day for registration and updates to be completed. Successful submission email from CMS Welcome email from NY Medicaid EHR Incentive Support

January 2016 11 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 12 EHR Certification ID To be eligible for the EHR Incentive Programs, providers must have a complete EHR system certified to 2014 ONC standards. Providers demonstrate that they have a complete certified EHR system by providing a CMS EHR Certification ID for their specific EHR system or combination of modules The ONC Certified Health IT Product List (CHPL) will only generate a CMS EHR Certification ID for a complete system http://healthit.gov/chpl

January 2016 13 EHR Certification ID Obtain your CMS EHR Certification ID by visiting the ONC Certified HIT Product List (CHPL) at http://healthit.gov/chpl

January 2016 14 EHR Certification ID Find your EHR system or modules by viewing all products or searching by product name, vendor name or CHPL product number. In this example, we searched by vendor name: eclinical

January 2016 15 EHR Certification ID Narrow your search by checking the appropriate filters, such as certification edition and practice type. For Practice Type: Eligible Professionals select Ambulatory. Eligible Hospitals select Inpatient.

January 2016 16 EHR Certification ID Check the box of a product to view its status. Click View Progress

January 2016 17 EHR Certification ID On the next page, you may view more details about the product s certification criteria and CQM information. Click View Met to see the detailed list.

January 2016 18 EHR Certification ID If the product meets 100% criteria, you may click the button Get Certification ID

January 2016 19 EHR Certification ID Take note of the CMS EHR Certification ID. Email and print options are also available. You will need this to attest in MEIPASS. X X X X X X X X X X

January 2016 20 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 21 ETIN Certification Electronic Transmitter Identification Number (ETIN) An ETIN identifies an entity authorized to electronically submit data to NY Medicaid and also receive information on behalf of one or more providers. ETINs are issued to individuals as well as to groups and facilities.

January 2016 22 ETIN Certification Application Current Medicaid providers may already have an active ETIN on file OR they may choose to obtain a new one specifically for the MEIPASS attestation. To apply for a new ETIN, the provider must complete emedny forms #401101 & 490601. The process for generating a new ETIN can take up to 2 weeks.

January 2016 23 ETIN Certification Maintaining Certification ETINs must be certified every year to remain active. Recertification notices are sent to the provider 45 days and 30 days before expiration.

January 2016 24 ETIN Certification An ETIN is required to set up an epaces account. An epaces account is required to access the MEIPASS attestation. Multiple providers can be linked to the same ETIN and subsequently, to the same epaces account that will be used to access the MEIPASS attestation. Provider B Provider A Provider C ETIN

January 2016 25 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 26 epaces account with MEIPASS access privileges What is epaces? Free, web-based application available to NY Medicaid providers to submit electronic transactions including: Claims submission Eligibility verification Prior Approvals MEIPASS access www.emedny.org/epaces

January 2016 27 epaces account with MEIPASS access privileges Only General Users (not administrators or supervisors) can be granted the MEIPASS access privileges.

January 2016 28 epaces account with MEIPASS access privileges Group / Facility / Authorized 3 rd Party

January 2016 29 epaces account with MEIPASS access privileges How to Grant MEIPASS Access Step 1: Log into epaces as the primary administrator www.emedny.org/epaces

January 2016 30 epaces account with MEIPASS access privileges Step 2: Click Add/Edit Users

January 2016 31 epaces account with MEIPASS access privileges Step 3: Click on the user name of the epaces user that will perform the MEIPASS attestation

January 2016 32 epaces account with MEIPASS access privileges Step 4: Click the Add/Edit Access Privileges button next to the provider for which the user will be attesting

January 2016 33 epaces account with MEIPASS access privileges Step 5: Change the MEIPASS access level to Full Access

January 2016 34 epaces account with MEIPASS access privileges Step 6: Click Submit

January 2016 35 Program Prerequisites Fee-For-Service Medicaid Enrollment CMS Registration EHR Certification ID ETIN Certification epaces account with MEIPASS access privileges Closing Comments

January 2016 36 Recap Prerequisites EPs must have these items in place in order to successfully attest in MEIPASS. CMS Registration ID EPs receive a 10-digit ID upon registering at https://ehrincentives.cms.gov/ ETIN Electronic Transmitter Identification Number (ETIN) links an EP to an epaces account. epaces The epaces user name and password are used to submit your attestation online through MEIPASS. EHR Certification ID Visit http://healthit.gov/chpl to obtain the certification ID for your EHR system.

January 2016 37 Details and Deadlines 2016 is the last year that an eligible professional can begin participation in the NY Medicaid EHR Incentive Program. Providers must use 2014 Edition CEHRT. Attestation deadline is 90 days after the given payment year, i.e. March 31. For payment year 2016, the attestation deadline for EPs is March 31, 2017. Providers can submit an Attestation Deadline Extension Request up to 30 days after the attestation deadline.

January 2016 38 Resources Visit www.emedny.org/meipass Our website contains up to date program information and resources, including: Webinars and Email LISTSERV Step-by-step attestation guides for MEIPASS Frequently Asked Questions (FAQs)

January 2016 39 Resources New York City Outside of New York City NYC Regional Electronic Adoption Center for Health (NYC REACH) Website: www.nycreach.org Email: pcip@health.nyc.gov Phone: 347-396-4888 New York ehealth Collaborative (NYeC) Website: www.nyehealth.org Email: hapsinfo@nyehealth.org Phone: 646-619-6400

emedny Provider Services phone: 800-343-9000 Provider Enrollment and Billing NY Medicaid EHR Incentive Program Support Teams phone: 877-646-5410 Option 1: epaces, ETIN, MEIPASS, Enrollment, General Questions email: meipasshelp@csgov.com Option 2: Calculation, Eligibility, Reviews, Status Updates email: hit@health.ny.gov Option 3: Public Health Registrations, Status Updates, Guidance email: MUPublicHealthHELP@health.ny.gov Version 2016.1