EMPLOYMENT AT AARHUS Charlotte Zingenberg HR Partner Business and Social Sciences E-mail: chg@asb.dk Ph: 871 65362 1
LEGAL BASIS Employment at Universities in Denmark is regulated by Collective Agreements and National legislation 2
ACADEMIC POSITIONS AT UNIVERSITIES Positions below the level of assistant professor PhD Fellow and Research Assistant Positions at the level of assistant professor Assistant Professor, Researcher, PostDoc Positions at the level of associate professor Associate Professor, Senior Researcher Positions at the level of professor Professor, Professor with Special Responsibilites 3
SALARY The salary consists of: Base pay Job structure supplements Qualification supplements Function supplements One-off bonuses (for special services/efforts) 4
SALARY Job structure supplements i.e. post doc supplement, associate professor s supplement Qualification supplements are granted to employees who perform special, defined teaching, research and knowledge dissemination activities in addition to their normal duties. Function supplements are granted to employees who perform a specific function entitling them to such a supplement under this agreement. One-off bonuses for special services which contribute to achieving the strategy and vision of the school and thus the individual departments.
PENSION Compulsory labour market pension For PhD Fellows17.1% of 85% of basic salary For other positions 17.1% of basic salary and supplements 6
PENSION Normally tied up till the age of 60 As a foreign citizen pay-out of the pension is possible. However there is 60% tax deduction and administration fee to the pension fund For further details please contact the pension fund If fixed-term employment up to 6 months it is possible to choose a group life insurance instead of pension 7
SALARY AND PENSION EXAMPLE PHD FELLOW (Current price level) Base salary 24,080.00 DKK PhD Fellow s supplement (non-pensionable) 1,257.83 DKK Pension contribution 17.1% of 85% of the base salary 3,500.00 DKK Total salary excluding pension contribution 25,337.85 DKK Total salary including pension contribution 28,837.85 DKK PhD scholarship 4+4 or 3+5 scheme app.10,000 DKK 8
SALARYAND PENSION EXAMPLE POSTDOC/ASSISTANT PROFESSOR (Current price level) Salary 27,659.58 DKK Assistant Professor s/postdoc s supplement (pensionable) 4,161.91 DKK Pension fund contribution 17.1% 5,441.74 DKK Total salary excluding pension 31,821.49 DKK Total salary including pension 37,262.96 DKK 9
SALARY AND PENSION EXAMPLE ASSOCIATE PROFESSOR (present level) Salary 29,341.92 DKK Associate Professor s allowance (pensionable) 7,424.34DKK Pension fund contribution 17.1% 6,287.03 DKK Total salary excluding pension 36,766.26 DKK Total salary including pension 43,053.29 DKK 10
SALARY AND PENSION EXAMPLE FULL PROFESSOR (Current price level) Salary 43,990.75 DKK Professor supplement (penionsable) 4,339.19 DKK Pension fund contribution 17.1% 8,157.72 DKK Total salary excluding pension 48,329.94 DKK Total salary including pension 56,487.66 DKK 11
OTHER MATTERS 37 hours a week for a full time position Employees such as researchers who themselves plan their work or whose working time cannot be checked are not entitled to overtime pay Normally half an hour paid lunch break is included in the working hours Sickness: Normally full pay during sickness
TAXATION Ordinary income taxation on salary and allowances (may vary, but up to 50% on average) Special researchers tax scheme - for researchers recruited abroad (minimum level of assistant professor) for a period of maximum 60 month. The 60 months may be distributed over several periods 26% plus 8% Labour Market Contribution (Social Security Tax) 13
HOLIDAY Calender year (January 1st December 31st) Holiday year (May 1st April 30th) 5 weeks ordinary holiday = 2.08 days per month with pay if employed in the full calender year prior to the holiday year 1 week s special holiday = 0.42 days per month if employed in the full calender year prior to the holiday year 14
HOLIDAY After consultations with the employee the employer decides when the ordinary holiday is to be taken. Generally 4 weeks in summer and 2 weeks during winter Holiday Allowance = paid out with the May salary - holiday allowance is calculated as 1.5% of the taxable income in the previous calender year All holidays earned but not takenwill be paid to the employee when leaving Denmark
HOLIDAY - EXAMPLE Employment period 01/09/11-31/08/12 Calender year: 01/01/11 01/09 31/12/11 Earning 2.08 ordinary holidays and 0.42 special holidays per month Holiday year: 01/05/12 31/08/12 30/04/13 16.68 ordinary holidays without salary and 8.32 holidays with salary 3.32 special holidays without salary and 1.68 special holidays with salary 31/08/12: Holidays earned in the period 01/01/12 31/08/12 will be paid when leaving Denmark 16
HOLIDAY - EXAMPLE Employment period 01/09/11-31/08/13 Calender year: 01/01/11 01/09 31/12/11 Earning 2.08 ordinary holidays and 0.42 special holidays per month Holiday year: 01/05/12 30/04/13 16.68 ordinary holidays without salary and 8.32 holidays with salary 3.32 special holidays without salary and 1.68 special holidays with salary 17
HOLIDAY EXAMPLE (continued) Calender year: 01/01/12 31/12/12 Holiday year: 01/05/13 31/08/13 30/04/13 25 ordinary holidays with salary and 5 special holidays with salary Calender year: 01/01/13 31/08/13 31/12/13 31/08/13: Holidays earned in the period 01/01/13 31/08/13 will be paid when leaving Denmark 18
National Holidays Thursday and Friday (Good Friday) before Easter and Monday (Easter Monday) after Easter 2012: from April 5th to April 9th 2013: from March 28th to April 1st General Prayer Day 2012: May 4th 2013: April 25th Ascension Day 2012: May 17th 2013: May 9th Monday after Whitsun 2012: May 28th 2013: May 20th Christmas and New Year Every Year: December 25th and 26th and January1st 19
Other holidays Days off paid by the University Christimas and New Year: every year December 24th and 31st Constitution Day Every year June 5th 20
MATERNITY/PATERNITY LEAVE Mother: 6 weeks before expected childbirth and 26 weeks after childbirth with full pay Father: 2 weeks after the childbirth and an additional 6 weeks with full pay Childcare days: 2 childcare days per child per calender year until the child has reached the age of 7 21
MATERNITY/PATERNITY LEAVE Options: partial resumption of work during leave, deferment of leave, extention of leave If PhD Fellow or Assistant Professor (fixed term furthereducation posts), the employment period will be prolonged with the period of maternity/paternity leave taken during the employment period Right to paid leave on the first two sickness days of a child 22
SELF DEVELOPMENT INTERVIEW A discussion of the employee s working situation, his/her performance and tasks in the past year as well as current and future tasks Offer must be given annually A discussion of employee development initiatives and of career wishes of the employee Individual development targets are set and will be followed up on during the next Self Development Interview