Microsoft Word s Create, save, print and view documents Ctrl+N Ctrl+O Ctrl+W Ctrl+S Ctrl+P Alt+Ctrl+I Alt+Ctrl+P Alt+Ctrl+O Alt+Ctrl+N Starts a new blank document. Displays the Open dialog box. Closes the active document. Save a document. Displays the Print dialog box. Switch to and from Print Preview view. Switch to Print Layout view. Switch to Outline view. Switch to Draft view. Find, replace, and browse through text Ctrl+F Alt+Ctrl+Y Ctrl+H Ctrl+G Alt+Ctrl+Z Ctrl+Page Up Ctrl+Page Down Displays the Find dialog box. Repeats a find (after closing Find and Replace window). Displays the Replace dialog box. Displays the Go To dialog box. Switches between the last four places that you have edited. Moves to the previous edit location. Moves to the next edit location. Edit and move text and graphics Backspace Ctrl+Backspace Delete Ctrl+Delete Deletes one character to the left. Deletes one word to the left. Deletes one character to the right. Deletes one word to the right. 2009 Cyberkeys Ltd Page 1
Microsoft Word s Ctrl+Z Ctrl+C Ctrl+X Ctrl+V Alt+Shift+R Ctrl+Alt+V Ctrl+Shift+V Undoes the last action. Copies selected text or graphics to the Office Clipboard. Cuts selected text or graphics to the Office Clipboard. Pastes the most recent addition to the Office Clipboard. Copies the header or footer used in the previous section of the document. Shows the Paste Special dialog box. Pastes the formatting only. Insert special characters Ctrl+F9 Shift+Enter Ctrl+Enter Ctrl+Shift+Enter Inserts a blank field. Starts a new line in a paragraph. Inserts a page break. Inserts a column break. Alt+Ctrl+Minus Sign Inserts an em dash Ctrl+Minus Sign Inserts an en dash Ctrl+Hyphen Ctrl+Shift+Hyphen Ctrl+Shift+Spacebar Inserts an optional hyphen. Inserts a non-breaking hyphen. Inserts a non-breaking space. Alt+Ctrl+C Inserts the copyright symbol. Alt+Ctrl+R Inserts the registered trademark symbol. Alt+Ctrl+T Inserts the trademark symbol. Alt+Ctrl+Full Stop Inserts an ellipsis. Select text and graphics Shift+Right Arrow Shift+Left Arrow Ctrl+Shift+Right Arrow Ctrl+Shift+Left Arrow Selects one character to the right. Selects one character to the left. Selects to the end of a word. Selects to the beginning of a word. Page 2 2009 Cyberkeys Ltd
Microsoft Word s Shift+End Shift+Home Shift+Down Arrow Shift+Up Arrow Ctrl+Shift+Down Arrow Ctrl+Shift+Up Arrow Shift+Page Down Shift+Page Up Ctrl+Shift+Home Ctrl+Shift+End Ctrl+A Selects to the end of a line. Selects to the beginning of a line. Extends the selection one line down. Extends the selection one line up. Extends a selection to the end of a paragraph. Extends a selection to the beginning of a paragraph. Extends a selection one screen down. Extends a selection one screen up. Extends a selection to the beginning of a document. Extends a selection to the end of a document. Selects the entire document. Select text in a table Tab Shift+Tab Shift+Alt+Page Down Shift+Alt+Page Up Alt+5 on the numeric keypad (with Num Lock off) Selects the next cell s contents. Selects the preceding cell s contents. In the top cell, selects a column from the top cell to the bottom cell. In the bottom cell, selects a column from the top cell to the top cell. Selects the entire table. Move the insertion point through a document Left Arrow Right Arrow Ctrl+Left Arrow Ctrl+Right Arrow Ctrl+Up Arrow Ctrl+Down Arrow Up Arrow Moves the insertion point: One character to the left. One character to the right. One word to the left. One word to the right. One paragraph up. One paragraph down. Up one line. 2009 Cyberkeys Ltd Page 3
Microsoft Word s Down Arrow End Home Ctrl+Page Down Ctrl+Page Up Ctrl+End Ctrl+Home Shift+F5 Shift+F5 Moves the insertion point: Down one line. To the end of a line. To the beginning of a line. To the top of the next page. To the top of the previous page. To the end of a document. To the beginning of a document. To a previous revision. After opening a document, to the location you were working in when the document was last closed. Apply character formats Ctrl+D Ctrl+Shift+< Ctrl+Shift+> Ctrl+[ Ctrl+] Shift+F3 Ctrl+Shift+A Ctrl+B Ctrl+U Ctrl+Shift+W Ctrl+Shift+D Ctrl+Shift+H Ctrl+I Ctrl+Shift+K Ctrl+Equal Sign Ctrl+Shift+Plus Sign Ctrl+Spacebar Opens the Font dialog box to change the formatting of characters. Decreases the font size one value. Increases the font size one value. Decreases the font size 1 point. Increases the font size 1 point. Changes the case of letters. Applies or removes All Caps. Applies or removes bold formatting. Applies or removes underlining. Applies underline words but not spaces. Applies or removes double-underline. Applies or removes hidden text formatting. Applies or removes italic formatting. Applies or removes Small Caps. Applies or removes subscript formatting. Applies or removes superscript formatting. Removes character formatting. Page 4 2009 Cyberkeys Ltd
Microsoft Word s Apply paragraph formatting Ctrl+1 Ctrl+2 Ctrl+5 Ctrl+0 (zero) Ctrl+E Ctrl+J Ctrl+R Ctrl+L Ctrl+M Ctrl+Shift+M Ctrl+T Ctrl+Shift+T Ctrl+Q Sets single line spacing. Sets double line spacing. Sets 1.5 line spacing. Adds or removes one line space preceding a paragraph. Switches a paragraph between centred and left alignment. Switches a paragraph between justified and left alignment. Switches a paragraph between right and left alignment. Applies left alignment Indents a paragraph from the left. Removes a paragraph indent from the left. Creates a hanging indent. Reduces a hanging indent. Removes paragraph formatting. Perform a mail merge Note: The Ribbon s Mailings tab must be showing to use these shortcuts. Alt+Shift+K Alt+Shift+N Alt+Shift+M Alt+Shift+E Alt+Shift+F Previews a mail merge. Merges a document. Prints the merged document. Edits a mail-merge data document. Inserts a merge field. Work with fields Alt+Shift+D Alt+Ctrl+L Alt+Shift+P Alt+Shift+T Inserts a DATE field. Inserts a LISTNUM field. Inserts a PAGE field. Inserts a TIME field. 2009 Cyberkeys Ltd Page 5
Microsoft Word s Ctrl+F9 F9 Shift+F9 Alt+F9 F11 Shift+F11 Ctrl+F11 Ctrl+Shift+F11 Inserts an empty field. Updates selected fields. Switches between a selected field code and its result. Switches between all field codes and their results. Goes to the next field. Goes to the previous field. Locks a field. Unlocks a field. Page 6 2009 Cyberkeys Ltd
Microsoft Word s Function key reference Function Shift+Function Ctrl+Function Alt+Function F1 Open the Help window. Display the Reveal Formatting pane. Go to the next field. F2 Move text or graphics. Copy text. Switch to Print Preview view F3 Change the case of letters. Cut to the Spike. Create a new Building Block. F4 Repeat the last action. Repeat a Find or Go To action. Close the window. Exit Word. F5 Display the Go To dialog box. Move to the last change. Restore the Word window size. F6 Go to the next pane or frame. Go to the previous pane or frame (after pressing F6). Go to the next window. Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behaviour. F7 Show the Spelling dialog box. Show the Thesaurus task pane. Find the next spelling or grammatical error. F8 Extend a selection. Shrink a selection. Run a macro. F9 Update the selected fields. Switch between a field code and its result. Insert an empty field. Switch between all field codes and their results. F10 Show Tips on the Ribbon. Display a shortcut menu. Maximize the document window. Maximize the Word window. F11 Go to the next field. Go to the previous field. Lock a field. Display the Microsoft Visual Basic code window. F12 Show the Save As dialog box. Save the changes to the document. Show the Open dialog box. 2009 Cyberkeys Ltd Page 7