Using the Shands HealthCare External Applicant Careers Portal Introduction Welcome to the Shands HealthCare employment portal. We are very happy about your interest in seeking an employment opportunity with Shands Healthcare and becoming part of a team that keeps patient care as the top priority in what we do. With campuses in Gainesville and Jacksonville, Shands Healthcare includes two teaching hospitals, two specialty hospitals and a host of physician medical practices and outpatient services throughout north central and northeast Florida. Shands Healthcare is continuously looking for talented individuals to advance our missions of patient care, teaching, research and community service. Shands Careers lists all positions that are currently available, and we hope you will find an opportunity to begin your career with and be a part of a renowned health system admired nationwide. Create an Account To apply for a job, you will need to create an account first. Creating an account allows you to bookmark open positions for later viewing, email position listings to others, and track the status of positions to which you have applied. To create an account, simply click on the Click Here to Register Now link on the right side of the page underneath the login box. The system will prompt you to provide information such as username and password in order to create an account. Click the Register button at the bottom of the page in order to create an account. Page 1
Search and Filter Positions To search for a position, click on Search Job on the left side of the navigation menu and then click on the Search button. This will display all current vacancies within Shands, which could generate a long list for you to review. However, refine your search with available search criteria on the Search Job page. Search by Keyword Search for a position by entering part of the job title in the Keyword field. For example, if you are interested in a Pharmacy position, enter Pharm or the entire word pharmacy, and the system will generate a list of currently available Pharmacy position titles. Search by Full/Part Time Job Status Another way to search is by Full/Part Time Job Status; This contains listings for all different types of jobs, and each type has different requirements and benefits. These types are: FTE.50 FTE.75 Exec/Dir Full-Time Other 3/12 PRN Part-Time RN RN 3/12 In order to search all jobs, simply leave all of the fields in the search criteria empty and then click Search. Use multiple criteria such as Keywords, Work Location, Job Family, Shift or Posting Date to further narrow your search. After you click on the Search button, then the system will generate a list of available positions below. To view the detail of the position, click on the title of the position (blue hyperlink), and the system will provide additional details for the position. Page 2
The title of the position will appear at the top of the page. Before you review the details and apply to this job, you may perform two actions with this posting: Email This Listing to a Friend or Apply Now. To print this job listing you may right click and select print or go to File located under the URL and browser arrows and select Print. Page 3
The Email this List to a Friend feature will allow you to notify friends whom you think might be interested in applying to the position. You will be prompted to enter your friend s email address, your name and any message you would like to provide to your friend. After you click on the Send button, your friend should receive the email shortly. The email will be sent from DoNotReply@shands.ufl.edu and contain your message and a link that your friend can click to view and apply for the position. The job posting will provide the essential information you will need to determine if you are qualified before applying to the position. When you are ready to apply, click on the Apply Now button located within the job description. Page 4
Applying for a Position & Choosing a Resume When applying to a position for the first time, you will be prompted to fill out a new application. There are multiple sections to the application, and it is highly recommended to go through each section carefully. You can identify the section you are in by looking the top of the page and by the drop down. If you are a returning applicant, or applying to more than one position, then the system will automatically populate the fields with information you had provided on your most recent application. The first section gives you a list of your resume options. You can upload a new resume, copy and paste resume text, use or apply without using a resume. If you select upload a new resume, a prompt will appear asking you to locate your resume file on your computer to upload. Click Browse to find your file. Once you selected your file click upload to continue. Page 5
If you select copy and paste resume text, an HTML editor will appear allowing you to create your resume title and paste your resume text. Click continue to proceed to the next step. If you select apply without using a resume, you will proceed to the My Profile section of your application. At least one option needs to be selected in order to proceed. If you previously applied to a position and uploaded a resume, you will see a fourth option appear under the Resume Options called Use an Existing Resume. Page 6
If you select use an existing resume a box will pop-up and appear on the right. Locate your resume file from the drop down list. This option will only appear if you already have a resume saved in the system. My Profile The My Profile section contains personal information which includes your contact information (Preferred Method of Contact, Name, Address, Email Address and Phone Number). Be sure to complete all fields that have an asterisk (*) next to them accurately, and if the requesting field does not apply to you, then follow the stated notations. Click Save to proceed to the next section. Page 7
Job Application Once you have completed the My Profile section, you will be directed to the job application. In this section, you will notice the jobs you have applied for will appear at the top of the page. You can use a different resume at any time by clicking the Use a Different Resume button. Page 8
Other Background Information The section located underneath the Jobs You Applied For is called Other Information. This section asks for other names by which you have been known, eligibility, background information, relatives current working for Shands and additional work preferences in regards to schedule. Please complete all fields before moving on to work experience. Page 9
Work Experience Next, you will need to add your Work Experience. This will include the start date, job title, supervisor name, telephone and reason for leaving for each employer. If you had multiple positions, click Save & Add More to add each position. Once you have completed this section, click Save & Return. Note: If No Experience box is marked the fields will be pre-populated. To ensure accuracy please review all information and adjust accordingly before saving and moving to the next section. Page 10
Education History & Details Next, indicate your highest level of education by selecting an option from the drop-down menu. Below the Education History you will need to add your Education Details. Click the Add Education Details hyperlink. Indicate the type of degree or diploma, when you acquired it, country, state, school name and major if possible. To add additional degrees, select Apply and Add Another. Once this section is complete, click OK to return to your application. Page 11
Licenses & Certifications The next section is Licenses & Certifications. To add a license or certification, click Add Licenses & Certifications. Select the magnifying glass icon to choose your license from an organized list. Click the item you would like to add and complete this section by adding issue date, country, state, and license/certification number if applicable. Click OK when you have completed this section. Page 12
References The next section is the Reference section. In regards to references, you may add as many as you would like. Include reference name, title, employer, telephone, email and address. Click Save & Return once you are complete with this section. NOTE: If you skip this section you may be asked to provide references at a later date or to bring them with you to your interview. Page 13
Application Questionnaire The following section will vary depending on the position you are applying for. This section is called Application Questionnaire. Some positions may not include this section. These questions pertain directly to the position and need to be completed in order to be considered for the position. The number of questions will vary depending on the position as well. Below is a sample screenshot of this section. If you job application does not include a questionnaire, you may proceed to the next section called Referral Information. Referral Information The last section on the application is Referral Information. In this section we would like for you to tell us how you found out about the job (e.g. Advertisement, Agency, College Recruiting, Employee, Executive Search, Former Employee, Job Fair, Other, Walk-in, Website). If you were referred from a current employee or from a former employee at any Shands facility/location, this is where you would enter that information. By selecting employee or former employee, additional fields will appear for information. Click SUBMIT at the bottom of the page to submit your application for consideration. Page 14
Identification Details and Terms & Agreements Once you have submitted your application, you will be directed to a screen that contains your identification details and the terms and agreements upon submitting you application. The first section of the Self Identification Details is optional. If you would like to submit your information, please select your choices from the drop down menus. If you would like to opt-out of this section, click the check box I decline to provide my self identification details. Your response to this section will not affect your application consideration. Under the Terms and Agreements section, please carefully read the terms. If you agree to the following terms, select I agree to these terms. If you do not agree to this section you will see a popup error letting you know that you cannot continue forward in the application process until doing so. Page 15
Follow-up and Manage Your Application After clicking the submit button located under the Terms & Agreements on your application, you will get a screen that informs you that your application was successfully submitted. You can monitor and keep track of your applications at any time. To view your applications, click on the My Career Tools link on the top of the page or the blue hyperlink that is labeled accepted/unaccepted applications on your homepage. You will be directed to a list of positions in which you applied. You will also notice your saved resumes, cover letters, and attachments. Page 16